Privacy Act of 1974, as Amended; Systems of Records, 31090-31103 [E9-15229]

Download as PDF 31090 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices Approved: June 16, 2009. R. Joseph Durbala, IRS Reports Clearance Officer. [FR Doc. E9–15241 Filed 6–26–09; 8:45 am] BILLING CODE 4830–01–P DEPARTMENT OF THE TREASURY Bureau of Engraving and Printing PURPOSE(S): the proper performance of a documented agency function. Systems Covered by This Notice This notice covers all systems of records adopted by the Bureau of Engraving and Printing up to September 2, 2008. The systems notices are reprinted in their entirety following the Table of Contents. Privacy Act of 1974, as Amended; Systems of Records Bureau of Engraving and Printing, Treasury. ACTION: Notice of systems of records. Dated: June 23, 2009. Elizabeth Cuffe, Deputy Assistant Secretary for Privacy and Treasury Records. Table of Contents AGENCY: In accordance with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the Bureau of Engraving and Printing is publishing its inventory of Privacy Act systems of records. SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. A–130, Bureau of Engraving and Printing (BEP) has completed a review of its Privacy Act systems of records notices to identify minor changes that will more accurately describe these records. On May 22, 2007, the Office of Management and Budget (OMB) issued Memorandum M–07–16 entitled ‘‘Safeguarding Against and Responding to the Breach of Personally Identifiable Information.’’ It required agencies to publish the routine use recommended by the President’s Identity Theft Task Force. As part of that effort, the Department published the notice of the proposed routine use on October 3, 2007, at 72 FR 56434 and was effective on November 13, 2007. The new routine use has been added to each BEP system of records below. Other changes throughout the document are editorial in nature and consist principally of minor editorial changes and editing of headings for consistency, and to add a ‘‘purposes’’ statement to each system of records notice. Department of the Treasury regulations require the Department to publish the existence and character of all systems of records every three years (31 CFR 1.23(a)(1)). The BEP has leveraged this requirement to incorporate the review of its current holding of personally identifiable information required by M–07–16. With respect to its inventory of Privacy Act systems of records, the BEP has determined that the information contained in its systems of records is accurate, timely, relevant, complete, and is the minimum necessary to maintain sroberts on PROD1PC70 with NOTICES SUMMARY: VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 Bureau of Engraving and Printing (BEP) BEP .002—Personal Property Claim File BEP .004—Counseling Records BEP .005—Compensation Claims BEP .006—Debt Files (Employees) BEP .014—Employee’s Production Record BEP .016—Employee Suggestions BEP .020—Industrial Truck Licensing Records BEP .021—Investigative Files BEP .027—Access Control and Alarm Monitoring Systems (ACAMS) BEP .035—Tort Claims (Against the United States) BEP .038—Unscheduled Absence Record BEP .041—Record of Discrimination Complaints BEP .045—Mail Order Sales Customer Files BEP .046—Automated Mutilated Currency Tracking System BEP .047—Employee Emergency Notification System TREASURY/BEP .002 SYSTEM NAME: Personal Property Claim File— Treasury/BEP. SYSTEM LOCATION: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Civilian officers and employees of the Bureau of Engraving and Printing, former employees and their survivors having claim for damage to or loss of personal property incident to their service. CATEGORIES OF RECORDS IN THE SYSTEM: Contains investigative and adjudication documents relative to personal property damage claim. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Military Personnel and Civilian Employees’ Claims Act of 1964, 31 U.S.C.S. 3721, as amended, Public Law 110–195. PO 00000 Frm 00091 Fmt 4703 Sfmt 4703 The purpose of this system is to permit the Bureau to more effectively and efficiently process and manage claims, and to provide statistics that allow us to focus our resources in order to continually improve the safety of our workforce, work environment, and equipment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (6) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; and (7) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation, and (8) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department E:\FR\FM\29JNN1.SGM 29JNN1 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. TREASURY/BEP .004 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: STORAGE: File folder. SYSTEM LOCATION: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees whose actions or conduct warrants counseling. Contains correspondence relative to counseling information and follow-up reports. 5 U.S.C. 301. By name. PURPOSE: To provide a history and record of the employee counseling session. SAFEGUARDS: Access is limited to Office of Chief Counsel staff. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: RETENTION AND DISPOSAL: Retained three years after case is closed, then destroyed. SYSTEM MANAGER(S) AND ADDRESS: Office of Chief Counsel, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. sroberts on PROD1PC70 with NOTICES Counseling Records—Treasury/BEP. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RETRIEVABILITY: RECORD SOURCE CATEGORIES: Individuals having claim for damage to or loss of personal property. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. VerDate Nov<24>2008 SYSTEM NAME: 19:07 Jun 26, 2009 Jkt 217001 These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains, contingent upon that individual signing a release of information form; PO 00000 Frm 00092 Fmt 4703 Sfmt 4703 31091 (5) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (6) Provide general educational information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (7) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation, and (8) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Maintained in file folders. RETRIEVABILITY: By name. SAFEGUARDS: Locked in file cabinets; access is limited to Managers and Supervisors and, in the event of disciplinary action, the Employee and Labor Relations staff. RETENTION AND DISPOSAL: Retained for one year after close of file, then destroyed. SYSTEM MANAGER(S) AND ADDRESS: Chief, Office of Human Resources, 14th and C Streets, SW., Washington, DC 20228. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, E:\FR\FM\29JNN1.SGM 29JNN1 31092 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Individual employee. EXEMPTIONS CLAIMED FOR THE SYSTEM: None TREASURY/BEP .005 SYSTEM NAME: Compensation Claims—Treasury/BEP. SYSTEM LOCATION: Compensation Staff, Personnel Services Division, Office of Human Resources, Employee Labor Management Relations Division, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Human Resource Management Division, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Bureau of Engraving and Printing employees incurring work-connected injuries or illnesses, who make claims under Federal Employee Compensation Act for medical expenses, lost wages, leave buy-back, scheduled awards continuation of pay or disability. CATEGORIES OF RECORDS IN THE SYSTEM: All pertinent documentation, including investigative reports, medical reports, forms, letters, DOL–OWCP letters, etc. relative to work-connected injuries or illnesses of employees. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Federal Employees Compensation Act, as amended, and in 20 CFR Part 10. PURPOSE(S): sroberts on PROD1PC70 with NOTICES The purpose of this system is to permit the Bureau to more effectively and efficiently process and manage claims, and to provide statistics and information to the DOL–OWCP. It also allows us to focus our resources in order to continually improve the safety of our workforce and work environment. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Disclose information to foreign governments in accordance with formal or informal international agreements; (5) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (7) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; and (8) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (9) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s PO 00000 Frm 00093 Fmt 4703 Sfmt 4703 efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folder, magnetic media and computer disks. RETRIEVABILITY: Name and date of injury. SAFEGUARDS: Locked file cabinets, locked computers, passwords. Access is limited to Compensation Claims staff and Safety managers. RETENTION AND DISPOSAL: Records are retained for three years after DOL–OWCP closes the case and no further medical expenses are being paid, then destroyed. SYSTEM MANAGER(S) AND ADDRESS: (1) Manager, Human Resource Division, Office of Human Resources, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. (2) Manager, Human Resource Management Division, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Occupational Health Unit Daily Report, medical providers, employee’s supervisor’s report, and information provided by the employee. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/BEP .006 SYSTEM NAME: Debt Files (Employees)—Treasury/ BEP. E:\FR\FM\29JNN1.SGM 29JNN1 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices SYSTEM LOCATION: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former Bureau of Engraving and Printing employees against whom garnishment proceedings or debt complaints have been filed. CATEGORIES OF RECORDS IN THE SYSTEM: May contain correspondence; complaint information, including counseling efforts and final disposition of complaints; court judgments; writs, orders, summons, or other legal process in the nature of garnishment; child support account numbers; names and addresses of current employers of former agency employees; and records on current or former employees to include name, social security number, address, phone number, position, wages, and employment benefits. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, 5 U.S.C. 5520a, 31 U.S.C. 321, 42 U.S.C. 659, 44 U.S.C. 3101, and E.O. 9397. PURPOSE(S): The purpose of this system is to maintain records about individuals who owe debt(s) to the United States, through one or more of its departments and agencies, and/or to individuals, including past due support enforced by states. The information contained in the records is maintained for the purpose of taking action to facilitate the collection and resolution of the debt(s) using various collection methods, including, but not limited to, offset, levy, administrative wage garnishment. sroberts on PROD1PC70 with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Disclose information to foreign governments in accordance with formal or informal international agreements; (5) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (7) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (8) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. (9) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: 31093 Division and the Office of the Chief Counsel personnel. RETENTION AND DISPOSAL: Debt files are temporary records and are destroyed 3 years after termination of the garnishment or final disposition of the debt complaint. SYSTEM MANAGER(S) AND ADDRESS: (1) Chief, Office of Human Resources and the Office of the Chief Counsel, Bureau of Engraving and Printing; 14th and C Streets, SW., Washington, DC 20228. (2) Manager, Human Resources Division, and the Office of Chief Counsel, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Employees, complainants, creditors, court judgments, garnishment orders, and personnel records. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/BEP.014 SYSTEM NAME: Employee’s Production Record— Treasury/BEP. SYSTEM LOCATION: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131. STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Maintained in file folders. RETRIEVABILITY: All current Washington, DC and Fort Worth, TX Bureau of Engraving and Printing employees. By name. SAFEGUARDS: Maintained in locked cabinets; access is limited to Employee and Management Relations Division, Human Resources PO 00000 Frm 00094 Fmt 4703 Sfmt 4703 CATEGORIES OF RECORDS IN THE SYSTEM: Contains employee’s name, dates, work hours, record of production, E:\FR\FM\29JNN1.SGM 29JNN1 31094 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices history of work assignments, training, work performance, and progress reports. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, 4103, and 4302. PURPOSE(S): The purpose of this system is to permit the Bureau to maintain performance records used to support awards, promotions, performance-based actions, training and other personnel actions, and to track and evaluate performance based upon the accomplishments of each employee. sroberts on PROD1PC70 with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (6) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (7) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 (8) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. NOTIFICATION PROCEDURE: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: EXEMPTIONS CLAIMED FOR THE SYSTEM: STORAGE: TREASURY/BEP .016 Maintained in data entry diskettes, file folders and production books and reports. SYSTEM NAME: RETRIEVABILITY: SYSTEM LOCATION: Indexed by name, work code number and cross-referenced by project number. Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. SAFEGUARDS: Maintained in locked cabinets or desks; access is limited to personnel having a ‘‘need-to-know.’’ RETENTION AND DISPOSAL: Retained three years, then destroyed. SYSTEM MANAGER(S) AND ADDRESS: Office of Chief Counsel; Chief, BEP Resolution Center; Chief, Office of Human Resources; Chief, Office of Security Printing Operations, Chief, Office of Engraving; Chief, Office of Procurement; Chief, Office of Production Management; Chief, Office of External Relations; Chief, Office of Facilities Support; Chief, Office of Compliance; Chief, Office of Environment and Safety; Chief, Office of Critical Infrastructure & IT Security; Chief, Office of IT Operations; Chief, Office of Quality; Chief, Securities Technology and Chief, Office of Security. Address: Bureau of Engraving and Printing; 14th and C Streets, SW., Washington, DC 20228. Associate Director, Western Currency Facility, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131. PO 00000 Frm 00095 Fmt 4703 Sfmt 4703 Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Information furnished by employee, developed by supervisor or by referral document. None. Employee Suggestions—Treasury/ BEP. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All Bureau of Engraving and Printing employees submitting suggestions under the incentive award program. CATEGORIES OF RECORDS IN THE SYSTEM: Contains employee’s suggestion, reviewer evaluation and final disposition information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Title 5, U.S.C., 4502(c). PURPOSE(S): The purpose of this system is to permit the Bureau to maintain records on the suggestions submitted by employees and are used to support awards if the suggestions are adopted. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or E:\FR\FM\29JNN1.SGM 29JNN1 sroberts on PROD1PC70 with NOTICES Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (6) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (7) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. (8) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Maintained in file folders, as well as on computer disks. 31095 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Bureau of Engraving and Printing employees designated to operate selfpropelled material and/or machinery handling equipment. CATEGORIES OF RECORDS IN THE SYSTEM: RETRIEVABILITY: Indexed by name. SAFEGUARDS: Maintained in locked file cabinets; access is limited to the Suggestion Program Coordinator and the designated OHR and HRM Division staff. Record of employee physical examination, testing, license number and issue date for purpose of operating one or more types of material handling equipment used within the Bureau of Engraving and Printing. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. RETENTION AND DISPOSAL: Retained for three years following date of submission, then destroyed. SYSTEM MANAGER(S) AND ADDRESS: Chief, Office of Human Resources, Bureau of Engraving and Printing; 14th and C Streets, SW., Washington, DC 20228, and the Manager, Human Resource Management Division, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Individual employee, employee’s supervisor and review committee. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. PURPOSE: This system of records is used to document who is authorized to operate self-propelled material and/or machinery handling equipment. In addition, it keeps track of the expiration dates of the licenses. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be disclosed to appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folder and Card file. TREASURY/BEP .020 SYSTEM NAME: RETRIEVABILITY: Industrial Truck Licensing Records— Treasury/BEP. SAFEGUARDS: SYSTEM LOCATION: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. PO 00000 Frm 00096 Fmt 4703 Sfmt 4703 By Name. Locked file cabinet, access is limited to Office of Environment Safety and Health, and the General Stores, Receiving and Mail Section personnel. RETENTION AND DISPOSAL: Destroyed three years after license revocation. E:\FR\FM\29JNN1.SGM 29JNN1 31096 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices SYSTEM MANAGER(S) AND ADDRESS: Chief, Office of Environment Health and Safety, Bureau of Engraving and Printing; 14th and C Streets, SW., Washington, DC 20228 and the Associate Director, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Supervisor’s request, results of physical examination, and data obtained during training or practical tests. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/BEP .021 SYSTEM NAME: Investigative Files—Treasury/BEP. SYSTEM LOCATION: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees, Separated Bureau Employees, Employee Applicants, Visitors to the Bureau, News-Media Correspondents, Contractor and Service Company Employees (Current and Separated). sroberts on PROD1PC70 with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Category: Security Files, Personnel Clearance Requests, Case Files, Bank Shortage Letters, Contractor Files, Currency Discrepancy Reports, Intelligence Files, Stamp Discrepancy Reports, Case Records, Correspondence from the Public concerning Security Matters, Security Files Reference Record, Employee Indebtedness Record, Type of Information: Character references, Police force reports, Previous VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 employment verifications, Newspaper articles, Social Security numbers, Laboratory reports to include handwriting results and latent fingerprint examinations, Law enforcement criminal and subversive record checks, Court records, Security registers, Residency information, Reports of shortages or thefts of Bureau products including subsequent investigations, Personnel records of various types, Fingerprint card, Photograph, Names of individuals including those at contractor plants who worked on a shortage involving Bureau products, Credit checks, Background investigation reports conducted by Office of Personnel Management, Bureau of Engraving and Printing, the Internal Revenue Service and other Federal Investigative Agencies, Disciplinary action recommended and/ or received, Military record forms and extracted information, List of Bureau employees granted security clearances, Processes served, i.e., summons, subpoenas, warrants, etc., Personnel security case numbers, dates—case opened and closed, and recommendations, Certificate of Security Clearance, Reports of violations of Bureau regulations and procedures, Bureau visitor control documents, Correspondence relating to individuals, Claims of indebtedness from firms and collection agencies and other sources, and assorted documents, recorded audio or video testimony, Bureau investigation reports, information supplied by Law Enforcement agencies, Applicant interview record, Anonymous tips concerning Bureau employees, Official investigative statements, Names of those requesting security assistance and report of the assistance rendered, other pertinent Governmental records, education records and information, Date of Birth and physical description of individual in the files. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 321, Executive Order 10450 and implementing Treasury and Bureau Regulations. PURPOSE(S): This system is to permit the Bureau to collect and maintain background investigation records on potential applicants, and current Bureau employees and contractors for issuance of security clearances, access to Bureau facilities or other administrative reasons. Information is also collected as part of investigations conducted by the Bureaus’ Office of Security. PO 00000 Frm 00097 Fmt 4703 Sfmt 4703 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Disclose information to foreign governments in accordance with formal or informal international agreements; (5) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (7) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (8) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. (9) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the E:\FR\FM\29JNN1.SGM 29JNN1 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. RECORD SOURCE CATEGORIES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: EXEMPTIONS CLAIMED FOR THE SYSTEM: STORAGE: File Folders, 3 x 5 Index Cards, 5 x 8 Index Cards, Loose-leaf Binders, Ledgers, Recordings on tape, magnetic, electronic or optical media, Computer Database Programs, and Microfiche. The sources of the information are the individual concerned and information supplied by Federal, State and local investigative agencies, credit bureaus, financial institutions, court records, educational institutions, and individuals contacted concerning the person being investigated. This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). See 31 CFR 1.36. TREASURY/BEP .027 SYSTEM NAME: RETRIEVABILITY: Numerically by case number and year, alphabetically by name and social security number, and alphabetically by Company name. Access Control and Alarm Monitoring Systems (ACAMS)—Treasury/BEP. SYSTEM LOCATION: SAFEGUARDS: Access is limited to Office of Security and Western Currency Facility Security Division personnel. Records are maintained in locked file cabinets and secured computers. RETENTION AND DISPOSAL: Destroyed within 90 days following notification of an employee’s death, or, within five years after separation or transfer of incumbent employee; or, five years after expiration of contractual relationship. Product Discrepancy Investigative Reports and Bank Letter Investigative Reports are retained indefinitely. SYSTEM MANAGER(S) AND ADDRESS: Chief, Office of Security, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Security Division personnel, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. sroberts on PROD1PC70 with NOTICES NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Bureau of Engraving and Printing Employees (Washington, DC and Fort Worth, Texas); employees of other U.S. Government agencies, contractors and service company employees who have been cleared for access to the Bureau of Engraving and Printing and issued BEP Access Badges, and escorted visitors; i.e., contractors and service company employees who have not undergone the formal clearance to enter the Bureau of Engraving and Printing. CATEGORIES OF RECORDS IN THE SYSTEM: (A) The following information is maintained concerning all individuals who are issued BEP access badges with photographs: Photograph; Full name; Social Security number; date of birth; badge number; supervisory status, work telephone; work area number; BEP access clearance level; date BEP access level granted; date last security background investigation was completed; BEP access level; BEP access time zone; date access badge issued; date access badge voided; and time, date and location of each passage through a security control point, (B) In the case of BEP employees and contractors issued ‘‘Temporary Access’’ badges and contractors and others issued ‘‘No Escort’’ badges, in lieu of his/her BEP access badge with photograph, the same information as in paragraph A (above) is kept, and (C) Official visitors, contractors, and others issued ‘‘Escort PO 00000 Frm 00098 Fmt 4703 Sfmt 4703 31097 Visitor’’ badges: full name, date of issue, and date, time and location of each passage through a security control point is maintained in the BEP ACAMS. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 321, 5 U.S.C. 301 and 5 U.S.C. 6106. PURPOSE: The purpose of this system is to maintain a record of those persons who entered the Bureau premises and the time and areas visited for internal security use. This system of records is used to assist in maintaining the security of the Bureau premises and to permit the identification of individuals on the premises at particular times. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Disclose information to foreign governments in accordance with formal or informal international agreements; (5) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (7) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service E:\FR\FM\29JNN1.SGM 29JNN1 31098 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (8) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. (9) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. Washington, DC 20228, and Manager, Security and Police Division, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: The individual concerned, his/her supervisor, or an official of the individual’s firm or agency. EXEMPTIONS CLAIMED FOR THE SYSTEM: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: TREASURY/BEP .035 STORAGE: SYSTEM NAME: Magnetic media and computer printouts. Tort Claims (Against the United States)—Treasury/BEP. RETRIEVABILITY: SYSTEM LOCATION: Numerical by PASS/badge number, alphabetically by last name, and appropriate index by subject. Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. SAFEGUARDS: Records are maintained in locked cabinets in a locked room; access is limited to Technical Security Division, Office of Security, senior management staff, Office of Security, the staff of the Internal Review Division, Office of Management Control and the Security Division personnel at the Fort Worth, Texas facility. On-line terminals are installed in a locked 24-hour manned Central Police Operations Center and the Security Systems Operations Center (SSOC) at the Washington, DC facility. These terminals are on lines that can be manually activated and deactivated in the Security Systems Operations Center (SSOC). sroberts on PROD1PC70 with NOTICES RETENTION AND DISPOSAL: Manager, Technical Security Division, Office of Security, Bureau of Engraving and Printing, 14th and C Streets, SW., Jkt 217001 Individuals and/or organizations making claim for money damage against the United States for injury to or loss of property or personal injury or death caused by neglect, wrongful act, or omission of a Bureau of Engraving and Printing employee while acting within the scope of his office or employment. CATEGORIES OF RECORDS IN THE SYSTEM: Contains investigative and adjudication documents relative to personal injury and/or property damage claims. Federal Tort Claims Act, Title 28 U.S.C. 2672, Public Law 110–197. SYSTEM MANAGER(S) AND ADDRESS: 19:07 Jun 26, 2009 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The retention period is for two (2) years. VerDate Nov<24>2008 None. PURPOSE: This system of records is used by the Bureau to track the Claims submitted, PO 00000 Frm 00099 Fmt 4703 Sfmt 4703 including the progress and adjudication, and the final disposition thereof. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (6) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. (7) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in E:\FR\FM\29JNN1.SGM 29JNN1 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: File folder. All Bureau of Engraving and Printing employees who have had unscheduled absences. CATEGORIES OF RECORDS IN THE SYSTEM: Record contains chronological documentation of unscheduled absences. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RETRIEVABILITY: 5 U.S.C. 301. By name. PURPOSE: SAFEGUARDS: To provide a history and a record of the employee’s unscheduled absences. Access is limited to Office of Chief Counsel staff. RETENTION AND DISPOSAL: Retained three years, then destroyed. SYSTEM MANAGER(S) AND ADDRESS: Office of Chief Counsel, Bureau of Engraving and Printing; 14th and C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Individual or organization’s claim and/or investigative reports. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/BEP .038 SYSTEM NAME: Unscheduled Absence Record— Treasury/BEP. sroberts on PROD1PC70 with NOTICES SYSTEM LOCATION: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; and (6) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. (7) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of PO 00000 Frm 00100 Fmt 4703 Sfmt 4703 31099 information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Maintained in file folders. RETRIEVABILITY: By name. SAFEGUARDS: Kept in locked file cabinets; access to these records is restricted to Supervisor and authorized timekeeping personnel. RETENTION AND DISPOSAL: Retained for one year following separation or transfer, then destroyed. SYSTEM MANAGER(S) AND ADDRESS: Chief, Office of Human Resources, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Human Resources Division, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Individual employee’s time and attendance records, and his/her supervisor. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. E:\FR\FM\29JNN1.SGM 29JNN1 31100 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices TREASURY/BEP .041 SYSTEM NAME: Record of Discrimination Complaints—Treasury/BEP. SYSTEM LOCATION: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees who have initiated discrimination complaints. CATEGORIES OF RECORDS IN THE SYSTEM: Data developed as a result of inquiry by the person making the allegation of discrimination. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Executive Order 11478. PURPOSE(S): To provide a history and record of the employee counseling session. Documentation of all statements made will be kept for use in the resolution of the case and forwarded, if need be, to the EEOC. sroberts on PROD1PC70 with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose to EEOC to adjudicate discrimination complaints; (2) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (3) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (4) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 (5) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; and (7) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation. (8) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, DISPOSING OF RECORDS IN THE SYSTEM: maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Individual employees who have discrimination complaints. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/BEP .045 SYSTEM NAME: Mail Order Sales Customer FilesTreasury/BEP SYSTEM LOCATION: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Customers ordering engraved prints and numismatic products from the Bureau of Engraving and Printing through the mail, and those individuals who have requested that their names be placed on the BEP mailing list. STORAGE: CATEGORIES OF RECORDS IN THE SYSTEM: Maintained in file folders. Locked in combination safe. Mail order customer’s names, addresses, company names, credit card numbers and expiration dates; history of customer sales; and inventory data. RETRIEVABILITY: By name and case number. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SAFEGUARDS: Access is limited to Complainants and Bureau Resolution Center; maintained in locked combination safe. RETENTION AND DISPOSAL: Retained four years after resolution, then destroyed. SYSTEM MANAGER(S) AND ADDRESS: Chief, Bureau Resolution Center, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records PO 00000 Frm 00101 Fmt 4703 Sfmt 4703 5 U.S.C. 301. PURPOSE(S): The purpose of this system is to permit the Bureau to: Maintain a mailing list of customers and interested parties to provide continuous communication and/or promotional materials about existing and upcoming product offerings, record and maintain records of customer, interested party and order information and requests for promotional materials, and to capture orders through each stage of the order life cycle; research and resolve orders that were not successfully delivered to customers and interested parties; and maintain a list of its products and to monitor and maintain product and promotional material inventory levels to meet customer and interested party demand. E:\FR\FM\29JNN1.SGM 29JNN1 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: (1) These records and information from these records may be used to electronically transmit credit card information to obtain approval or disapproval from the issuing financial institution. Categories of users include personnel involved in credit card approval, and (2) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Debt information concerning a Government claim against an individual is also furnished, in accordance with 5 U.S.C. 552a(b)(12) and Section 3 of the Debt Collection Act of 1982 (Pub. L. 97– 365), to consumer reporting agencies to encourage repayment of an overdue debt. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS: Chief, Office of External Relations, Bureau of Engraving and Printing, 14th and C Streets, SW., Room 107–M, Washington, DC 20228. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORDS ACCESS PROCEDURES: See ‘‘Notification procedure’’ above. CONTESTING RECORDS PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Customers, BEP employees, financial institutions. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/BEP .046 SYSTEM NAME: Automated Mutilated Currency Tracking System—Treasury/BEP. SYSTEM LOCATION: Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. STORAGE: Records consist of paper records maintained in file folders and in electronic media. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: RETRIEVABILITY: By customer name, order number or customer number. SAFEGUARDS: sroberts on PROD1PC70 with NOTICES the active system and placed in a separate storage file. This file generates two additional annual mailings after which time they are purged from the system. (Should a customer reorder after being placed on this file, they will be assigned a new customer number and placed back in the main system). Access is limited to those authorized individuals who process orders, research customer orders or maintain the computer system. In addition, files and computer data are maintained in a secured area. Access to electronic records is by password. Individuals and financial institutions sending in mutilated paper currency claims. CATEGORIES OF RECORDS IN THE SYSTEM: Mutilated currency claimants’ names, addresses, company names, amount of claims, amount paid, types of currency and condition of currency. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, 12 U.S.C. 413, and 31 U.S.C. 321. RETENTION AND DISPOSAL: PURPOSE(S): Files on customers who have not purchased any products are kept for two years, after which they are taken out of The purpose of the Automated Mutilated Currency Tracking System is to maintain historical information and VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 PO 00000 Frm 00102 Fmt 4703 Sfmt 4703 31101 to respond to claimants’ inquiries, e.g., non-receipt of reimbursement, status of case, etc. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records may be used to: (1) Disclose pertinent information to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, or license, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation; (2) Disclose information to a Federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; (3) Disclose information to a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Provide information to a congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) Provide information to the news media in accordance with guidelines contained in 28 CFR 50.2 which relate to an agency’s functions relating to civil and criminal proceedings; (6) Provide information to unions recognized as exclusive bargaining representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (7) Provide information to third parties during the course of an investigation to the extent necessary to obtain information pertinent o the investigation. (8) Appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems E:\FR\FM\29JNN1.SGM 29JNN1 31102 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: RECORD SOURCE CATEGORIES: Individuals, banking institutions and BEP employees. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. TREASURY/BEP .047 SYSTEM NAME: Employee Emergency Notification System—Treasury/BEP. SYSTEM LOCATION: STORAGE: Records consist of paper records maintained in file folders and records in electronic media. RETRIEVABILITY: Records are maintained at the following Bureau of Engraving and Printing locations: (1) 14th and C Streets, SW., Washington, DC 20228; and (2) 9000 Blue Mound Road, Ft. Worth, Texas 76131. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: By claimant name, case number, address or registered mail number. SAFEGUARDS: Access is limited to those specific employees who process the mutilated currency cases, prepare payment, research inquiries or maintain the computer system. In addition, files and computer data are maintained in a secured area. Access to electronic records is by password. RETENTION AND DISPOSAL: Active claimant files are maintained for two years. Inactive files are maintained for seven years. After seven years, the files are purged from the system and then destroyed. (Inactive files are those for which final payments have been made.) Records cover those Bureau employees who have voluntarily provided personal information. CATEGORIES OF RECORDS IN THE SYSTEM: The types of personal information collected by this system are necessary to ensure the timely emergency notification to individuals that employees have identified. The types of personal information presently include or potentially could include the following: (a) Personal identifiers (name; home, work and electronic addresses; telephone, fax, and pager numbers); (b) Emergency notification (name of person to be notified; address; telephone number). AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 44 U.S.C. 3101, and 5 U.S.C. 301. SYSTEM MANAGER(S) AND ADDRESS: Chief, Office of Financial Management and Manager, Mutilated Currency Redemption Division, Bureau of Engraving and Printing, 14th and C Streets, SW., Room 344A, Washington, DC 20228. PURPOSE(S): NOTIFICATION PROCEDURE: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: sroberts on PROD1PC70 with NOTICES Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. RECORD ACCESS PROCEDURE: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 The purpose of this system of records is to provide emergency notification to those person(s) as voluntarily provided by employees, emergency service providers and law enforcement officials. These records may be disclosed to appropriate agencies, entities, and persons when (a) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) PO 00000 Frm 00103 Fmt 4703 Sfmt 4703 that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are maintained on manual locator cards and electronic media. RETRIEVABILITY: Records may be retrieved by name, or other unique identifier. SAFEGUARDS: BEP has sophisticated Internet firewall security via hardware and software configurations as well as specific monitoring tools. Records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords, sign-on protocols, and user authentication that are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. RETENTION AND DISPOSAL: Records will be updated by the employees on a voluntary basis and kept for the duration of the individual’s employment. Records can be destroyed at any time at the direction of the employee. Paper records that are ready for disposal are destroyed by shredding or burning. Records in electronic media are electronically erased using accepted techniques. SYSTEM MANAGER AND ADDRESS: Chief, Office of Human Relations, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, and Facilities Division Manager, Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131. NOTIFICATION PROCEDURE: Individuals wishing to be notified if they are named in this system of records, gain access to the records, or contest the contents of any records maintained in this system may submit inquiries in accordance with instructions appearing in 31 CFR part 1, subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228. E:\FR\FM\29JNN1.SGM 29JNN1 Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices RECORD ACCESS PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: See ‘‘Notification procedure’’ above. CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E9–15229 Filed 6–26–09; 8:45 am] BILLING CODE 4810–39–P DEPARTMENT OF THE TREASURY Office of Thrift Supervision Privacy Act of 1974, as Amended; System of Records Systems Covered by this Notice Office of Thrift Supervision, Treasury. ACTION: Notice of systems of records. sroberts on PROD1PC70 with NOTICES AGENCY: SUMMARY: In accordance with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the Office of Thrift Supervision (OTS), Treasury, is publishing its inventory of Privacy Act systems of records. SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. A–130, the OTS has completed a review of its Privacy Act systems of records notices to identify minor changes that will more accurately describe these records. This publication also incorporates the alterations to six OTS systems of records published on April 18, 2007, at 72 FR 19580. Other changes throughout the document are editorial in nature and consist principally of changes to system locations (Appendix A) and system manager addresses and or titles in several systems of records. In addition, OTS no longer retrieves records contained in OTS .008—Employee Training Database by social security number. The systems of records notices were last published in their entirety on July 15, 2005, at 70 FR 41085. On May 22, 2007, the Office of Management and Budget (OMB) issued Memorandum M–07–16 entitled ‘‘Safeguarding Against and Responding to the Breach of Personally Identifiable Information.’’ It required agencies to publish the routine use recommended by the President’s Identity Theft Task Force. As part of that effort, the Department of the Treasury (Department) published the notice of the proposed routine use on October 3, 2007, at 72 FR 56434, and it was effective on November 13, 2007. The VerDate Nov<24>2008 19:07 Jun 26, 2009 Jkt 217001 new routine use has been added to each OTS system of records below. Department of the Treasury regulations require the Department to publish the existence and character of all systems of records every three years (31 CFR 1.23(a)(1)). OTS has leveraged this requirement to incorporate the review of its current holding of personally identifiable information required by M–07–16. With respect to its inventory of Privacy Act systems of records, OTS has determined that the information contained in its systems of records is accurate, timely, relevant, complete, and is the minimum necessary to maintain the proper performance of a documented agency function. This notice covers all systems of records adopted by the Office of Thrift Supervision up to October 24, 2008. The systems notices are reprinted in their entirety following the Table of Contents. Dated: June 23, 2009. Elizabeth Cuffe, Deputy Assistant Secretary for Privacy and Treasury Records. Office of Thrift Supervision Table of Contents OTS .001—Confidential Individual Information System OTS .002—Correspondence/Correspondence Tracking OTS .003—Consumer Complaint OTS .004—Criminal Referral Database OTS .005—Employee Counseling Service OTS .006—Employee Locator File OTS .008—Employee Training Database OTS .011—Positions/Budget OTS .012—Payroll/Personnel Systems & Payroll Records OTS Appendix A— Addresses of OTS Regional Offices TREASURY/OTS .001 SYSTEM NAME: Confidential Individual Information System—Treasury/OTS. SYSTEM LOCATION: Enforcement Division, Office of Thrift Supervision, 1700 G Street, NW., Washington, DC 20552. Computerized records of Suspicious Activity Reports (SAR), with status updates, are managed by FinCEN pursuant to a contractual agreement, and are stored at the Internal Revenue Service’s Computing Center in Detroit, Michigan. Authorized personnel at the Federal financial regulatory agencies have on-line access to the computerized database managed by FinCEN through individual work stations that are linked to the database central computer. PO 00000 Frm 00104 Fmt 4703 Sfmt 4703 31103 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Directors, officers, employees, agents, borrowers, and persons participating in the conduct of the affairs of entities regulated by OTS who have been involved in suspected criminal activity or suspicious financial transactions and referred to law enforcement officials; and other individuals who have been involved in irregularities, violations of law, or unsafe or unsound practices referenced in documents received by OTS in the exercising of its supervisory functions. These records also contain information concerning individuals who have filed notices of intention to acquire control of a savings association, controlling persons of companies that have applications to acquire control of a savings association, and organizers of savings associations who have sought Federal Savings and Loan Insurance Corporation (FSLIC) or Saving Association Insurance Fund (SAIF) insurance of accounts or Federal charters. CATEGORIES OF RECORDS IN THE SYSTEM: Application information and interagency and intra-agency correspondence, memoranda, and reports. The SAR contains information identifying the financial institution involved, the suspected person, the type of suspicious activity involved, the amount of loss known, and any witnesses. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 12 U.S.C. 1464; 44 U.S.C. 3101. PURPOSE(S): The overall system serves as a central historical OTS repository for investigatory or enforcement information related to the responsibility of OTS to examine and supervise savings associations. It also serves to store information on applicants to acquire, control, or insure a savings association in connection with OTS’s regulatory responsibilities. The system maintained by FinCEN serves as the database for the cooperative storage, retrieval, analysis, and use of information relating to Suspicious Activity Reports made to or by the Federal financial regulatory agencies and FinCEN to various law enforcement agencies for possible criminal, civil or administrative proceedings based on known or suspected violations affecting or involving persons, financial institutions, or other entities under the supervision or jurisdiction of such Federal financial regulatory agencies. E:\FR\FM\29JNN1.SGM 29JNN1

Agencies

[Federal Register Volume 74, Number 123 (Monday, June 29, 2009)]
[Notices]
[Pages 31090-31103]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-15229]


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DEPARTMENT OF THE TREASURY

Bureau of Engraving and Printing


Privacy Act of 1974, as Amended; Systems of Records

AGENCY: Bureau of Engraving and Printing, Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Bureau of Engraving and Printing 
is publishing its inventory of Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. 
A-130, Bureau of Engraving and Printing (BEP) has completed a review of 
its Privacy Act systems of records notices to identify minor changes 
that will more accurately describe these records.
    On May 22, 2007, the Office of Management and Budget (OMB) issued 
Memorandum M-07-16 entitled ``Safeguarding Against and Responding to 
the Breach of Personally Identifiable Information.'' It required 
agencies to publish the routine use recommended by the President's 
Identity Theft Task Force. As part of that effort, the Department 
published the notice of the proposed routine use on October 3, 2007, at 
72 FR 56434 and was effective on November 13, 2007. The new routine use 
has been added to each BEP system of records below. Other changes 
throughout the document are editorial in nature and consist principally 
of minor editorial changes and editing of headings for consistency, and 
to add a ``purposes'' statement to each system of records notice.
    Department of the Treasury regulations require the Department to 
publish the existence and character of all systems of records every 
three years (31 CFR 1.23(a)(1)). The BEP has leveraged this requirement 
to incorporate the review of its current holding of personally 
identifiable information required by M-07-16. With respect to its 
inventory of Privacy Act systems of records, the BEP has determined 
that the information contained in its systems of records is accurate, 
timely, relevant, complete, and is the minimum necessary to maintain 
the proper performance of a documented agency function.

Systems Covered by This Notice

    This notice covers all systems of records adopted by the Bureau of 
Engraving and Printing up to September 2, 2008. The systems notices are 
reprinted in their entirety following the Table of Contents.

    Dated: June 23, 2009.
Elizabeth Cuffe,
Deputy Assistant Secretary for Privacy and Treasury Records.

Table of Contents

Bureau of Engraving and Printing (BEP)

BEP .002--Personal Property Claim File
BEP .004--Counseling Records
BEP .005--Compensation Claims
BEP .006--Debt Files (Employees)
BEP .014--Employee's Production Record
BEP .016--Employee Suggestions
BEP .020--Industrial Truck Licensing Records
BEP .021--Investigative Files
BEP .027--Access Control and Alarm Monitoring Systems (ACAMS)
BEP .035--Tort Claims (Against the United States)
BEP .038--Unscheduled Absence Record
BEP .041--Record of Discrimination Complaints
BEP .045--Mail Order Sales Customer Files
BEP .046--Automated Mutilated Currency Tracking System
BEP .047--Employee Emergency Notification System
TREASURY/BEP .002

System Name:
    Personal Property Claim File--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and the Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Civilian officers and employees of the Bureau of Engraving and 
Printing, former employees and their survivors having claim for damage 
to or loss of personal property incident to their service.

Categories of Records in the System:
    Contains investigative and adjudication documents relative to 
personal property damage claim.

Authority for Maintenance of the System:
    Military Personnel and Civilian Employees' Claims Act of 1964, 31 
U.S.C.S. 3721, as amended, Public Law 110-195.

Purpose(s):
    The purpose of this system is to permit the Bureau to more 
effectively and efficiently process and manage claims, and to provide 
statistics that allow us to focus our resources in order to continually 
improve the safety of our workforce, work environment, and equipment.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; and
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation, and
    (8) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department

[[Page 31091]]

has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (c) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    File folder.

Retrievability:
    By name.

Safeguards:
    Access is limited to Office of Chief Counsel staff.

Retention and Disposal:
    Retained three years after case is closed, then destroyed.

System Manager(s) and Address:
    Office of Chief Counsel, Bureau of Engraving and Printing, 14th and 
C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, 
Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individuals having claim for damage to or loss of personal 
property.

Exemptions Claimed for the System:
    None.
TREASURY/BEP .004

System Name:
    Counseling Records--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Employees whose actions or conduct warrants counseling.

Categories of Records in the System:
    Contains correspondence relative to counseling information and 
follow-up reports.

Authority For Maintenance of the System:
    5 U.S.C. 301.

Purpose:
    To provide a history and record of the employee counseling session.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains, contingent upon that individual signing a release of 
information form;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide general educational information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111 and 7114;
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation, and
    (8) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Maintained in file folders.

Retrievability:
    By name.

Safeguards:
    Locked in file cabinets; access is limited to Managers and 
Supervisors and, in the event of disciplinary action, the Employee and 
Labor Relations staff.

Retention and Disposal:
    Retained for one year after close of file, then destroyed.

System Manager(s) and Address:
    Chief, Office of Human Resources, 14th and C Streets, SW., 
Washington, DC 20228.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1,

[[Page 31092]]

subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau 
of Engraving and Printing, 14th and C Streets, SW., Washington, DC 
20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individual employee.

Exemptions Claimed For the System:
    None
TREASURY/BEP .005

System Name:
    Compensation Claims--Treasury/BEP.

System Location:
    Compensation Staff, Personnel Services Division, Office of Human 
Resources, Employee Labor Management Relations Division, Bureau of 
Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, 
and Human Resource Management Division, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
Texas 76131.

Categories of Individuals Covered By the System:
    Bureau of Engraving and Printing employees incurring work-connected 
injuries or illnesses, who make claims under Federal Employee 
Compensation Act for medical expenses, lost wages, leave buy-back, 
scheduled awards continuation of pay or disability.

Categories of Records in the System:
    All pertinent documentation, including investigative reports, 
medical reports, forms, letters, DOL-OWCP letters, etc. relative to 
work-connected injuries or illnesses of employees.

Authority For Maintenance of the System:
    Federal Employees Compensation Act, as amended, and in 20 CFR Part 
10.

Purpose(s):
    The purpose of this system is to permit the Bureau to more 
effectively and efficiently process and manage claims, and to provide 
statistics and information to the DOL-OWCP. It also allows us to focus 
our resources in order to continually improve the safety of our 
workforce and work environment.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; and
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (9) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    File folder, magnetic media and computer disks.

Retrievability:
    Name and date of injury.

Safeguards:
    Locked file cabinets, locked computers, passwords. Access is 
limited to Compensation Claims staff and Safety managers.

Retention and Disposal:
    Records are retained for three years after DOL-OWCP closes the case 
and no further medical expenses are being paid, then destroyed.

System Manager(s) and Address:
    (1) Manager, Human Resource Division, Office of Human Resources, 
Bureau of Engraving and Printing, 14th and C Streets, SW., Washington, 
DC 20228. (2) Manager, Human Resource Management Division, Bureau of 
Engraving and Printing, Western Currency Facility, 9000 Blue Mound 
Road, Fort Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Occupational Health Unit Daily Report, medical providers, 
employee's supervisor's report, and information provided by the 
employee.

Exemptions Claimed for the System:
    None.
TREASURY/BEP .006

System Name:
    Debt Files (Employees)--Treasury/BEP.

[[Page 31093]]

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228.

Categories of Individuals Covered By the System:
    Current and former Bureau of Engraving and Printing employees 
against whom garnishment proceedings or debt complaints have been 
filed.

Categories of Records in the System:
    May contain correspondence; complaint information, including 
counseling efforts and final disposition of complaints; court 
judgments; writs, orders, summons, or other legal process in the nature 
of garnishment; child support account numbers; names and addresses of 
current employers of former agency employees; and records on current or 
former employees to include name, social security number, address, 
phone number, position, wages, and employment benefits.

Authority for Maintenance of the System:
    5 U.S.C. 301, 5 U.S.C. 5520a, 31 U.S.C. 321, 42 U.S.C. 659, 44 
U.S.C. 3101, and E.O. 9397.

Purpose(s):
    The purpose of this system is to maintain records about individuals 
who owe debt(s) to the United States, through one or more of its 
departments and agencies, and/or to individuals, including past due 
support enforced by states. The information contained in the records is 
maintained for the purpose of taking action to facilitate the 
collection and resolution of the debt(s) using various collection 
methods, including, but not limited to, offset, levy, administrative 
wage garnishment.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (9) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Maintained in file folders.

Retrievability:
    By name.

Safeguards:
    Maintained in locked cabinets; access is limited to Employee and 
Management Relations Division, Human Resources Division and the Office 
of the Chief Counsel personnel.

Retention and Disposal:
    Debt files are temporary records and are destroyed 3 years after 
termination of the garnishment or final disposition of the debt 
complaint.

System Manager(s) and Address:
    (1) Chief, Office of Human Resources and the Office of the Chief 
Counsel, Bureau of Engraving and Printing; 14th and C Streets, SW., 
Washington, DC 20228. (2) Manager, Human Resources Division, and the 
Office of Chief Counsel, Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Employees, complainants, creditors, court judgments, garnishment 
orders, and personnel records.

Exemptions Claimed For the System:
    None.
TREASURY/BEP.014

System Name:
    Employee's Production Record--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.

Categories of Individuals Covered By the System:
    All current Washington, DC and Fort Worth, TX Bureau of Engraving 
and Printing employees.

Categories of Records in the System:
    Contains employee's name, dates, work hours, record of production,

[[Page 31094]]

history of work assignments, training, work performance, and progress 
reports.

Authority For Maintenance of the System:
    5 U.S.C. 301, 4103, and 4302.

Purpose(s):
    The purpose of this system is to permit the Bureau to maintain 
performance records used to support awards, promotions, performance-
based actions, training and other personnel actions, and to track and 
evaluate performance based upon the accomplishments of each employee.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (8) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Maintained in data entry diskettes, file folders and production 
books and reports.

Retrievability:
    Indexed by name, work code number and cross-referenced by project 
number.

Safeguards:
    Maintained in locked cabinets or desks; access is limited to 
personnel having a ``need-to-know.''

Retention and Disposal:
    Retained three years, then destroyed.

System Manager(s) and Address:
    Office of Chief Counsel; Chief, BEP Resolution Center; Chief, 
Office of Human Resources; Chief, Office of Security Printing 
Operations, Chief, Office of Engraving; Chief, Office of Procurement; 
Chief, Office of Production Management; Chief, Office of External 
Relations; Chief, Office of Facilities Support; Chief, Office of 
Compliance; Chief, Office of Environment and Safety; Chief, Office of 
Critical Infrastructure & IT Security; Chief, Office of IT Operations; 
Chief, Office of Quality; Chief, Securities Technology and Chief, 
Office of Security.
    Address: Bureau of Engraving and Printing; 14th and C Streets, SW., 
Washington, DC 20228. Associate Director, Western Currency Facility, 
Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue 
Mound Road, Fort Worth, TX 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Information furnished by employee, developed by supervisor or by 
referral document.

Exemptions Claimed For the System:
    None.
TREASURY/BEP .016

System Name:
    Employee Suggestions--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    All Bureau of Engraving and Printing employees submitting 
suggestions under the incentive award program.

Categories of Records in the System:
    Contains employee's suggestion, reviewer evaluation and final 
disposition information.

Authority for Maintenance of the System:
    Title 5, U.S.C., 4502(c).

Purpose(s):
    The purpose of this system is to permit the Bureau to maintain 
records on the suggestions submitted by employees and are used to 
support awards if the suggestions are adopted.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or

[[Page 31095]]

implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (6) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (8) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Maintained in file folders, as well as on computer disks.

Retrievability:
    Indexed by name.

Safeguards:
    Maintained in locked file cabinets; access is limited to the 
Suggestion Program Coordinator and the designated OHR and HRM Division 
staff.

Retention and Disposal:
    Retained for three years following date of submission, then 
destroyed.

System Manager(s) and Address:
    Chief, Office of Human Resources, Bureau of Engraving and Printing; 
14th and C Streets, SW., Washington, DC 20228, and the Manager, Human 
Resource Management Division, Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individual employee, employee's supervisor and review committee.

Exemptions Claimed for the System:
    None.
TREASURY/BEP .020

System Name:
    Industrial Truck Licensing Records--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Bureau of Engraving and Printing employees designated to operate 
self-propelled material and/or machinery handling equipment.

Categories of Records in the System:
    Record of employee physical examination, testing, license number 
and issue date for purpose of operating one or more types of material 
handling equipment used within the Bureau of Engraving and Printing.

Authority For Maintenance of the System:
    5 U.S.C. 301.

Purpose:
    This system of records is used to document who is authorized to 
operate self-propelled material and/or machinery handling equipment. In 
addition, it keeps track of the expiration dates of the licenses.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be disclosed to appropriate agencies, entities, 
and persons when (a) the Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    File folder and Card file.

Retrievability:
    By Name.

Safeguards:
    Locked file cabinet, access is limited to Office of Environment 
Safety and Health, and the General Stores, Receiving and Mail Section 
personnel.

Retention and Disposal:
    Destroyed three years after license revocation.

[[Page 31096]]

System Manager(s) and Address:
    Chief, Office of Environment Health and Safety, Bureau of Engraving 
and Printing; 14th and C Streets, SW., Washington, DC 20228 and the 
Associate Director, Bureau of Engraving and Printing, Western Currency 
Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Supervisor's request, results of physical examination, and data 
obtained during training or practical tests.

Exemptions Claimed For the System:
    None.
TREASURY/BEP .021

System Name:
    Investigative Files--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Employees, Separated Bureau Employees, Employee Applicants, 
Visitors to the Bureau, News-Media Correspondents, Contractor and 
Service Company Employees (Current and Separated).

Categories of Records in the System:
    Category: Security Files, Personnel Clearance Requests, Case Files, 
Bank Shortage Letters, Contractor Files, Currency Discrepancy Reports, 
Intelligence Files, Stamp Discrepancy Reports, Case Records, 
Correspondence from the Public concerning Security Matters, Security 
Files Reference Record, Employee Indebtedness Record, Type of 
Information: Character references, Police force reports, Previous 
employment verifications, Newspaper articles, Social Security numbers, 
Laboratory reports to include handwriting results and latent 
fingerprint examinations, Law enforcement criminal and subversive 
record checks, Court records, Security registers, Residency 
information, Reports of shortages or thefts of Bureau products 
including subsequent investigations, Personnel records of various 
types, Fingerprint card, Photograph, Names of individuals including 
those at contractor plants who worked on a shortage involving Bureau 
products, Credit checks, Background investigation reports conducted by 
Office of Personnel Management, Bureau of Engraving and Printing, the 
Internal Revenue Service and other Federal Investigative Agencies, 
Disciplinary action recommended and/or received, Military record forms 
and extracted information, List of Bureau employees granted security 
clearances, Processes served, i.e., summons, subpoenas, warrants, etc., 
Personnel security case numbers, dates--case opened and closed, and 
recommendations, Certificate of Security Clearance, Reports of 
violations of Bureau regulations and procedures, Bureau visitor control 
documents, Correspondence relating to individuals, Claims of 
indebtedness from firms and collection agencies and other sources, and 
assorted documents, recorded audio or video testimony, Bureau 
investigation reports, information supplied by Law Enforcement 
agencies, Applicant interview record, Anonymous tips concerning Bureau 
employees, Official investigative statements, Names of those requesting 
security assistance and report of the assistance rendered, other 
pertinent Governmental records, education records and information, Date 
of Birth and physical description of individual in the files.

Authority For Maintenance of the System:
    31 U.S.C. 321, Executive Order 10450 and implementing Treasury and 
Bureau Regulations.

Purpose(s):
    This system is to permit the Bureau to collect and maintain 
background investigation records on potential applicants, and current 
Bureau employees and contractors for issuance of security clearances, 
access to Bureau facilities or other administrative reasons. 
Information is also collected as part of investigations conducted by 
the Bureaus' Office of Security.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (9) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the

[[Page 31097]]

Department or another agency or entity) that rely upon the compromised 
information; and (c) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    File Folders, 3 x 5 Index Cards, 5 x 8 Index Cards, Loose-leaf 
Binders, Ledgers, Recordings on tape, magnetic, electronic or optical 
media, Computer Database Programs, and Microfiche.

Retrievability:
    Numerically by case number and year, alphabetically by name and 
social security number, and alphabetically by Company name.

Safeguards:
    Access is limited to Office of Security and Western Currency 
Facility Security Division personnel. Records are maintained in locked 
file cabinets and secured computers.

Retention and Disposal:
    Destroyed within 90 days following notification of an employee's 
death, or, within five years after separation or transfer of incumbent 
employee; or, five years after expiration of contractual relationship. 
Product Discrepancy Investigative Reports and Bank Letter Investigative 
Reports are retained indefinitely.

System Manager(s) and Address:
    Chief, Office of Security, Bureau of Engraving and Printing, 14th 
and C Streets, SW., Washington, DC 20228, and Security Division 
personnel, Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Fort Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    The sources of the information are the individual concerned and 
information supplied by Federal, State and local investigative 
agencies, credit bureaus, financial institutions, court records, 
educational institutions, and individuals contacted concerning the 
person being investigated.

Exemptions Claimed for the System:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to 
5 U.S.C. 552a(k)(2). See 31 CFR 1.36.
TREASURY/BEP .027

System Name:
    Access Control and Alarm Monitoring Systems (ACAMS)--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Bureau of Engraving and Printing Employees (Washington, DC and Fort 
Worth, Texas); employees of other U.S. Government agencies, contractors 
and service company employees who have been cleared for access to the 
Bureau of Engraving and Printing and issued BEP Access Badges, and 
escorted visitors; i.e., contractors and service company employees who 
have not undergone the formal clearance to enter the Bureau of 
Engraving and Printing.

Categories of Records in the System:
    (A) The following information is maintained concerning all 
individuals who are issued BEP access badges with photographs: 
Photograph; Full name; Social Security number; date of birth; badge 
number; supervisory status, work telephone; work area number; BEP 
access clearance level; date BEP access level granted; date last 
security background investigation was completed; BEP access level; BEP 
access time zone; date access badge issued; date access badge voided; 
and time, date and location of each passage through a security control 
point, (B) In the case of BEP employees and contractors issued 
``Temporary Access'' badges and contractors and others issued ``No 
Escort'' badges, in lieu of his/her BEP access badge with photograph, 
the same information as in paragraph A (above) is kept, and (C) 
Official visitors, contractors, and others issued ``Escort Visitor'' 
badges: full name, date of issue, and date, time and location of each 
passage through a security control point is maintained in the BEP 
ACAMS.

Authority For Maintenance of the System:
    31 U.S.C. 321, 5 U.S.C. 301 and 5 U.S.C. 6106.

Purpose:
    The purpose of this system is to maintain a record of those persons 
who entered the Bureau premises and the time and areas visited for 
internal security use. This system of records is used to assist in 
maintaining the security of the Bureau premises and to permit the 
identification of individuals on the premises at particular times.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service

[[Page 31098]]

Reform Act of 1978, 5 U.S.C. 7111 and 7114, and
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (9) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Magnetic media and computer printouts.

Retrievability:
    Numerical by PASS/badge number, alphabetically by last name, and 
appropriate index by subject.

Safeguards:
    Records are maintained in locked cabinets in a locked room; access 
is limited to Technical Security Division, Office of Security, senior 
management staff, Office of Security, the staff of the Internal Review 
Division, Office of Management Control and the Security Division 
personnel at the Fort Worth, Texas facility. On-line terminals are 
installed in a locked 24-hour manned Central Police Operations Center 
and the Security Systems Operations Center (SSOC) at the Washington, DC 
facility. These terminals are on lines that can be manually activated 
and deactivated in the Security Systems Operations Center (SSOC).

Retention and Disposal:
    The retention period is for two (2) years.

System Manager(s) and Address:
    Manager, Technical Security Division, Office of Security, Bureau of 
Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228, 
and Manager, Security and Police Division, Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth, 
Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    The individual concerned, his/her supervisor, or an official of the 
individual's firm or agency.

Exemptions Claimed for the System:
    None.
TREASURY/BEP .035

System Name:
    Tort Claims (Against the United States)--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and the Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    Individuals and/or organizations making claim for money damage 
against the United States for injury to or loss of property or personal 
injury or death caused by neglect, wrongful act, or omission of a 
Bureau of Engraving and Printing employee while acting within the scope 
of his office or employment.

Categories of Records in the System:
    Contains investigative and adjudication documents relative to 
personal injury and/or property damage claims.

Authority for Maintenance of the System:
    Federal Tort Claims Act, Title 28 U.S.C. 2672, Public Law 110-197.

Purpose:
    This system of records is used by the Bureau to track the Claims 
submitted, including the progress and adjudication, and the final 
disposition thereof.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (7) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in

[[Page 31099]]

connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    File folder.

Retrievability:
    By name.

Safeguards:
    Access is limited to Office of Chief Counsel staff.

Retention and Disposal:
    Retained three years, then destroyed.

System Manager(s) and Address:
    Office of Chief Counsel, Bureau of Engraving and Printing; 14th and 
C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and 
Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth, 
Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individual or organization's claim and/or investigative reports.

Exemptions Claimed for the System:
    None.
TREASURY/BEP .038

System Name:
    Unscheduled Absence Record--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.

Categories of Individuals Covered By the System:
    All Bureau of Engraving and Printing employees who have had 
unscheduled absences.

Categories of Records in the System:
    Record contains chronological documentation of unscheduled 
absences.

Authority For Maintenance of the System:
    5 U.S.C. 301.

Purpose:
    To provide a history and a record of the employee's unscheduled 
absences.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (4) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (5) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; and
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (7) Appropriate agencies, entities, and persons when (a) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
Disposing of Records in the System:
Storage:
    Maintained in file folders.

Retrievability:
    By name.

Safeguards:
    Kept in locked file cabinets; access to these records is restricted 
to Supervisor and authorized timekeeping personnel.

Retention and Disposal:
    Retained for one year following separation or transfer, then 
destroyed.

System Manager(s) and Address:
    Chief, Office of Human Resources, Bureau of Engraving and Printing, 
14th and C Streets, SW., Washington, DC 20228, and Human Resources 
Division, Bureau of Engraving and Printing, Western Currency Facility, 
9000 Blue Mound Road, Ft. Worth, Texas 76131.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, gain access to the records, or contest the contents of any 
records maintained in this system may submit inquiries in accordance 
with instructions appearing in 31 CFR part 1, subpart C, appendix F. 
Address inquiries to Disclosure Officer, Bureau of Engraving and 
Printing, 14th and C Streets, SW., Washington, DC 20228.

Record Access Procedure:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record Source Categories:
    Individual employee's time and attendance records, and his/her 
supervisor.

Exemptions Claimed For the System:
    None.

[[Page 31100]]

TREASURY/BEP .041

System Name:
    Record of Discrimination Complaints--Treasury/BEP.

System Location:
    Bureau of Engraving and Printing, 14th and C Streets, SW., 
Washington, DC 20228, and Bureau of Engraving and Printing, Western 
Currency Facility, 9000 Blu