Federal Acquisition Regulation; FAR Case 2006-022, Contractor Performance Information, 31557-31561 [E9-15436]
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Federal Register / Vol. 74, No. 125 / Wednesday, July 1, 2009 / Rules and Regulations
DEPARTMENT OF DEFENSE
GENERAL SERVICES
ADMINISTRATION
NATIONAL AERONAUTICS AND
SPACE ADMINISTRATION
48 CFR Parts 2, 8, 9, 13, 17, 36, 42, and
53
[FAC 2005–34; FAR Case 2006–022; Item
I; Docket 2008–0002; Sequence 2]
RIN 9000–AK99
Federal Acquisition Regulation; FAR
Case 2006–022, Contractor
Performance Information
AGENCIES: Department of Defense (DoD),
General Services Administration (GSA),
and National Aeronautics and Space
Administration (NASA).
ACTION: Final rule.
SUMMARY: The Civilian Agency
Acquisition Council and the Defense
Acquisition Regulations Council
(Councils) have agreed on a final rule
amending the Federal Acquisition
Regulation (FAR) to revise the
contractor performance information
process. This change primarily
emphasizes the use of a standard
performance information reporting
system, the Past Performance
Information Retrieval System (PPIRS).
This change aligns with the President’s
March 4, 2009 Memorandum on
Government Contracting specifically
with regards to managing the
Government’s risk associated with the
goods and services being procured and
ensuring projects are completed
effectively and efficiently.
DATES: Effective Date: July 1, 2009.
FOR FURTHER INFORMATION CONTACT: For
clarification of content, contact Ms.
Jeritta Parnell, Procurement Analyst, at
(202) 501–4082. For information
pertaining to status or publication
schedules, contact the Regulatory
Secretariat at (202) 501–4755. Please
cite FAC 2005–34, FAR case 2006–022.
SUPPLEMENTARY INFORMATION:
A. Background
Past performance information (PPI)
can decrease the Government’s risk in
contracting by rating, at a minimum,
quality of work, timeliness, cost, and
business relations of contractors for
projects above a specified threshold. PPI
incentivizes contractors to perform well
in order to be rewarded with future
contracts.
The Office of Federal Procurement
Policy (OFPP) and the Chief Acquisition
Officer’s Acquisition Council for E-GOV
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(ACE) established a working group to
review regulations, policies, and
guidance associated with contractor
performance information. The working
group proposed changes to a number of
FAR parts. The Councils have agreed to
some, but not all the changes under this
final rule.
The purpose of the final rule is to
ensure that the FAR clearly reflects the
use of the Governmentwide
performance information repository,
Past Performance Information Retrieval
System (PPIRS) at https://www.ppirs.gov;
requires the evaluation of past
performance for orders exceeding the
simplified acquisition threshold placed
against Federal Supply Schedule
contracts, or under a task order or
delivery order against a contract
awarded by another Federal agency (i.e.
Governmentwide acquisition contract or
multi-agency contract); recommends
past performance information for orders
under single agency contracts;
consolidates the collection of past
performance guidance in FAR Part 42;
and, clarifies that the Agency shall
identify those responsible for preparing
interim and final evaluations.
The Councils published a proposed
rule with request for comments in the
Federal Register at 73 FR 17945, April
2, 2008. Forty comments from ten
respondents were received.
B. Discussion of Public Comments
The comments received were grouped
under five general topics. A summary of
these topics and a discussion of the
comments and the changes made to the
proposed rule as a result of those
comments are provided below:
Miscellaneous Comments
Comment: One Respondent
recommended adding a definition for
‘‘completed contracts’’ under FAR
2.101.
Response: The definition of past
performance is revised from ‘‘completed
contracts’’ to ‘‘physically completed
contracts.’’
Comment: One respondent disagreed
with the revisions as written in the third
person.
Response: In this particular instance,
third person is appropriate. There was
no change made to the final rule as a
result of this comment.
Comment: Two respondents suggested
adding language to include the FAR
clause 52.219–8, Utilization of Small
Business Concerns, as well as the FAR
clause 52.219–9, Small Business
Subcontracting Plan, which requires an
assessment of the other nine elements of
a subcontracting plan and utilizing
small businesses.
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Response: This case addresses goals
as required by FAR 52.219–9. This case
continues the current FAR focus on
compliance with the goals. There was
no change made to the final rule as a
result of this comment.
Comment: One respondent
recommended that past performance
assessments should address small
business utilization as a whole in
addition to subcontracting plan
requirements by referencing FAR
52.219–8 and 52.219–16.
Response: It is not beneficial to
further reference FAR 52.219–8,
Utilization of Small Business Concerns,
as addressed in the preceding comment
and response. Furthermore, it is not
beneficial to include a reference to FAR
52.219–16, Liquidated Damages—
Subcontracting Plan, since this clause
establishes procedures for the payment
of liquidated damages in the event that
the contractor failed to meet the
requirements established under FAR
52.219–9, and does not set forth
contractual performance requirements
that may be assessed. There was no
change made to the final rule as a result
of this comment.
Comment: One respondent suggested
that the requirement for the inclusion of
FAR 52.219–9, Small Business
Subcontracting, be excepted for delivery
or task orders against Federal Supply
Schedules or Governmentwide
contracts.
Response: Contractor subcontracting
plans under Federal Supply Schedules
and Governmentwide contracts are
established on a contract level, not task
order level. The Councils agree that it
would be inappropriate to require an
evaluation of contractor performance for
individual task orders against a small
business subcontracting plan that has
been established on a contract level for
Federal Supply Schedules and
Governmentwide contracts. Contracting
officers may include such an assessment
on single agency task order and delivery
order contracts when deemed
appropriate. FAR 42.1502(c) and (d) are
revised to reflect this change.
Comment: One respondent indicated
support for the proposed rule as written.
Response: The Councils have noted
this comment.
Past Performance Information Retrieval
System (PPIRS)
Comment: One respondent
recommended two changes - changing
from the ‘‘Government wide Past
Performance Information Retrieval
System (PPIRS)’’ to the ‘‘Government
wide past Performance Information
Retrieval System-Report Card (PPIRSRC),’’ and adding an additional
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paragraph to reference the PPIRS-Report
Card.
Response: PPIRS is the universally
accepted database used by all agencies.
The FAR does not preclude the usage of
additional systems. There was no
change made to the final rule as a result
of this comment.
Comment: One respondent suggested
revising the performance information
system to improve access to provide
more timely, accurate and detailed
performance assessments for acquisition
personnel.
Response: These kinds of
improvements to the past performance
system are outside the scope of this
case. This rule, however, will improve
the contractor performance information
process. There was no change made to
the final rule as a result of this
comment.
Comment: Two respondents suggested
including a reference to PPIRS in FAR
15.305(a)(2).
Response: There was no intent to
change the evaluation criteria set forth
in FAR 15.305. There was no change
made to the final rule as a result of this
comment.
Comment: One respondent
recommended moving the language
from FAR 42.1503(e) to FAR Part 15
since this language appears to be
information regarding source selection.
Response: This language deals with
retention of past performance
information rather than required
procedures to be utilized in a source
selection, and is therefore a post award
function that is appropriately retained
in FAR 42.1503(e). There was no change
made to the final rule as a result of this
comment.
Comment: One respondent
recommended clarification for
information retention. The respondent
suggested the following language:
‘‘Agencies shall not retain past
performance information longer than
three years (six years for construction
and architect engineer contracts.)’’
Response: These documents are part
of the official contract file and must be
retained. The intent of this language is
to ensure that past performance data is
current and relevant. The use of the past
performance information that may be
obtained from PPIRS for acquisition
evaluations is limited to the 3-year
timeframe (six years for construction
and architect engineer contracts). PPIRS
archives past performance data three
years after the data is input into PPIRS.
There was no change made to the final
rule as a result of this comment.
Comment: One respondent questioned
the period of retention of past
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performance information for
construction.
Response: This language was merely
consolidated and relocated under FAR
Part 42 without change. Due to the
nature of construction and A&E
contracts, retention of such past
performance information is necessarily
longer than for contracts for other
products/services. There was no change
made to the final rule as a result of this
comment.
Comment: One respondent suggested
the wording is unclear in FAR
42.1503(e).
Response: The language was revised
to delete ‘‘For source selection
purposes’’ to clarify that this is a post
award function rather than a source
selection function.
Comment: One respondent suggested
adding another paragraph to FAR
42.1503 to address information
retention.
Response: Previous FAR language
regarding retaining records is outdated.
Rather than being destroyed, PPIRS
electronic records will be retained
through archiving beyond the specified
3 and 6 year timeframes. The language
was revised at the time of the proposed
rule to reflect timeframes for access and
use of this information. There was no
change made to the final rule as a result
of this comment.
Past Performance Reporting
Comment: One respondent
recommended changing the term
‘‘evaluation’’ to ‘‘assessment’’ or ‘‘report
card.’’
Response: The terms ‘‘evaluation’’
and ‘‘assessment’’, as used in FAR Part
42, are synonymous in this context.
There was no change made to the final
rule as a result of this comment.
Comment: One respondent would like
a clarification to the language that states
that agencies shall submit past
performance reports electronically to
PPIRS in accordance with agency
procedures.
Response: The intent of the language
is to require submission of past
performance evaluations to PPIRS in a
method prescribed under agency
procedures. The language at FAR
42.1503(c) has been revised to clarify
that the process for submitting such
reports to PPIRS shall be in accordance
with agency procedures.
Comment: One respondent
recommended additional language in
the last sentence of FAR 42.1502(a) as
follows: ‘‘The content and format of
performance evaluations shall be
established in accordance with agency
procedures and should be tailored to the
size, content, and complexity of the
requirements.’’
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Response: The Councils interpret the
intent of the comment was to obtain
greater detail in the evaluations. The
language is sufficient as proposed.
There was no change made to the final
rule as a result of this comment.
Comment: One respondent suggested
expanding the case to cover
responsibilities for negative past
performance information received from
surveys or questionnaires.
Response: The FAR already has
sufficient provisions allowing
contracting officers to discuss negative
past performance information with
offerors. There was no change made to
the final rule as a result of this
comment.
Comment: One respondent suggested
that some form of incentive or other
documented means be provided to
encourage and ensure that information
is timely provided into the system.
Response: This is a requirement of
agencies in the normal course of duties
assigned to their designated personnel
as required in FAR 42.1502 and
42.1503. As such, an additional
incentive would be inappropriate. There
was no change made to the final rule as
a result of this comment.
Comment: Three respondents
suggested that the identification of an
‘‘individual’’ responsible for preparing
evaluations is too restrictive and
recommended flexibility for each
agency to determine the responsible
individual or individuals by title or
organizational element.
Response: The Councils agree with
the comment. The language at FAR
42.1503(a) is revised to read ‘‘Agency
procedures shall identify those
responsible for preparing interim and
final evaluations.’’
Comment: One respondent
recommended that past performance
evaluations should be required for all
contracts that are terminated for default.
Response: The Councils have noted
this comment and will consider this
issue under a separate rule. There was
no change made to the final rule as a
result of this comment.
Past Performance Evaluation
Comment: One respondent
recommended that evaluations over the
simplified acquisition threshold be
submitted when ‘‘an extraordinary event
or occurrence takes place.’’
Furthermore, the respondent questioned
the value of performance evaluations on
each order over the simplified
acquisition threshold.
Response: The information is
necessary and required. There was no
change made to the final rule as a result
of this comment.
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Comment: One respondent suggested
a change to the mandatory evaluation of
orders over the simplified acquisition
threshold from ‘‘shall’’ to ‘‘may.’’
Response: The Councils do not agree
with changing ‘‘shall’’ to ‘‘may.’’ It is the
intent of this rule to capture the
universe of contracts which includes
task orders against basic contracts.
Likewise, nothing prevents prudent
contracting officers from addressing
extraordinary circumstances on
contracts under the simplified
acquisition threshold where a past
performance evaluation may be
warranted. There was no change made
to the final rule as a result of this
comment.
Comment: Two respondents
recommended revising FAR 13.106–
2(b)(3)(ii) to read ‘‘May be based on one
or more of the following:’’ to encourage
contracting officers to use more than
one tool in identifying offerors’ past
performance information.
Response: The Councils agree with
this comment. FAR 13.106–2(b)(3)(ii) is
revised to read ‘‘May be based on one
or more of the following:’’
Comment: One respondent suggested
that PPIRS is not a mandatory source of
information and that other sources are
available.
Response: PPIRS is the universally
accepted database used by all agencies.
PPIRS is not the only source for past
performance information that may be
utilized in source selection evaluations.
However, under this rule, agencies are
now required to submit past
performance information to PPIRS.
Agencies will establish procedures to
effect these electronic submissions.
There was no change made to the final
rule as a result of this comment.
Comment: One respondent suggested
amending FAR 13.106–2(b)(3)(ii) to
include other available sources as
previously addressed.
Response: FAR 13.106–2(b)(3)(ii) is
revised to read ‘‘May be based on one
or more of the following:’’
Comment: Two respondents
recommended defining ‘‘relevant past
performance information.’’
Response: Relevancy is subjective and
should be left to the contracting officer’s
discretion on a case by case basis. There
was no change made to the final rule as
a result of this comment.
Comment: One respondent suggested
providing objective criteria and weights
for acquisition officials.
Response: This requirement is
addressed in FAR 15.305(a)(2)(i). These
past performance evaluations are
subjective based on the current
acquisition. Assigning weighted values
to evaluation criteria, including past
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performance, is the purview of the
Source Selection Authority. There was
no change made to the final rule as a
result of this comment.
Thresholds
Comment: One respondent
recommended that the reference to the
Simplified Acquisition Threshold (SAT)
should be limited to the lowest dollar
value for the SAT in the definition of
FAR 2.1.
Response: Due to the extraordinary
nature of the performance under
contracts that qualify for higher
simplified acquisition thresholds, it
would not be appropriate to require the
preparation of evaluations at the lowest
SAT for each contract. Agency
designated personnel have the
discretion to prepare and submit to
PPIRS an evaluation of contractor
performance at any threshold when they
deem it appropriate. There was no
change made to the final rule as a result
of this comment.
Comment: One respondent suggested
that the threshold specific to orders
placed against an FSS, GWAC, or other
multi-agency contract be raised to
$550,000 rather than all orders
exceeding the SAT.
Response: It is the intent of this rule
to capture the universe of contracts that
includes task orders against basic
contracts. There was no change made to
the final rule as a result of this
comment.
Comment: Two respondents
recommended changing the language in
FAR 42.1502(c) and 42.1502(d) as
follows: ‘‘task order contract or a
delivery order contract’’ to ‘‘indefinitedelivery contract.’’
Response: The phrase ‘‘task order
contract or delivery order contract’’ is
more specific. This change was not
intended to cover definite quantity
contracts as proposed by the
commenter. There was no change made
to the final rule as a result of this
comment.
Summary of Changes to the Proposed
Rule
The Councils made the following
changes to the proposed rule as a result
of the public comments and Council
deliberations. The final rule reflects the
following changes:
FAR 2.101
The definition of past performance
was revised to clarify the term
‘‘completed contract’’ as one that is
physically completed in accordance
with FAR 4.804–4.
FAR 8.406–7
The addition of language to advise
ordering activities that past performance
evaluations required in FAR 42.1502(c)
are applicable to orders.
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FAR 13.106–2
Language was revised to encourage
contracting officers to utilize more than
one tool in identifying offerors’ past
performance information.
FAR 42.1502(c) and (d)
Language was added to clarify the
consideration of small business goals in
past performance evaluations for
Governmentwide acquisition contracts,
multi-agency contracts, and singleagency task order and delivery order
contracts.
FAR 42.1503(a)
Language was revised to clarify that
agency procedures shall identify those
responsible for preparing interim and
final evaluations.
FAR 42.1503(c)
Language was revised to clarify that
agencies shall be responsible for
establishing procedures for reporting
past performance information to PPIRS.
FAR 42.1503(e)
Language was revised to delete the
phrase ‘‘For source selection purposes’’
in order to clarify that this language
deals with retention of past performance
information rather than required
procedures to be utilized in a source
selection.
C. Regulatory Analyses
This is not a significant regulatory
action and, therefore, was not subject to
review under Section 6(b) of Executive
Order 12866, Regulatory Planning and
Review, dated September 30, 1993. This
is not a major rule under 5 U.S.C. 804.
D. Regulatory Flexibility Act
The Department of Defense, the
General Services Administration, and
the National Aeronautics and Space
Administration certify that this final
rule will not have a significant
economic impact on a substantial
number of small entities within the
meaning of the Regulatory Flexibility
Act, 5 U.S.C. 601, et seq., because the
rule does not impose any additional
requirements on small businesses. The
collection and reporting of past
performance information is an internal
process to the Government. The rule
merely puts into effect the current
practices of prudent contracting officers.
In addition, the rule provides clearer
instruction to contracting officers by
restating in a better format the current
language.
E. Paperwork Reduction Act
The Paperwork Reduction Act does
not apply because the changes to the
FAR do not impose information
collection requirements that require the
approval of the Office of Management
and Budget under 44 U.S.C. Chapter 35,
et seq.
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List of Subjects in 48 CFR Parts 2, 8, 9,
13, 17, 36, 42, and 53
Government procurement.
5. Amend section 13.106–2 by
revising paragraph (b)(3)(ii) to read as
follows:
■
Dated: June 25, 2009.
Al Matera,
Director, Office of Acquisition Policy.
Therefore, DoD, GSA, and NASA
amend 48 CFR parts 2, 8, 9, 13, 17, 36,
42, and 53 as set forth below:
■ 1. The authority citation for 48 CFR
parts 2, 8, 9, 13, 17, 36, 42, and 53
continues to read as follows:
■
Authority: 40 U.S.C. 121(c); 10 U.S.C.
chapter 137; and 42 U.S.C. 2473(c).
PART 2—DEFINITIONS OF WORDS
AND TERMS
2. Amend section 2.101 in paragraph
(b)(2) by adding, in alphabetical order,
the definition ‘‘Past performance’’ to
read as follows:
■
2.101
PART 13—SIMPLIFIED ACQUISITION
PROCEDURES
Definitions.
*
*
*
*
*
(b) * * *
(2) * * *
Past performance means an offeror’s
or contractor’s performance on active
and physically completed contracts (see
4.804–4).
*
*
*
*
*
PART 8—REQUIRED SOURCES OF
SUPPLIES AND SERVICES
13.106–2
offers.
Evaluation of quotations or
*
*
*
*
*
(b) * * *
(3) * * *
(ii) May be based on one or more of
the following:
(A) The contracting officer’s
knowledge of and previous experience
with the supply or service being
acquired;
(B) Customer surveys, and past
performance questionnaire replies;
(C) The Governmentwide Past
Performance Information Retrieval
System (PPIRS) at www.ppirs.gov; or
(D) Any other reasonable basis.
*
*
*
*
*
PART 17—SPECIAL CONTRACTING
METHODS
6. Amend section 17.207 by removing
from the end of paragraph (c)(3) the
word ‘‘and’’; removing the period from
the end of paragraph (c)(4) and adding
‘‘; and’’ in its place; and adding
paragraph (c)(5) to read as follows:
■
17.207
Exercise of options.
*
*
*
*
*
(c) * * *
(5) The contractor is not listed on the
Excluded Parties List System (EPLS)
(see FAR 9.405–1).
*
*
*
*
*
3. Add section 8.406–7 to read as
follows:
■
8.406–7 Contractor Performance
Evaluation.
Ordering activities must prepare an
evaluation of contractor performance for
each order that exceeds the simplified
acquisition threshold in accordance
with 42.1502(c).
PART 36—CONSTRUCTION AND
ARCHITECT-ENGINEER CONTRACTS
7. Revise section 36.201 to read as
follows:
■
PART 9—CONTRACTOR
QUALIFICATIONS
36.201 Evaluation of contractor
performance.
4. Amend section 9.105–1 by revising
the second sentence of the introductory
text of paragraph (c); and removing
paragraph (c)(7). The revised text reads
as follows:
See 42.1502(e) for the requirements
for preparing past performance
evaluations for construction contracts.
■
9.105–1
Obtaining information.
*
*
*
*
*
(c) * * * In addition to the
Governmentwide performance
information repository, Past
Performance Information Retrieval
System (PPIRS) (at www.ppirs.gov), the
contracting officer should use the
following sources of information to
support such determinations:
*
*
*
*
*
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36.602–3
[Amended]
8. Amend section 36.602–3 by
removing from paragraph (a) ‘‘36.604’’
and adding ‘‘36.603’’ in its place.
■ 9. Amend section 36.603 by revising
paragraph (d)(4); and removing from
paragraph (d)(5) ‘‘36.604(c)’’ and adding
‘‘42.1502(f)’’ in its place. The revised
text reads as follows:
■
36.603 Collecting data on and appraising
firms qualifications.
*
*
*
(d) * * *
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*
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*
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(4) Assuring that the file contains a
copy of each pertinent performance
evaluation (see 42.1502(f)).
*
*
*
*
*
■ 10. Revise section 36.604 to read as
follows:
36.604
Performance evaluation.
See 42.1502(f) for the requirements for
preparing past performance evaluations
for architect-engineer contracts.
36.701
[Amended]
11. Amend section 36.701 by
removing paragraph (d).
■
36.702
[Amended]
12. Amend section 36.702 by
removing paragraph (c).
■
PART 42—CONTRACT
ADMINISTRATION AND AUDIT
SERVICES
13. Revise section 42.1502 to read as
follows:
■
42.1502
Policy.
(a) Past performance evaluations shall
be prepared as specified in paragraphs
(b) through (g) of this section at the time
the work under the contract or order is
completed. In addition, interim
evaluations shall be prepared as
specified by the agencies to provide
current information for source selection
purposes, for contracts or orders with a
period of performance, including
options, exceeding one year. These
evaluations are generally for the entity,
division, or unit that performed the
contract or order. The content of the
evaluations should be tailored to the
size, content, and complexity of the
contractual requirements.
(b) Except as provided in paragraphs
(e), (f) and (h) of this section, agencies
shall prepare an evaluation of contractor
performance for each contract that
exceeds the simplified acquisition
threshold.
(c) Agencies shall prepare an
evaluation of contractor performance for
each order that exceeds the simplified
acquisition threshold placed against a
Federal Supply Schedule contract, or
under a task order contract or a delivery
order contract awarded by another
agency (i.e. Governmentwide
acquisition contract or multi-agency
contract). This evaluation shall not
consider the requirements under
paragraph (g) of this section.
(d) For single-agency task order and
delivery order contracts, the contracting
officer may require performance
evaluations for each order in excess of
the simplified acquisition threshold
when such evaluations would produce
more useful past performance
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information for source selection officials
than that contained in the overall
contract evaluation (e.g., when the
scope of the basic contract is very broad
and the nature of individual orders
could be significantly different). This
evaluation need not consider the
requirements under paragraph (g) of this
section unless the contracting officer
deems it appropriate.
(e) Past performance evaluations shall
be prepared for each construction
contract of $550,000 or more, and for
each construction contract terminated
for default regardless of contract value.
Past performance evaluations may also
be prepared for construction contracts
below $550,000.
(f) Past performance evaluations shall
be prepared for each architect-engineer
services contract of $30,000 or more,
and for each architect-engineer services
contract that is terminated for default
regardless of contract value. Past
performance evaluations may also be
prepared for architect-engineer services
contracts below $30,000.
(g) Past performance evaluations shall
include an assessment of contractor
performance against, and efforts to
achieve, the goals identified in the small
business subcontracting plan when the
contract includes the clause at 52.219–
9, Small Business Subcontracting Plan.
(h) Agencies shall not evaluate
performance for contracts awarded
under Subpart 8.7.
■ 14. Amend section 42.1503 by
revising paragraphs (a), (c), (d), and (e)
to read as follows:
42.1503
Procedures.
(a) Agency procedures for the past
performance evaluation system shall
generally provide for input to the
evaluations from the technical office,
contracting office and, where
appropriate, end users of the product or
service. Agency procedures shall
identify those responsible for preparing
interim and final evaluations. Those
individuals identified may obtain
information for the evaluation of
performance from the program office,
administrative contracting office, end
users of the product or service, and any
other technical or business advisor, as
appropriate. Interim evaluations shall be
prepared as required.
*
*
*
*
*
(c) Agencies shall submit past
performance reports electronically to
the Past Performance Information
Retrieval System (PPIRS) at
www.ppirs.gov. The process for
submitting such reports to PPIRS shall
be in accordance with agency
procedures.
VerDate Nov<24>2008
18:12 Jun 30, 2009
Jkt 217001
(d) Any past performance information
systems used for maintaining contractor
performance information and/or
evaluations should include appropriate
management and technical controls to
ensure that only authorized personnel
have access to the data.
(e) Agencies shall use the past
performance information in PPIRS that
is within three years (six for
construction and architect-engineer
contracts) of the completion of
performance of the evaluated contract or
order.
31561
111–8). Section 743 of Division D of this
Act prohibits the award of contracts
using appropriated funds to any foreign
incorporated entity that is treated as an
inverted domestic corporation or to any
subsidiary of one.
The Department of Homeland
Security (DHS) has had its own rule
prohibiting contracting with inverted
domestic corporations since December
2003 (see 48 CFR Subpart 3009.1). The
DHS rule implements section 835 of the
Homeland Security Act of 2002 (P.L.
107–296, 6 U.S.C. 395).
DATES: Effective Date: July 1, 2009.
PART 53—FORMS
Comment Date: Interested parties
should submit written comments to the
53.236–1 Construction.
Regulatory Secretariat on or before
■ 15. Amend section 53.236–1 by
August 31, 2009 to be considered in the
removing and reserving paragraph (a).
formulation of a final rule.
■ 16. Amend section 53.236–2 by
ADDRESSES: Submit comments
revising the section heading as set forth
below; and removing paragraph (c). The identified by FAR case 2008–009, by
any of the following methods:
revised text reads as follows:
• Regulations.gov: https://
53.236–2 Architect-engineer services (SF’s www.regulations.gov.
Submit comments via the Federal
252 and 330).
eRulemaking portal by inputting ‘‘FAR
*
*
*
*
*
Case 2008–009’’ under the heading
53.301–1420 and 53.301–1421 [Removed]
‘‘Comment or Submission’’. Select the
link ‘‘Send a Comment or Submission’’
■ 17. Remove sections 53.301–1420 and
that corresponds with FAR Case 2008–
53.301–1421.
009. Follow the instructions provided to
[FR Doc. E9–15436 Filed 6–30–09; 8:45 am]
complete the ‘‘Public Comment and
BILLING CODE 6820–EP–S
Submission Form’’. Please include your
name, company name (if any), and
‘‘FAR Case 2008–009’’ on your attached
DEPARTMENT OF DEFENSE
document.
GENERAL SERVICES
• Fax: 202–501–4067.
• Mail: General Services
ADMINISTRATION
Administration, Regulatory Secretariat
(VPR), 1800 F Street, NW, Room 4041,
NATIONAL AERONAUTICS AND
ATTN: Hada Flowers, Washington, DC
SPACE ADMINISTRATION
20405.
Instructions: Please submit comments
48 CFR Parts 4, 9, and 52
only and cite FAC 2005–34, FAR case
[FAC 2005–34; FAR Case 2008–009; Item
2008–009, in all correspondence related
II; Docket 2009–0020, Sequence 1]
to this case. All comments received will
be posted without change to https://
RIN 9000–AL28
www.regulations.gov, including any
Federal Acquisition Regulation; FAR
personal and/or business confidential
Case 2008–009, Prohibition on
information provided.
Contracting with Inverted Domestic
FOR FURTHER INFORMATION CONTACT: Ms.
Corporations
Meredith Murphy, Procurement
AGENCIES: Department of Defense (DoD), Analyst, at (202) 208–6925 for
General Services Administration (GSA), clarification of content. Please cite FAC
2005–34, FAR case 2008–009. For
and National Aeronautics and Space
information pertaining to status or
Administration (NASA).
publication schedules, contact the
ACTION: Interim rule with request for
Regulatory Secretariat at (202) 501–
comments.
4755.
SUMMARY: The Civilian Agency
SUPPLEMENTARY INFORMATION:
Acquisition Council and the Defense
A. Background
Acquisition Regulations Council
(Councils) have agreed on an interim
This rule implements section 743 of
rule amending the Federal Acquisition
Division D of the Omnibus
Regulation (FAR) to implement Section
Appropriations Act, 2009 (Public Law
743 of Division D of the Omnibus
111–8). Although this is effective for
Appropriations Act, 2009 (Public Law
Fiscal Year 2009 funds, the Councils
PO 00000
Frm 00007
Fmt 4701
Sfmt 4700
E:\FR\FM\01JYR3.SGM
01JYR3
Agencies
[Federal Register Volume 74, Number 125 (Wednesday, July 1, 2009)]
[Rules and Regulations]
[Pages 31557-31561]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-15436]
[[Page 31557]]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
48 CFR Parts 2, 8, 9, 13, 17, 36, 42, and 53
[FAC 2005-34; FAR Case 2006-022; Item I; Docket 2008-0002; Sequence 2]
RIN 9000-AK99
Federal Acquisition Regulation; FAR Case 2006-022, Contractor
Performance Information
AGENCIES: Department of Defense (DoD), General Services Administration
(GSA), and National Aeronautics and Space Administration (NASA).
ACTION: Final rule.
-----------------------------------------------------------------------
SUMMARY: The Civilian Agency Acquisition Council and the Defense
Acquisition Regulations Council (Councils) have agreed on a final rule
amending the Federal Acquisition Regulation (FAR) to revise the
contractor performance information process. This change primarily
emphasizes the use of a standard performance information reporting
system, the Past Performance Information Retrieval System (PPIRS). This
change aligns with the President's March 4, 2009 Memorandum on
Government Contracting specifically with regards to managing the
Government's risk associated with the goods and services being procured
and ensuring projects are completed effectively and efficiently.
DATES: Effective Date: July 1, 2009.
FOR FURTHER INFORMATION CONTACT: For clarification of content, contact
Ms. Jeritta Parnell, Procurement Analyst, at (202) 501-4082. For
information pertaining to status or publication schedules, contact the
Regulatory Secretariat at (202) 501-4755. Please cite FAC 2005-34, FAR
case 2006-022.
SUPPLEMENTARY INFORMATION:
A. Background
Past performance information (PPI) can decrease the Government's
risk in contracting by rating, at a minimum, quality of work,
timeliness, cost, and business relations of contractors for projects
above a specified threshold. PPI incentivizes contractors to perform
well in order to be rewarded with future contracts.
The Office of Federal Procurement Policy (OFPP) and the Chief
Acquisition Officer's Acquisition Council for E-GOV (ACE) established a
working group to review regulations, policies, and guidance associated
with contractor performance information. The working group proposed
changes to a number of FAR parts. The Councils have agreed to some, but
not all the changes under this final rule.
The purpose of the final rule is to ensure that the FAR clearly
reflects the use of the Governmentwide performance information
repository, Past Performance Information Retrieval System (PPIRS) at
https://www.ppirs.gov; requires the evaluation of past performance for
orders exceeding the simplified acquisition threshold placed against
Federal Supply Schedule contracts, or under a task order or delivery
order against a contract awarded by another Federal agency (i.e.
Governmentwide acquisition contract or multi-agency contract);
recommends past performance information for orders under single agency
contracts; consolidates the collection of past performance guidance in
FAR Part 42; and, clarifies that the Agency shall identify those
responsible for preparing interim and final evaluations.
The Councils published a proposed rule with request for comments in
the Federal Register at 73 FR 17945, April 2, 2008. Forty comments from
ten respondents were received.
B. Discussion of Public Comments
The comments received were grouped under five general topics. A
summary of these topics and a discussion of the comments and the
changes made to the proposed rule as a result of those comments are
provided below:
Miscellaneous Comments
Comment: One Respondent recommended adding a definition for
``completed contracts'' under FAR 2.101.
Response: The definition of past performance is revised from
``completed contracts'' to ``physically completed contracts.''
Comment: One respondent disagreed with the revisions as written in
the third person.
Response: In this particular instance, third person is appropriate.
There was no change made to the final rule as a result of this comment.
Comment: Two respondents suggested adding language to include the
FAR clause 52.219-8, Utilization of Small Business Concerns, as well as
the FAR clause 52.219-9, Small Business Subcontracting Plan, which
requires an assessment of the other nine elements of a subcontracting
plan and utilizing small businesses.
Response: This case addresses goals as required by FAR 52.219-9.
This case continues the current FAR focus on compliance with the goals.
There was no change made to the final rule as a result of this comment.
Comment: One respondent recommended that past performance
assessments should address small business utilization as a whole in
addition to subcontracting plan requirements by referencing FAR 52.219-
8 and 52.219-16.
Response: It is not beneficial to further reference FAR 52.219-8,
Utilization of Small Business Concerns, as addressed in the preceding
comment and response. Furthermore, it is not beneficial to include a
reference to FAR 52.219-16, Liquidated Damages--Subcontracting Plan,
since this clause establishes procedures for the payment of liquidated
damages in the event that the contractor failed to meet the
requirements established under FAR 52.219-9, and does not set forth
contractual performance requirements that may be assessed. There was no
change made to the final rule as a result of this comment.
Comment: One respondent suggested that the requirement for the
inclusion of FAR 52.219-9, Small Business Subcontracting, be excepted
for delivery or task orders against Federal Supply Schedules or
Governmentwide contracts.
Response: Contractor subcontracting plans under Federal Supply
Schedules and Governmentwide contracts are established on a contract
level, not task order level. The Councils agree that it would be
inappropriate to require an evaluation of contractor performance for
individual task orders against a small business subcontracting plan
that has been established on a contract level for Federal Supply
Schedules and Governmentwide contracts. Contracting officers may
include such an assessment on single agency task order and delivery
order contracts when deemed appropriate. FAR 42.1502(c) and (d) are
revised to reflect this change.
Comment: One respondent indicated support for the proposed rule as
written.
Response: The Councils have noted this comment.
Past Performance Information Retrieval System (PPIRS)
Comment: One respondent recommended two changes - changing from the
``Government wide Past Performance Information Retrieval System
(PPIRS)'' to the ``Government wide past Performance Information
Retrieval System-Report Card (PPIRS-RC),'' and adding an additional
[[Page 31558]]
paragraph to reference the PPIRS-Report Card.
Response: PPIRS is the universally accepted database used by all
agencies. The FAR does not preclude the usage of additional systems.
There was no change made to the final rule as a result of this comment.
Comment: One respondent suggested revising the performance
information system to improve access to provide more timely, accurate
and detailed performance assessments for acquisition personnel.
Response: These kinds of improvements to the past performance
system are outside the scope of this case. This rule, however, will
improve the contractor performance information process. There was no
change made to the final rule as a result of this comment.
Comment: Two respondents suggested including a reference to PPIRS
in FAR 15.305(a)(2).
Response: There was no intent to change the evaluation criteria set
forth in FAR 15.305. There was no change made to the final rule as a
result of this comment.
Comment: One respondent recommended moving the language from FAR
42.1503(e) to FAR Part 15 since this language appears to be information
regarding source selection.
Response: This language deals with retention of past performance
information rather than required procedures to be utilized in a source
selection, and is therefore a post award function that is appropriately
retained in FAR 42.1503(e). There was no change made to the final rule
as a result of this comment.
Comment: One respondent recommended clarification for information
retention. The respondent suggested the following language: ``Agencies
shall not retain past performance information longer than three years
(six years for construction and architect engineer contracts.)''
Response: These documents are part of the official contract file
and must be retained. The intent of this language is to ensure that
past performance data is current and relevant. The use of the past
performance information that may be obtained from PPIRS for acquisition
evaluations is limited to the 3-year timeframe (six years for
construction and architect engineer contracts). PPIRS archives past
performance data three years after the data is input into PPIRS. There
was no change made to the final rule as a result of this comment.
Comment: One respondent questioned the period of retention of past
performance information for construction.
Response: This language was merely consolidated and relocated under
FAR Part 42 without change. Due to the nature of construction and A&E
contracts, retention of such past performance information is
necessarily longer than for contracts for other products/services.
There was no change made to the final rule as a result of this comment.
Comment: One respondent suggested the wording is unclear in FAR
42.1503(e).
Response: The language was revised to delete ``For source selection
purposes'' to clarify that this is a post award function rather than a
source selection function.
Comment: One respondent suggested adding another paragraph to FAR
42.1503 to address information retention.
Response: Previous FAR language regarding retaining records is
outdated. Rather than being destroyed, PPIRS electronic records will be
retained through archiving beyond the specified 3 and 6 year
timeframes. The language was revised at the time of the proposed rule
to reflect timeframes for access and use of this information. There was
no change made to the final rule as a result of this comment.
Past Performance Reporting
Comment: One respondent recommended changing the term
``evaluation'' to ``assessment'' or ``report card.''
Response: The terms ``evaluation'' and ``assessment'', as used in
FAR Part 42, are synonymous in this context. There was no change made
to the final rule as a result of this comment.
Comment: One respondent would like a clarification to the language
that states that agencies shall submit past performance reports
electronically to PPIRS in accordance with agency procedures.
Response: The intent of the language is to require submission of
past performance evaluations to PPIRS in a method prescribed under
agency procedures. The language at FAR 42.1503(c) has been revised to
clarify that the process for submitting such reports to PPIRS shall be
in accordance with agency procedures.
Comment: One respondent recommended additional language in the last
sentence of FAR 42.1502(a) as follows: ``The content and format of
performance evaluations shall be established in accordance with agency
procedures and should be tailored to the size, content, and complexity
of the requirements.''
Response: The Councils interpret the intent of the comment was to
obtain greater detail in the evaluations. The language is sufficient as
proposed. There was no change made to the final rule as a result of
this comment.
Comment: One respondent suggested expanding the case to cover
responsibilities for negative past performance information received
from surveys or questionnaires.
Response: The FAR already has sufficient provisions allowing
contracting officers to discuss negative past performance information
with offerors. There was no change made to the final rule as a result
of this comment.
Comment: One respondent suggested that some form of incentive or
other documented means be provided to encourage and ensure that
information is timely provided into the system.
Response: This is a requirement of agencies in the normal course of
duties assigned to their designated personnel as required in FAR
42.1502 and 42.1503. As such, an additional incentive would be
inappropriate. There was no change made to the final rule as a result
of this comment.
Comment: Three respondents suggested that the identification of an
``individual'' responsible for preparing evaluations is too restrictive
and recommended flexibility for each agency to determine the
responsible individual or individuals by title or organizational
element.
Response: The Councils agree with the comment. The language at FAR
42.1503(a) is revised to read ``Agency procedures shall identify those
responsible for preparing interim and final evaluations.''
Comment: One respondent recommended that past performance
evaluations should be required for all contracts that are terminated
for default.
Response: The Councils have noted this comment and will consider
this issue under a separate rule. There was no change made to the final
rule as a result of this comment.
Past Performance Evaluation
Comment: One respondent recommended that evaluations over the
simplified acquisition threshold be submitted when ``an extraordinary
event or occurrence takes place.'' Furthermore, the respondent
questioned the value of performance evaluations on each order over the
simplified acquisition threshold.
Response: The information is necessary and required. There was no
change made to the final rule as a result of this comment.
[[Page 31559]]
Comment: One respondent suggested a change to the mandatory
evaluation of orders over the simplified acquisition threshold from
``shall'' to ``may.''
Response: The Councils do not agree with changing ``shall'' to
``may.'' It is the intent of this rule to capture the universe of
contracts which includes task orders against basic contracts. Likewise,
nothing prevents prudent contracting officers from addressing
extraordinary circumstances on contracts under the simplified
acquisition threshold where a past performance evaluation may be
warranted. There was no change made to the final rule as a result of
this comment.
Comment: Two respondents recommended revising FAR 13.106-
2(b)(3)(ii) to read ``May be based on one or more of the following:''
to encourage contracting officers to use more than one tool in
identifying offerors' past performance information.
Response: The Councils agree with this comment. FAR 13.106-
2(b)(3)(ii) is revised to read ``May be based on one or more of the
following:''
Comment: One respondent suggested that PPIRS is not a mandatory
source of information and that other sources are available.
Response: PPIRS is the universally accepted database used by all
agencies. PPIRS is not the only source for past performance information
that may be utilized in source selection evaluations. However, under
this rule, agencies are now required to submit past performance
information to PPIRS. Agencies will establish procedures to effect
these electronic submissions. There was no change made to the final
rule as a result of this comment.
Comment: One respondent suggested amending FAR 13.106-2(b)(3)(ii)
to include other available sources as previously addressed.
Response: FAR 13.106-2(b)(3)(ii) is revised to read ``May be based
on one or more of the following:''
Comment: Two respondents recommended defining ``relevant past
performance information.''
Response: Relevancy is subjective and should be left to the
contracting officer's discretion on a case by case basis. There was no
change made to the final rule as a result of this comment.
Comment: One respondent suggested providing objective criteria and
weights for acquisition officials.
Response: This requirement is addressed in FAR 15.305(a)(2)(i).
These past performance evaluations are subjective based on the current
acquisition. Assigning weighted values to evaluation criteria,
including past performance, is the purview of the Source Selection
Authority. There was no change made to the final rule as a result of
this comment.
Thresholds
Comment: One respondent recommended that the reference to the
Simplified Acquisition Threshold (SAT) should be limited to the lowest
dollar value for the SAT in the definition of FAR 2.1.
Response: Due to the extraordinary nature of the performance under
contracts that qualify for higher simplified acquisition thresholds, it
would not be appropriate to require the preparation of evaluations at
the lowest SAT for each contract. Agency designated personnel have the
discretion to prepare and submit to PPIRS an evaluation of contractor
performance at any threshold when they deem it appropriate. There was
no change made to the final rule as a result of this comment.
Comment: One respondent suggested that the threshold specific to
orders placed against an FSS, GWAC, or other multi-agency contract be
raised to $550,000 rather than all orders exceeding the SAT.
Response: It is the intent of this rule to capture the universe of
contracts that includes task orders against basic contracts. There was
no change made to the final rule as a result of this comment.
Comment: Two respondents recommended changing the language in FAR
42.1502(c) and 42.1502(d) as follows: ``task order contract or a
delivery order contract'' to ``indefinite-delivery contract.''
Response: The phrase ``task order contract or delivery order
contract'' is more specific. This change was not intended to cover
definite quantity contracts as proposed by the commenter. There was no
change made to the final rule as a result of this comment.
Summary of Changes to the Proposed Rule
The Councils made the following changes to the proposed rule as a
result of the public comments and Council deliberations. The final rule
reflects the following changes:
FAR 2.101
The definition of past performance was revised to clarify the term
``completed contract'' as one that is physically completed in
accordance with FAR 4.804-4.
FAR 8.406-7
The addition of language to advise ordering activities that past
performance evaluations required in FAR 42.1502(c) are applicable to
orders.
FAR 13.106-2
Language was revised to encourage contracting officers to utilize
more than one tool in identifying offerors' past performance
information.
FAR 42.1502(c) and (d)
Language was added to clarify the consideration of small business
goals in past performance evaluations for Governmentwide acquisition
contracts, multi-agency contracts, and single-agency task order and
delivery order contracts.
FAR 42.1503(a)
Language was revised to clarify that agency procedures shall
identify those responsible for preparing interim and final evaluations.
FAR 42.1503(c)
Language was revised to clarify that agencies shall be responsible
for establishing procedures for reporting past performance information
to PPIRS.
FAR 42.1503(e)
Language was revised to delete the phrase ``For source selection
purposes'' in order to clarify that this language deals with retention
of past performance information rather than required procedures to be
utilized in a source selection.
C. Regulatory Analyses
This is not a significant regulatory action and, therefore, was not
subject to review under Section 6(b) of Executive Order 12866,
Regulatory Planning and Review, dated September 30, 1993. This is not a
major rule under 5 U.S.C. 804.
D. Regulatory Flexibility Act
The Department of Defense, the General Services Administration, and
the National Aeronautics and Space Administration certify that this
final rule will not have a significant economic impact on a substantial
number of small entities within the meaning of the Regulatory
Flexibility Act, 5 U.S.C. 601, et seq., because the rule does not
impose any additional requirements on small businesses. The collection
and reporting of past performance information is an internal process to
the Government. The rule merely puts into effect the current practices
of prudent contracting officers. In addition, the rule provides clearer
instruction to contracting officers by restating in a better format the
current language.
E. Paperwork Reduction Act
The Paperwork Reduction Act does not apply because the changes to
the FAR do not impose information collection requirements that require
the approval of the Office of Management and Budget under 44 U.S.C.
Chapter 35, et seq.
[[Page 31560]]
List of Subjects in 48 CFR Parts 2, 8, 9, 13, 17, 36, 42, and 53
Government procurement.
Dated: June 25, 2009.
Al Matera,
Director, Office of Acquisition Policy.
0
Therefore, DoD, GSA, and NASA amend 48 CFR parts 2, 8, 9, 13, 17, 36,
42, and 53 as set forth below:
0
1. The authority citation for 48 CFR parts 2, 8, 9, 13, 17, 36, 42, and
53 continues to read as follows:
Authority: 40 U.S.C. 121(c); 10 U.S.C. chapter 137; and 42
U.S.C. 2473(c).
PART 2--DEFINITIONS OF WORDS AND TERMS
0
2. Amend section 2.101 in paragraph (b)(2) by adding, in alphabetical
order, the definition ``Past performance'' to read as follows:
2.101 Definitions.
* * * * *
(b) * * *
(2) * * *
Past performance means an offeror's or contractor's performance on
active and physically completed contracts (see 4.804-4).
* * * * *
PART 8--REQUIRED SOURCES OF SUPPLIES AND SERVICES
0
3. Add section 8.406-7 to read as follows:
8.406-7 Contractor Performance Evaluation.
Ordering activities must prepare an evaluation of contractor
performance for each order that exceeds the simplified acquisition
threshold in accordance with 42.1502(c).
PART 9--CONTRACTOR QUALIFICATIONS
0
4. Amend section 9.105-1 by revising the second sentence of the
introductory text of paragraph (c); and removing paragraph (c)(7). The
revised text reads as follows:
9.105-1 Obtaining information.
* * * * *
(c) * * * In addition to the Governmentwide performance information
repository, Past Performance Information Retrieval System (PPIRS) (at
www.ppirs.gov), the contracting officer should use the following
sources of information to support such determinations:
* * * * *
PART 13--SIMPLIFIED ACQUISITION PROCEDURES
0
5. Amend section 13.106-2 by revising paragraph (b)(3)(ii) to read as
follows:
13.106-2 Evaluation of quotations or offers.
* * * * *
(b) * * *
(3) * * *
(ii) May be based on one or more of the following:
(A) The contracting officer's knowledge of and previous experience
with the supply or service being acquired;
(B) Customer surveys, and past performance questionnaire replies;
(C) The Governmentwide Past Performance Information Retrieval
System (PPIRS) at www.ppirs.gov; or
(D) Any other reasonable basis.
* * * * *
PART 17--SPECIAL CONTRACTING METHODS
0
6. Amend section 17.207 by removing from the end of paragraph (c)(3)
the word ``and''; removing the period from the end of paragraph (c)(4)
and adding ``; and'' in its place; and adding paragraph (c)(5) to read
as follows:
17.207 Exercise of options.
* * * * *
(c) * * *
(5) The contractor is not listed on the Excluded Parties List
System (EPLS) (see FAR 9.405-1).
* * * * *
PART 36--CONSTRUCTION AND ARCHITECT-ENGINEER CONTRACTS
0
7. Revise section 36.201 to read as follows:
36.201 Evaluation of contractor performance.
See 42.1502(e) for the requirements for preparing past performance
evaluations for construction contracts.
36.602-3 [Amended]
0
8. Amend section 36.602-3 by removing from paragraph (a) ``36.604'' and
adding ``36.603'' in its place.
0
9. Amend section 36.603 by revising paragraph (d)(4); and removing from
paragraph (d)(5) ``36.604(c)'' and adding ``42.1502(f)'' in its place.
The revised text reads as follows:
36.603 Collecting data on and appraising firms qualifications.
* * * * *
(d) * * *
(4) Assuring that the file contains a copy of each pertinent
performance evaluation (see 42.1502(f)).
* * * * *
0
10. Revise section 36.604 to read as follows:
36.604 Performance evaluation.
See 42.1502(f) for the requirements for preparing past performance
evaluations for architect-engineer contracts.
36.701 [Amended]
0
11. Amend section 36.701 by removing paragraph (d).
36.702 [Amended]
0
12. Amend section 36.702 by removing paragraph (c).
PART 42--CONTRACT ADMINISTRATION AND AUDIT SERVICES
0
13. Revise section 42.1502 to read as follows:
42.1502 Policy.
(a) Past performance evaluations shall be prepared as specified in
paragraphs (b) through (g) of this section at the time the work under
the contract or order is completed. In addition, interim evaluations
shall be prepared as specified by the agencies to provide current
information for source selection purposes, for contracts or orders with
a period of performance, including options, exceeding one year. These
evaluations are generally for the entity, division, or unit that
performed the contract or order. The content of the evaluations should
be tailored to the size, content, and complexity of the contractual
requirements.
(b) Except as provided in paragraphs (e), (f) and (h) of this
section, agencies shall prepare an evaluation of contractor performance
for each contract that exceeds the simplified acquisition threshold.
(c) Agencies shall prepare an evaluation of contractor performance
for each order that exceeds the simplified acquisition threshold placed
against a Federal Supply Schedule contract, or under a task order
contract or a delivery order contract awarded by another agency (i.e.
Governmentwide acquisition contract or multi-agency contract). This
evaluation shall not consider the requirements under paragraph (g) of
this section.
(d) For single-agency task order and delivery order contracts, the
contracting officer may require performance evaluations for each order
in excess of the simplified acquisition threshold when such evaluations
would produce more useful past performance
[[Page 31561]]
information for source selection officials than that contained in the
overall contract evaluation (e.g., when the scope of the basic contract
is very broad and the nature of individual orders could be
significantly different). This evaluation need not consider the
requirements under paragraph (g) of this section unless the contracting
officer deems it appropriate.
(e) Past performance evaluations shall be prepared for each
construction contract of $550,000 or more, and for each construction
contract terminated for default regardless of contract value. Past
performance evaluations may also be prepared for construction contracts
below $550,000.
(f) Past performance evaluations shall be prepared for each
architect-engineer services contract of $30,000 or more, and for each
architect-engineer services contract that is terminated for default
regardless of contract value. Past performance evaluations may also be
prepared for architect-engineer services contracts below $30,000.
(g) Past performance evaluations shall include an assessment of
contractor performance against, and efforts to achieve, the goals
identified in the small business subcontracting plan when the contract
includes the clause at 52.219-9, Small Business Subcontracting Plan.
(h) Agencies shall not evaluate performance for contracts awarded
under Subpart 8.7.
0
14. Amend section 42.1503 by revising paragraphs (a), (c), (d), and (e)
to read as follows:
42.1503 Procedures.
(a) Agency procedures for the past performance evaluation system
shall generally provide for input to the evaluations from the technical
office, contracting office and, where appropriate, end users of the
product or service. Agency procedures shall identify those responsible
for preparing interim and final evaluations. Those individuals
identified may obtain information for the evaluation of performance
from the program office, administrative contracting office, end users
of the product or service, and any other technical or business advisor,
as appropriate. Interim evaluations shall be prepared as required.
* * * * *
(c) Agencies shall submit past performance reports electronically
to the Past Performance Information Retrieval System (PPIRS) at
www.ppirs.gov. The process for submitting such reports to PPIRS shall
be in accordance with agency procedures.
(d) Any past performance information systems used for maintaining
contractor performance information and/or evaluations should include
appropriate management and technical controls to ensure that only
authorized personnel have access to the data.
(e) Agencies shall use the past performance information in PPIRS
that is within three years (six for construction and architect-engineer
contracts) of the completion of performance of the evaluated contract
or order.
PART 53--FORMS
53.236-1 Construction.
0
15. Amend section 53.236-1 by removing and reserving paragraph (a).
0
16. Amend section 53.236-2 by revising the section heading as set forth
below; and removing paragraph (c). The revised text reads as follows:
53.236-2 Architect-engineer services (SF's 252 and 330).
* * * * *
53.301-1420 and 53.301-1421 [Removed]
0
17. Remove sections 53.301-1420 and 53.301-1421.
[FR Doc. E9-15436 Filed 6-30-09; 8:45 am]
BILLING CODE 6820-EP-S