Privacy Act of 1974, as Amended; Systems of Records, 31090-31103 [E9-15229]
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31090
Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices
Approved: June 16, 2009.
R. Joseph Durbala,
IRS Reports Clearance Officer.
[FR Doc. E9–15241 Filed 6–26–09; 8:45 am]
BILLING CODE 4830–01–P
DEPARTMENT OF THE TREASURY
Bureau of Engraving and Printing
PURPOSE(S):
the proper performance of a
documented agency function.
Systems Covered by This Notice
This notice covers all systems of
records adopted by the Bureau of
Engraving and Printing up to September
2, 2008. The systems notices are
reprinted in their entirety following the
Table of Contents.
Privacy Act of 1974, as Amended;
Systems of Records
Bureau of Engraving and
Printing, Treasury.
ACTION: Notice of systems of records.
Dated: June 23, 2009.
Elizabeth Cuffe,
Deputy Assistant Secretary for Privacy and
Treasury Records.
Table of Contents
AGENCY:
In accordance with the
requirements of the Privacy Act of 1974,
as amended, 5 U.S.C. 552a, the Bureau
of Engraving and Printing is publishing
its inventory of Privacy Act systems of
records.
SUPPLEMENTARY INFORMATION: Pursuant
to the Privacy Act of 1974 (5 U.S.C.
552a) and the Office of Management and
Budget (OMB) Circular No. A–130,
Bureau of Engraving and Printing (BEP)
has completed a review of its Privacy
Act systems of records notices to
identify minor changes that will more
accurately describe these records.
On May 22, 2007, the Office of
Management and Budget (OMB) issued
Memorandum M–07–16 entitled
‘‘Safeguarding Against and Responding
to the Breach of Personally Identifiable
Information.’’ It required agencies to
publish the routine use recommended
by the President’s Identity Theft Task
Force. As part of that effort, the
Department published the notice of the
proposed routine use on October 3,
2007, at 72 FR 56434 and was effective
on November 13, 2007. The new routine
use has been added to each BEP system
of records below. Other changes
throughout the document are editorial
in nature and consist principally of
minor editorial changes and editing of
headings for consistency, and to add a
‘‘purposes’’ statement to each system of
records notice.
Department of the Treasury
regulations require the Department to
publish the existence and character of
all systems of records every three years
(31 CFR 1.23(a)(1)). The BEP has
leveraged this requirement to
incorporate the review of its current
holding of personally identifiable
information required by M–07–16. With
respect to its inventory of Privacy Act
systems of records, the BEP has
determined that the information
contained in its systems of records is
accurate, timely, relevant, complete, and
is the minimum necessary to maintain
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SUMMARY:
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Bureau of Engraving and Printing (BEP)
BEP .002—Personal Property Claim File
BEP .004—Counseling Records
BEP .005—Compensation Claims
BEP .006—Debt Files (Employees)
BEP .014—Employee’s Production Record
BEP .016—Employee Suggestions
BEP .020—Industrial Truck Licensing
Records
BEP .021—Investigative Files
BEP .027—Access Control and Alarm
Monitoring Systems (ACAMS)
BEP .035—Tort Claims (Against the United
States)
BEP .038—Unscheduled Absence Record
BEP .041—Record of Discrimination
Complaints
BEP .045—Mail Order Sales Customer Files
BEP .046—Automated Mutilated Currency
Tracking System
BEP .047—Employee Emergency Notification
System
TREASURY/BEP .002
SYSTEM NAME:
Personal Property Claim File—
Treasury/BEP.
SYSTEM LOCATION:
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228, and the Bureau of Engraving
and Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth,
Texas 76131.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Civilian officers and employees of the
Bureau of Engraving and Printing,
former employees and their survivors
having claim for damage to or loss of
personal property incident to their
service.
CATEGORIES OF RECORDS IN THE SYSTEM:
Contains investigative and
adjudication documents relative to
personal property damage claim.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Military Personnel and Civilian
Employees’ Claims Act of 1964, 31
U.S.C.S. 3721, as amended, Public Law
110–195.
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The purpose of this system is to
permit the Bureau to more effectively
and efficiently process and manage
claims, and to provide statistics that
allow us to focus our resources in order
to continually improve the safety of our
workforce, work environment, and
equipment.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to:
(1) Disclose pertinent information to
appropriate Federal, State, local or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(2) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(3) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
(4) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(5) Provide information to the news
media in accordance with guidelines
contained in 28 CFR 50.2 which relate
to an agency’s functions relating to civil
and criminal proceedings;
(6) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
Reform Act of 1978, 5 U.S.C. 7111 and
7114; and
(7) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation, and
(8) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
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has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
TREASURY/BEP .004
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
CATEGORIES OF RECORDS IN THE SYSTEM:
STORAGE:
File folder.
SYSTEM LOCATION:
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228, and Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth,
Texas 76131.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees whose actions or conduct
warrants counseling.
Contains correspondence relative to
counseling information and follow-up
reports.
5 U.S.C. 301.
By name.
PURPOSE:
To provide a history and record of the
employee counseling session.
SAFEGUARDS:
Access is limited to Office of Chief
Counsel staff.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
RETENTION AND DISPOSAL:
Retained three years after case is
closed, then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Office of Chief Counsel, Bureau of
Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228,
and the Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth,
Texas 76131.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
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Counseling Records—Treasury/BEP.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
Individuals having claim for damage
to or loss of personal property.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
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SYSTEM NAME:
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These records may be used to: (1)
Disclose pertinent information to
appropriate Federal, State, local or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(2) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(3) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
(4) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains,
contingent upon that individual signing
a release of information form;
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(5) Provide information to the news
media in accordance with guidelines
contained in 28 CFR 50.2 which relate
to an agency’s functions relating to civil
and criminal proceedings;
(6) Provide general educational
information to unions recognized as
exclusive bargaining representatives
under the Civil Service Reform Act of
1978, 5 U.S.C. 7111 and 7114;
(7) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation, and
(8) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained in file folders.
RETRIEVABILITY:
By name.
SAFEGUARDS:
Locked in file cabinets; access is
limited to Managers and Supervisors
and, in the event of disciplinary action,
the Employee and Labor Relations staff.
RETENTION AND DISPOSAL:
Retained for one year after close of
file, then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of Human Resources,
14th and C Streets, SW., Washington,
DC 20228.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
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subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Individual employee.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None
TREASURY/BEP .005
SYSTEM NAME:
Compensation Claims—Treasury/BEP.
SYSTEM LOCATION:
Compensation Staff, Personnel
Services Division, Office of Human
Resources, Employee Labor
Management Relations Division, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228,
and Human Resource Management
Division, Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Fort Worth,
Texas 76131.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Bureau of Engraving and Printing
employees incurring work-connected
injuries or illnesses, who make claims
under Federal Employee Compensation
Act for medical expenses, lost wages,
leave buy-back, scheduled awards
continuation of pay or disability.
CATEGORIES OF RECORDS IN THE SYSTEM:
All pertinent documentation,
including investigative reports, medical
reports, forms, letters, DOL–OWCP
letters, etc. relative to work-connected
injuries or illnesses of employees.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Employees Compensation
Act, as amended, and in 20 CFR Part 10.
PURPOSE(S):
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The purpose of this system is to
permit the Bureau to more effectively
and efficiently process and manage
claims, and to provide statistics and
information to the DOL–OWCP. It also
allows us to focus our resources in order
to continually improve the safety of our
workforce and work environment.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to: (1)
Disclose pertinent information to
appropriate Federal, State, local or
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Jkt 217001
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(2) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(3) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
(4) Disclose information to foreign
governments in accordance with formal
or informal international agreements;
(5) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(6) Provide information to the news
media in accordance with guidelines
contained in 28 CFR 50.2 which relate
to an agency’s functions relating to civil
and criminal proceedings;
(7) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
Reform Act of 1978, 5 U.S.C. 7111 and
7114; and
(8) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation;
(9) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
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Fmt 4703
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efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
File folder, magnetic media and
computer disks.
RETRIEVABILITY:
Name and date of injury.
SAFEGUARDS:
Locked file cabinets, locked
computers, passwords. Access is limited
to Compensation Claims staff and Safety
managers.
RETENTION AND DISPOSAL:
Records are retained for three years
after DOL–OWCP closes the case and no
further medical expenses are being paid,
then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
(1) Manager, Human Resource
Division, Office of Human Resources,
Bureau of Engraving and Printing, 14th
and C Streets, SW., Washington, DC
20228. (2) Manager, Human Resource
Management Division, Bureau of
Engraving and Printing, Western
Currency Facility, 9000 Blue Mound
Road, Fort Worth, Texas 76131.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Occupational Health Unit Daily
Report, medical providers, employee’s
supervisor’s report, and information
provided by the employee.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/BEP .006
SYSTEM NAME:
Debt Files (Employees)—Treasury/
BEP.
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SYSTEM LOCATION:
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former Bureau of
Engraving and Printing employees
against whom garnishment proceedings
or debt complaints have been filed.
CATEGORIES OF RECORDS IN THE SYSTEM:
May contain correspondence;
complaint information, including
counseling efforts and final disposition
of complaints; court judgments; writs,
orders, summons, or other legal process
in the nature of garnishment; child
support account numbers; names and
addresses of current employers of
former agency employees; and records
on current or former employees to
include name, social security number,
address, phone number, position,
wages, and employment benefits.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 5 U.S.C. 5520a, 31
U.S.C. 321, 42 U.S.C. 659, 44 U.S.C.
3101, and E.O. 9397.
PURPOSE(S):
The purpose of this system is to
maintain records about individuals who
owe debt(s) to the United States,
through one or more of its departments
and agencies, and/or to individuals,
including past due support enforced by
states. The information contained in the
records is maintained for the purpose of
taking action to facilitate the collection
and resolution of the debt(s) using
various collection methods, including,
but not limited to, offset, levy,
administrative wage garnishment.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to:
(1) Disclose pertinent information to
appropriate Federal, State, local or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(2) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
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Jkt 217001
issuance of a security clearance, license,
contract, grant, or other benefit;
(3) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
(4) Disclose information to foreign
governments in accordance with formal
or informal international agreements;
(5) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(6) Provide information to the news
media in accordance with guidelines
contained in 28 CFR 50.2 which relate
to an agency’s functions relating to civil
and criminal proceedings;
(7) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
Reform Act of 1978, 5 U.S.C. 7111 and
7114, and
(8) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation.
(9) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
31093
Division and the Office of the Chief
Counsel personnel.
RETENTION AND DISPOSAL:
Debt files are temporary records and
are destroyed 3 years after termination
of the garnishment or final disposition
of the debt complaint.
SYSTEM MANAGER(S) AND ADDRESS:
(1) Chief, Office of Human Resources
and the Office of the Chief Counsel,
Bureau of Engraving and Printing; 14th
and C Streets, SW., Washington, DC
20228. (2) Manager, Human Resources
Division, and the Office of Chief
Counsel, Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Fort Worth, TX
76131.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Employees, complainants, creditors,
court judgments, garnishment orders,
and personnel records.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/BEP.014
SYSTEM NAME:
Employee’s Production Record—
Treasury/BEP.
SYSTEM LOCATION:
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228, and Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Fort Worth, TX
76131.
STORAGE:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Maintained in file folders.
RETRIEVABILITY:
All current Washington, DC and Fort
Worth, TX Bureau of Engraving and
Printing employees.
By name.
SAFEGUARDS:
Maintained in locked cabinets; access
is limited to Employee and Management
Relations Division, Human Resources
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CATEGORIES OF RECORDS IN THE SYSTEM:
Contains employee’s name, dates,
work hours, record of production,
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history of work assignments, training,
work performance, and progress reports.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 4103, and 4302.
PURPOSE(S):
The purpose of this system is to
permit the Bureau to maintain
performance records used to support
awards, promotions, performance-based
actions, training and other personnel
actions, and to track and evaluate
performance based upon the
accomplishments of each employee.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to:
(1) Disclose pertinent information to
appropriate Federal, State, local or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(2) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(3) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
(4) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(5) Provide information to the news
media in accordance with guidelines
contained in 28 CFR 50.2 which relate
to an agency’s functions relating to civil
and criminal proceedings;
(6) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
Reform Act of 1978, 5 U.S.C. 7111 and
7114, and
(7) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation.
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(8) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
NOTIFICATION PROCEDURE:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
STORAGE:
TREASURY/BEP .016
Maintained in data entry diskettes,
file folders and production books and
reports.
SYSTEM NAME:
RETRIEVABILITY:
SYSTEM LOCATION:
Indexed by name, work code number
and cross-referenced by project number.
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228, and Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth,
Texas 76131.
SAFEGUARDS:
Maintained in locked cabinets or
desks; access is limited to personnel
having a ‘‘need-to-know.’’
RETENTION AND DISPOSAL:
Retained three years, then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Office of Chief Counsel; Chief, BEP
Resolution Center; Chief, Office of
Human Resources; Chief, Office of
Security Printing Operations, Chief,
Office of Engraving; Chief, Office of
Procurement; Chief, Office of
Production Management; Chief, Office
of External Relations; Chief, Office of
Facilities Support; Chief, Office of
Compliance; Chief, Office of
Environment and Safety; Chief, Office of
Critical Infrastructure & IT Security;
Chief, Office of IT Operations; Chief,
Office of Quality; Chief, Securities
Technology and Chief, Office of
Security.
Address: Bureau of Engraving and
Printing; 14th and C Streets, SW.,
Washington, DC 20228. Associate
Director, Western Currency Facility,
Bureau of Engraving and Printing,
Western Currency Facility, 9000 Blue
Mound Road, Fort Worth, TX 76131.
PO 00000
Frm 00095
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Sfmt 4703
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Information furnished by employee,
developed by supervisor or by referral
document.
None.
Employee Suggestions—Treasury/
BEP.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All Bureau of Engraving and Printing
employees submitting suggestions under
the incentive award program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Contains employee’s suggestion,
reviewer evaluation and final
disposition information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Title 5, U.S.C., 4502(c).
PURPOSE(S):
The purpose of this system is to
permit the Bureau to maintain records
on the suggestions submitted by
employees and are used to support
awards if the suggestions are adopted.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to:
(1) Disclose pertinent information to
appropriate Federal, State, local or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
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29JNN1
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implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(2) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(3) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
(4) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(5) Provide information to the news
media in accordance with guidelines
contained in 28 CFR 50.2 which relate
to an agency’s functions relating to civil
and criminal proceedings;
(6) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
Reform Act of 1978, 5 U.S.C. 7111 and
7114, and
(7) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation.
(8) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
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Jkt 217001
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained in file folders, as well as
on computer disks.
31095
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Bureau of Engraving and Printing
employees designated to operate selfpropelled material and/or machinery
handling equipment.
CATEGORIES OF RECORDS IN THE SYSTEM:
RETRIEVABILITY:
Indexed by name.
SAFEGUARDS:
Maintained in locked file cabinets;
access is limited to the Suggestion
Program Coordinator and the designated
OHR and HRM Division staff.
Record of employee physical
examination, testing, license number
and issue date for purpose of operating
one or more types of material handling
equipment used within the Bureau of
Engraving and Printing.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301.
RETENTION AND DISPOSAL:
Retained for three years following
date of submission, then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of Human Resources,
Bureau of Engraving and Printing; 14th
and C Streets, SW., Washington, DC
20228, and the Manager, Human
Resource Management Division, Bureau
of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound
Road, Ft. Worth, Texas 76131.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Individual employee, employee’s
supervisor and review committee.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
PURPOSE:
This system of records is used to
document who is authorized to operate
self-propelled material and/or
machinery handling equipment. In
addition, it keeps track of the expiration
dates of the licenses.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be disclosed to
appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
File folder and Card file.
TREASURY/BEP .020
SYSTEM NAME:
RETRIEVABILITY:
Industrial Truck Licensing Records—
Treasury/BEP.
SAFEGUARDS:
SYSTEM LOCATION:
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228, and Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth,
Texas 76131.
PO 00000
Frm 00096
Fmt 4703
Sfmt 4703
By Name.
Locked file cabinet, access is limited
to Office of Environment Safety and
Health, and the General Stores,
Receiving and Mail Section personnel.
RETENTION AND DISPOSAL:
Destroyed three years after license
revocation.
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SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of Environment Health
and Safety, Bureau of Engraving and
Printing; 14th and C Streets, SW.,
Washington, DC 20228 and the
Associate Director, Bureau of Engraving
and Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth,
Texas 76131.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Supervisor’s request, results of
physical examination, and data obtained
during training or practical tests.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/BEP .021
SYSTEM NAME:
Investigative Files—Treasury/BEP.
SYSTEM LOCATION:
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228, and Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Fort Worth,
Texas 76131.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees, Separated Bureau
Employees, Employee Applicants,
Visitors to the Bureau, News-Media
Correspondents, Contractor and Service
Company Employees (Current and
Separated).
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CATEGORIES OF RECORDS IN THE SYSTEM:
Category: Security Files, Personnel
Clearance Requests, Case Files, Bank
Shortage Letters, Contractor Files,
Currency Discrepancy Reports,
Intelligence Files, Stamp Discrepancy
Reports, Case Records, Correspondence
from the Public concerning Security
Matters, Security Files Reference
Record, Employee Indebtedness Record,
Type of Information: Character
references, Police force reports, Previous
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Jkt 217001
employment verifications, Newspaper
articles, Social Security numbers,
Laboratory reports to include
handwriting results and latent
fingerprint examinations, Law
enforcement criminal and subversive
record checks, Court records, Security
registers, Residency information,
Reports of shortages or thefts of Bureau
products including subsequent
investigations, Personnel records of
various types, Fingerprint card,
Photograph, Names of individuals
including those at contractor plants who
worked on a shortage involving Bureau
products, Credit checks, Background
investigation reports conducted by
Office of Personnel Management,
Bureau of Engraving and Printing, the
Internal Revenue Service and other
Federal Investigative Agencies,
Disciplinary action recommended and/
or received, Military record forms and
extracted information, List of Bureau
employees granted security clearances,
Processes served, i.e., summons,
subpoenas, warrants, etc., Personnel
security case numbers, dates—case
opened and closed, and
recommendations, Certificate of
Security Clearance, Reports of violations
of Bureau regulations and procedures,
Bureau visitor control documents,
Correspondence relating to individuals,
Claims of indebtedness from firms and
collection agencies and other sources,
and assorted documents, recorded audio
or video testimony, Bureau investigation
reports, information supplied by Law
Enforcement agencies, Applicant
interview record, Anonymous tips
concerning Bureau employees, Official
investigative statements, Names of those
requesting security assistance and report
of the assistance rendered, other
pertinent Governmental records,
education records and information, Date
of Birth and physical description of
individual in the files.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 321, Executive Order 10450
and implementing Treasury and Bureau
Regulations.
PURPOSE(S):
This system is to permit the Bureau to
collect and maintain background
investigation records on potential
applicants, and current Bureau
employees and contractors for issuance
of security clearances, access to Bureau
facilities or other administrative
reasons. Information is also collected as
part of investigations conducted by the
Bureaus’ Office of Security.
PO 00000
Frm 00097
Fmt 4703
Sfmt 4703
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to: (1)
Disclose pertinent information to
appropriate Federal, State, local or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(2) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(3) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
(4) Disclose information to foreign
governments in accordance with formal
or informal international agreements;
(5) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(6) Provide information to the news
media in accordance with guidelines
contained in 28 CFR 50.2 which relate
to an agency’s functions relating to civil
and criminal proceedings;
(7) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
Reform Act of 1978, 5 U.S.C. 7111 and
7114, and
(8) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation.
(9) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
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Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
RECORD SOURCE CATEGORIES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
STORAGE:
File Folders, 3 x 5 Index Cards, 5 x
8 Index Cards, Loose-leaf Binders,
Ledgers, Recordings on tape, magnetic,
electronic or optical media, Computer
Database Programs, and Microfiche.
The sources of the information are the
individual concerned and information
supplied by Federal, State and local
investigative agencies, credit bureaus,
financial institutions, court records,
educational institutions, and
individuals contacted concerning the
person being investigated.
This system is exempt from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H),
(e)(4)(I) and (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k)(2). See 31
CFR 1.36.
TREASURY/BEP .027
SYSTEM NAME:
RETRIEVABILITY:
Numerically by case number and year,
alphabetically by name and social
security number, and alphabetically by
Company name.
Access Control and Alarm Monitoring
Systems (ACAMS)—Treasury/BEP.
SYSTEM LOCATION:
SAFEGUARDS:
Access is limited to Office of Security
and Western Currency Facility Security
Division personnel. Records are
maintained in locked file cabinets and
secured computers.
RETENTION AND DISPOSAL:
Destroyed within 90 days following
notification of an employee’s death, or,
within five years after separation or
transfer of incumbent employee; or, five
years after expiration of contractual
relationship. Product Discrepancy
Investigative Reports and Bank Letter
Investigative Reports are retained
indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of Security, Bureau of
Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228,
and Security Division personnel, Bureau
of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound
Road, Fort Worth, Texas 76131.
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NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
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19:07 Jun 26, 2009
Jkt 217001
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228, and Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Fort Worth,
Texas 76131.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Bureau of Engraving and Printing
Employees (Washington, DC and Fort
Worth, Texas); employees of other U.S.
Government agencies, contractors and
service company employees who have
been cleared for access to the Bureau of
Engraving and Printing and issued BEP
Access Badges, and escorted visitors;
i.e., contractors and service company
employees who have not undergone the
formal clearance to enter the Bureau of
Engraving and Printing.
CATEGORIES OF RECORDS IN THE SYSTEM:
(A) The following information is
maintained concerning all individuals
who are issued BEP access badges with
photographs: Photograph; Full name;
Social Security number; date of birth;
badge number; supervisory status, work
telephone; work area number; BEP
access clearance level; date BEP access
level granted; date last security
background investigation was
completed; BEP access level; BEP access
time zone; date access badge issued;
date access badge voided; and time, date
and location of each passage through a
security control point, (B) In the case of
BEP employees and contractors issued
‘‘Temporary Access’’ badges and
contractors and others issued ‘‘No
Escort’’ badges, in lieu of his/her BEP
access badge with photograph, the same
information as in paragraph A (above) is
kept, and (C) Official visitors,
contractors, and others issued ‘‘Escort
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Sfmt 4703
31097
Visitor’’ badges: full name, date of issue,
and date, time and location of each
passage through a security control point
is maintained in the BEP ACAMS.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 321, 5 U.S.C. 301 and 5
U.S.C. 6106.
PURPOSE:
The purpose of this system is to
maintain a record of those persons who
entered the Bureau premises and the
time and areas visited for internal
security use. This system of records is
used to assist in maintaining the
security of the Bureau premises and to
permit the identification of individuals
on the premises at particular times.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to: (1)
Disclose pertinent information to
appropriate Federal, State, local or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(2) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(3) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
(4) Disclose information to foreign
governments in accordance with formal
or informal international agreements;
(5) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(6) Provide information to the news
media in accordance with guidelines
contained in 28 CFR 50.2 which relate
to an agency’s functions relating to civil
and criminal proceedings;
(7) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
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Reform Act of 1978, 5 U.S.C. 7111 and
7114, and
(8) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation.
(9) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
Washington, DC 20228, and Manager,
Security and Police Division, Bureau of
Engraving and Printing, Western
Currency Facility, 9000 Blue Mound
Road, Fort Worth, Texas 76131.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
The individual concerned, his/her
supervisor, or an official of the
individual’s firm or agency.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
TREASURY/BEP .035
STORAGE:
SYSTEM NAME:
Magnetic media and computer
printouts.
Tort Claims (Against the United
States)—Treasury/BEP.
RETRIEVABILITY:
SYSTEM LOCATION:
Numerical by PASS/badge number,
alphabetically by last name, and
appropriate index by subject.
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228, and the Bureau of Engraving
and Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth,
Texas 76131.
SAFEGUARDS:
Records are maintained in locked
cabinets in a locked room; access is
limited to Technical Security Division,
Office of Security, senior management
staff, Office of Security, the staff of the
Internal Review Division, Office of
Management Control and the Security
Division personnel at the Fort Worth,
Texas facility. On-line terminals are
installed in a locked 24-hour manned
Central Police Operations Center and
the Security Systems Operations Center
(SSOC) at the Washington, DC facility.
These terminals are on lines that can be
manually activated and deactivated in
the Security Systems Operations Center
(SSOC).
sroberts on PROD1PC70 with NOTICES
RETENTION AND DISPOSAL:
Manager, Technical Security Division,
Office of Security, Bureau of Engraving
and Printing, 14th and C Streets, SW.,
Jkt 217001
Individuals and/or organizations
making claim for money damage against
the United States for injury to or loss of
property or personal injury or death
caused by neglect, wrongful act, or
omission of a Bureau of Engraving and
Printing employee while acting within
the scope of his office or employment.
CATEGORIES OF RECORDS IN THE SYSTEM:
Contains investigative and
adjudication documents relative to
personal injury and/or property damage
claims.
Federal Tort Claims Act, Title 28
U.S.C. 2672, Public Law 110–197.
SYSTEM MANAGER(S) AND ADDRESS:
19:07 Jun 26, 2009
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The retention period is for two (2)
years.
VerDate Nov<24>2008
None.
PURPOSE:
This system of records is used by the
Bureau to track the Claims submitted,
PO 00000
Frm 00099
Fmt 4703
Sfmt 4703
including the progress and adjudication,
and the final disposition thereof.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to: (1)
Disclose pertinent information to
appropriate Federal, State, local or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(2) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(3) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
(4) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(5) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
Reform Act of 1978, 5 U.S.C. 7111 and
7114, and
(6) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation.
(7) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
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connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
File folder.
All Bureau of Engraving and Printing
employees who have had unscheduled
absences.
CATEGORIES OF RECORDS IN THE SYSTEM:
Record contains chronological
documentation of unscheduled
absences.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RETRIEVABILITY:
5 U.S.C. 301.
By name.
PURPOSE:
SAFEGUARDS:
To provide a history and a record of
the employee’s unscheduled absences.
Access is limited to Office of Chief
Counsel staff.
RETENTION AND DISPOSAL:
Retained three years, then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Office of Chief Counsel, Bureau of
Engraving and Printing; 14th and C
Streets, SW., Washington, DC 20228,
and the Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth,
Texas 76131.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Individual or organization’s claim
and/or investigative reports.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/BEP .038
SYSTEM NAME:
Unscheduled Absence Record—
Treasury/BEP.
sroberts on PROD1PC70 with NOTICES
SYSTEM LOCATION:
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228, and Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth,
Texas 76131.
VerDate Nov<24>2008
19:07 Jun 26, 2009
Jkt 217001
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to: (1)
Disclose pertinent information to
appropriate Federal, State, local or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(2) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(3) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
(4) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(5) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
Reform Act of 1978, 5 U.S.C. 7111 and
7114; and
(6) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation.
(7) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
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Fmt 4703
Sfmt 4703
31099
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained in file folders.
RETRIEVABILITY:
By name.
SAFEGUARDS:
Kept in locked file cabinets; access to
these records is restricted to Supervisor
and authorized timekeeping personnel.
RETENTION AND DISPOSAL:
Retained for one year following
separation or transfer, then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of Human Resources,
Bureau of Engraving and Printing, 14th
and C Streets, SW., Washington, DC
20228, and Human Resources Division,
Bureau of Engraving and Printing,
Western Currency Facility, 9000 Blue
Mound Road, Ft. Worth, Texas 76131.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Individual employee’s time and
attendance records, and his/her
supervisor.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
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TREASURY/BEP .041
SYSTEM NAME:
Record of Discrimination
Complaints—Treasury/BEP.
SYSTEM LOCATION:
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228, and Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth,
Texas 76131.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees who have initiated
discrimination complaints.
CATEGORIES OF RECORDS IN THE SYSTEM:
Data developed as a result of inquiry
by the person making the allegation of
discrimination.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 11478.
PURPOSE(S):
To provide a history and record of the
employee counseling session.
Documentation of all statements made
will be kept for use in the resolution of
the case and forwarded, if need be, to
the EEOC.
sroberts on PROD1PC70 with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to:
(1) Disclose to EEOC to adjudicate
discrimination complaints;
(2) Disclose pertinent information to
appropriate Federal, State, local or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(3) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(4) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
VerDate Nov<24>2008
19:07 Jun 26, 2009
Jkt 217001
(5) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(6) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
Reform Act of 1978, 5 U.S.C. 7111 and
7114; and
(7) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent to the
investigation.
(8) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, DISPOSING
OF RECORDS IN THE SYSTEM:
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Individual employees who have
discrimination complaints.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/BEP .045
SYSTEM NAME:
Mail Order Sales Customer FilesTreasury/BEP
SYSTEM LOCATION:
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Customers ordering engraved prints
and numismatic products from the
Bureau of Engraving and Printing
through the mail, and those individuals
who have requested that their names be
placed on the BEP mailing list.
STORAGE:
CATEGORIES OF RECORDS IN THE SYSTEM:
Maintained in file folders. Locked in
combination safe.
Mail order customer’s names,
addresses, company names, credit card
numbers and expiration dates; history of
customer sales; and inventory data.
RETRIEVABILITY:
By name and case number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SAFEGUARDS:
Access is limited to Complainants and
Bureau Resolution Center; maintained
in locked combination safe.
RETENTION AND DISPOSAL:
Retained four years after resolution,
then destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Bureau Resolution Center,
Bureau of Engraving and Printing, 14th
and C Streets, SW., Washington, DC
20228, and the Bureau of Engraving and
Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth,
Texas 76131.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
PO 00000
Frm 00101
Fmt 4703
Sfmt 4703
5 U.S.C. 301.
PURPOSE(S):
The purpose of this system is to
permit the Bureau to: Maintain a
mailing list of customers and interested
parties to provide continuous
communication and/or promotional
materials about existing and upcoming
product offerings, record and maintain
records of customer, interested party
and order information and requests for
promotional materials, and to capture
orders through each stage of the order
life cycle; research and resolve orders
that were not successfully delivered to
customers and interested parties; and
maintain a list of its products and to
monitor and maintain product and
promotional material inventory levels to
meet customer and interested party
demand.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
(1) These records and information
from these records may be used to
electronically transmit credit card
information to obtain approval or
disapproval from the issuing financial
institution. Categories of users include
personnel involved in credit card
approval, and
(2) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
Debt information concerning a
Government claim against an individual
is also furnished, in accordance with 5
U.S.C. 552a(b)(12) and Section 3 of the
Debt Collection Act of 1982 (Pub. L. 97–
365), to consumer reporting agencies to
encourage repayment of an overdue
debt.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of External Relations,
Bureau of Engraving and Printing, 14th
and C Streets, SW., Room 107–M,
Washington, DC 20228.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORDS ACCESS PROCEDURES:
See ‘‘Notification procedure’’ above.
CONTESTING RECORDS PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Customers, BEP employees, financial
institutions.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/BEP .046
SYSTEM NAME:
Automated Mutilated Currency
Tracking System—Treasury/BEP.
SYSTEM LOCATION:
Bureau of Engraving and Printing,
14th and C Streets, SW., Washington,
DC 20228.
STORAGE:
Records consist of paper records
maintained in file folders and in
electronic media.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
RETRIEVABILITY:
By customer name, order number or
customer number.
SAFEGUARDS:
sroberts on PROD1PC70 with NOTICES
the active system and placed in a
separate storage file. This file generates
two additional annual mailings after
which time they are purged from the
system. (Should a customer reorder after
being placed on this file, they will be
assigned a new customer number and
placed back in the main system).
Access is limited to those authorized
individuals who process orders,
research customer orders or maintain
the computer system. In addition, files
and computer data are maintained in a
secured area. Access to electronic
records is by password.
Individuals and financial institutions
sending in mutilated paper currency
claims.
CATEGORIES OF RECORDS IN THE SYSTEM:
Mutilated currency claimants’ names,
addresses, company names, amount of
claims, amount paid, types of currency
and condition of currency.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 12 U.S.C. 413, and 31
U.S.C. 321.
RETENTION AND DISPOSAL:
PURPOSE(S):
Files on customers who have not
purchased any products are kept for two
years, after which they are taken out of
The purpose of the Automated
Mutilated Currency Tracking System is
to maintain historical information and
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19:07 Jun 26, 2009
Jkt 217001
PO 00000
Frm 00102
Fmt 4703
Sfmt 4703
31101
to respond to claimants’ inquiries, e.g.,
non-receipt of reimbursement, status of
case, etc.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
These records may be used to: (1)
Disclose pertinent information to
appropriate Federal, State, local or
foreign agencies responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where the
disclosing agency becomes aware of an
indication of a violation or potential
violation of civil or criminal law or
regulation;
(2) Disclose information to a Federal,
State, or local agency, maintaining civil,
criminal or other relevant enforcement
information or other pertinent
information, which has requested
information relevant to or necessary to
the requesting agency’s or the bureau’s
hiring or retention of an individual, or
issuance of a security clearance, license,
contract, grant, or other benefit;
(3) Disclose information to a court,
magistrate, or administrative tribunal in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, or settlement
negotiations, in response to a subpoena,
or in connection with criminal law
proceedings;
(4) Provide information to a
congressional office in response to an
inquiry made at the request of the
individual to whom the record pertains;
(5) Provide information to the news
media in accordance with guidelines
contained in 28 CFR 50.2 which relate
to an agency’s functions relating to civil
and criminal proceedings;
(6) Provide information to unions
recognized as exclusive bargaining
representatives under the Civil Service
Reform Act of 1978, 5 U.S.C. 7111 and
7114, and
(7) Provide information to third
parties during the course of an
investigation to the extent necessary to
obtain information pertinent o the
investigation.
(8) Appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
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or programs (whether maintained by the
Department or another agency or entity)
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
RECORD SOURCE CATEGORIES:
Individuals, banking institutions and
BEP employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
TREASURY/BEP .047
SYSTEM NAME:
Employee Emergency Notification
System—Treasury/BEP.
SYSTEM LOCATION:
STORAGE:
Records consist of paper records
maintained in file folders and records in
electronic media.
RETRIEVABILITY:
Records are maintained at the
following Bureau of Engraving and
Printing locations: (1) 14th and C
Streets, SW., Washington, DC 20228;
and (2) 9000 Blue Mound Road, Ft.
Worth, Texas 76131.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
By claimant name, case number,
address or registered mail number.
SAFEGUARDS:
Access is limited to those specific
employees who process the mutilated
currency cases, prepare payment,
research inquiries or maintain the
computer system. In addition, files and
computer data are maintained in a
secured area. Access to electronic
records is by password.
RETENTION AND DISPOSAL:
Active claimant files are maintained
for two years. Inactive files are
maintained for seven years. After seven
years, the files are purged from the
system and then destroyed. (Inactive
files are those for which final payments
have been made.)
Records cover those Bureau
employees who have voluntarily
provided personal information.
CATEGORIES OF RECORDS IN THE SYSTEM:
The types of personal information
collected by this system are necessary to
ensure the timely emergency
notification to individuals that
employees have identified. The types of
personal information presently include
or potentially could include the
following:
(a) Personal identifiers (name; home,
work and electronic addresses;
telephone, fax, and pager numbers);
(b) Emergency notification (name of
person to be notified; address; telephone
number).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101, and 5 U.S.C. 301.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Office of Financial
Management and Manager, Mutilated
Currency Redemption Division, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Room 344A, Washington,
DC 20228.
PURPOSE(S):
NOTIFICATION PROCEDURE:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
sroberts on PROD1PC70 with NOTICES
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
RECORD ACCESS PROCEDURE:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
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19:07 Jun 26, 2009
Jkt 217001
The purpose of this system of records
is to provide emergency notification to
those person(s) as voluntarily provided
by employees, emergency service
providers and law enforcement officials.
These records may be disclosed to
appropriate agencies, entities, and
persons when (a) the Department
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (b) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Department or another agency or entity)
PO 00000
Frm 00103
Fmt 4703
Sfmt 4703
that rely upon the compromised
information; and (c) the disclosure made
to such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on manual
locator cards and electronic media.
RETRIEVABILITY:
Records may be retrieved by name, or
other unique identifier.
SAFEGUARDS:
BEP has sophisticated Internet
firewall security via hardware and
software configurations as well as
specific monitoring tools. Records are
maintained in controlled access areas.
Identification cards are verified to
ensure that only authorized personnel
are present. Electronic records are
protected by restricted access
procedures, including the use of
passwords, sign-on protocols, and user
authentication that are periodically
changed. Only employees whose official
duties require access are allowed to
view, administer, and control these
records.
RETENTION AND DISPOSAL:
Records will be updated by the
employees on a voluntary basis and kept
for the duration of the individual’s
employment. Records can be destroyed
at any time at the direction of the
employee. Paper records that are ready
for disposal are destroyed by shredding
or burning. Records in electronic media
are electronically erased using accepted
techniques.
SYSTEM MANAGER AND ADDRESS:
Chief, Office of Human Relations,
Bureau of Engraving and Printing, 14th
and C Streets, SW., Washington, DC
20228, and Facilities Division Manager,
Bureau of Engraving and Printing,
Western Currency Facility, 9000 Blue
Mound Road, Fort Worth, Texas 76131.
NOTIFICATION PROCEDURE:
Individuals wishing to be notified if
they are named in this system of
records, gain access to the records, or
contest the contents of any records
maintained in this system may submit
inquiries in accordance with
instructions appearing in 31 CFR part 1,
subpart C, appendix F. Address
inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C
Streets, SW., Washington, DC 20228.
E:\FR\FM\29JNN1.SGM
29JNN1
Federal Register / Vol. 74, No. 123 / Monday, June 29, 2009 / Notices
RECORD ACCESS PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9–15229 Filed 6–26–09; 8:45 am]
BILLING CODE 4810–39–P
DEPARTMENT OF THE TREASURY
Office of Thrift Supervision
Privacy Act of 1974, as Amended;
System of Records
Systems Covered by this Notice
Office of Thrift Supervision,
Treasury.
ACTION: Notice of systems of records.
sroberts on PROD1PC70 with NOTICES
AGENCY:
SUMMARY: In accordance with the
requirements of the Privacy Act of 1974,
as amended, 5 U.S.C. 552a, the Office of
Thrift Supervision (OTS), Treasury, is
publishing its inventory of Privacy Act
systems of records.
SUPPLEMENTARY INFORMATION: Pursuant
to the Privacy Act of 1974 (5 U.S.C.
552a) and the Office of Management and
Budget (OMB) Circular No. A–130, the
OTS has completed a review of its
Privacy Act systems of records notices
to identify minor changes that will more
accurately describe these records. This
publication also incorporates the
alterations to six OTS systems of records
published on April 18, 2007, at 72 FR
19580.
Other changes throughout the
document are editorial in nature and
consist principally of changes to system
locations (Appendix A) and system
manager addresses and or titles in
several systems of records. In addition,
OTS no longer retrieves records
contained in OTS .008—Employee
Training Database by social security
number. The systems of records notices
were last published in their entirety on
July 15, 2005, at 70 FR 41085.
On May 22, 2007, the Office of
Management and Budget (OMB) issued
Memorandum M–07–16 entitled
‘‘Safeguarding Against and Responding
to the Breach of Personally Identifiable
Information.’’ It required agencies to
publish the routine use recommended
by the President’s Identity Theft Task
Force. As part of that effort, the
Department of the Treasury
(Department) published the notice of the
proposed routine use on October 3,
2007, at 72 FR 56434, and it was
effective on November 13, 2007. The
VerDate Nov<24>2008
19:07 Jun 26, 2009
Jkt 217001
new routine use has been added to each
OTS system of records below.
Department of the Treasury
regulations require the Department to
publish the existence and character of
all systems of records every three years
(31 CFR 1.23(a)(1)). OTS has leveraged
this requirement to incorporate the
review of its current holding of
personally identifiable information
required by M–07–16. With respect to
its inventory of Privacy Act systems of
records, OTS has determined that the
information contained in its systems of
records is accurate, timely, relevant,
complete, and is the minimum
necessary to maintain the proper
performance of a documented agency
function.
This notice covers all systems of
records adopted by the Office of Thrift
Supervision up to October 24, 2008. The
systems notices are reprinted in their
entirety following the Table of Contents.
Dated: June 23, 2009.
Elizabeth Cuffe,
Deputy Assistant Secretary for Privacy and
Treasury Records.
Office of Thrift Supervision
Table of Contents
OTS .001—Confidential Individual
Information System
OTS .002—Correspondence/Correspondence
Tracking
OTS .003—Consumer Complaint
OTS .004—Criminal Referral Database
OTS .005—Employee Counseling Service
OTS .006—Employee Locator File
OTS .008—Employee Training Database
OTS .011—Positions/Budget
OTS .012—Payroll/Personnel Systems &
Payroll Records
OTS Appendix A— Addresses of OTS
Regional Offices
TREASURY/OTS .001
SYSTEM NAME:
Confidential Individual Information
System—Treasury/OTS.
SYSTEM LOCATION:
Enforcement Division, Office of Thrift
Supervision, 1700 G Street, NW.,
Washington, DC 20552. Computerized
records of Suspicious Activity Reports
(SAR), with status updates, are managed
by FinCEN pursuant to a contractual
agreement, and are stored at the Internal
Revenue Service’s Computing Center in
Detroit, Michigan. Authorized personnel
at the Federal financial regulatory
agencies have on-line access to the
computerized database managed by
FinCEN through individual work
stations that are linked to the database
central computer.
PO 00000
Frm 00104
Fmt 4703
Sfmt 4703
31103
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Directors, officers, employees, agents,
borrowers, and persons participating in
the conduct of the affairs of entities
regulated by OTS who have been
involved in suspected criminal activity
or suspicious financial transactions and
referred to law enforcement officials;
and other individuals who have been
involved in irregularities, violations of
law, or unsafe or unsound practices
referenced in documents received by
OTS in the exercising of its supervisory
functions.
These records also contain
information concerning individuals who
have filed notices of intention to acquire
control of a savings association,
controlling persons of companies that
have applications to acquire control of
a savings association, and organizers of
savings associations who have sought
Federal Savings and Loan Insurance
Corporation (FSLIC) or Saving
Association Insurance Fund (SAIF)
insurance of accounts or Federal
charters.
CATEGORIES OF RECORDS IN THE SYSTEM:
Application information and interagency and intra-agency
correspondence, memoranda, and
reports. The SAR contains information
identifying the financial institution
involved, the suspected person, the type
of suspicious activity involved, the
amount of loss known, and any
witnesses.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
12 U.S.C. 1464; 44 U.S.C. 3101.
PURPOSE(S):
The overall system serves as a central
historical OTS repository for
investigatory or enforcement
information related to the responsibility
of OTS to examine and supervise
savings associations. It also serves to
store information on applicants to
acquire, control, or insure a savings
association in connection with OTS’s
regulatory responsibilities.
The system maintained by FinCEN
serves as the database for the
cooperative storage, retrieval, analysis,
and use of information relating to
Suspicious Activity Reports made to or
by the Federal financial regulatory
agencies and FinCEN to various law
enforcement agencies for possible
criminal, civil or administrative
proceedings based on known or
suspected violations affecting or
involving persons, financial institutions,
or other entities under the supervision
or jurisdiction of such Federal financial
regulatory agencies.
E:\FR\FM\29JNN1.SGM
29JNN1
Agencies
[Federal Register Volume 74, Number 123 (Monday, June 29, 2009)]
[Notices]
[Pages 31090-31103]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-15229]
-----------------------------------------------------------------------
DEPARTMENT OF THE TREASURY
Bureau of Engraving and Printing
Privacy Act of 1974, as Amended; Systems of Records
AGENCY: Bureau of Engraving and Printing, Treasury.
ACTION: Notice of systems of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a, the Bureau of Engraving and Printing
is publishing its inventory of Privacy Act systems of records.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No.
A-130, Bureau of Engraving and Printing (BEP) has completed a review of
its Privacy Act systems of records notices to identify minor changes
that will more accurately describe these records.
On May 22, 2007, the Office of Management and Budget (OMB) issued
Memorandum M-07-16 entitled ``Safeguarding Against and Responding to
the Breach of Personally Identifiable Information.'' It required
agencies to publish the routine use recommended by the President's
Identity Theft Task Force. As part of that effort, the Department
published the notice of the proposed routine use on October 3, 2007, at
72 FR 56434 and was effective on November 13, 2007. The new routine use
has been added to each BEP system of records below. Other changes
throughout the document are editorial in nature and consist principally
of minor editorial changes and editing of headings for consistency, and
to add a ``purposes'' statement to each system of records notice.
Department of the Treasury regulations require the Department to
publish the existence and character of all systems of records every
three years (31 CFR 1.23(a)(1)). The BEP has leveraged this requirement
to incorporate the review of its current holding of personally
identifiable information required by M-07-16. With respect to its
inventory of Privacy Act systems of records, the BEP has determined
that the information contained in its systems of records is accurate,
timely, relevant, complete, and is the minimum necessary to maintain
the proper performance of a documented agency function.
Systems Covered by This Notice
This notice covers all systems of records adopted by the Bureau of
Engraving and Printing up to September 2, 2008. The systems notices are
reprinted in their entirety following the Table of Contents.
Dated: June 23, 2009.
Elizabeth Cuffe,
Deputy Assistant Secretary for Privacy and Treasury Records.
Table of Contents
Bureau of Engraving and Printing (BEP)
BEP .002--Personal Property Claim File
BEP .004--Counseling Records
BEP .005--Compensation Claims
BEP .006--Debt Files (Employees)
BEP .014--Employee's Production Record
BEP .016--Employee Suggestions
BEP .020--Industrial Truck Licensing Records
BEP .021--Investigative Files
BEP .027--Access Control and Alarm Monitoring Systems (ACAMS)
BEP .035--Tort Claims (Against the United States)
BEP .038--Unscheduled Absence Record
BEP .041--Record of Discrimination Complaints
BEP .045--Mail Order Sales Customer Files
BEP .046--Automated Mutilated Currency Tracking System
BEP .047--Employee Emergency Notification System
TREASURY/BEP .002
System Name:
Personal Property Claim File--Treasury/BEP.
System Location:
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228, and the Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Categories of Individuals Covered By the System:
Civilian officers and employees of the Bureau of Engraving and
Printing, former employees and their survivors having claim for damage
to or loss of personal property incident to their service.
Categories of Records in the System:
Contains investigative and adjudication documents relative to
personal property damage claim.
Authority for Maintenance of the System:
Military Personnel and Civilian Employees' Claims Act of 1964, 31
U.S.C.S. 3721, as amended, Public Law 110-195.
Purpose(s):
The purpose of this system is to permit the Bureau to more
effectively and efficiently process and manage claims, and to provide
statistics that allow us to focus our resources in order to continually
improve the safety of our workforce, work environment, and equipment.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be used to:
(1) Disclose pertinent information to appropriate Federal, State,
local or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a Federal, State, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(5) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings;
(6) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; and
(7) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation, and
(8) Appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department
[[Page 31091]]
has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised
information; and (c) the disclosure made to such agencies, entities,
and persons is reasonably necessary to assist in connection with the
Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
File folder.
Retrievability:
By name.
Safeguards:
Access is limited to Office of Chief Counsel staff.
Retention and Disposal:
Retained three years after case is closed, then destroyed.
System Manager(s) and Address:
Office of Chief Counsel, Bureau of Engraving and Printing, 14th and
C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth,
Texas 76131.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
Record Access Procedure:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
Individuals having claim for damage to or loss of personal
property.
Exemptions Claimed for the System:
None.
TREASURY/BEP .004
System Name:
Counseling Records--Treasury/BEP.
System Location:
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Categories of Individuals Covered By the System:
Employees whose actions or conduct warrants counseling.
Categories of Records in the System:
Contains correspondence relative to counseling information and
follow-up reports.
Authority For Maintenance of the System:
5 U.S.C. 301.
Purpose:
To provide a history and record of the employee counseling session.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be used to: (1) Disclose pertinent information to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;
(2) Disclose information to a Federal, State, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains, contingent upon that individual signing a release of
information form;
(5) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings;
(6) Provide general educational information to unions recognized as
exclusive bargaining representatives under the Civil Service Reform Act
of 1978, 5 U.S.C. 7111 and 7114;
(7) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation, and
(8) Appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Maintained in file folders.
Retrievability:
By name.
Safeguards:
Locked in file cabinets; access is limited to Managers and
Supervisors and, in the event of disciplinary action, the Employee and
Labor Relations staff.
Retention and Disposal:
Retained for one year after close of file, then destroyed.
System Manager(s) and Address:
Chief, Office of Human Resources, 14th and C Streets, SW.,
Washington, DC 20228.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1,
[[Page 31092]]
subpart C, appendix F. Address inquiries to Disclosure Officer, Bureau
of Engraving and Printing, 14th and C Streets, SW., Washington, DC
20228.
Record Access Procedure:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
Individual employee.
Exemptions Claimed For the System:
None
TREASURY/BEP .005
System Name:
Compensation Claims--Treasury/BEP.
System Location:
Compensation Staff, Personnel Services Division, Office of Human
Resources, Employee Labor Management Relations Division, Bureau of
Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228,
and Human Resource Management Division, Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth,
Texas 76131.
Categories of Individuals Covered By the System:
Bureau of Engraving and Printing employees incurring work-connected
injuries or illnesses, who make claims under Federal Employee
Compensation Act for medical expenses, lost wages, leave buy-back,
scheduled awards continuation of pay or disability.
Categories of Records in the System:
All pertinent documentation, including investigative reports,
medical reports, forms, letters, DOL-OWCP letters, etc. relative to
work-connected injuries or illnesses of employees.
Authority For Maintenance of the System:
Federal Employees Compensation Act, as amended, and in 20 CFR Part
10.
Purpose(s):
The purpose of this system is to permit the Bureau to more
effectively and efficiently process and manage claims, and to provide
statistics and information to the DOL-OWCP. It also allows us to focus
our resources in order to continually improve the safety of our
workforce and work environment.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be used to: (1) Disclose pertinent information to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;
(2) Disclose information to a Federal, State, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(5) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(6) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings;
(7) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; and
(8) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation;
(9) Appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
File folder, magnetic media and computer disks.
Retrievability:
Name and date of injury.
Safeguards:
Locked file cabinets, locked computers, passwords. Access is
limited to Compensation Claims staff and Safety managers.
Retention and Disposal:
Records are retained for three years after DOL-OWCP closes the case
and no further medical expenses are being paid, then destroyed.
System Manager(s) and Address:
(1) Manager, Human Resource Division, Office of Human Resources,
Bureau of Engraving and Printing, 14th and C Streets, SW., Washington,
DC 20228. (2) Manager, Human Resource Management Division, Bureau of
Engraving and Printing, Western Currency Facility, 9000 Blue Mound
Road, Fort Worth, Texas 76131.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
Record Access Procedure:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
Occupational Health Unit Daily Report, medical providers,
employee's supervisor's report, and information provided by the
employee.
Exemptions Claimed for the System:
None.
TREASURY/BEP .006
System Name:
Debt Files (Employees)--Treasury/BEP.
[[Page 31093]]
System Location:
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228.
Categories of Individuals Covered By the System:
Current and former Bureau of Engraving and Printing employees
against whom garnishment proceedings or debt complaints have been
filed.
Categories of Records in the System:
May contain correspondence; complaint information, including
counseling efforts and final disposition of complaints; court
judgments; writs, orders, summons, or other legal process in the nature
of garnishment; child support account numbers; names and addresses of
current employers of former agency employees; and records on current or
former employees to include name, social security number, address,
phone number, position, wages, and employment benefits.
Authority for Maintenance of the System:
5 U.S.C. 301, 5 U.S.C. 5520a, 31 U.S.C. 321, 42 U.S.C. 659, 44
U.S.C. 3101, and E.O. 9397.
Purpose(s):
The purpose of this system is to maintain records about individuals
who owe debt(s) to the United States, through one or more of its
departments and agencies, and/or to individuals, including past due
support enforced by states. The information contained in the records is
maintained for the purpose of taking action to facilitate the
collection and resolution of the debt(s) using various collection
methods, including, but not limited to, offset, levy, administrative
wage garnishment.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be used to:
(1) Disclose pertinent information to appropriate Federal, State,
local or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a Federal, State, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(5) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(6) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings;
(7) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114, and
(8) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
(9) Appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Maintained in file folders.
Retrievability:
By name.
Safeguards:
Maintained in locked cabinets; access is limited to Employee and
Management Relations Division, Human Resources Division and the Office
of the Chief Counsel personnel.
Retention and Disposal:
Debt files are temporary records and are destroyed 3 years after
termination of the garnishment or final disposition of the debt
complaint.
System Manager(s) and Address:
(1) Chief, Office of Human Resources and the Office of the Chief
Counsel, Bureau of Engraving and Printing; 14th and C Streets, SW.,
Washington, DC 20228. (2) Manager, Human Resources Division, and the
Office of Chief Counsel, Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
Record Access Procedure:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
Employees, complainants, creditors, court judgments, garnishment
orders, and personnel records.
Exemptions Claimed For the System:
None.
TREASURY/BEP.014
System Name:
Employee's Production Record--Treasury/BEP.
System Location:
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Fort Worth, TX 76131.
Categories of Individuals Covered By the System:
All current Washington, DC and Fort Worth, TX Bureau of Engraving
and Printing employees.
Categories of Records in the System:
Contains employee's name, dates, work hours, record of production,
[[Page 31094]]
history of work assignments, training, work performance, and progress
reports.
Authority For Maintenance of the System:
5 U.S.C. 301, 4103, and 4302.
Purpose(s):
The purpose of this system is to permit the Bureau to maintain
performance records used to support awards, promotions, performance-
based actions, training and other personnel actions, and to track and
evaluate performance based upon the accomplishments of each employee.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be used to:
(1) Disclose pertinent information to appropriate Federal, State,
local or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or implementing, a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(2) Disclose information to a Federal, State, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(5) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings;
(6) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114, and
(7) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
(8) Appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Maintained in data entry diskettes, file folders and production
books and reports.
Retrievability:
Indexed by name, work code number and cross-referenced by project
number.
Safeguards:
Maintained in locked cabinets or desks; access is limited to
personnel having a ``need-to-know.''
Retention and Disposal:
Retained three years, then destroyed.
System Manager(s) and Address:
Office of Chief Counsel; Chief, BEP Resolution Center; Chief,
Office of Human Resources; Chief, Office of Security Printing
Operations, Chief, Office of Engraving; Chief, Office of Procurement;
Chief, Office of Production Management; Chief, Office of External
Relations; Chief, Office of Facilities Support; Chief, Office of
Compliance; Chief, Office of Environment and Safety; Chief, Office of
Critical Infrastructure & IT Security; Chief, Office of IT Operations;
Chief, Office of Quality; Chief, Securities Technology and Chief,
Office of Security.
Address: Bureau of Engraving and Printing; 14th and C Streets, SW.,
Washington, DC 20228. Associate Director, Western Currency Facility,
Bureau of Engraving and Printing, Western Currency Facility, 9000 Blue
Mound Road, Fort Worth, TX 76131.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
Record Access Procedure:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
Information furnished by employee, developed by supervisor or by
referral document.
Exemptions Claimed For the System:
None.
TREASURY/BEP .016
System Name:
Employee Suggestions--Treasury/BEP.
System Location:
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Categories of Individuals Covered By the System:
All Bureau of Engraving and Printing employees submitting
suggestions under the incentive award program.
Categories of Records in the System:
Contains employee's suggestion, reviewer evaluation and final
disposition information.
Authority for Maintenance of the System:
Title 5, U.S.C., 4502(c).
Purpose(s):
The purpose of this system is to permit the Bureau to maintain
records on the suggestions submitted by employees and are used to
support awards if the suggestions are adopted.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be used to:
(1) Disclose pertinent information to appropriate Federal, State,
local or foreign agencies responsible for investigating or prosecuting
the violations of, or for enforcing or
[[Page 31095]]
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;
(2) Disclose information to a Federal, State, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(5) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings;
(6) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114, and
(7) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
(8) Appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Maintained in file folders, as well as on computer disks.
Retrievability:
Indexed by name.
Safeguards:
Maintained in locked file cabinets; access is limited to the
Suggestion Program Coordinator and the designated OHR and HRM Division
staff.
Retention and Disposal:
Retained for three years following date of submission, then
destroyed.
System Manager(s) and Address:
Chief, Office of Human Resources, Bureau of Engraving and Printing;
14th and C Streets, SW., Washington, DC 20228, and the Manager, Human
Resource Management Division, Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
Record Access Procedure:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
Individual employee, employee's supervisor and review committee.
Exemptions Claimed for the System:
None.
TREASURY/BEP .020
System Name:
Industrial Truck Licensing Records--Treasury/BEP.
System Location:
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Categories of Individuals Covered By the System:
Bureau of Engraving and Printing employees designated to operate
self-propelled material and/or machinery handling equipment.
Categories of Records in the System:
Record of employee physical examination, testing, license number
and issue date for purpose of operating one or more types of material
handling equipment used within the Bureau of Engraving and Printing.
Authority For Maintenance of the System:
5 U.S.C. 301.
Purpose:
This system of records is used to document who is authorized to
operate self-propelled material and/or machinery handling equipment. In
addition, it keeps track of the expiration dates of the licenses.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be disclosed to appropriate agencies, entities,
and persons when (a) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has
been compromised; (b) the Department has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the
security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such agencies, entities, and persons is reasonably necessary to assist
in connection with the Department's efforts to respond to the suspected
or confirmed compromise and prevent, minimize, or remedy such harm.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
File folder and Card file.
Retrievability:
By Name.
Safeguards:
Locked file cabinet, access is limited to Office of Environment
Safety and Health, and the General Stores, Receiving and Mail Section
personnel.
Retention and Disposal:
Destroyed three years after license revocation.
[[Page 31096]]
System Manager(s) and Address:
Chief, Office of Environment Health and Safety, Bureau of Engraving
and Printing; 14th and C Streets, SW., Washington, DC 20228 and the
Associate Director, Bureau of Engraving and Printing, Western Currency
Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
Record Access Procedure:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
Supervisor's request, results of physical examination, and data
obtained during training or practical tests.
Exemptions Claimed For the System:
None.
TREASURY/BEP .021
System Name:
Investigative Files--Treasury/BEP.
System Location:
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.
Categories of Individuals Covered By the System:
Employees, Separated Bureau Employees, Employee Applicants,
Visitors to the Bureau, News-Media Correspondents, Contractor and
Service Company Employees (Current and Separated).
Categories of Records in the System:
Category: Security Files, Personnel Clearance Requests, Case Files,
Bank Shortage Letters, Contractor Files, Currency Discrepancy Reports,
Intelligence Files, Stamp Discrepancy Reports, Case Records,
Correspondence from the Public concerning Security Matters, Security
Files Reference Record, Employee Indebtedness Record, Type of
Information: Character references, Police force reports, Previous
employment verifications, Newspaper articles, Social Security numbers,
Laboratory reports to include handwriting results and latent
fingerprint examinations, Law enforcement criminal and subversive
record checks, Court records, Security registers, Residency
information, Reports of shortages or thefts of Bureau products
including subsequent investigations, Personnel records of various
types, Fingerprint card, Photograph, Names of individuals including
those at contractor plants who worked on a shortage involving Bureau
products, Credit checks, Background investigation reports conducted by
Office of Personnel Management, Bureau of Engraving and Printing, the
Internal Revenue Service and other Federal Investigative Agencies,
Disciplinary action recommended and/or received, Military record forms
and extracted information, List of Bureau employees granted security
clearances, Processes served, i.e., summons, subpoenas, warrants, etc.,
Personnel security case numbers, dates--case opened and closed, and
recommendations, Certificate of Security Clearance, Reports of
violations of Bureau regulations and procedures, Bureau visitor control
documents, Correspondence relating to individuals, Claims of
indebtedness from firms and collection agencies and other sources, and
assorted documents, recorded audio or video testimony, Bureau
investigation reports, information supplied by Law Enforcement
agencies, Applicant interview record, Anonymous tips concerning Bureau
employees, Official investigative statements, Names of those requesting
security assistance and report of the assistance rendered, other
pertinent Governmental records, education records and information, Date
of Birth and physical description of individual in the files.
Authority For Maintenance of the System:
31 U.S.C. 321, Executive Order 10450 and implementing Treasury and
Bureau Regulations.
Purpose(s):
This system is to permit the Bureau to collect and maintain
background investigation records on potential applicants, and current
Bureau employees and contractors for issuance of security clearances,
access to Bureau facilities or other administrative reasons.
Information is also collected as part of investigations conducted by
the Bureaus' Office of Security.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be used to: (1) Disclose pertinent information to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;
(2) Disclose information to a Federal, State, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(5) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(6) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings;
(7) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114, and
(8) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
(9) Appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the
[[Page 31097]]
Department or another agency or entity) that rely upon the compromised
information; and (c) the disclosure made to such agencies, entities,
and persons is reasonably necessary to assist in connection with the
Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
File Folders, 3 x 5 Index Cards, 5 x 8 Index Cards, Loose-leaf
Binders, Ledgers, Recordings on tape, magnetic, electronic or optical
media, Computer Database Programs, and Microfiche.
Retrievability:
Numerically by case number and year, alphabetically by name and
social security number, and alphabetically by Company name.
Safeguards:
Access is limited to Office of Security and Western Currency
Facility Security Division personnel. Records are maintained in locked
file cabinets and secured computers.
Retention and Disposal:
Destroyed within 90 days following notification of an employee's
death, or, within five years after separation or transfer of incumbent
employee; or, five years after expiration of contractual relationship.
Product Discrepancy Investigative Reports and Bank Letter Investigative
Reports are retained indefinitely.
System Manager(s) and Address:
Chief, Office of Security, Bureau of Engraving and Printing, 14th
and C Streets, SW., Washington, DC 20228, and Security Division
personnel, Bureau of Engraving and Printing, Western Currency Facility,
9000 Blue Mound Road, Fort Worth, Texas 76131.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
Record Access Procedure:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
The sources of the information are the individual concerned and
information supplied by Federal, State and local investigative
agencies, credit bureaus, financial institutions, court records,
educational institutions, and individuals contacted concerning the
person being investigated.
Exemptions Claimed for the System:
This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1),
(e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Privacy Act pursuant to
5 U.S.C. 552a(k)(2). See 31 CFR 1.36.
TREASURY/BEP .027
System Name:
Access Control and Alarm Monitoring Systems (ACAMS)--Treasury/BEP.
System Location:
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Fort Worth, Texas 76131.
Categories of Individuals Covered By the System:
Bureau of Engraving and Printing Employees (Washington, DC and Fort
Worth, Texas); employees of other U.S. Government agencies, contractors
and service company employees who have been cleared for access to the
Bureau of Engraving and Printing and issued BEP Access Badges, and
escorted visitors; i.e., contractors and service company employees who
have not undergone the formal clearance to enter the Bureau of
Engraving and Printing.
Categories of Records in the System:
(A) The following information is maintained concerning all
individuals who are issued BEP access badges with photographs:
Photograph; Full name; Social Security number; date of birth; badge
number; supervisory status, work telephone; work area number; BEP
access clearance level; date BEP access level granted; date last
security background investigation was completed; BEP access level; BEP
access time zone; date access badge issued; date access badge voided;
and time, date and location of each passage through a security control
point, (B) In the case of BEP employees and contractors issued
``Temporary Access'' badges and contractors and others issued ``No
Escort'' badges, in lieu of his/her BEP access badge with photograph,
the same information as in paragraph A (above) is kept, and (C)
Official visitors, contractors, and others issued ``Escort Visitor''
badges: full name, date of issue, and date, time and location of each
passage through a security control point is maintained in the BEP
ACAMS.
Authority For Maintenance of the System:
31 U.S.C. 321, 5 U.S.C. 301 and 5 U.S.C. 6106.
Purpose:
The purpose of this system is to maintain a record of those persons
who entered the Bureau premises and the time and areas visited for
internal security use. This system of records is used to assist in
maintaining the security of the Bureau premises and to permit the
identification of individuals on the premises at particular times.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be used to: (1) Disclose pertinent information to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;
(2) Disclose information to a Federal, State, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Disclose information to foreign governments in accordance with
formal or informal international agreements;
(5) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(6) Provide information to the news media in accordance with
guidelines contained in 28 CFR 50.2 which relate to an agency's
functions relating to civil and criminal proceedings;
(7) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service
[[Page 31098]]
Reform Act of 1978, 5 U.S.C. 7111 and 7114, and
(8) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
(9) Appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Magnetic media and computer printouts.
Retrievability:
Numerical by PASS/badge number, alphabetically by last name, and
appropriate index by subject.
Safeguards:
Records are maintained in locked cabinets in a locked room; access
is limited to Technical Security Division, Office of Security, senior
management staff, Office of Security, the staff of the Internal Review
Division, Office of Management Control and the Security Division
personnel at the Fort Worth, Texas facility. On-line terminals are
installed in a locked 24-hour manned Central Police Operations Center
and the Security Systems Operations Center (SSOC) at the Washington, DC
facility. These terminals are on lines that can be manually activated
and deactivated in the Security Systems Operations Center (SSOC).
Retention and Disposal:
The retention period is for two (2) years.
System Manager(s) and Address:
Manager, Technical Security Division, Office of Security, Bureau of
Engraving and Printing, 14th and C Streets, SW., Washington, DC 20228,
and Manager, Security and Police Division, Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Fort Worth,
Texas 76131.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
Record Access Procedure:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
The individual concerned, his/her supervisor, or an official of the
individual's firm or agency.
Exemptions Claimed for the System:
None.
TREASURY/BEP .035
System Name:
Tort Claims (Against the United States)--Treasury/BEP.
System Location:
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228, and the Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Categories of Individuals Covered By the System:
Individuals and/or organizations making claim for money damage
against the United States for injury to or loss of property or personal
injury or death caused by neglect, wrongful act, or omission of a
Bureau of Engraving and Printing employee while acting within the scope
of his office or employment.
Categories of Records in the System:
Contains investigative and adjudication documents relative to
personal injury and/or property damage claims.
Authority for Maintenance of the System:
Federal Tort Claims Act, Title 28 U.S.C. 2672, Public Law 110-197.
Purpose:
This system of records is used by the Bureau to track the Claims
submitted, including the progress and adjudication, and the final
disposition thereof.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be used to: (1) Disclose pertinent information to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;
(2) Disclose information to a Federal, State, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(5) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114, and
(6) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
(7) Appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
[[Page 31099]]
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
File folder.
Retrievability:
By name.
Safeguards:
Access is limited to Office of Chief Counsel staff.
Retention and Disposal:
Retained three years, then destroyed.
System Manager(s) and Address:
Office of Chief Counsel, Bureau of Engraving and Printing; 14th and
C Streets, SW., Washington, DC 20228, and the Bureau of Engraving and
Printing, Western Currency Facility, 9000 Blue Mound Road, Ft. Worth,
Texas 76131.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
Record Access Procedure:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
Individual or organization's claim and/or investigative reports.
Exemptions Claimed for the System:
None.
TREASURY/BEP .038
System Name:
Unscheduled Absence Record--Treasury/BEP.
System Location:
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blue Mound Road, Ft. Worth, Texas 76131.
Categories of Individuals Covered By the System:
All Bureau of Engraving and Printing employees who have had
unscheduled absences.
Categories of Records in the System:
Record contains chronological documentation of unscheduled
absences.
Authority For Maintenance of the System:
5 U.S.C. 301.
Purpose:
To provide a history and a record of the employee's unscheduled
absences.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
These records may be used to: (1) Disclose pertinent information to
appropriate Federal, State, local or foreign agencies responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where the
disclosing agency becomes aware of an indication of a violation or
potential violation of civil or criminal law or regulation;
(2) Disclose information to a Federal, State, or local agency,
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's or the bureau's
hiring or retention of an individual, or issuance of a security
clearance, license, contract, grant, or other benefit;
(3) Disclose information to a court, magistrate, or administrative
tribunal in the course of presenting evidence, including disclosures to
opposing counsel or witnesses in the course of civil discovery,
litigation, or settlement negotiations, in response to a subpoena, or
in connection with criminal law proceedings;
(4) Provide information to a congressional office in response to an
inquiry made at the request of the individual to whom the record
pertains;
(5) Provide information to unions recognized as exclusive
bargaining representatives under the Civil Service Reform Act of 1978,
5 U.S.C. 7111 and 7114; and
(6) Provide information to third parties during the course of an
investigation to the extent necessary to obtain information pertinent
to the investigation.
(7) Appropriate agencies, entities, and persons when (a) the
Department suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) the Department has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
Policies and Practices for Storing, Retrieving, Accessing, Retaining,
Disposing of Records in the System:
Storage:
Maintained in file folders.
Retrievability:
By name.
Safeguards:
Kept in locked file cabinets; access to these records is restricted
to Supervisor and authorized timekeeping personnel.
Retention and Disposal:
Retained for one year following separation or transfer, then
destroyed.
System Manager(s) and Address:
Chief, Office of Human Resources, Bureau of Engraving and Printing,
14th and C Streets, SW., Washington, DC 20228, and Human Resources
Division, Bureau of Engraving and Printing, Western Currency Facility,
9000 Blue Mound Road, Ft. Worth, Texas 76131.
Notification Procedure:
Individuals wishing to be notified if they are named in this system
of records, gain access to the records, or contest the contents of any
records maintained in this system may submit inquiries in accordance
with instructions appearing in 31 CFR part 1, subpart C, appendix F.
Address inquiries to Disclosure Officer, Bureau of Engraving and
Printing, 14th and C Streets, SW., Washington, DC 20228.
Record Access Procedure:
See ``Notification procedure'' above.
Contesting Record Procedures:
See ``Notification procedure'' above.
Record Source Categories:
Individual employee's time and attendance records, and his/her
supervisor.
Exemptions Claimed For the System:
None.
[[Page 31100]]
TREASURY/BEP .041
System Name:
Record of Discrimination Complaints--Treasury/BEP.
System Location:
Bureau of Engraving and Printing, 14th and C Streets, SW.,
Washington, DC 20228, and Bureau of Engraving and Printing, Western
Currency Facility, 9000 Blu