Medicaid Program: Rescission of School-Based Administration/Transportation Final Rule, Outpatient Hospital Services Final Rule, and Partial Rescission of Case Management Interim Final Rule, 31183-31196 [E9-15345]
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Federal Register / Vol. 74, No. 124 / Tuesday, June 30, 2009 / Rules and Regulations
31183
The number of weeks of instructional time offered in the
program in the fall and spring semesters or trimesters
The number of weeks of instructional time in the program’s
e
academic year
; or
In a program using quarters—
*
*
*
Dated: June 24, 2009.
Daniel T. Madzelan,
Director, Forecasting and Policy Analysis.
[FR Doc. E9–15369 Filed 6–29–09; 8:45 am]
BILLING CODE 4000–01–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Centers for Medicare & Medicaid
Services
42 CFR Parts 431, 433, 440 and 441
[CMS–2287–F2; CMS–2213–F2; CMS 2237–
F]
RIN 0938–AP75
Medicaid Program: Rescission of
School-Based Administration/
Transportation Final Rule, Outpatient
Hospital Services Final Rule, and
Partial Rescission of Case
Management Interim Final Rule
AGENCY: Centers for Medicare &
Medicaid Services (CMS), HHS.
ACTION: Final rule.
This rule finalizes our
proposal to rescind the December 28,
2007 final rule entitled, ‘‘Elimination of
Reimbursement under Medicaid for
School Administration Expenditures
and Costs Related to Transportation of
School-Age Children Between Home
and School;’’ the November 7, 2008
final rule entitled, ‘‘Clarification of
Outpatient Hospital Facility (Including
Outpatient Hospital Clinic) Services
Definition;’’ and certain provisions of
the December 4, 2007 interim final rule
entitled, ‘‘Optional State Plan Case
Management Services.’’ These
regulations have been the subject of
Congressional moratoria and have not
yet been implemented (or, with respect
to the case management interim final
rule, have only been partially
implemented) by CMS. In light of
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SUMMARY:
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concerns raised about the adverse
effects that could result from these
regulations, in particular, the potential
restrictions on services available to
beneficiaries and the lack of clear
evidence demonstrating that the
approaches taken in the regulations are
warranted, CMS is rescinding the two
final rules in full, and partially
rescinding the interim final rule.
Rescinding these provisions will permit
further opportunity to determine the
best approach to further the objectives
of the Medicaid program in providing
necessary health benefits coverage to
needy individuals.
DATES: Effective Date: These regulations
are effective on July 1, 2009.
FOR FURTHER INFORMATION CONTACT:
Sharon Brown (410) 786–0673 or Judi
Wallace (410) 786–3197, for issues
related to the School-Based
Administration/Transportation final
rule.
Jeremy Silanskis (410) 786–1592, for
issues related to the Outpatient Hospital
Services final rule.
Jean Close (410) 786–2804 or Melissa
Harris (410) 786–3397, for issues related
to the Case Management interim final
rule.
SUPPLEMENTARY INFORMATION:
I. Background
A. Elimination of Reimbursement Under
Medicaid for School Administration
Expenditures and Costs Related to
Transportation of School-Age Children
Between Home and School
Under the Medicaid program, Federal
payment is available for the costs of
administrative activities as found
necessary by the Secretary for the
proper and efficient administration of
the State plan. On December 28, 2007,
we published a final rule entitled,
‘‘Elimination of Reimbursement under
Medicaid for School Administration
Expenditures and Costs Related to
Transportation of School-Age Children
Between Home and School’’ (hereinafter
referred to as the School-Based
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Administration/Transportation final
rule (72 FR 73635)), to eliminate Federal
Medicaid payment for the costs of
certain school-based administrative and
transportation activities based on a
Secretarial finding that these activities
are not necessary for the proper and
efficient administration of the Medicaid
State plan and are not within the
definition of the optional transportation
benefit. Under the final rule, Federal
Medicaid payments were not available
for administrative activities performed
by school employees or contractors, or
anyone under the control of a public or
private educational institution, or for
transportation between home and
school. Federal financial participation
(FFP) remained available for covered
services furnished at or through a school
that are included in a child’s
individualized education program (IEP),
and for transportation from school to a
provider in the community for a covered
service. FFP also remained available for
the costs of school-based Medicaid
administrative activities conducted by
employees of the State or local Medicaid
agency, and for transportation to and
from a school for children who are not
yet school age but are receiving covered
direct medical services at the school.
The December 28, 2007, School-Based
Administration/Transportation final
rule became effective on February 26,
2008. Subsequent to publication of the
final rule, section 206 of the Medicare,
Medicaid, and SCHIP Extension Act of
2007 (Pub. L. 110–173) imposed a
moratorium until June 30, 2008, that
precluded CMS from imposing any
restrictions contained in the rule that
are more stringent than those applied as
of July 1, 2007. Section 7001(a)(2) of the
Supplemental Appropriations Act of
2008 (Pub. L. 110–252) extended this
moratorium until April 1, 2009; and
section 5003(b) of the American
Recovery and Reinvestment Act of 2009
(the Recovery Act) (Pub. L. 111–5)
further extended the moratorium until
July 1, 2009.
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; and
*
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program in the fall, winter, and spring quarters
The number of weeks of instructional time in the program’s
academic year
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B. Clarification of Outpatient Hospital
Facility (Including Outpatient Hospital
Clinic) Services Definition
Outpatient hospital services are a
required service under Medicaid. On
November 7, 2008, we published a final
rule entitled, ‘‘Clarification of
Outpatient Hospital Facility (Including
Outpatient Hospital Clinic) Services
Definition’’ (hereinafter referred to as
Outpatient Hospital Services final rule),
to introduce new limitations on which
treatments could be billed and paid as
an outpatient hospital service, thereby
altering the pre-existing definition of
‘‘outpatient hospital services.’’ The final
rule became effective on December 8,
2008. Section 5003(c) of the Recovery
Act precludes CMS from taking any
action to implement the final rule with
respect to services furnished between
December 8, 2008 and June 30, 2009.
C. Optional State Plan Case
Management Services
On December 4, 2007, we published
an interim final rule entitled, ‘‘Optional
State Plan Case Management Services’’
(hereinafter referred to as the Case
Management interim final rule (72 FR
68077)), that revised current Medicaid
regulations to incorporate changes made
by section 6052 of the Deficit Reduction
Act of 2005 (DRA) (Pub. L. 109–171). In
addition, we placed new limitations on
the services and activities that could be
covered and paid as an optional targeted
case management (TCM) service or
optional case management service.
The interim final rule became
effective on March 3, 2008. Section
7001(a)(3)(B)(I) of the Supplemental
Appropriations Act imposed a partial
moratorium until April 1, 2009,
precluding CMS from taking any action
to impose restrictions on case
management services that were more
restrictive than those in effect on
December 3, 2007. The law contained an
exception for the portion of the
regulation as it related directly to
implementing the definition of case
management services and targeted case
management services. That partial
moratorium was extended by section
5003(a) of the Recovery Act until July 1,
2009.
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II. Provisions of the Proposed
Regulation and Response to Comments
Since the publication of these final
regulations, we have received additional
public input about the adverse effects
that could result from these regulations.
In addition, the statutory moratoria
indicate strong concern in Congress
about the effects of these regulations. In
particular, we have become aware that
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the provisions of these rules could
result in restrictions on services
available to beneficiaries and there is a
lack of clear evidence demonstrating
that the approaches taken in the
regulations are warranted at this time.
On May 6, 2009, we published a
proposed rule (74 FR 21230) in the
Federal Register to rescind the
November 7, 2008 Outpatient Hospital
Services final rule; the December 28,
2007 School-Based Administration/
Transportation final rule; and certain
provisions of the December 4, 2007 Case
Management interim final rule. The May
6, 2009 proposed rule solicited public
comments on our proposal to rescind
these rules and to aid our consideration
of the many complex questions
surrounding these issues and the need
for regulation in these areas.
We received a total of 556 timely
comments from State officials, school
districts and consortia, educational
organizations, child advocacy groups,
health care organizations, school nurses,
parents, teachers, school officials,
providers, and other interested
individuals. All comments were
reviewed and analyzed. After
associating like comments, we placed
them in categories based on subject
matter. The commenters were
overwhelmingly supportive of our
proposal to rescind the School-Based
Administration/Transportation final
rule, the Outpatient Hospital Services
final rule, and portions of the Case
Management interim final rule.
Summaries of the public comments and
our responses to those comments are set
forth under the appropriate headings
below.
A. Elimination of Reimbursement Under
Medicaid for School Administration
Expenditures and Costs Related to
Transportation of School-Age Children
Between Home and School
We proposed to rescind the December
28, 2007 School-Based Administration/
Transportation final rule in its entirety.
The proposed rescission was based on
concerns that the adverse consequences
of the final rule may be more significant
than previously assumed, and that the
consideration of alternative approaches
may be warranted. Since issuing the
School-Based Administration/
Transportation final rule, we became
aware that the limitations on Federal
Medicaid funding under the final rule
could adversely affect State outreach
and enrollment efforts in schools, and
therefore limit services for families in
need. We had previously assumed that,
since such activities were within the
scope of the overall mission of the
schools, the activities would continue
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with funding from other sources
available for educational activities.
Conversely, we thought that State
Medicaid agencies had sufficient
resources to outsource its employees in
schools to absorb these functions. In
summary, we were concerned that the
assumptions underlying the
promulgation of the rule may have been
invalid, and that implementation of the
rule could adversely affect Medicaid
beneficiaries. We requested comments
on this issue.
Moreover, we were concerned that
there is insufficient evidence on the
need for the particular approach taken
by the final rule. The oversight reviews
that we cited in issuing the final rule,
indicating some deficiencies in
procedures for claiming school-based
administrative expenditures and
necessary transportation, were several
years old and based on data collected
more than 5 years ago. These claims did
not reflect CMS guidance issued after
the review data was collected; nor did
they reflect the greater administrative
oversight and technical assistance that
we have made available more recently.
Moreover, since CMS has tools at its
disposal to address inappropriate
claiming that could arise in any setting,
we would continue to monitor claims
and evaluate the efficacy of these tools
in addressing any claiming issues even
in the absence of this rule.
In light of these concerns, we
proposed to rescind the provisions of
the final rule while we further review
the underlying issues and determine
whether a different approach is
necessary, and revise the regulations to
remove the regulatory provisions added
by the December 28, 2007 final rule. We
proposed to apply the policies in effect
before the December 28, 2007 final rule
became effective, as set forth in the May
2003 Medicaid School-Based
Administrative Claiming Guide which
provides guidance to States on schoolbased administrative claiming and
school transportation.
Specifically, we proposed to revise
§ 431.53(a) and § 440.170(a) to remove
language indicating that, for purposes of
Medicaid reimbursement, transportation
does not include transportation of
school-age children from home to
school and back when a child is
receiving a Medicaid-covered service at
school. In addition, we proposed to
remove § 433.20, which provides that
Federal financial participation (FFP)
under Medicaid is not available for
expenditures for administrative
activities by school employees, school
contractors, or anyone under the control
of a public or private educational
institution.
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Comment: Many commenters
applauded CMS’ decision to reconsider
the merits of the School-Based
Administration/Transportation final
rule. Commenters stated that the final
rule was ‘‘bad public policy’’ and that
efforts to rescind the rule are an
acknowledgment of the impact the final
rule would have had on a myriad of
stakeholders.
Response: We appreciate the
commenters’ support of our proposal to
rescind the School-Based
Administration/Transportation final
rule. After careful consideration of the
concerns raised by commenters, we
agree that the final rule should be
rescinded.
Comment: The largest number of
comments in support of rescinding the
School-Based Administration/
Transportation final rule focused on
funding issues, noting that rescission
will enable school districts and many
others to continue receiving the
desperately needed Federal funds to
support school-based outreach,
enrollment assistance, and improved
access to medical and transportation
services. Many commenters stated that
students who receive specialized
transportation and medical needs
require schools to expend large sums of
money and that reducing or eliminating
Medicaid funds would have had a major
impact on their ability to serve this
population. The majority of commenters
who supported the proposed rescission
stated that the loss of funds would have
been devastating to the school district
and to the students served. The
commenters also indicated that staff and
services would have been cut due to
loss of funding.
Many commenters cited the economy
in supporting the proposed rescission.
‘‘In light of the recent budget problems,’’
one commenter stated, ‘‘school districts
need all the resources they can get.’’
Another commenter stated that it is
especially important during this time of
dire budget constraints to maintain the
ability of school staff to provide
outreach and continue to be able to be
reimbursed. In addition, the
commenters believe that this
reimbursement is a wise investment.
Response: Since issuing the SchoolBased Administration/Transportation
final rule, we have become aware that
limitations on Federal Medicaid funding
would have adversely affected State
outreach and enrollment efforts in
schools, therefore limiting services for
families in need. We previously
assumed that, since such activities were
within the scope of the overall mission
of the schools, the activities would
continue with funding from other
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sources available for educational
activities.
We agree that rescission of the
School-Based Administration/
Transportation final rule is necessary to
ensure that Medicaid administrative
activities in schools, and certain
transportation services, will continue to
be provided in schools with Federal
Medicaid funding. We will continue to
apply the policies set forth in guidance
issued prior to that rule, including the
1999 letter to State Medicaid Directors
concerning school-based transportation
services and the 2003 Medicaid SchoolBased Administrative Claiming Guide.
We will continue to evaluate the
efficacy of these tools in addressing
school-based claiming issues and
collaborate with education and
Medicaid stakeholder groups to discuss
ways to improve such tools.
Comment: Some commenters
applauded the proposed rescission of
the School-Based Administration/
Transportation final rule because it
would allow their school district to
continue to help identify students that
are in need of proper medical attention,
as a service to the community, and
provide needed services to eligible
students. Other commenters stated that
Medicaid funding not only leads to an
increase in the number of children
receiving health insurance, but also
increases the number of students who
receive vital health services. One
commenter stated that the final rule
would have only served to reduce
school efforts to bring health services to
medically compromised children in
schools across the nation.
Response: We agree that rescission of
the School-Based Administration/
Transportation final rule is necessary to
ensure that Medicaid administrative
activities in schools, and certain
transportation services, will continue to
be provided in schools with Federal
Medicaid funding. We will continue to
apply the policies set forth in guidance
issued prior to that rule, including the
1999 letter to State Medicaid Directors
concerning school-based transportation
services and the 2003 Medicaid SchoolBased Administrative Claiming Guide.
We will continue to evaluate the
efficacy of these tools in addressing
school-based claiming issues and
collaborate with education and
Medicaid stakeholder groups to discuss
ways to improve such tools.
Comment: Some commenters stated
that the proposed rescission will make
it easier for States to fulfill requirements
under the Early and Periodic Screening,
Diagnosis and Treatment (EPSDT)
benefit specified in section 1905(a) of
Social Security Act (the Act). They
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believe that the School-Based
Administration/Transportation final
rule contradicted Medicaid’s
requirements for EPSDT and CMS’
previous guidance. The commenter
indicated that this mandate requires
States to inform families about the
availability of EPSDT services and assist
them in accessing services. In addition,
commenters stated that many school
systems have contracted with States so
that school nurses and staff may inform
families about EPSDT. Since schools are
mandated to provide certain services for
students with special needs, one
commenter stated, the funds that
support these services must not be cut
off.
Commenters cited the State Medicaid
Manual as not only encouraging State
Medicaid agencies to coordinate EPSDT
administrative activities with ‘‘school
health programs of State and local
health agencies,’’ but also offering FFP
to cover the costs to public agencies of
providing direct support to the
Medicaid agency in administering the
EPSDT program.
Response: We agree that rescission of
the School-Based Administration/
Transportation final rule is necessary to
ensure that Medicaid administrative
activities, and certain transportation
services, will continue to be provided in
schools with Federal Medicaid funding.
We will instead reinforce the policies
that preceded the issuance of that final
rule.
Comment: Some commenters stated
that the School-Based Administration/
Transportation final rule would have
had a negative impact on Medicaid
outreach activities in schools. One
commenter stated, ‘‘* * * the practical
effect of the final rule would [have been]
to eradicate the successful efforts made
by schools to identify and enroll lowincome children with disabilities into
Medicaid.’’ A substantial number of
commenters stated that schools provide
a unique opportunity to enroll children
in Medicaid because the bulk of the
eligible that are uninsured children
attend schools. Other commenters stated
that schools serve as a safe haven and
gateway to health care for some of the
State’s most vulnerable residents,
special education students, and children
in families whose circumstances have
limited their access to health care.’’
Another commenter stated that
reimbursing schools for Medicaid
administrative activities and health
related services is an efficient and
effective way of ensuring that Federal
funds are directed to those schools that
need them the most. Other commenters
recommended that CMS continue its
support for school-based Medicaid
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administrative activities because it can
be an effective way to reach children in
need of services and to ensure adequate
medical care for disabled students and
their families, who are often low-income
and uninsured.
Some commenters referenced the May
2003 CMS Medicaid School-Based
Administrative Claiming Guide, which
states that ‘‘* * * the school setting
provides a unique opportunity to enroll
* * * and to assist’’ Medicaid eligible
children ‘‘access the benefits available
to them’’ as evidence that school-based
Medicaid administrative claims should
remain eligible for FFP.
Response: We appreciate the
commenters’ support of our proposal to
rescind the School-Based
Administration/Transportation final
rule, and of the policies set out in the
2003 CMS Medicaid School-Based
Administrative Claiming Guide. After
careful consideration of the concerns
raised by commenters, we agree that the
final rule should be rescinded, and the
policies set out in the Medicaid SchoolBased Administrative Claiming Guide,
will be reinforced.
Comment: Some commenters stated
that, in supporting the proposed
rescission of the School-Based
Administration/Transportation final
rule, asking outside agencies to provide
the services that schools currently
provide would be more costly to the
State. Other commenters stated that,
even if employees of State or local
Medicaid agencies were given this task,
it would be far less efficient and
effective than the current approach to
outreach and enrollment activities,
which is valuable specifically because
staff and employees of schools are
familiar to and trusted by families.
Response: We agree that rescission of
the School-Based Administration/
Transportation final rule is necessary to
ensure that needed Medicaid
administrative activities and related
funding will continue in school settings.
We will reinforce the policies that
preceded the issuance of that final rule.
Comment: Some commenters
supported the proposed rescission of the
School-Based Administration/
Transportation final rule because they
believe their State’s claiming practices
have improved considerably since the
early 2000’s and that the rationale for
developing the final rule was based on
old data and old practices. As one
commenter indicated, the main reason
cited by CMS was the concern that
school-based administrative
expenditures are recognized and
claimed properly, consistent with
Federal law. One commenter indicated
that there have been no published audit
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findings to gauge States’ compliance
with the 2003 guidelines issued by
CMS. Medicaid administrative funding
for all schools should not have been
eliminated for all schools due to the
problems of a few schools, they
concluded. The commenter believes
CMS should focus its efforts on working
with States to ensure proper claiming.
The commenter also stated that CMS
knows that schools provide critical
administrative services to children in
Medicaid.
Response: We agree that rescission of
the School-Based Administration/
Transportation final rule is necessary to
ensure that needed Medicaid
administrative activities and related
funding will continue. We intend to
provide additional guidance and greater
administrative oversight and technical
assistance. We will also focus on
program and fiscal integrity to provide
guidance and direction to avoid
duplication and improper claiming.
Comment: Some commenters focused
on alternative approaches to meet the
objectives of the School-Based
Administration/Transportation final
rule in ensuring valid Medicaid
claiming procedures. In support of the
proposed rescission, several
commenters suggested measures that
could achieve the objectives set out in
the final rule, to include: issuance of
one national standard for claiming
developed in conjunction with public
school officials; one national office to
provide clear, consistent guidance;
consistency of regulation
implementation for administrative
claiming among all regional CMS
offices; annual national training of State
officials overseeing school claiming to
ensure compliance; individual States to
determine how to process claims and
audit; and a national committee to study
the best methods to deliver information
and services to families in need.
Other commenters applauded CMS’
decision to explore alternatives and use
existing tools to address inappropriate
claiming to the extent that any
questionable practices continue.
Commenters stated that there was
insufficient evidence to support the
approach of the final rule and encourage
CMS to investigate other, more
appropriate methods of fulfilling its
oversight role. These commenters
believe that CMS can accomplish this
objective without eliminating critically
needed Federal funding of school-based
Medicaid administrative and
transportation services. The commenters
stated that CMS has already increased
its administrative oversight following
reports of improper claiming.
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Many commenters recommended that
CMS further promote sound Medicaid
program operation through clear
guidance and technical assistance
specifically addressing the unique
settings and circumstances in which
school-based services are delivered.
Several commenters recommended that
CMS should simplify claiming for
school-based administrative and direct
medical services provided in the school
setting. The commenters also stated that
methodologies that allow schools to
access funds legitimately available for
Medicaid program services and
administrative activities will provide
the most effective means of serving
beneficiaries while ensuring proper and
efficient program administration.
Response: In the proposed rescission,
we specifically requested alternative
approaches from the public that would
allow us to achieve the objectives of the
School-Based Administration/
Transportation final rule without
eliminating funding for allowable
school-based expenditures. We agree
that consideration of alternative
approaches with stakeholder input and
transparency is warranted. We further
agree that we already have tools at our
disposal to address inappropriate
claiming that could arise in any setting,
including schools. We will continue to
evaluate the efficacy of these tools in
addressing school-based claiming issues
and collaborate with education and
Medicaid stakeholder groups to discuss
ways to improve such tools.
B. Clarification of Outpatient Hospital
Facility (Including Outpatient Hospital
Clinic) Services Definition
We proposed to rescind the November
7, 2008 Outpatient Hospital Services
final rule in its entirety. While we
previously had perceived the rule as
having little impact (because it affected
only the categorization of covered
services), we became aware that this
perception may have been based on
inaccurate assumptions. In particular,
we assumed that, to the extent that
covered services were no longer within
the outpatient hospital benefit category,
those services could be easily shifted to
other benefit categories. However, after
publication of the final rule, we
received input indicating that such
shifts may be difficult in light of the
complexity of State funding and
payment methodologies and health care
service State licensure and certification
limits. As a result, we became
concerned that the Outpatient Hospital
Services final rule could have an
adverse impact on the availability of
covered services for beneficiaries.
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Therefore, we proposed to rescind the
November 7, 2008 Outpatient Hospital
Services final rule in its entirety and
reinstate the regulatory definition of
‘‘outpatient hospital services’’ at
§ 440.20 that existed before the final
rule became effective. Specifically, we
proposed to remove the provisions at
§ 440.20(a)(4)(i), which define Medicaid
outpatient hospital services to include
those services recognized under the
Medicare outpatient prospective
payment system (defined under
§ 419.2(b)) and those services paid by
Medicare as an outpatient hospital
service under an alternate payment
methodology. We also proposed to
remove the requirement at
§ 440.20(a)(4)(ii) that services be
furnished by an outpatient hospital
facility or a department of an outpatient
hospital as described at § 413.65.
Finally, we proposed to remove the
provision at § 440.20(a)(4)(iii) that limits
the definition of outpatient services to
exclude services that are covered and
reimbursed under the scope of another
Medicaid service category under the
Medicaid State plan.
In addition, we proposed to withdraw
§ 447.321 of the proposed rule
published on September 28, 2007 (72 FR
55158) upon which we reserved action
in the final rule. These provisions
contained regulatory guidance on the
calculation of the outpatient hospital
and clinic services upper payment limit
(UPL).
Overall, many commenters offered
general support for the rescission of the
Clarification of Outpatient Hospital
Facility (Including Outpatient Hospital
Clinic) Services Definition as part of
comments that specifically addressed
other aspects of Outpatient Hospital
Services final rule.
Comment: One commenter explained
that the Outpatient Hospital Services
final rule could result in access and
quality issues for Medicaid physical
therapy services. The commenter
reasoned that since outpatient hospital
services are a mandatory Medicaid
benefit and physical therapy services
are optional, outpatient hospital settings
offer ‘‘a bridge to care for thousands of
physical therapy patients under their
State Medicaid program’’ in States that
offered a limited physical therapy
benefit. The commenter stated that
removing physical therapy services from
the definition of outpatient hospital
services would cause access and quality
of care to suffer.
Response: We understand the
commenters’ concerns. However, we
never intended to restrict access to
physical therapy services and States
have some flexibility in defining
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optional Medicaid benefits. The
provisions of the Outpatient Hospital
Services final rule should not have
limited the access to and the quality of
physical therapy services. This action
rescinding the Outpatient Hospital
Services final rule will eliminate this
confusion.
Comment: Several commenters stated
that the clarification of Medicaid
outpatient hospital services failed to
recognize services that may be unique to
individuals served under Medicaid, in
particular services covered in children’s
hospitals. These commenters stated that
the Medicare outpatient hospital
definition is too restrictive to meet the
needs of those served under the
Medicaid program.
Response: The Outpatient Hospital
Services final rule did not restrict the
services which States could provide in
outpatient hospital facilities or to
individuals covered under the Medicaid
program. The rule merely clarified
which of those services could be
defined as and reimbursed under
‘‘outpatient hospital services.’’ States
would have continued to be able to
reimburse for other services provided in
the outpatient hospital facility, if those
services were authorized under the
State’s approved Medicaid State plan.
This final rule should alleviate any
potential concerns with coverage
limitations by reinstating the regulatory
definition of ‘‘outpatient hospital
services’’ at § 440.20 that existed before
the previous final rule became effective.
Comment: A number of commenters
offered concerns that the Outpatient
Hospital Services final rule placed
limitations on payment for Medicaid
services or restricted States’ abilities to
move services from costly inpatient
settings to less costly outpatient
settings.
Response: The Outpatient Hospital
Services final rule did not place
restrictions on States’ abilities to
reimburse Medicaid providers, set
payment rates within applicable upper
payment limits, or provide services in
outpatient settings. Medicaid outpatient
hospital services are limited to a
reasonable estimate of what Medicare
would pay for Medicaid equivalent
services in accordance with § 447.321.
This is an aggregate test for State
government-owned or operated, nonState government-owned or operated
and private facilities. The rescission
does not impact the UPL requirements
for outpatient hospital or clinic services
that are currently in the regulations.
We are fully supportive of States’
efforts to provide quality services in
low-cost settings. This final rule to
rescind the previous rule should
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eliminate any potential issues with
shifting services from more costly to less
costly hospital settings.
Comment: A few commenters
supported the proposal to withdraw the
outpatient hospital and clinic UPL
requirements that were proposed in our
Outpatient Hospital Services proposed
rule (CMS reserved action on these
provisions as part of Outpatient
Hospital Services final rule). These
commenters explained that the
proposed UPL requirements were overly
restrictive and excluded several
Medicaid costs typically paid by States
through the outpatient hospital benefit.
Response: CMS appreciates the
support of these commenters. However,
we note that we will continue to require
States to demonstrate that Medicaid
outpatient hospital and clinic service
payments, in the aggregate for State
government-owned or operated, nonState government-owned or operated
and private facilities, do not exceed a
reasonable estimate of the amount that
would be paid for the services furnished
by the group of facilities under
Medicare payment principles. To do so,
States will need to show that they are
comparing the same scope of covered
services.
Comment: Many rural health clinics
commented that the Outpatient Hospital
Services final rule would result in
individuals seeking services through
emergency departments ‘‘at a higher
cost to taxpayers.’’ These providers also
stated that excluding rehabilitative,
school-based, and practitioner services
from the outpatient hospital benefit
would cut funding and services. Many
of the rural health clinic providers were
concerned that the final rule would
eliminate the clinics’ costs from a
hospital’s disproportionate share
hospital (DSH) calculations. Several
other commenters also raised concern
that the clarification of the outpatient
hospital services definition would
reduce hospital DSH costs.
Response: The Outpatient Hospital
Services final rule did not require any
shifting of services to more costly
settings or cut funding for Medicaid
covered services. Rather, the Outpatient
Hospital Services rule was limited to
requiring States to distinctly define
outpatient hospital facility services and
other Medicaid benefits in the Medicaid
State plan. This final rule should
eliminate the concerns expressed by the
clinics and other providers by
reinstating the regulatory definition of
‘‘outpatient hospital services’’ at
§ 440.20 that existed before the final
rule became effective.
Comment: One commenter stated
concerns that the assumptions
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acknowledged by CMS as inaccurate
with respect to the Outpatient Hospital
Services final rule were carried over
into other Medicaid rulemaking. The
commenter referenced the December 19,
2008 DSH reporting and auditing
requirements final rule (73 FR 77904).
The commenter did not specify which
provisions of the rulemaking were
carried over from the Outpatient
Hospital Services final rule to the
Medicaid DSH Auditing and Reporting
final rule. However, the commenter
requested that CMS clarify that States
are not bound by any of the provisions
or policies reflected in the subject
outpatient hospital regulations when
determining the uncompensated costs of
services for DSH purposes.
Response: The Outpatient Hospital
Services final rule addressed different
policies than those discussed under the
Medicaid DSH Auditing and Reporting
final rule. The rescission of the
Outpatient Hospital Services final rule
has no impact on the provisions of the
DSH Auditing and Reporting final rule.
The DSH rule provides guidance to
States on those outpatient hospital
service costs that should be included in
DSH calculations, which is independent
from the outpatient hospital service
clarification provided in the Outpatient
Hospital Services final rule. For further
discussion of the DSH Auditing and
Reporting provisions, we refer readers to
the December 19, 2008 final rule (73 FR
77904). Any concerns over the potential
impact of the Outpatient Hospital
Services final rule on DSH should be
alleviated by restoring the regulatory
definition of ‘‘outpatient hospital
services’’ at § 440.20 that existed before
the Outpatient Hospital Services final
rule became effective.
Comment: One commenter supports
the rescission of the Outpatient Hospital
Services final rule because the
clarification to the outpatient definition
resulted in an administrative burden to
States and offered no real policy
purpose.
Response: The proposed rescission
acknowledged that we initially believed
the Outpatient Hospital Services final
rule would result in little administrative
burden on States based on information
we received through the State plan
review process. Based on additional
information from stakeholders, these
assumptions appear inaccurate. The
rescission should alleviate the concerns
of the commenter by restoring the
regulatory definition of ‘‘outpatient
hospital services’’ at § 440.20 that
existed before the Outpatient Hospital
Services final rule became effective.
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C. Optional State Plan Case
Management Services
We proposed to rescind certain
provisions of the December 4, 2007 Case
Management interim final rule. In
discussions with States about the
implementation of case management
requirements, we became concerned
that certain provisions of the Case
Management interim final rule may
unduly restrict beneficiary access to
needed covered case management
services, and limit State flexibility in
determining efficient and effective
delivery systems for case management
services.
In particular, we were concerned that
the Case Management interim final rule
may be overly narrow in defining
individuals transitioning to community
settings. Specifically, the interim final
rule contained parameters specifying
short-term and long-term stays and
included limits on days of targeted case
management services associated with
these different lengths of stay. In
addition, we were concerned that States’
service delivery systems would be
affected by the limitations in the interim
final rule on payment methodologies,
and on the provision of case
management services by other agencies
or programs.
We were also concerned that the Case
Management interim final rule may
have unintentionally impacted Federal
Medicaid requirements with respect to
administrative claiming, as the
regulation was not intended to redefine
the types of activities that are allowable
as Medicaid administrative case
management.
Many of these same issues were raised
by public commenters, and we share
their concern that beneficiaries and the
program as a whole may be adversely
impacted if these provisions were
implemented. We believe that these
same concerns were also reflected in the
Congressional moratorium on the
implementation of this rule and the
administrative requirements and
limitations included in the interim final
rule. Therefore, we proposed to rescind
certain provisions of the Case
Management interim final rule.
Specifically, we proposed to remove
§ 440.169(c) and § 441.18(a)(8)(viii),
because we were concerned that these
provisions may be overly restrictive in
defining ‘‘individuals transitioning to a
community setting,’’ for whom case
management services may be covered
under § 440.169(a). We thought that,
until we address the comments
submitted on the Case Management
interim final rule, States should have
additional flexibility to provide
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coverage using a reasonable definition
of this term. We also proposed to
remove § 441.18(a)(5), which would
have required case management services
to be provided on a one-on-one basis to
eligible individuals by one case
manager. We believed that this
provision may unduly limit States’
delivery systems for case management
services. We further proposed to remove
§ 441.18(a)(8)(vi) because the
requirement for payment methodologies
in this provision may be
administratively burdensome, may
result in restrictions on available
providers of case management services,
and generally may limit beneficiary
access to services. For similar reasons,
in § 441.18, we proposed to rescind
paragraphs (c)(1), (c)(4), and (c)(5) that
limit the provision of case management
activities that are an integral component
of another covered Medicaid service,
another non-medical program, or an
administrative activity. On the issues
addressed by these rescinded
provisions, we proposed to continue to
apply the interpretive policies in force
prior to issuance of the Case
Management interim final rule.
We proposed to rescind parts of
§ 441.18(c)(2) and (c)(3) to remove
references to programs other than the
foster care program, because we are
concerned that these provisions may be
overly restrictive in defining State
options for the delivery of case
management services. We proposed to
consolidate the remaining provisions of
these paragraphs as paragraph (c) (see
74 FR 21237, May 6, 2009).
We proposed to retain the remaining
provisions of the Case Management
interim final rule, and finalize those
provisions in a future rulemaking.
Most commenters supported the
rescissions included in the Case
Management proposed rule. The
following section summarizes general
comments about the rule or issues not
contained in specific provisions
included in the proposed rule:
General Comments
Comment: Many commenters asked
CMS to rescind all provisions of the
Case Management interim final rule.
Many commenters expressed concern
that the provisions would significantly
limit State flexibility in providing case
management in the most effective and
efficient manner possible. In addition,
the commenters stated the provisions
would pose additional barriers and
would be more burdensome for
providers of case management services.
Several commenters stated the
restrictions on case management
included in the interim final rule would
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inevitably shift the financial
responsibility for case management to
school districts across the nation.
Response: Under section 6052 of the
DRA, the Secretary of the Department of
Health and Human Services was
authorized to promulgate an interim
final regulation to define case
management and targeted case
management services.
We agree with commenters that
certain provisions in the interim final
rule may limit State flexibility in
structuring case management services.
Therefore, we proposed to rescind
certain provisions of the Case
Management interim final rule which
are discussed in this document.
However, we do not have the authority
to rescind the interim final rule in its
entirety, as section 6052 of the DRA
amended the statute directly by defining
case management services in section
1915(g) of the Act. We disagree with
comments contending that the proposed
or interim final rules regarding
Medicaid case management services
would shift the financial responsibility
for case management to school districts.
It is important to clarify that Medicaid
reimbursement remains available for
targeted case management services and
other covered services, which are
included in an eligible child’s
Individualized Education Program (IEP)
or Individualized Family Service Plan,
consistent with section 1903(c) of the
Act.
Comment: Many commenters
indicated the final regulation should not
apply to Home and Community-Based
Services (HCBS) waiver programs
operated under section 1915(c) of the
Act. Several commenters expressed
concern that the Case Management
interim final rule would impede State
efforts to end the institutional bias in
Medicaid. The commenters expressed
that it is contrary to a number of
programs already implemented by the
Administration such as the Money
Follows the Person grant program and
Aging and Disability Resource Centers
grants, which provided States with the
tools necessary to serve frail older
people in their homes and communities.
The commenters stated that States
would have to revamp their existing
programs in order to adhere to the rules
set forth in the rule. The commenters
stated the rule undermines State level
efforts to streamline and provide more
efficient and cost-effective targeted case
management systems and home and
community-based services through the
aging services network under Medicaid
and works against the Supreme Court’s
decision in Olmstead and the Older
Americans Act.
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Response: We clarify that the rule
does not apply to those activities that
HCBS waiver programs must perform to
meet the statutory assurances and other
requirements of section 1915(c) of the
Act. These functions include—(1) an
eligibility determination; (2) an
evaluation of need that includes both an
initial evaluation and periodic reevaluations; (3) a written plan of care;
and (4) monitoring of the plan of care to
assure the health and welfare of each
individual served through the waiver
program. However, in those instances in
which States elect to offer targeted case
management service as a State Plan
service under section 1915(g) of the Act
to persons enrolled in a 1915(c) waiver
program, the provisions of the interim
final rule would apply.
We disagree that clearly defining case
management and targeted case
management services impedes State
efforts to end institutional bias in
Medicaid. In addition, we disagree that
the rule is contrary to the Money
Follows the Person grant program or
Aging and Disability Resource Center
initiatives which CMS and the
Administration on Aging have promoted
and funded. These initiatives are based
on partnerships between the Federal
government, State governments, and
private organizations to serve and
provide access to long-term care
services and supports for older people
and people with disabilities. These
initiatives are not solely, or even
primarily, dependent upon a funding
stream under the Medicaid case
management benefit.
To the extent that the basis for the
commenters’ concerns is that the rule
restricts Medicaid beneficiaries to case
management furnished through
particular providers, these concerns are
inconsistent with the Medicaid freedom
of choice requirements in section
1902(a)(23) of the Act (and the
exceptions authorized to ensure
qualified providers), which provide
individuals with a choice of qualified,
Medicaid providers.
Comment: Several commenters
submitted comments on provisions of
the Case Management interim final rule,
which were not included in the Case
Management proposed partial rescission
rule.
Response: The comment period for
the December 4, 2007 Case Management
Services interim final rule closed on
February 4, 2008. We appreciate the
submitted comments; however, these
comments are beyond the scope of the
Case Management proposed partial
rescission rule. CMS will respond to
comments received on the interim final
rule in a future rulemaking document.
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Comment: We received several
comments in support of our proposal to
remove § 440.169(c) and
§ 441.18(a)(8)(viii), which defined case
management services for the
transitioning of individuals from
medical institutions to the community
as well as related State plan
requirements. Commenters indicated
the provisions would have limited
services to individuals transitioning to
community settings and applauded
CMS for recognizing the provisions
were overly restrictive in defining
individuals transitioning to community
settings. One commenter stated that
these provisions would place stricter
limits on the duration of case
management services when an
individual is transitioning from a
hospital or other institution to the
community. One commenter expressed
concern that these provisions would
have imposed unrealistic and
impractical deadlines on the amount of
time needed to assist in the safe and
orderly transition of such individuals.
One commenter stated these provisions
were at odds with the Olmstead v. L.C.
decision.
One commenter requested
clarification about transitional Targeted
Case Management (TCM) services
provided to residents of an institution
for mental disease (IMD).
A commenter stated that prohibiting
Federal financial participation (FFP)
until the date individuals leave the
institution would place a significant
cost burden on case management
providers under Money Follows the
Person grant and waiver programs.
Response: Public comments on the
rescission of § 440.169(c) and
§ 441.18(a)(8)(viii) support our
contention that the definition of targeted
case management for the purpose of
assisting individuals residing in medical
institutions to community living was
overly restrictive. We agree with
commenters that some target groups
receiving case management services in
institutions may need a period of longer
than 60 days of services in order to
successfully transition to community
living. We considered the many
comments that indicated the period for
facilitating transition is impacted by
individuals’ changing health status as
well as behavioral challenges, which
may delay or prevent transition into the
community.
Our rescissions provide States with
the flexibility to determine the duration
of this service, up to 180 consecutive
days, to respond to the complexity of
the needs and the current capacities of
the supports needed to successfully
transition individuals to the
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community. Guidance from the July 25,
2000 State Medicaid Directors Letter,
Olmstead Update No. 3, will continue to
provide the parameters under which
States may receive reimbursement for
case management services for the
purpose of transitioning from medical
institutions to the community.
Specifically, TCM, as defined in section
1915(g) of the Act, may be furnished as
a service to institutionalized persons
who are about to leave the institution in
order to facilitate their transition to
community services and enable them to
gain access to needed medical, social,
educational and other services in the
community. TCM may be furnished
during the last 180 consecutive days of
a Medicaid eligible person’s
institutional stay for the purpose of
community transition. States may
specify a shorter time period or other
conditions under which targeted case
management may be provided. FFP is
not available for any Medicaid service,
including targeted case management
services, provided to persons who are
receiving services in an institution for
mental disease (IMD), except for
services provided to elderly individuals
and children under the age of 21 who
are receiving inpatient psychiatric
services.
Comment: One commenter supported
our proposal to remove § 441.18(a)(4),
which required that the State’s plan
provide that case management services
will not duplicate payments made to
public agencies or private entities under
the State plan and other program
authorities, for the same purpose. (We
note that this provision was included
among the provisions to be rescinded in
the Case Management proposed rule’s
regulation text under Part 441.18;
however, the proposed rule’s preamble
did not discuss this provision.)
Response: We acknowledge that this
provision was included in the proposed
rule’s regulation text in error. We are
retaining § 441.18(a)(4). While we
believe that States must have flexibility
in establishing Medicaid programs that
best meet their unique circumstances as
well as those of Medicaid participants,
we are also concerned that consistent
guidance has not been available
regarding the circumstances under
which FFP would be available. The
requirement that FFP would not be
available for duplicate payments to
public or private entities for the same
purpose arose from the conference
report of the Consolidated Omnibus
Budget Reconciliation Act of 1985
which accompanied the original
authorization of case management under
section 1915(g) of the Act.
Subsequently, this guidance was
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reiterated in the State Medicaid Manual
(SMM) at section 4302.2(F).
Comment: One commenter stated that
CMS needs to make it clear to State
Medicaid agencies that this rule does
not provide a basis for States requiring
a Federally Qualified Health Center
(FQHC) to use its section 330 grant
funds to cover any portion of case
management services provided by the
health center to its patients. The
commenter stated that such a
requirement would be inconsistent with
the long standing recognition on the
part of the Congress and the Department
of Health and Human Services (HHS)
that Medicaid and Medicare are first
payers for Medicaid and Medicare
covered services provided to Medicaid
and Medicare patients of a health
center.
Response: Federally Qualified Health
Centers (FQHCs) will continue to be
reimbursed in accordance with section
1902(bb) of the Act, under which States
reimburse FQHCs through either a
prospective payment system or an
alternative reimbursement methodology.
The Case Management proposed rule
would not have an impact on FQHC
reimbursement methodologies or grants
received under section 330 of the Public
Health Service Act.
Comment: We received many
comments in support of our proposal to
remove § 441.18(a)(5), which would
require case management services to be
provided on a one-to-one basis to
eligible individuals by one case
manager. The commenters expressed
concern that the provision would limit
the States’ flexibility by prohibiting a
State from providing a child with more
than one case manager even when the
complexity of the child’s condition
demands the expertise of more than one
program. The commenters recognized
the importance of limiting the number
of case managers that may be involved;
however, some individuals have
multiple and complex needs that
intersect with several service delivery
systems of care. One commenter
suggested States should be required to
provide assurances in their State plans
that case management will not be
duplicative and to indicate a
methodology that ensures that
duplication does not occur.
Response: We agree with the
commenters and have removed
§ 441.18(a)(5). Even though case
management and targeted case
management services are
comprehensive services, we believe that
more than one case manager may be
responsible and accountable for
facilitating access to needed services. In
rescinding this provision, we recognize
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that case managers may need to draw on
other practitioners with special
expertise, and may also tap the
resources of a larger organization for
support and overhead. In addition, if
case managers were on leave or
vacation, others could be assigned as
substitutes to facilitate continuity of
care and services. In addition, we
recognize that case managers may need
to rely on other practitioners to provide
support for particular tasks. That is,
reimbursement would be available for
services other than case management,
including direct services provided to the
individual, that may contribute to the
case management process, such as
assessments furnished under the benefit
for physicians’ services or
psychologists’ services under the
rehabilitative services benefit.
By removing the one case manager
provision, we recognize the advantages
of a team approach to case management
services. For example, a lead case
manager could coordinate resources and
expertise from providers of medical,
education, social, or other services for
the benefit of the individual in
developing a comprehensive plan of
care and facilitating access to services.
To facilitate this service model, States
may set differential rates to reflect case
or task complexity that would ensure
sufficient payment to reflect the costs
that case managers may incur in
consulting with other practitioners.
States should ensure that differential
payment methodologies are reflected in
the State’s Medicaid plan.
Comment: We received a few
comments in support of our proposal to
remove § 441.18(a)(6), which prohibited
providers of case management services
from exercising the State Medicaid
agency’s authority to authorize or deny
the provision of other services under the
plan. (We note that this provision was
included among the provisions to be
rescinded as described in the Case
Management proposed rule’s preamble;
however, this provision was not listed
among those to be rescinded in the
proposed rule’s regulation text under
§ 441.18.) The commenters stated this
provision is administratively
burdensome and may limit beneficiary
access to services. One commenter
indicated it should be left to the States
to delegate the agency’s authority to
authorize or deny certain services to a
case manager who is most familiar with
the individual’s needs.
Response: We acknowledge that this
provision was included, in error, in the
Case Management proposed rule
preamble. We disagree with comments
that this provision is administratively
burdensome and have retained this
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provision to clarify that the State
Medicaid agency authorizes or denies
services. The provision would not
require the State Medicaid agency to
review each individual’s care plan.
Operating agencies or other entities
such as counties may approve service
plans as part of day-to-day operations.
However, the Medicaid agency, at a
minimum, must review at least a sample
of care plans retrospectively or employ
other methods to ensure that plans have
been developed in accordance with
applicable policies and procedures and
that the plans ensure the health and
welfare of participants. This oversight
activity is a critical element of the
Medicaid agency’s responsibility.
Furthermore, the function of prior
authorization requires the judgment of
the Medicaid agency and may not be
delegated to anyone other than a
Medicaid agency employee. Prior
authorization is a legitimate function of
the State Medicaid agency, which is
performed as an appropriate component
of the administration of the State plan.
Comment: We received many
comments in support of our proposal to
remove § 441.18(a)(8)(vi) concerning the
payment methodology for case
management services. This provision
would have required a payment
methodology under which case
management providers would be paid at
rates calculated using a unit of service
that would not exceed 15 minutes. One
commenter recommended that each
State be allowed to design its own
reimbursement methodology, rather
than having one mandated. One
commenter expressed concern that the
15 minute unit requirement would be
seen as the minimum standard of
providing the service. Many
commenters stated this provision was
administratively burdensome and may
limit beneficiary access to services. One
commenter stated the 15 minute unit
requirement may have resulted in
additional costs for the State due to
increased staffing needs, increased
payments for case management
activities, fewer controls, the need to
restructure eligibility and service
authorization and significant changes to
information technology systems. A few
commenters recommended CMS
continue to allow flexibility in
reimbursement methodologies. The
commenters indicated that per diem,
daily, weekly or monthly rates should
be allowed as well as fifteen minute
units.
A few commenters expressed concern
that the proposed rule did not address
the prohibition on payment
methodologies that bill under a
‘‘bundled’’ rate. The commenters stated
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the continuation of this prohibition
could lead to fragmentation in State
systems, multiple providers duplicating
activities, and decreased access to home
and community based services through
a single point of entry system. One
commenter expressed concern that the
15 minute unit would have required
extensive cost analysis with
accompanying time studies in order to
validate rates.
Response: We agree with commenters
that the payment methodologies
included in the Case Management
interim final rule may be
administratively burdensome and overly
restrict service models employed by
States, and therefore we are rescinding
this provision. We believe States should
have the flexibility to develop payment
methodologies other than 15 minute
units. By removing this provision, we
are permitting billing units of 15 or
fewer minutes, as well as hourly, daily
and weekly units; however, States must
continue to demonstrate the economy
and efficiency of all billing units and
rates. This policy is based on section
1902(a)(30)(A) of the Act, which
requires that States have methods and
procedures to assure that payments are
consistent with efficiency, economy,
and quality of care.
Specifically, States will be required to
demonstrate the development of each of
the billing unit rates based on identified
cost elements, including the salaries of
the professionals providing the service,
the percentage of time case managers
spend on case management activities,
substantiated overhead or indirect costs
and the methodology used to allocate
those costs to Medicaid. States may not
always have access to commercial
provider costs, and in such
circumstances, States will be permitted
to provide evidence that rates are
market-based. Evidence may include the
demonstration of commercial rates
charged for case management-like
services in the State or other
demonstrations of rates for like services
in the local health care market. CMS
does not permit the use of fee-forservice rates paid to providers on a
monthly basis. States seeking to use
monthly rates are to meet the managed
care requirements of 42 CFR part 438.
This rule does not address the issue
of ‘‘bundled’’ payments. CMS will
continue to work with States on an
individual basis to establish an
acceptable reimbursement methodology
for TCM services.
Comment: We received a few
comments specifically supporting our
proposal to remove § 441.18(c)(1),
which stated that case management does
not include and FFP is not available for
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expenditures for services defined in
§ 440.169 when case management
activities are an integral component of
another covered Medicaid service.
Another commenter requested
clarification that case management
activities provided or arranged by a
provider in a Primary Care Case
Management (PCCM) program are
allowable.
Response: We agree with the
comments and have removed this
provision. We will continue to apply
existing interpretive policies regarding
reimbursement for case management
activities that are a component of
another covered Medicaid service.
Existing policies are summarized in the
State Medicaid Manual at section
4302.A.1. and 4302.B. To include those
activities as a separate benefit would
result in duplicate coverage and
payment. This activity would not be
consistent with effective and efficient
operation of the program.
To clarify, the rule does not apply to
Primary Care Case Management (PCCM)
services. PCCM services remain
unchanged and are defined in § 440.168
of the Medicaid regulation.
Comment: We received several
comments specifically supporting or
disagreeing with our proposal to rescind
parts of § 441.18(c)(2) and § 441.18(c)(3)
and consolidate the remaining
provisions of these paragraphs as
paragraph (c). These provisions stated
that case management does not include
and FFP is not available for activities
which constitute the direct delivery of
underlying medical, educational, social,
or other services to which an eligible
individual has been referred, as well as
activities integral to the administration
of foster care programs, such as those
described in proposed § 441.18(c)(1)
through (c)(8). The commenters
supporting the rescission of the
provisions stated that the provisions
would force States to fragment services
provided to children in foster care, a
situation that is contrary to the purpose
of the case management benefit. One
commenter did not support the
rescission of 441.18(c)(3). The
commenter stated case management is
done appropriately when it is kept
separately from the provision of direct
services.
Several commenters supported the
creation of the new paragraph 441.18(c).
In addition, one commenter suggested
the rescission of the ‘‘making placement
arrangements’’ provision, found in
proposed § 441.18(c)(8), because
including the provision in the list of
activities for which reimbursement
under Medicaid would not be available
would be overly broad and restrictive.
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Response: We agree with commenters
that the provisions of § 441.18(c)(2) and
§ 441.18(c)(3) in the interim final rule
may be overly restrictive. By removing
these provisions and revising the text of
paragraph (c) under § 441.18, we are
clarifying that case management does
not include, and FFP is not available in
expenditures for services defined in
§ 440.169 when the case management
activities constitute the direct delivery
of underlying medical, education,
social, or other services to which an
eligible individual has been referred,
including, for foster care programs,
services such as, but not limited to,
activities integral to the administration
of the foster care program, such as those
described in proposed § 441.18(c)(1)
through (8).
We disagree with the commenter’s
characterization of the ‘‘making
placement arrangements’’ provision of
§ 441.18(c)(8) as overly broad and
restrictive, and are retaining this
provision on the list of activities for
which FFP is not available.
Comment: We received many
comments in support of our proposal to
remove § 441.18(c)(4), which stated that
case management does not include, and
FFP is not available in expenditures for
services defined in § 440.169 when the
activities for which an individual may
be eligible, are integral to the
administration of another non-medical
program. Many commenters stated the
provision would contradict the
Medicaid statute and other laws
impacting children with disabilities.
Additionally, the commenters expressed
concern that the ‘‘integral component’’
test would create a new parallel third
party liability standard. The
commenters also expressed concern that
this provision would deny the rights
guaranteed to children with disabilities
in the Individuals with Disabilities
Education Act and section 504 of the
Rehabilitation Act of 1973. One
commenter expressed concern that the
provision would shift significant costs
onto the child welfare and foster care
systems to continue to provide TCM
services.
One commenter questioned the
availability of FFP for TCM services
provided by State child welfare workers
to children in the foster care program.
Several commenters indicated that the
provision in the interim final rule
prohibiting child welfare agencies as
case managers went beyond the
language in the DRA.
Another commenter questioned the
availability of Medicaid reimbursement
for educational services under section
504 of the Rehabilitation Act of 1973,
which requires school districts to
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provide appropriate educational
services to students with disabilities.
Response: We agree with commenters
that § 441.18(c)(4) may have resulted in
compromising Medicaid beneficiaries’
eligibility for medically necessary
services under the State plan, including
medically necessary case management
(and targeted case management) services
that are not used to administer other
programs. Therefore, we are removing
this provision from the final rule. In
doing so, we clarify that FFP will be
available under the Medicaid program
for medically necessary services.
When activities constitute the
administration of non-medical programs
or are authorized or funded by such
programs, reimbursement under
Medicaid is not also available, because
it supplants or duplicates the funding of
these programs. The claiming, under
Medicaid, of the administration for nonmedical programs compromises the
integrity of the Medicaid program and is
not consistent with the overall direction
of section 6052 of the DRA and current
policy. Current policy as expressed in
section 4302.2 of the State Medicaid
Manual indicates that payment for case
management services under section
1915(g) of the Act must not duplicate
payments made to public agencies or
private entities under other program
authorities for this same purpose.
In response to the comment
questioning the availability of Medicaid
reimbursement for educational services
under section 504 of the Rehabilitation
Act of 1973, we note that these
educational services are designed to
meet the individual needs of such
students to the same extent as the needs
of students without disabilities. That is,
such educational services provide an
equal opportunity for students with
disabilities to participate in or benefit
from education aids, benefits, or
services. These educational services are
not medical assistance, nor do they meet
the definition of Medicaid
administration; therefore, FFP would
not be available under Medicaid.
We disagree with commenters that
this provision would deny the rights
guaranteed to children with disabilities
under the Individuals with Disabilities
Education Act (IDEA). While Medicaid
reimbursement would not be available
for the administration of non-medical
programs including IDEA administrative
functions, reimbursement would
continue to be available for covered
Medicaid services furnished to a
Medicaid eligible child and included in
the child’s IEP. Specifically, section
1903(a) of the Act states that payment
for Medical assistance would not be
restricted for covered Medicaid services
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furnished to a child with a disability
because such services are included in
the child’s IEP or Individual Family
Service Plan (IFSP). States may choose
to include Medicaid-covered services
provided in schools, such as Medicaid
case management or targeted case
management services, in their State
plans, which are provided by schoolbased providers qualified to provide the
services.
In response to the comment regarding
whether FFP would be available for
TCM services provided by State child
welfare workers to children in foster
care, we clarify that the activities of
child welfare programs are separate and
apart from the Medicaid program.
Medicaid case management services
must not be used to fund the services of
child welfare programs. Children with
medical needs who also receive child
welfare services qualify for Medicaid
targeted case management services
when relevant criteria are met.
Specifically, such services must meet
the definition of Medicaid case
management services, and must be
provided according to a Medicaid State
plan which assures participant
protections are in place, and that
participants have a choice of qualified
Medicaid providers. We note that
section 1915(g)(1) of the Act allows an
individual’s choice of provider to be
limited for targeted groups consisting of
individuals with developmental
disabilities or chronic mental illness.
Comment: We received one comment
that specifically supported our decision
to remove § 441.18(c)(5), which
specified that activities that meet the
definition of case management services
in § 440.169 and under the approved
State plan cannot be claimed as
administrative activities under
§ 433.15(b).
Response: We agree with the
comment and are removing
§ 441.18(c)(5) from the final rule. By
removing this provision, we are
clarifying that nothing in this regulation
impacts Federal Medicaid requirements
with respect to administrative claiming,
nor does this regulation redefine the
types of activities that are allowable as
Medicaid administration.
We will continue to apply the
interpretive policies and statutory
provisions in force before the issuance
of the interim final rule. Specifically,
section 1903(a)(7) of the Act and the
implementing regulation at § 430.1 and
§ 431.15 state that for the cost of any
activities to be reimbursable under
Medicaid as administration, they must
be ‘‘found necessary by the Secretary for
the proper and efficient administration
of the plan’’ (referring to the Medicaid
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State plan). Allowable administrative
activities under Medicaid are sometimes
referred to, by States and others, as
‘‘administrative case management’’
(State Medicaid Manual section 4302
A.2. and State Medicaid Director Letter,
July 25, 2000, Olmstead Update Number
3). Some examples of allowable
administrative activities include
Medicaid eligibility determinations and
re-determinations; Medicaid intake
processing; Medicaid preadmission
screening for inpatient care; prior
authorization for Medicaid services;
utilization review; Medicaid outreach;
training; transportation; and referral
activities. These examples are not meant
to be all-inclusive, and we may make
determinations regarding whether these
or other activities are necessary for the
proper and efficient administration of
the State plan.
As reflected in prior guidance (State
Medicaid Director Letter, December 20,
1994), a State may not claim costs as
administration if the activities are an
integral part or extension of a direct
medical service. In addition, States may
not claim as administrative activities the
costs related to general public health
initiatives, overhead costs, or operating
costs of an agency whose purpose is
other than the administration of the
Medicaid program. Activities directed
toward services not included under the
Medicaid program, although these
services may be valuable to Medicaid
beneficiaries, are not necessary for the
administration of the Medicaid program
and therefore, are not allowable
administrative costs. In addition, with
regard to any allowable administrative
claims, payment may only be made for
the percentage of time spent that is
actually attributable to Medicaid eligible
individuals.
Payments for allowable Medicaid
administrative activities must not
duplicate payments that have been, or
should have been, included as part of a
direct medical service, capitation rate,
or through another State or Federal
program. It is the State’s responsibility
to ensure that there is no duplication of
cost in a claim prior to submitting the
claim to CMS.
The allocation methodology for costs
claimed for the proper and efficient
administration of the State plan must be
specified in the State’s approved public
assistance cost allocation plan in
accordance with subpart E of 45 CFR
part 95 and ASMB C–10 (that is, the
HHS Implementation Guide for A–87).
III. Provisions of the Final Regulations
For the most part, this final rule
incorporates the provisions of the
proposed rules for rescission. Two
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provisions of the final rule differ from
the proposed rule:
We are retaining § 441.18(a)(6) under
case management regulations. This
provision was included among the
provisions described in the proposed
rule’s preamble to be rescinded.
However, this provision was not listed
among those to be rescinded in the
proposed rule’s regulation text under
§ 441.18. Section 441.18(a)(6) would
prohibit providers of case management
services from exercising the State
Medicaid agency’s authority to
authorize or deny the provision of other
services under the State plan. Therefore,
we are retaining this provision as it
would clarify that the function of prior
authorization requires the judgment of
the Medicaid agency and may not be
delegated to anyone other than a
Medicaid agency employee. Prior
authorization is a legitimate function of
the State Medicaid agency, which is
performed as an appropriate component
of the administration of the State plan.
If the provision were rescinded, case
managers would have the authority to
authorize or deny services that could
serve to restrict participant protections
and rights that are afforded through the
rules governing the fair hearings process
under § 431.200. Participants should be
free to accept or reject the advice of a
provider of case management services.
Furthermore, case management services
are designed to assist eligible
individuals to access needed services
rather than limit this access.
We maintain that the reference to
§ 441.18(a)(6) in the preamble was a
drafting error. We acknowledge that
error and clarify that CMS intends to
retain this provision. It states that
although a Medicaid agency may place
great weight on the informed
recommendation of a case manager, it
must not rely solely on case
management recommendations in
making decisions about the medical
necessity of other Medicaid services that
the individual may receive.
Retaining this provision clarifies that
the State Medicaid agency authorizes or
denies services. The provision would
not require the State Medicaid agency to
review each individual’s care plan.
Operating agencies or other entities
such as counties, may approve service
plans as part of day-to-day operations,
and the Medicaid agency, at a
minimum, must review at least a sample
of care plans retrospectively or employ
other methods to ensure that plans have
been developed in accordance with
applicable policies and procedures and
the plans ensure the health and welfare
of participants. This oversight activity is
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31193
a critical element of the Medicaid
agency’s responsibility.
The second provision of the final rule
that differs from the proposed rule
concerns § 441.18(a)(4), which required
that a State’s plan provide that case
management services will not duplicate
payments made to public agencies or
private entities under the State plan and
other program authorities, for the same
purpose. This provision was included
among the provisions to be rescinded in
the proposed rule’s regulation text
under § 441.18. (We note that the
proposed rule preamble did not discuss
this provision.)
CMS acknowledges that § 441.18(a)(4)
was included in the proposed rule
regulation text in error. We are retaining
this section. While we believe that
States must have flexibility in
establishing Medicaid programs that
best meet their unique circumstances as
well as those of Medicaid participants,
we are also concerned that consistent
guidance has not been available
regarding the circumstances under
which FFP would be available. The
requirement that FFP would not be
available for duplicate payments to
public or private entities for the same
purpose arose from the conference
report of the Consolidated Omnibus
Budget Reconciliation Act of 1985,
which accompanied the original
authorization of case management under
section 1915(g) of the Act.
Subsequently, this guidance was
reiterated in the State Medicaid Manual
(SMM) at § 4302.2(F).
IV. Waiver of Delay in Effective Date
We ordinarily provide a 30-day delay
in the effective date of the provisions of
a notice in accordance with section
553(d) of the Administrative Procedures
Act (APA), at 5 U.S.C. 553(d). We can
waive the 30-day delay in effective date,
however, if the Secretary finds, for good
cause, that it is impracticable,
unnecessary, or contrary to the public
interest, and incorporates a statement of
the finding and the reasons in the
notice.
We find there is good cause to waive
the delay in the effective date of this
issuance because we find that, since the
rescinded rules have been subject to
Congressional moratoria and are not
currently being implemented, it would
be contrary to the public interest to
implement them briefly and then
change them back. Such sudden shortterm changes would result in public
confusion and administrative chaos.
Therefore, under 5 U.S.C. 553(b)(3)(B),
for good cause, we waive notice and
comment procedures.
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V. Collection of Information
Requirements
This document does not impose
information collection and
recordkeeping requirements.
Consequently, it need not be reviewed
by the Office of Management and
Budget under the authority of the
Paperwork Reduction Act of 1995.
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VI. Regulatory Impact Analysis
A. Overall Impact
We have examined the impact of this
final rule as required by Executive
Order 12866, the Congressional Review
Act, the Regulatory Flexibility Act
(RFA), section 1102(b) of the Social
Security Act, the Unfunded Mandates
Reform Act of 1995 (Pub. L. 104–4), and
Executive Order 13132 on Federalism.
Executive Order 12866 (as amended)
directs agencies to assess all costs and
benefits of all available regulatory
alternatives and, if regulation is
necessary, to select regulatory
approaches that maximize net benefits
(including potential economic,
environmental, public health and safety
effects, distributive impacts, and
equity). A regulatory impact analysis
(RIA) must be prepared for major rules
with economically significant effects
($100 million or more in any 1 year).
One of the three rules we proposed to
rescind was estimated to save the
Federal government, by reducing its
financial participation in the Medicaid
program, amounts in excess of this
threshold, with corresponding increases
in costs to States (or in some cases to
local entities or to other Federal
programs) that would essentially offset
these savings. That is, the primary
economic effect predicted under this
rule was to change the sources of
‘‘transfer payments’’ among government
entities rather than the levels of actual
services delivered. For example, the RIA
for the School-Based Administration/
Transportation final rule regarding
Medicaid reimbursement for school
administration and transportation of
school-aged children assumed that
localities would continue to provide
such transportation even though one
source of funding was reduced.
Rescission of these rules would simply
restore the status quo ante. That is, the
Medicaid program would not gain these
savings and other Federal, State, or local
programs would not lose the Medicaid
funding.
We acknowledge that many
commenters were concerned that these
three rules would have additional and
substantial adverse effects on service
provision and that the conclusions of
the original RIAs did not reflect on this
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point. As explained earlier in this
preamble, we share some of those
concerns.) Except for portions of the
Case Management interim final rule,
these rules have not yet taken ‘‘real
world’’ effect because of the
Congressional moratoria on
enforcement. Accordingly, we believe
that the proposed rescissions would
have no economic effect, assuming that
the situation before July 1, 2009 is taken
as the ‘‘counterfactual’’ case.
In the alternative, it might be argued
that the appropriate counterfactual is
that rescinding these rules would create
‘‘economically significant’’ benefits and
costs of the same magnitude but exactly
the opposite of those analyzed in the
original RIAs. For example, the SchoolBased Administration/Transportation
final rule regarding school
administration expenditures and costs
related to transportation was estimated
to reduce Federal Medicaid outlays by
$635 million in FY 2009 and by a total
of $3.6 billion over the first 5 years (FY
2009 through 2013). The proposed
rescission would eliminate these
Federal savings with a corresponding
offset in State, local, and Federal
funding increases that would otherwise
be needed to maintain existing services.
In the current economic climate, and
with the drastic budgetary reductions
being made in most States, the
assumption of an essentially offsetting
change in spending responsibilities that
leaves service provision unchanged is
completely unrealistic. However,
because these rules were proposed for
rescission without ever having been
enforced, no purpose would be served
in re-estimating hypothetically the
effects of the original rules or in
estimating hypothetically the potential
effects of more realistically estimated
current responses.
Accordingly, we have decided for
purposes of this rulemaking that the
most straightforward assumption to
make is that we are preserving the status
quo, and that under the criteria of EO
12866 and the Congressional Review
Act this is not an economically
significant (or ‘‘major’’) rule.
The RFA requires agencies to analyze
options for regulatory relief of small
entities if final rules have a ‘‘significant
economic impact on a substantial
number of small entities.’’ For purposes
of the RFA, small entities include small
businesses, nonprofit organizations, and
small governmental jurisdictions,
including school districts. ‘‘Small’’
governmental jurisdictions are defined
as having a population of less than
50,000. Individuals and States are not
included in the definition of a small
entity. Although many school districts
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have populations below this threshold
and are therefore considered small
entities for purposes of the RFA, we
originally determined that the impact on
local school districts as a result of the
final rule on School Administration
Expenditures and Costs Related to
Transportation of School-Age Children
would not exceed the threshold of
‘‘significant’’ economic impact under
the RFA, for a number of reasons. Most
simply, the estimated annual Federal
savings under this final rule were only
about one eighth of one percent of total
annual spending on elementary and
secondary schools, far below the
threshold of 3 to 5 percent of annual
revenues or costs used by HHS in
determining whether a proposed or final
rule has a ‘‘significant’’ economic
impact on small entities. Accordingly,
regardless of the counterfactual,
rescission of this rule would not have a
‘‘significant’’ impact on a substantial
number of small entities. Our analyses
of the final rules concluded that neither
rule would have a significant impact on
a substantial number of small entities.
Accordingly, rescinding those final
rules in whole or in part and preserving
the status quo ante would likewise fail
to trigger the ‘‘significant’’ impact
threshold. We further note that in all
three cases any impact of this
rulemaking would be positive rather
than negative on affected entities.
Accordingly, the Secretary certifies that
this final rule will not have a significant
impact on a substantial number of small
entities.
In addition, section 1102(b) of the Act
requires us to prepare a regulatory
impact analysis if a rule may have a
significant impact on the operations of
a substantial number of small rural
hospitals. This analysis must conform to
the provisions of section 604 of the
RFA. For purposes of section 1102(b) of
the Act, we define a small rural hospital
as a hospital that is located outside of
a Metropolitan Statistical Area and has
fewer than 100 beds. Of the three final
rules we are rescinding in whole or in
part, only the Outpatient Hospital
Services rule would have had any
possible effect on small rural hospitals.
Our analysis of that rule concluded that
it would have had no direct effect on
these hospitals, and that any indirect
effect as a result of State adjustments
could not be predicted. Regardless, any
effects of the proposed rescission on
small rural hospitals would be positive,
not negative. Accordingly, we are not
preparing an analysis for section 1102(b)
of the Act because we have determined,
and the Secretary certifies, that this final
rule would not have a direct impact on
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the operations of a substantial number
of small rural hospitals.
Section 202 of the Unfunded
Mandates Reform Act of 1995 also
requires that agencies assess anticipated
costs and benefits before issuing any
rule whose mandates require spending
in any 1 year of $100 million in 1995
dollars, updated annually for inflation.
That threshold level is currently
approximately $133 million. This final
rule contains no mandates that will
impose spending costs on State, local, or
Tribal governments in the aggregate, or
by the private sector, of $133 million.
Our analyses of all three final rules
concluded that they would impose no
mandates of this magnitude, and the
rescissions create no mandates of any
kind.
Executive Order 13132 on Federalism
establishes certain requirements that an
agency must meet when it promulgates
a proposed rule (and subsequent final
rule) that imposes substantial direct
requirements on State and local
governments, preempts State law, or
otherwise has Federalism implications.
EO 13132 focuses on the roles and
responsibilities of different levels of
government, and requires Federal
deference to State policy-making
discretion when States make decisions
about the uses of their own funds or
otherwise make State-level decisions.
The original final rules, however much
they might have limited Federal
funding, did not circumscribe States’
authority to make policy decisions
regarding school-based transportation
and administration, case management,
or hospital outpatient services. This
final rule will likewise not have a
substantial effect on State or local
government policy discretion.
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B. Anticipated Effects
As discussed above, one of the three
final rules (School-Based
Administration/Transportation final
rule (72 FR 73635)) was predicted to
have substantial effects on the
availability of Federal Medicaid funds
for the cost of activities that were
arguably not the responsibility of
Medicaid to fund. Consequently, the full
rescission of the final rules relating to
outpatient hospital and school
administration and costs related to
transportation of school-aged children
between home and school will have
little or no immediate fiscal impact due
to the fact that the projected changes
never took place. Likewise, the partial
rescission of the Case Management
interim final rule will have little or no
immediate fiscal effect since certain
projected changes never occurred.
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C. Alternatives
We welcomed comments not only on
the proposed rescission of each rule, in
whole or in part, but also on alternatives
that may more constructively address
the underlying issues and their likely
impacts on State beneficiaries of the
Medicaid program. No comments were
received concerning alternatives to
rescinding the Outpatient Hospital
Services rule in its entirety. Rescission
of the entire rule was the only
alternative suggested with respect to the
partial rescission of the case
management services interim final rule.
We received several suggestions for
alternate approaches relating to the
School-Based Administration/
Transportation final rule related to
transportation of school-aged children
between home and school. Alternative
suggested approaches included the
issuance of one national standard for
claiming developed in conjunction with
public school officials and the creation
of one national office to provide clear,
consistent guidance. Other suggestions
included annual national trainings of
State officials overseeing school
claiming to ensure compliance, the
review of individual States to determine
how to process claims and audit, and
the development of a national
committee to study best methods to
deliver information and services to
families in need. The suggestions also
included CMS’ further promotion of
sound Medicaid program operation
through clear guidance and technical
assistance specifically addressing the
unique settings and circumstances in
which school-based administrative
activities and services are provided.
Stakeholders also suggested that CMS
simplify claiming for school-based
administrative and direct medical
services provided in a school setting.
We agree that these alternate approaches
merit further consideration and will
continue to explore with States how to
best assure appropriate claiming related
to the provision of Medicaid
administrative, transportation, and
medical services within the school
setting.
In accordance with the provisions of
Executive Order 12866, this regulation
was reviewed by the Office of
Management and Budget.
List of Subjects
Grant programs—health, Health
facilities, Medicaid, Privacy, Reporting
and recordkeeping requirements.
Frm 00043
Fmt 4700
42 CFR Part 433
Administrative practice and
procedure, Child support, Claims, Grant
programs—health, Medicaid, Reporting
and recordkeeping requirements.
42 CFR Part 440
Grant programs—health, Medicaid.
42 CFR Part 441
Aged, Family planning, Grant
programs—health, Infants and children,
Medicaid, Penalties, Reporting and
recordkeeping requirements.
■ For the reasons set forth in the
preamble, the Centers for Medicare &
Medicaid Services amends 42 CFR
chapter IV as set forth below:
PART 431—STATE ORGANIZATION
AND GENERAL ADMINISTRATION
1. The authority citation for part 431
continues to read as follows:
■
Authority: Sec. 1102 of the Social Security
Act (42 U.S.C. 1302).
Subpart B—General Administrative
Requirements
2. Section 431.53 is revised to read as
follows:
■
§ 431.53
Assurance of transportation.
A State plan must—
(a) Specify that the Medicaid agency
will ensure necessary transportation for
recipients to and from providers; and
(b) Describe the methods that the
agency will use to meet this
requirement.
PART 433—STATE FISCAL
ADMINISTRATION
3. The authority citation for part 433
continues to read as follows:
■
Authority: Sec. 1102 of the Social Security
Act (42 U.S.C. 1302).
§ 433.20
■
[Removed]
4. Remove § 433.20.
PART 440—SERVICES: GENERAL
PROVISIONS
5. The authority citation for part 440
continues to read as follows:
■
Authority: Sec. 1102 of the Social Security
Act (42 U.S.C. 1302).
6. Section 440.20 is amended by
revising the section heading and
paragraph (a) to read as follows:
■
§ 440.20 Outpatient hospital services and
rural health clinic services.
42 CFR Part 431
PO 00000
31195
Sfmt 4700
(a) Outpatient hospital services means
preventive, diagnostic, therapeutic,
rehabilitative, or palliative services
that—
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Federal Register / Vol. 74, No. 124 / Tuesday, June 30, 2009 / Rules and Regulations
(1) Are furnished to outpatients;
(2) Are furnished by or under the
direction of a physician or dentist; and
(3) Are furnished by an institution
that—
(i) Is licensed or formally approved as
a hospital by an officially designated
authority for State standard-setting; and
(ii) Meets the requirements for
participation in Medicare as a hospital;
and
(4) May be limited by a Medicaid
agency in the following manner: A
Medicaid agency may exclude from the
definition of ‘‘outpatient hospital
services’’ those types of items and
services that are not generally furnished
by most hospitals in the State.
*
*
*
*
*
§ 440.169
[Amended]
7. Section 440.169 is amended by
removing and reserving paragraph (c).
■ 8. Section 440.170(a)(1) is revised to
read as follows:
■
§ 440.170 Any other medical care or
remedial care recognized under State law
and specified by the Secretary.
(a) Transportation. (1)
‘‘Transportation’’ includes expenses for
transportation and other related travel
expenses determined to be necessary by
the agency to secure medical
examinations and treatment for a
recipient.
*
*
*
*
*
(2) Assessing adoption placements.
(3) Recruiting or interviewing
potential foster care parents.
(4) Serving legal papers.
(5) Home investigations.
(6) Providing transportation.
(7) Administering foster care
subsidies.
(8) Making placement arrangements.
*
*
*
*
*
(Catalog of Federal Domestic Assistance
Program No. 93.773, Medical Assistance
Program.)
Dated: June 5, 2009.
Charlene Frizzera,
Acting Administrator, Centers for Medicare
& Medicaid Services.
Approved: June 17, 2009.
Kathleen Sebelius,
Secretary.
[FR Doc. E9–15345 Filed 6–29–09; 8:45 am]
BILLING CODE 4120–01–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Centers for Medicare & Medicaid
Services
42 CFR Part 433
[CMS–2275–F2]
RIN 0938–AP74
Medicaid Program; Health CareRelated Taxes
PART 441—SERVICES:
REQUIREMENTS AND LIMITS
APPLICABLE TO SPECIFIC SERVICES
AGENCY: Centers for Medicare &
Medicaid Services (CMS), HHS.
ACTION: Final rule.
9. The authority citation for part 441
continues to read as follows:
SUMMARY: This rule finalizes our
proposal to delay enforcement of certain
clarifications regarding standards for
determining hold harmless
arrangements in the final rule entitled,
‘‘Medicaid Program; Health CareRelated Taxes’’ from the expiration of a
Congressional moratorium on
enforcement from July 1, 2009 to June
30, 2010.
DATES: Effective Date: These regulations
are effective on July 1, 2009.
FOR FURTHER INFORMATION CONTACT:
Stuart Goldstein, (410) 786–0694.
SUPPLEMENTARY INFORMATION:
■
Authority: Sec. 1102 of the Social Security
Act (42 U.S.C. 1302).
10. Section 441.18 is amended by
removing and reserving paragraphs
(a)(5), and (a)(8)(vi); removing
(a)(8)(viii); and revising paragraph (c) to
read as follows:
■
§ 441.18
Case management services.
rmajette on PRODPC74 with RULES
*
*
*
*
*
(c) Case management does not
include, and FFP is not available in
expenditures for, services defined in
§ 441.169 of this chapter when the case
management activities constitute the
direct delivery of underlying medical,
educational, social, or other services to
which an eligible individual has been
referred, including for foster care
programs, services such as, but not
limited to, the following:
(1) Research gathering and completion
of documentation required by the foster
care program.
VerDate Nov<24>2008
14:04 Jun 29, 2009
Jkt 217001
I. Background
Section 1903(w) of the Social Security
Act (the Act) provides for a reduction of
Federal Medicaid funding based on
State health care-related taxes unless
those taxes are imposed on a
permissible class of health care services;
broad based, applying to all providers
within a class; uniform, such that all
providers within a class must be taxed
PO 00000
Frm 00044
Fmt 4700
Sfmt 4700
at the same rate; and are not part of hold
harmless arrangements in which
collected taxes are returned, whether
directly or indirectly. A similar hold
harmless restriction applies to providerrelated donations. Section 1903(w)(3)(E)
of the Act specifies that the Secretary
shall approve broad based (and uniform)
waiver applications if the net impact of
the health care-related tax is generally
redistributive and the amount of the tax
is not directly correlated to Medicaid
payments. The broad based and
uniformity requirements are waivable
through a statistical test that measures
the degree to which the Medicaid
program incurs a greater tax burden
than if these requirements were met.
The permissible class of health care
services and hold harmless
requirements cannot be waived. The
statute and Federal regulation identify
19 permissible classes of health care
items or services that States can tax
without triggering a penalty against
Medicaid expenditures.
On February 22, 2008, we published
a final rule entitled, ‘‘Medicaid Program;
Health Care-Related Taxes’’ (73 FR
9685). This final rule amended
provisions governing the determination
of whether health care provider taxes or
donations constitute ‘‘hold harmless’’
arrangements, codified statutory
changes to the indirect guarantee
threshold test and the definition of the
class of managed care organization
services, and deleted certain obsolete
transition period regulatory provisions.
The rule codified the reduction in the
indirect guarantee threshold test in
order to reduce the allowable amount
that can be collected from a health carerelated tax for the period of January 1,
2008, through September 30, 2011, as
required by the Tax Relief and Health
Care Act of 2006 (Pub. L. 109–432). The
rule also codified changes to the
permissible class of health care items or
services related to managed care
organizations as enacted by the Deficit
Reduction Act of 2005 (Pub. L. 109–
171).
The February 22, 2008 final rule
became effective on April 22, 2008.
However, section 7001(a)(3)(C) of the
Supplemental Appropriations Act of
2008, Pub. L. No. 110–252, imposed a
partial moratorium until April 1, 2009,
prohibiting CMS from taking any action
to implement any provisions of the final
rule that are more restrictive than the
provisions in effect on February 21,
2008, with the exception of the change
in the statutory definition of the class of
services of a managed care organization
and the statutorily-required change to
the indirect guarantee threshold test.
This moratorium was extended by
E:\FR\FM\30JNR1.SGM
30JNR1
Agencies
[Federal Register Volume 74, Number 124 (Tuesday, June 30, 2009)]
[Rules and Regulations]
[Pages 31183-31196]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-15345]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Centers for Medicare & Medicaid Services
42 CFR Parts 431, 433, 440 and 441
[CMS-2287-F2; CMS-2213-F2; CMS 2237-F]
RIN 0938-AP75
Medicaid Program: Rescission of School-Based Administration/
Transportation Final Rule, Outpatient Hospital Services Final Rule, and
Partial Rescission of Case Management Interim Final Rule
AGENCY: Centers for Medicare & Medicaid Services (CMS), HHS.
ACTION: Final rule.
-----------------------------------------------------------------------
SUMMARY: This rule finalizes our proposal to rescind the December 28,
2007 final rule entitled, ``Elimination of Reimbursement under Medicaid
for School Administration Expenditures and Costs Related to
Transportation of School-Age Children Between Home and School;'' the
November 7, 2008 final rule entitled, ``Clarification of Outpatient
Hospital Facility (Including Outpatient Hospital Clinic) Services
Definition;'' and certain provisions of the December 4, 2007 interim
final rule entitled, ``Optional State Plan Case Management Services.''
These regulations have been the subject of Congressional moratoria and
have not yet been implemented (or, with respect to the case management
interim final rule, have only been partially implemented) by CMS. In
light of concerns raised about the adverse effects that could result
from these regulations, in particular, the potential restrictions on
services available to beneficiaries and the lack of clear evidence
demonstrating that the approaches taken in the regulations are
warranted, CMS is rescinding the two final rules in full, and partially
rescinding the interim final rule. Rescinding these provisions will
permit further opportunity to determine the best approach to further
the objectives of the Medicaid program in providing necessary health
benefits coverage to needy individuals.
DATES: Effective Date: These regulations are effective on July 1, 2009.
FOR FURTHER INFORMATION CONTACT: Sharon Brown (410) 786-0673 or Judi
Wallace (410) 786-3197, for issues related to the School-Based
Administration/Transportation final rule.
Jeremy Silanskis (410) 786-1592, for issues related to the
Outpatient Hospital Services final rule.
Jean Close (410) 786-2804 or Melissa Harris (410) 786-3397, for
issues related to the Case Management interim final rule.
SUPPLEMENTARY INFORMATION:
I. Background
A. Elimination of Reimbursement Under Medicaid for School
Administration Expenditures and Costs Related to Transportation of
School-Age Children Between Home and School
Under the Medicaid program, Federal payment is available for the
costs of administrative activities as found necessary by the Secretary
for the proper and efficient administration of the State plan. On
December 28, 2007, we published a final rule entitled, ``Elimination of
Reimbursement under Medicaid for School Administration Expenditures and
Costs Related to Transportation of School-Age Children Between Home and
School'' (hereinafter referred to as the School-Based Administration/
Transportation final rule (72 FR 73635)), to eliminate Federal Medicaid
payment for the costs of certain school-based administrative and
transportation activities based on a Secretarial finding that these
activities are not necessary for the proper and efficient
administration of the Medicaid State plan and are not within the
definition of the optional transportation benefit. Under the final
rule, Federal Medicaid payments were not available for administrative
activities performed by school employees or contractors, or anyone
under the control of a public or private educational institution, or
for transportation between home and school. Federal financial
participation (FFP) remained available for covered services furnished
at or through a school that are included in a child's individualized
education program (IEP), and for transportation from school to a
provider in the community for a covered service. FFP also remained
available for the costs of school-based Medicaid administrative
activities conducted by employees of the State or local Medicaid
agency, and for transportation to and from a school for children who
are not yet school age but are receiving covered direct medical
services at the school.
The December 28, 2007, School-Based Administration/Transportation
final rule became effective on February 26, 2008. Subsequent to
publication of the final rule, section 206 of the Medicare, Medicaid,
and SCHIP Extension Act of 2007 (Pub. L. 110-173) imposed a moratorium
until June 30, 2008, that precluded CMS from imposing any restrictions
contained in the rule that are more stringent than those applied as of
July 1, 2007. Section 7001(a)(2) of the Supplemental Appropriations Act
of 2008 (Pub. L. 110-252) extended this moratorium until April 1, 2009;
and section 5003(b) of the American Recovery and Reinvestment Act of
2009 (the Recovery Act) (Pub. L. 111-5) further extended the moratorium
until July 1, 2009.
[[Page 31184]]
B. Clarification of Outpatient Hospital Facility (Including Outpatient
Hospital Clinic) Services Definition
Outpatient hospital services are a required service under Medicaid.
On November 7, 2008, we published a final rule entitled,
``Clarification of Outpatient Hospital Facility (Including Outpatient
Hospital Clinic) Services Definition'' (hereinafter referred to as
Outpatient Hospital Services final rule), to introduce new limitations
on which treatments could be billed and paid as an outpatient hospital
service, thereby altering the pre-existing definition of ``outpatient
hospital services.'' The final rule became effective on December 8,
2008. Section 5003(c) of the Recovery Act precludes CMS from taking any
action to implement the final rule with respect to services furnished
between December 8, 2008 and June 30, 2009.
C. Optional State Plan Case Management Services
On December 4, 2007, we published an interim final rule entitled,
``Optional State Plan Case Management Services'' (hereinafter referred
to as the Case Management interim final rule (72 FR 68077)), that
revised current Medicaid regulations to incorporate changes made by
section 6052 of the Deficit Reduction Act of 2005 (DRA) (Pub. L. 109-
171). In addition, we placed new limitations on the services and
activities that could be covered and paid as an optional targeted case
management (TCM) service or optional case management service.
The interim final rule became effective on March 3, 2008. Section
7001(a)(3)(B)(I) of the Supplemental Appropriations Act imposed a
partial moratorium until April 1, 2009, precluding CMS from taking any
action to impose restrictions on case management services that were
more restrictive than those in effect on December 3, 2007. The law
contained an exception for the portion of the regulation as it related
directly to implementing the definition of case management services and
targeted case management services. That partial moratorium was extended
by section 5003(a) of the Recovery Act until July 1, 2009.
II. Provisions of the Proposed Regulation and Response to Comments
Since the publication of these final regulations, we have received
additional public input about the adverse effects that could result
from these regulations. In addition, the statutory moratoria indicate
strong concern in Congress about the effects of these regulations. In
particular, we have become aware that the provisions of these rules
could result in restrictions on services available to beneficiaries and
there is a lack of clear evidence demonstrating that the approaches
taken in the regulations are warranted at this time.
On May 6, 2009, we published a proposed rule (74 FR 21230) in the
Federal Register to rescind the November 7, 2008 Outpatient Hospital
Services final rule; the December 28, 2007 School-Based Administration/
Transportation final rule; and certain provisions of the December 4,
2007 Case Management interim final rule. The May 6, 2009 proposed rule
solicited public comments on our proposal to rescind these rules and to
aid our consideration of the many complex questions surrounding these
issues and the need for regulation in these areas.
We received a total of 556 timely comments from State officials,
school districts and consortia, educational organizations, child
advocacy groups, health care organizations, school nurses, parents,
teachers, school officials, providers, and other interested
individuals. All comments were reviewed and analyzed. After associating
like comments, we placed them in categories based on subject matter.
The commenters were overwhelmingly supportive of our proposal to
rescind the School-Based Administration/Transportation final rule, the
Outpatient Hospital Services final rule, and portions of the Case
Management interim final rule. Summaries of the public comments and our
responses to those comments are set forth under the appropriate
headings below.
A. Elimination of Reimbursement Under Medicaid for School
Administration Expenditures and Costs Related to Transportation of
School-Age Children Between Home and School
We proposed to rescind the December 28, 2007 School-Based
Administration/Transportation final rule in its entirety. The proposed
rescission was based on concerns that the adverse consequences of the
final rule may be more significant than previously assumed, and that
the consideration of alternative approaches may be warranted. Since
issuing the School-Based Administration/Transportation final rule, we
became aware that the limitations on Federal Medicaid funding under the
final rule could adversely affect State outreach and enrollment efforts
in schools, and therefore limit services for families in need. We had
previously assumed that, since such activities were within the scope of
the overall mission of the schools, the activities would continue with
funding from other sources available for educational activities.
Conversely, we thought that State Medicaid agencies had sufficient
resources to outsource its employees in schools to absorb these
functions. In summary, we were concerned that the assumptions
underlying the promulgation of the rule may have been invalid, and that
implementation of the rule could adversely affect Medicaid
beneficiaries. We requested comments on this issue.
Moreover, we were concerned that there is insufficient evidence on
the need for the particular approach taken by the final rule. The
oversight reviews that we cited in issuing the final rule, indicating
some deficiencies in procedures for claiming school-based
administrative expenditures and necessary transportation, were several
years old and based on data collected more than 5 years ago. These
claims did not reflect CMS guidance issued after the review data was
collected; nor did they reflect the greater administrative oversight
and technical assistance that we have made available more recently.
Moreover, since CMS has tools at its disposal to address inappropriate
claiming that could arise in any setting, we would continue to monitor
claims and evaluate the efficacy of these tools in addressing any
claiming issues even in the absence of this rule.
In light of these concerns, we proposed to rescind the provisions
of the final rule while we further review the underlying issues and
determine whether a different approach is necessary, and revise the
regulations to remove the regulatory provisions added by the December
28, 2007 final rule. We proposed to apply the policies in effect before
the December 28, 2007 final rule became effective, as set forth in the
May 2003 Medicaid School-Based Administrative Claiming Guide which
provides guidance to States on school-based administrative claiming and
school transportation.
Specifically, we proposed to revise Sec. 431.53(a) and Sec.
440.170(a) to remove language indicating that, for purposes of Medicaid
reimbursement, transportation does not include transportation of
school-age children from home to school and back when a child is
receiving a Medicaid-covered service at school. In addition, we
proposed to remove Sec. 433.20, which provides that Federal financial
participation (FFP) under Medicaid is not available for expenditures
for administrative activities by school employees, school contractors,
or anyone under the control of a public or private educational
institution.
[[Page 31185]]
Comment: Many commenters applauded CMS' decision to reconsider the
merits of the School-Based Administration/Transportation final rule.
Commenters stated that the final rule was ``bad public policy'' and
that efforts to rescind the rule are an acknowledgment of the impact
the final rule would have had on a myriad of stakeholders.
Response: We appreciate the commenters' support of our proposal to
rescind the School-Based Administration/Transportation final rule.
After careful consideration of the concerns raised by commenters, we
agree that the final rule should be rescinded.
Comment: The largest number of comments in support of rescinding
the School-Based Administration/Transportation final rule focused on
funding issues, noting that rescission will enable school districts and
many others to continue receiving the desperately needed Federal funds
to support school-based outreach, enrollment assistance, and improved
access to medical and transportation services. Many commenters stated
that students who receive specialized transportation and medical needs
require schools to expend large sums of money and that reducing or
eliminating Medicaid funds would have had a major impact on their
ability to serve this population. The majority of commenters who
supported the proposed rescission stated that the loss of funds would
have been devastating to the school district and to the students
served. The commenters also indicated that staff and services would
have been cut due to loss of funding.
Many commenters cited the economy in supporting the proposed
rescission. ``In light of the recent budget problems,'' one commenter
stated, ``school districts need all the resources they can get.''
Another commenter stated that it is especially important during this
time of dire budget constraints to maintain the ability of school staff
to provide outreach and continue to be able to be reimbursed. In
addition, the commenters believe that this reimbursement is a wise
investment.
Response: Since issuing the School-Based Administration/
Transportation final rule, we have become aware that limitations on
Federal Medicaid funding would have adversely affected State outreach
and enrollment efforts in schools, therefore limiting services for
families in need. We previously assumed that, since such activities
were within the scope of the overall mission of the schools, the
activities would continue with funding from other sources available for
educational activities.
We agree that rescission of the School-Based Administration/
Transportation final rule is necessary to ensure that Medicaid
administrative activities in schools, and certain transportation
services, will continue to be provided in schools with Federal Medicaid
funding. We will continue to apply the policies set forth in guidance
issued prior to that rule, including the 1999 letter to State Medicaid
Directors concerning school-based transportation services and the 2003
Medicaid School-Based Administrative Claiming Guide.
We will continue to evaluate the efficacy of these tools in
addressing school-based claiming issues and collaborate with education
and Medicaid stakeholder groups to discuss ways to improve such tools.
Comment: Some commenters applauded the proposed rescission of the
School-Based Administration/Transportation final rule because it would
allow their school district to continue to help identify students that
are in need of proper medical attention, as a service to the community,
and provide needed services to eligible students. Other commenters
stated that Medicaid funding not only leads to an increase in the
number of children receiving health insurance, but also increases the
number of students who receive vital health services. One commenter
stated that the final rule would have only served to reduce school
efforts to bring health services to medically compromised children in
schools across the nation.
Response: We agree that rescission of the School-Based
Administration/Transportation final rule is necessary to ensure that
Medicaid administrative activities in schools, and certain
transportation services, will continue to be provided in schools with
Federal Medicaid funding. We will continue to apply the policies set
forth in guidance issued prior to that rule, including the 1999 letter
to State Medicaid Directors concerning school-based transportation
services and the 2003 Medicaid School-Based Administrative Claiming
Guide.
We will continue to evaluate the efficacy of these tools in
addressing school-based claiming issues and collaborate with education
and Medicaid stakeholder groups to discuss ways to improve such tools.
Comment: Some commenters stated that the proposed rescission will
make it easier for States to fulfill requirements under the Early and
Periodic Screening, Diagnosis and Treatment (EPSDT) benefit specified
in section 1905(a) of Social Security Act (the Act). They believe that
the School-Based Administration/Transportation final rule contradicted
Medicaid's requirements for EPSDT and CMS' previous guidance. The
commenter indicated that this mandate requires States to inform
families about the availability of EPSDT services and assist them in
accessing services. In addition, commenters stated that many school
systems have contracted with States so that school nurses and staff may
inform families about EPSDT. Since schools are mandated to provide
certain services for students with special needs, one commenter stated,
the funds that support these services must not be cut off.
Commenters cited the State Medicaid Manual as not only encouraging
State Medicaid agencies to coordinate EPSDT administrative activities
with ``school health programs of State and local health agencies,'' but
also offering FFP to cover the costs to public agencies of providing
direct support to the Medicaid agency in administering the EPSDT
program.
Response: We agree that rescission of the School-Based
Administration/Transportation final rule is necessary to ensure that
Medicaid administrative activities, and certain transportation
services, will continue to be provided in schools with Federal Medicaid
funding. We will instead reinforce the policies that preceded the
issuance of that final rule.
Comment: Some commenters stated that the School-Based
Administration/Transportation final rule would have had a negative
impact on Medicaid outreach activities in schools. One commenter
stated, ``* * * the practical effect of the final rule would [have
been] to eradicate the successful efforts made by schools to identify
and enroll low-income children with disabilities into Medicaid.'' A
substantial number of commenters stated that schools provide a unique
opportunity to enroll children in Medicaid because the bulk of the
eligible that are uninsured children attend schools. Other commenters
stated that schools serve as a safe haven and gateway to health care
for some of the State's most vulnerable residents, special education
students, and children in families whose circumstances have limited
their access to health care.''
Another commenter stated that reimbursing schools for Medicaid
administrative activities and health related services is an efficient
and effective way of ensuring that Federal funds are directed to those
schools that need them the most. Other commenters recommended that CMS
continue its support for school-based Medicaid
[[Page 31186]]
administrative activities because it can be an effective way to reach
children in need of services and to ensure adequate medical care for
disabled students and their families, who are often low-income and
uninsured.
Some commenters referenced the May 2003 CMS Medicaid School-Based
Administrative Claiming Guide, which states that ``* * * the school
setting provides a unique opportunity to enroll * * * and to assist''
Medicaid eligible children ``access the benefits available to them'' as
evidence that school-based Medicaid administrative claims should remain
eligible for FFP.
Response: We appreciate the commenters' support of our proposal to
rescind the School-Based Administration/Transportation final rule, and
of the policies set out in the 2003 CMS Medicaid School-Based
Administrative Claiming Guide. After careful consideration of the
concerns raised by commenters, we agree that the final rule should be
rescinded, and the policies set out in the Medicaid School-Based
Administrative Claiming Guide, will be reinforced.
Comment: Some commenters stated that, in supporting the proposed
rescission of the School-Based Administration/Transportation final
rule, asking outside agencies to provide the services that schools
currently provide would be more costly to the State. Other commenters
stated that, even if employees of State or local Medicaid agencies were
given this task, it would be far less efficient and effective than the
current approach to outreach and enrollment activities, which is
valuable specifically because staff and employees of schools are
familiar to and trusted by families.
Response: We agree that rescission of the School-Based
Administration/Transportation final rule is necessary to ensure that
needed Medicaid administrative activities and related funding will
continue in school settings. We will reinforce the policies that
preceded the issuance of that final rule.
Comment: Some commenters supported the proposed rescission of the
School-Based Administration/Transportation final rule because they
believe their State's claiming practices have improved considerably
since the early 2000's and that the rationale for developing the final
rule was based on old data and old practices. As one commenter
indicated, the main reason cited by CMS was the concern that school-
based administrative expenditures are recognized and claimed properly,
consistent with Federal law. One commenter indicated that there have
been no published audit findings to gauge States' compliance with the
2003 guidelines issued by CMS. Medicaid administrative funding for all
schools should not have been eliminated for all schools due to the
problems of a few schools, they concluded. The commenter believes CMS
should focus its efforts on working with States to ensure proper
claiming. The commenter also stated that CMS knows that schools provide
critical administrative services to children in Medicaid.
Response: We agree that rescission of the School-Based
Administration/Transportation final rule is necessary to ensure that
needed Medicaid administrative activities and related funding will
continue. We intend to provide additional guidance and greater
administrative oversight and technical assistance. We will also focus
on program and fiscal integrity to provide guidance and direction to
avoid duplication and improper claiming.
Comment: Some commenters focused on alternative approaches to meet
the objectives of the School-Based Administration/Transportation final
rule in ensuring valid Medicaid claiming procedures. In support of the
proposed rescission, several commenters suggested measures that could
achieve the objectives set out in the final rule, to include: issuance
of one national standard for claiming developed in conjunction with
public school officials; one national office to provide clear,
consistent guidance; consistency of regulation implementation for
administrative claiming among all regional CMS offices; annual national
training of State officials overseeing school claiming to ensure
compliance; individual States to determine how to process claims and
audit; and a national committee to study the best methods to deliver
information and services to families in need.
Other commenters applauded CMS' decision to explore alternatives
and use existing tools to address inappropriate claiming to the extent
that any questionable practices continue. Commenters stated that there
was insufficient evidence to support the approach of the final rule and
encourage CMS to investigate other, more appropriate methods of
fulfilling its oversight role. These commenters believe that CMS can
accomplish this objective without eliminating critically needed Federal
funding of school-based Medicaid administrative and transportation
services. The commenters stated that CMS has already increased its
administrative oversight following reports of improper claiming.
Many commenters recommended that CMS further promote sound Medicaid
program operation through clear guidance and technical assistance
specifically addressing the unique settings and circumstances in which
school-based services are delivered. Several commenters recommended
that CMS should simplify claiming for school-based administrative and
direct medical services provided in the school setting. The commenters
also stated that methodologies that allow schools to access funds
legitimately available for Medicaid program services and administrative
activities will provide the most effective means of serving
beneficiaries while ensuring proper and efficient program
administration.
Response: In the proposed rescission, we specifically requested
alternative approaches from the public that would allow us to achieve
the objectives of the School-Based Administration/Transportation final
rule without eliminating funding for allowable school-based
expenditures. We agree that consideration of alternative approaches
with stakeholder input and transparency is warranted. We further agree
that we already have tools at our disposal to address inappropriate
claiming that could arise in any setting, including schools. We will
continue to evaluate the efficacy of these tools in addressing school-
based claiming issues and collaborate with education and Medicaid
stakeholder groups to discuss ways to improve such tools.
B. Clarification of Outpatient Hospital Facility (Including Outpatient
Hospital Clinic) Services Definition
We proposed to rescind the November 7, 2008 Outpatient Hospital
Services final rule in its entirety. While we previously had perceived
the rule as having little impact (because it affected only the
categorization of covered services), we became aware that this
perception may have been based on inaccurate assumptions. In
particular, we assumed that, to the extent that covered services were
no longer within the outpatient hospital benefit category, those
services could be easily shifted to other benefit categories. However,
after publication of the final rule, we received input indicating that
such shifts may be difficult in light of the complexity of State
funding and payment methodologies and health care service State
licensure and certification limits. As a result, we became concerned
that the Outpatient Hospital Services final rule could have an adverse
impact on the availability of covered services for beneficiaries.
[[Page 31187]]
Therefore, we proposed to rescind the November 7, 2008 Outpatient
Hospital Services final rule in its entirety and reinstate the
regulatory definition of ``outpatient hospital services'' at Sec.
440.20 that existed before the final rule became effective.
Specifically, we proposed to remove the provisions at Sec.
440.20(a)(4)(i), which define Medicaid outpatient hospital services to
include those services recognized under the Medicare outpatient
prospective payment system (defined under Sec. 419.2(b)) and those
services paid by Medicare as an outpatient hospital service under an
alternate payment methodology. We also proposed to remove the
requirement at Sec. 440.20(a)(4)(ii) that services be furnished by an
outpatient hospital facility or a department of an outpatient hospital
as described at Sec. 413.65. Finally, we proposed to remove the
provision at Sec. 440.20(a)(4)(iii) that limits the definition of
outpatient services to exclude services that are covered and reimbursed
under the scope of another Medicaid service category under the Medicaid
State plan.
In addition, we proposed to withdraw Sec. 447.321 of the proposed
rule published on September 28, 2007 (72 FR 55158) upon which we
reserved action in the final rule. These provisions contained
regulatory guidance on the calculation of the outpatient hospital and
clinic services upper payment limit (UPL).
Overall, many commenters offered general support for the rescission
of the Clarification of Outpatient Hospital Facility (Including
Outpatient Hospital Clinic) Services Definition as part of comments
that specifically addressed other aspects of Outpatient Hospital
Services final rule.
Comment: One commenter explained that the Outpatient Hospital
Services final rule could result in access and quality issues for
Medicaid physical therapy services. The commenter reasoned that since
outpatient hospital services are a mandatory Medicaid benefit and
physical therapy services are optional, outpatient hospital settings
offer ``a bridge to care for thousands of physical therapy patients
under their State Medicaid program'' in States that offered a limited
physical therapy benefit. The commenter stated that removing physical
therapy services from the definition of outpatient hospital services
would cause access and quality of care to suffer.
Response: We understand the commenters' concerns. However, we never
intended to restrict access to physical therapy services and States
have some flexibility in defining optional Medicaid benefits. The
provisions of the Outpatient Hospital Services final rule should not
have limited the access to and the quality of physical therapy
services. This action rescinding the Outpatient Hospital Services final
rule will eliminate this confusion.
Comment: Several commenters stated that the clarification of
Medicaid outpatient hospital services failed to recognize services that
may be unique to individuals served under Medicaid, in particular
services covered in children's hospitals. These commenters stated that
the Medicare outpatient hospital definition is too restrictive to meet
the needs of those served under the Medicaid program.
Response: The Outpatient Hospital Services final rule did not
restrict the services which States could provide in outpatient hospital
facilities or to individuals covered under the Medicaid program. The
rule merely clarified which of those services could be defined as and
reimbursed under ``outpatient hospital services.'' States would have
continued to be able to reimburse for other services provided in the
outpatient hospital facility, if those services were authorized under
the State's approved Medicaid State plan. This final rule should
alleviate any potential concerns with coverage limitations by
reinstating the regulatory definition of ``outpatient hospital
services'' at Sec. 440.20 that existed before the previous final rule
became effective.
Comment: A number of commenters offered concerns that the
Outpatient Hospital Services final rule placed limitations on payment
for Medicaid services or restricted States' abilities to move services
from costly inpatient settings to less costly outpatient settings.
Response: The Outpatient Hospital Services final rule did not place
restrictions on States' abilities to reimburse Medicaid providers, set
payment rates within applicable upper payment limits, or provide
services in outpatient settings. Medicaid outpatient hospital services
are limited to a reasonable estimate of what Medicare would pay for
Medicaid equivalent services in accordance with Sec. 447.321. This is
an aggregate test for State government-owned or operated, non-State
government-owned or operated and private facilities. The rescission
does not impact the UPL requirements for outpatient hospital or clinic
services that are currently in the regulations.
We are fully supportive of States' efforts to provide quality
services in low-cost settings. This final rule to rescind the previous
rule should eliminate any potential issues with shifting services from
more costly to less costly hospital settings.
Comment: A few commenters supported the proposal to withdraw the
outpatient hospital and clinic UPL requirements that were proposed in
our Outpatient Hospital Services proposed rule (CMS reserved action on
these provisions as part of Outpatient Hospital Services final rule).
These commenters explained that the proposed UPL requirements were
overly restrictive and excluded several Medicaid costs typically paid
by States through the outpatient hospital benefit.
Response: CMS appreciates the support of these commenters. However,
we note that we will continue to require States to demonstrate that
Medicaid outpatient hospital and clinic service payments, in the
aggregate for State government-owned or operated, non-State government-
owned or operated and private facilities, do not exceed a reasonable
estimate of the amount that would be paid for the services furnished by
the group of facilities under Medicare payment principles. To do so,
States will need to show that they are comparing the same scope of
covered services.
Comment: Many rural health clinics commented that the Outpatient
Hospital Services final rule would result in individuals seeking
services through emergency departments ``at a higher cost to
taxpayers.'' These providers also stated that excluding rehabilitative,
school-based, and practitioner services from the outpatient hospital
benefit would cut funding and services. Many of the rural health clinic
providers were concerned that the final rule would eliminate the
clinics' costs from a hospital's disproportionate share hospital (DSH)
calculations. Several other commenters also raised concern that the
clarification of the outpatient hospital services definition would
reduce hospital DSH costs.
Response: The Outpatient Hospital Services final rule did not
require any shifting of services to more costly settings or cut funding
for Medicaid covered services. Rather, the Outpatient Hospital Services
rule was limited to requiring States to distinctly define outpatient
hospital facility services and other Medicaid benefits in the Medicaid
State plan. This final rule should eliminate the concerns expressed by
the clinics and other providers by reinstating the regulatory
definition of ``outpatient hospital services'' at Sec. 440.20 that
existed before the final rule became effective.
Comment: One commenter stated concerns that the assumptions
[[Page 31188]]
acknowledged by CMS as inaccurate with respect to the Outpatient
Hospital Services final rule were carried over into other Medicaid
rulemaking. The commenter referenced the December 19, 2008 DSH
reporting and auditing requirements final rule (73 FR 77904). The
commenter did not specify which provisions of the rulemaking were
carried over from the Outpatient Hospital Services final rule to the
Medicaid DSH Auditing and Reporting final rule. However, the commenter
requested that CMS clarify that States are not bound by any of the
provisions or policies reflected in the subject outpatient hospital
regulations when determining the uncompensated costs of services for
DSH purposes.
Response: The Outpatient Hospital Services final rule addressed
different policies than those discussed under the Medicaid DSH Auditing
and Reporting final rule. The rescission of the Outpatient Hospital
Services final rule has no impact on the provisions of the DSH Auditing
and Reporting final rule. The DSH rule provides guidance to States on
those outpatient hospital service costs that should be included in DSH
calculations, which is independent from the outpatient hospital service
clarification provided in the Outpatient Hospital Services final rule.
For further discussion of the DSH Auditing and Reporting provisions, we
refer readers to the December 19, 2008 final rule (73 FR 77904). Any
concerns over the potential impact of the Outpatient Hospital Services
final rule on DSH should be alleviated by restoring the regulatory
definition of ``outpatient hospital services'' at Sec. 440.20 that
existed before the Outpatient Hospital Services final rule became
effective.
Comment: One commenter supports the rescission of the Outpatient
Hospital Services final rule because the clarification to the
outpatient definition resulted in an administrative burden to States
and offered no real policy purpose.
Response: The proposed rescission acknowledged that we initially
believed the Outpatient Hospital Services final rule would result in
little administrative burden on States based on information we received
through the State plan review process. Based on additional information
from stakeholders, these assumptions appear inaccurate. The rescission
should alleviate the concerns of the commenter by restoring the
regulatory definition of ``outpatient hospital services'' at Sec.
440.20 that existed before the Outpatient Hospital Services final rule
became effective.
C. Optional State Plan Case Management Services
We proposed to rescind certain provisions of the December 4, 2007
Case Management interim final rule. In discussions with States about
the implementation of case management requirements, we became concerned
that certain provisions of the Case Management interim final rule may
unduly restrict beneficiary access to needed covered case management
services, and limit State flexibility in determining efficient and
effective delivery systems for case management services.
In particular, we were concerned that the Case Management interim
final rule may be overly narrow in defining individuals transitioning
to community settings. Specifically, the interim final rule contained
parameters specifying short-term and long-term stays and included
limits on days of targeted case management services associated with
these different lengths of stay. In addition, we were concerned that
States' service delivery systems would be affected by the limitations
in the interim final rule on payment methodologies, and on the
provision of case management services by other agencies or programs.
We were also concerned that the Case Management interim final rule
may have unintentionally impacted Federal Medicaid requirements with
respect to administrative claiming, as the regulation was not intended
to redefine the types of activities that are allowable as Medicaid
administrative case management.
Many of these same issues were raised by public commenters, and we
share their concern that beneficiaries and the program as a whole may
be adversely impacted if these provisions were implemented. We believe
that these same concerns were also reflected in the Congressional
moratorium on the implementation of this rule and the administrative
requirements and limitations included in the interim final rule.
Therefore, we proposed to rescind certain provisions of the Case
Management interim final rule.
Specifically, we proposed to remove Sec. 440.169(c) and Sec.
441.18(a)(8)(viii), because we were concerned that these provisions may
be overly restrictive in defining ``individuals transitioning to a
community setting,'' for whom case management services may be covered
under Sec. 440.169(a). We thought that, until we address the comments
submitted on the Case Management interim final rule, States should have
additional flexibility to provide coverage using a reasonable
definition of this term. We also proposed to remove Sec. 441.18(a)(5),
which would have required case management services to be provided on a
one-on-one basis to eligible individuals by one case manager. We
believed that this provision may unduly limit States' delivery systems
for case management services. We further proposed to remove Sec.
441.18(a)(8)(vi) because the requirement for payment methodologies in
this provision may be administratively burdensome, may result in
restrictions on available providers of case management services, and
generally may limit beneficiary access to services. For similar
reasons, in Sec. 441.18, we proposed to rescind paragraphs (c)(1),
(c)(4), and (c)(5) that limit the provision of case management
activities that are an integral component of another covered Medicaid
service, another non-medical program, or an administrative activity. On
the issues addressed by these rescinded provisions, we proposed to
continue to apply the interpretive policies in force prior to issuance
of the Case Management interim final rule.
We proposed to rescind parts of Sec. 441.18(c)(2) and (c)(3) to
remove references to programs other than the foster care program,
because we are concerned that these provisions may be overly
restrictive in defining State options for the delivery of case
management services. We proposed to consolidate the remaining
provisions of these paragraphs as paragraph (c) (see 74 FR 21237, May
6, 2009).
We proposed to retain the remaining provisions of the Case
Management interim final rule, and finalize those provisions in a
future rulemaking.
Most commenters supported the rescissions included in the Case
Management proposed rule. The following section summarizes general
comments about the rule or issues not contained in specific provisions
included in the proposed rule:
General Comments
Comment: Many commenters asked CMS to rescind all provisions of the
Case Management interim final rule. Many commenters expressed concern
that the provisions would significantly limit State flexibility in
providing case management in the most effective and efficient manner
possible. In addition, the commenters stated the provisions would pose
additional barriers and would be more burdensome for providers of case
management services. Several commenters stated the restrictions on case
management included in the interim final rule would
[[Page 31189]]
inevitably shift the financial responsibility for case management to
school districts across the nation.
Response: Under section 6052 of the DRA, the Secretary of the
Department of Health and Human Services was authorized to promulgate an
interim final regulation to define case management and targeted case
management services.
We agree with commenters that certain provisions in the interim
final rule may limit State flexibility in structuring case management
services. Therefore, we proposed to rescind certain provisions of the
Case Management interim final rule which are discussed in this
document. However, we do not have the authority to rescind the interim
final rule in its entirety, as section 6052 of the DRA amended the
statute directly by defining case management services in section
1915(g) of the Act. We disagree with comments contending that the
proposed or interim final rules regarding Medicaid case management
services would shift the financial responsibility for case management
to school districts. It is important to clarify that Medicaid
reimbursement remains available for targeted case management services
and other covered services, which are included in an eligible child's
Individualized Education Program (IEP) or Individualized Family Service
Plan, consistent with section 1903(c) of the Act.
Comment: Many commenters indicated the final regulation should not
apply to Home and Community-Based Services (HCBS) waiver programs
operated under section 1915(c) of the Act. Several commenters expressed
concern that the Case Management interim final rule would impede State
efforts to end the institutional bias in Medicaid. The commenters
expressed that it is contrary to a number of programs already
implemented by the Administration such as the Money Follows the Person
grant program and Aging and Disability Resource Centers grants, which
provided States with the tools necessary to serve frail older people in
their homes and communities. The commenters stated that States would
have to revamp their existing programs in order to adhere to the rules
set forth in the rule. The commenters stated the rule undermines State
level efforts to streamline and provide more efficient and cost-
effective targeted case management systems and home and community-based
services through the aging services network under Medicaid and works
against the Supreme Court's decision in Olmstead and the Older
Americans Act.
Response: We clarify that the rule does not apply to those
activities that HCBS waiver programs must perform to meet the statutory
assurances and other requirements of section 1915(c) of the Act. These
functions include--(1) an eligibility determination; (2) an evaluation
of need that includes both an initial evaluation and periodic re-
evaluations; (3) a written plan of care; and (4) monitoring of the plan
of care to assure the health and welfare of each individual served
through the waiver program. However, in those instances in which States
elect to offer targeted case management service as a State Plan service
under section 1915(g) of the Act to persons enrolled in a 1915(c)
waiver program, the provisions of the interim final rule would apply.
We disagree that clearly defining case management and targeted case
management services impedes State efforts to end institutional bias in
Medicaid. In addition, we disagree that the rule is contrary to the
Money Follows the Person grant program or Aging and Disability Resource
Center initiatives which CMS and the Administration on Aging have
promoted and funded. These initiatives are based on partnerships
between the Federal government, State governments, and private
organizations to serve and provide access to long-term care services
and supports for older people and people with disabilities. These
initiatives are not solely, or even primarily, dependent upon a funding
stream under the Medicaid case management benefit.
To the extent that the basis for the commenters' concerns is that
the rule restricts Medicaid beneficiaries to case management furnished
through particular providers, these concerns are inconsistent with the
Medicaid freedom of choice requirements in section 1902(a)(23) of the
Act (and the exceptions authorized to ensure qualified providers),
which provide individuals with a choice of qualified, Medicaid
providers.
Comment: Several commenters submitted comments on provisions of the
Case Management interim final rule, which were not included in the Case
Management proposed partial rescission rule.
Response: The comment period for the December 4, 2007 Case
Management Services interim final rule closed on February 4, 2008. We
appreciate the submitted comments; however, these comments are beyond
the scope of the Case Management proposed partial rescission rule. CMS
will respond to comments received on the interim final rule in a future
rulemaking document.
Comment: We received several comments in support of our proposal to
remove Sec. 440.169(c) and Sec. 441.18(a)(8)(viii), which defined
case management services for the transitioning of individuals from
medical institutions to the community as well as related State plan
requirements. Commenters indicated the provisions would have limited
services to individuals transitioning to community settings and
applauded CMS for recognizing the provisions were overly restrictive in
defining individuals transitioning to community settings. One commenter
stated that these provisions would place stricter limits on the
duration of case management services when an individual is
transitioning from a hospital or other institution to the community.
One commenter expressed concern that these provisions would have
imposed unrealistic and impractical deadlines on the amount of time
needed to assist in the safe and orderly transition of such
individuals. One commenter stated these provisions were at odds with
the Olmstead v. L.C. decision.
One commenter requested clarification about transitional Targeted
Case Management (TCM) services provided to residents of an institution
for mental disease (IMD).
A commenter stated that prohibiting Federal financial participation
(FFP) until the date individuals leave the institution would place a
significant cost burden on case management providers under Money
Follows the Person grant and waiver programs.
Response: Public comments on the rescission of Sec. 440.169(c) and
Sec. 441.18(a)(8)(viii) support our contention that the definition of
targeted case management for the purpose of assisting individuals
residing in medical institutions to community living was overly
restrictive. We agree with commenters that some target groups receiving
case management services in institutions may need a period of longer
than 60 days of services in order to successfully transition to
community living. We considered the many comments that indicated the
period for facilitating transition is impacted by individuals' changing
health status as well as behavioral challenges, which may delay or
prevent transition into the community.
Our rescissions provide States with the flexibility to determine
the duration of this service, up to 180 consecutive days, to respond to
the complexity of the needs and the current capacities of the supports
needed to successfully transition individuals to the
[[Page 31190]]
community. Guidance from the July 25, 2000 State Medicaid Directors
Letter, Olmstead Update No. 3, will continue to provide the parameters
under which States may receive reimbursement for case management
services for the purpose of transitioning from medical institutions to
the community. Specifically, TCM, as defined in section 1915(g) of the
Act, may be furnished as a service to institutionalized persons who are
about to leave the institution in order to facilitate their transition
to community services and enable them to gain access to needed medical,
social, educational and other services in the community. TCM may be
furnished during the last 180 consecutive days of a Medicaid eligible
person's institutional stay for the purpose of community transition.
States may specify a shorter time period or other conditions under
which targeted case management may be provided. FFP is not available
for any Medicaid service, including targeted case management services,
provided to persons who are receiving services in an institution for
mental disease (IMD), except for services provided to elderly
individuals and children under the age of 21 who are receiving
inpatient psychiatric services.
Comment: One commenter supported our proposal to remove Sec.
441.18(a)(4), which required that the State's plan provide that case
management services will not duplicate payments made to public agencies
or private entities under the State plan and other program authorities,
for the same purpose. (We note that this provision was included among
the provisions to be rescinded in the Case Management proposed rule's
regulation text under Part 441.18; however, the proposed rule's
preamble did not discuss this provision.)
Response: We acknowledge that this provision was included in the
proposed rule's regulation text in error. We are retaining Sec.
441.18(a)(4). While we believe that States must have flexibility in
establishing Medicaid programs that best meet their unique
circumstances as well as those of Medicaid participants, we are also
concerned that consistent guidance has not been available regarding the
circumstances under which FFP would be available. The requirement that
FFP would not be available for duplicate payments to public or private
entities for the same purpose arose from the conference report of the
Consolidated Omnibus Budget Reconciliation Act of 1985 which
accompanied the original authorization of case management under section
1915(g) of the Act. Subsequently, this guidance was reiterated in the
State Medicaid Manual (SMM) at section 4302.2(F).
Comment: One commenter stated that CMS needs to make it clear to
State Medicaid agencies that this rule does not provide a basis for
States requiring a Federally Qualified Health Center (FQHC) to use its
section 330 grant funds to cover any portion of case management
services provided by the health center to its patients. The commenter
stated that such a requirement would be inconsistent with the long
standing recognition on the part of the Congress and the Department of
Health and Human Services (HHS) that Medicaid and Medicare are first
payers for Medicaid and Medicare covered services provided to Medicaid
and Medicare patients of a health center.
Response: Federally Qualified Health Centers (FQHCs) will continue
to be reimbursed in accordance with section 1902(bb) of the Act, under
which States reimburse FQHCs through either a prospective payment
system or an alternative reimbursement methodology. The Case Management
proposed rule would not have an impact on FQHC reimbursement
methodologies or grants received under section 330 of the Public Health
Service Act.
Comment: We received many comments in support of our proposal to
remove Sec. 441.18(a)(5), which would require case management services
to be provided on a one-to-one basis to eligible individuals by one
case manager. The commenters expressed concern that the provision would
limit the States' flexibility by prohibiting a State from providing a
child with more than one case manager even when the complexity of the
child's condition demands the expertise of more than one program. The
commenters recognized the importance of limiting the number of case
managers that may be involved; however, some individuals have multiple
and complex needs that intersect with several service delivery systems
of care. One commenter suggested States should be required to provide
assurances in their State plans that case management will not be
duplicative and to indicate a methodology that ensures that duplication
does not occur.
Response: We agree with the commenters and have removed Sec.
441.18(a)(5). Even though case management and targeted case management
services are comprehensive services, we believe that more than one case
manager may be responsible and accountable for facilitating access to
needed services. In rescinding this provision, we recognize that case
managers may need to draw on other practitioners with special
expertise, and may also tap the resources of a larger organization for
support and overhead. In addition, if case managers were on leave or
vacation, others could be assigned as substitutes to facilitate
continuity of care and services. In addition, we recognize that case
managers may need to rely on other practitioners to provide support for
particular tasks. That is, reimbursement would be available for
services other than case management, including direct services provided
to the individual, that may contribute to the case management process,
such as assessments furnished under the benefit for physicians'
services or psychologists' services under the rehabilitative services
benefit.
By removing the one case manager provision, we recognize the
advantages of a team approach to case management services. For example,
a lead case manager could coordinate resources and expertise from
providers of medical, education, social, or other services for the
benefit of the individual in developing a comprehensive plan of care
and facilitating access to services. To facilitate this service model,
States may set differential rates to reflect case or task complexity
that would ensure sufficient payment to reflect the costs that case
managers may incur in consulting with other practitioners. States
should ensure that differential payment methodologies are reflected in
the State's Medicaid plan.
Comment: We received a few comments in support of our proposal to
remove Sec. 441.18(a)(6), which prohibited providers of case
management services from exercising the State Medicaid agency's
authority to authorize or deny the provision of other services under
the plan. (We note that this provision was included among the
provisions to be rescinded as described in the Case Management proposed
rule's preamble; however, this provision was not listed among those to
be rescinded in the proposed rule's regulation text under Sec.
441.18.) The commenters stated this provision is administratively
burdensome and may limit beneficiary access to services. One commenter
indicated it should be left to the States to delegate the agency's
authority to authorize or deny certain services to a case manager who
is most familiar with the individual's needs.
Response: We acknowledge that this provision was included, in
error, in the Case Management proposed rule preamble. We disagree with
comments that this provision is administratively burdensome and have
retained this
[[Page 31191]]
provision to clarify that the State Medicaid agency authorizes or
denies services. The provision would not require the State Medicaid
agency to review each individual's care plan. Operating agencies or
other entities such as counties may approve service plans as part of
day-to-day operations. However, the Medicaid agency, at a minimum, must
review at least a sample of care plans retrospectively or employ other
methods to ensure that plans have been developed in accordance with
applicable policies and procedures and that the plans ensure the health
and welfare of participants. This oversight activity is a critical
element of the Medicaid agency's responsibility. Furthermore, the
function of prior authorization requires the judgment of the Medicaid
agency and may not be delegated to anyone other than a Medicaid agency
employee. Prior authorization is a legitimate function of the State
Medicaid agency, which is performed as an appropriate component of the
administration of the State plan.
Comment: We received many comments in support of our proposal to
remove Sec. 441.18(a)(8)(vi) concerning the payment methodology for
case management services. This provision would have required a payment
methodology under which case management providers would be paid at
rates calculated using a unit of service that would not exceed 15
minutes. One commenter recommended that each State be allowed to design
its own reimbursement methodology, rather than having one mandated. One
commenter expressed concern that the 15 minute unit requirement would
be seen as the minimum standard of providing the service. Many
commenters stated this provision was administratively burdensome and
may limit beneficiary access to services. One commenter stated the 15
minute unit requirement may have resulted in additional costs for the
State due to increased staffing needs, increased payments for case
management activities, fewer controls, the need to restructure
eligibility and service authorization and significant changes to
information technology systems. A few commenters recommended CMS
continue to allow flexibility in reimbursement methodologies. The
commenters indicated that per diem, daily, weekly or monthly rates
should be allowed as well as fifteen minute units.
A few commenters expressed concern that the proposed rule did not
address the prohibition on payment methodologies that bill under a
``bundled'' rate. The commenters stated the continuation of this
prohibition could lead to fragmentation in State systems, multiple
providers duplicating activities, and decreased access to home and
community based services through a single point of entry system. One
commenter expressed concern that the 15 minute unit would have required
extensive cost analysis with accompanying time studies in order to
validate rates.
Response: We agree with commenters that the payment methodologies
included in the Case Management interim final rule may be
administratively burdensome and overly restrict service models employed
by States, and therefore we are rescinding this provision. We believe
States should have the flexibility to develop payment methodologies
other than 15 minute units. By removing this provision, we are
permitting billing units of 15 or fewer minutes, as well as hourly,
daily and weekly units; however, States must continue to demonstrate
the economy and efficiency of all billing units and rates. This policy
is based on section 1902(a)(30)(A) of the Act, which requires that
States have methods and procedures to assure that payments are
consistent with efficiency, economy, and quality of care.
Specifically, States will be required to demonstrate the
development of each of the billing unit rates based on identified cost
elements, including the salaries of the professionals providing the
service, the percentage of time case managers spend on case management
activities, substantiated overhead or indirect costs and the
methodology used to allocate those costs to Medicaid. States may not
always have access to commercial provider costs, and in such
circumstances, States will be permitted to provide evidence that rates
are market-based. Evidence may include the demonstration of commercial
rates charged for case management-like services in the State or other
demonstrations of rates for like services in the local health care
market. CMS does not permit the use of fee-for-service rates paid to
providers on a monthly basis. States seeking to use monthly rates are
to meet the managed care requirements of 42 CFR part 438.
This rule does not address the issue of ``bundled'' payments. CMS
will continue to work with States on an individual basis to establish
an acceptable reimbursement methodology for TCM services.
Comment: We received a few comments specifically supporting our
proposal to remove Sec. 441.18(c)(1), which stated that case
management does not include and FFP is not available for expenditures
for services defined in Sec. 440.169 when case management activities
are an integral component of another covered Medicaid service.
Another commenter requested clarification that case management
activities provided or arranged by a provider in a Primary Care Case
Management (PCCM) program are allowable.
Response: We agree with the comments and have removed this
provision. We will continue to apply existing interpretive policies
regarding reimbursement for case management activities that are a
component of another covered Medicaid service. Existing policies are
summarized in the State Medicaid Manual at section 4302.A.1. and
4302.B. To include those activities as a separate benefit would result
in duplicate coverage and payment. This activity would not be
consistent with effective and efficient operation of the program.
To clarify, the rule does not apply to Primary Care Case Management
(PCCM) services. PCCM services remain unchanged and are defined in
Sec. 440.168 of the Medicaid regulation.
Comment: We received several comments specifically supporting or
disagreeing with our proposal to rescind parts of Sec. 441.18(c)(2)
and Sec. 441.18(c)(3) and consolidate the remaining provisions of
these paragraphs as paragraph (c). These provisions stated that case
management does not include and FFP is not available for activities
which constitute the direct delivery of underlying medical,
educational, social, or other services to which an eligible individual
has been referred, as well as activities integral to the administration
of foster care programs, such as those described in proposed Sec.
441.18(c)(1) through (c)(8). The commenters supporting the rescission
of the provisions stated that the provisions would force States to
fragment services provided to children in foster care, a situation that
is contrary to the purpose of the case management benefit. One
commenter did not support the rescission of 441.18(c)(3). The commenter
stated case management is done appropriatel