Privacy Act of 1974; System of Records, 28478-28479 [E9-14102]

Download as PDF 28478 Federal Register / Vol. 74, No. 114 / Tuesday, June 16, 2009 / Notices organizational elements that maintained records for the Joint Military Award approval authorities. Official mailing addresses are published as an appendix to the DoD Component’s compilation of system of records notices. SAFEGUARDS: CONTESTING RECORD PROCEDURES: Building employs security guards. Records are maintained in area which is accessible only to authorized personnel that are properly screened, cleared, and their duties require them to be in the area where the records are maintained. DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 220–25– 8, or may be obtained from the system manager. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: RETENTION AND DISPOSAL: RECORD SOURCE CATEGORIES: For Approval Authorities: Military Awards Record Sets are kept on file for 15 years. Destroyed upon the 16th year after the approval, disapproval, or downgrade of the award. For Non-Approval Authorities: Military Awards Record Sets are kept on file for 2 years. Destroyed upon the 3rd year of receipt of the approval, disapproval, or downgrade of the award. Individual, military recommendations, and military reports and forms. Military members assigned to the Defense Information Systems Agency (DISA) that have been recommended and/or received an award that was approved by the Director, Vice Director, Chief of Staff, or other Joint Awards approval authorities. CATEGORIES OF RECORDS IN THE SYSTEM: Individual’s name, Social Security Number (SSN), organization name, telephone number, and office symbol, citation, orders, biographical summary sheet, minutes of the awards board meetings, award recommendation (DISA Form 530), narrative justification, personnel briefs, memorandums, and similar relevant information. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: DoD 1348.33–M, Manual of Military Decorations and Awards; AR 600–8–22, Military Awards; SECNAVINST 1650.1G, Navy and Marine Corps Awards Manual; AFI 36–2803, The Air Force Awards and Decorations Program; 10 U.S.C. 1121, Legion of Merit: Award and E.O. 9397 (SSN). PURPOSE(S): Used by the DISA awards personnel to manage the awards program of this Agency and the information that the Department of the Defense uses to grant or deny joint awards. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system. mstockstill on PROD1PC66 with NOTICES POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records in file folders and electronic storage media. RETRIEVABILITY: Individual’s name and Social Security Number (SSN). VerDate Nov<24>2008 16:50 Jun 15, 2009 Jkt 217001 EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E9–14099 Filed 6–15–09; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE SYSTEM MANAGER(S) AND ADDRESS: The Defense Information Systems Agency Joint Military Awards Manager, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204–4502. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Joint Military Awards Manager, Attn: Military Personnel Division/MPS2E, HQ, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204–4502. Requests should contain individuals’ name, rank, and Social Security Number (SSN). The requester may visit the Military Personnel Division, MPS2E, HQ, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204–4502. As proof of identity the requester will present their U.S. Armed Forces ID Card or Common Access Card (CAC). RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the Joint Military Awards Manager, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204–4502. Requests should contain individuals’ name, rank, and Social Security Number (SSN). The requester may visit the Military Personnel Division, MPS2E, HQ, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204–4502. As proof of identity the requester will present their U.S. Armed Forces ID Card or Common Access Card (CAC). PO 00000 Frm 00006 Fmt 4703 Sfmt 4703 Office of the Secretary [Docket ID: DOD–2009–OS–0080] Privacy Act of 1974; System of Records AGENCY: Defense Finance and Accounting Service, DoD. ACTION: Notice to add a new System of Records. SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing to add a system of records notice to its inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This Action will be effective without further notice on July 16, 2009 unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate Communications and Legislative Liaison, Defense Finance and Accounting Service, 8899 E. 56th Street, Indianapolis, IN 46249–0150. FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242–6631. SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on June 3, 2009, to the House Committee on Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency E:\FR\FM\16JNN1.SGM 16JNN1 Federal Register / Vol. 74, No. 114 / Tuesday, June 16, 2009 / Notices PURPOSE(S): Responsibilities for Maintaining Records About Individuals,’ dated December 12, 2000, 65 FR 239. Dated: June 4, 2009. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. T7108 SYSTEM NAME: Base Accounts Receivable System (BARS). SYSTEM LOCATION(S): Defense Information Systems Agency (DISA), Defense Enterprise Computing Center (DECC)—Montgomery, 401 East Moore Drive, Maxwell Air Force Base, Alabama 36114–3001. Defense Information Systems Agency (DISA), Defense Enterprise Computing Center (DECC)—Ogden, 7879 Wardleigh Road, Hill Air Force Base, Utah 84058– 5997. Defense Information Systems Agency (DISA), Defense Enterprise Computing Center (DECC)—Mechanicsburg, Bldg 308, Naval Support Activity (NSA), 5450 Carlisle Pike, Mechanicsburg, PA 17050–2411. Defense Finance and Accounting Service, DFAS—Denver, 6760 E. Irvington Place, Denver, CO 80279– 8000. Defense Finance and Accounting Service, DFAS–Limestone, 27 Arkansas Road, Limestone, ME 04751–1500. Defense Finance and Accounting Service, DFAS–Japan, Building 206 Unit 5220, APO AP 96328–5220. Defense Finance and Accounting Service, DFAS–Columbus, 3990 East Broad St, Columbus, OH 43213–1152. Defense Finance and Accounting Service, DFAS–Indianapolis, 8899 East 56th Street, Indianapolis, IN 46249– 0150. Secretary of the Air Force, SAF/ FMBMB–AFO, 201 12th Street, Suite 512B, Arlington, VA 22202–5408. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Active duty Air Force military members. CATEGORIES OF RECORDS IN THE SYSTEM: Name, Social Security Number (SSN), address, billing and accounts receivable information, and delinquent account information. mstockstill on PROD1PC66 with NOTICES AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental regulations, Department of Defense Financial Management Regulation (DoDFMR) 7000.14–R Vol. 4, 31 U.S.C. Sections 3511 and 3513, and E.O. 9397 (SSN). VerDate Nov<24>2008 16:50 Jun 15, 2009 Jkt 217001 This system will automate the accounts receivable functions on Air Force bases for trailer space rentals, Class B telephones, and miscellaneous reimbursement accounts. It will bill customers for current monthly charges in addition to collecting cash payments from cash customers and payroll deductions from Air Force military customers out of their military pay accounts. Accounts receivable records will be maintained for customers billed by account type and it will provide monthly management reports. In addition, the system will generate follow-up documents that will provide the system users information on interest charges incurred on delinquent accounts. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ published at the beginning of the DFAS compilation of systems of records notices apply to this system. 28479 off at the end of the payroll year, and then destroyed up to 6 years and 3 months after cutoff. Records are destroyed by degaussing the electronic media and recycling hardcopy records. The recycled hardcopies are destroyed by shredding, burning, or pulping. SYSTEM MANAGER(S) AND ADDRESS: Defense Finance and Accounting Service, Denver, System Management Directorate, Accounting and Cash Systems, 6760 E. Irvington Place, Denver, CO 80279–8000. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 8899 56th Street, Indianapolis, IN 46249–0150. Individuals should furnish full name, Social Security Number (SSN), current address and telephone number. RECORD ACCESS PROCEDURES: Name and Social Security Number (SSN). Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249–0150. Individuals should furnish full name, Social Security Number (SSN), current address and telephone number. SAFEGUARDS: CONTESTING RECORD PROCEDURES: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic storage media and hard copy records. RETRIEVABILITY: Records are stored in an office building protected by guards, controlled screening, use of visitor registers, electronic access, and/or locks. Access to records is limited to authorized individuals who are properly screened and cleared on a need-to-know basis in the performance of their duties. Passwords and digital signatures are used to control access to the system data, and procedures are in place to deter and detect browsing and unauthorized access. Physical and electronic access is limited to persons responsible for servicing and authorized to use the system. RETENTION AND DISPOSAL: Frm 00007 Fmt 4703 Sfmt 4703 RECORD SOURCE CATEGORIES: From the individual concerned or the U.S. Air Force. EXEMPTIONS CLAIMED FOR THE SYSTEM: Records may be temporary in nature and deleted when actions are completed, superseded, obsolete, or no longer needed. Some records may be cut PO 00000 The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11– R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249–0150. None. [FR Doc. E9–14102 Filed 6–15–09; 8:45 am] BILLING CODE 5001–06–P E:\FR\FM\16JNN1.SGM 16JNN1

Agencies

[Federal Register Volume 74, Number 114 (Tuesday, June 16, 2009)]
[Notices]
[Pages 28478-28479]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-14102]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2009-OS-0080]


Privacy Act of 1974; System of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to add a new System of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This Action will be effective without further notice on July 16, 
2009 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242-
6631.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 3, 2009, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency

[[Page 28479]]

Responsibilities for Maintaining Records About Individuals,' dated 
December 12, 2000, 65 FR 239.

    Dated: June 4, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7108

System name:
    Base Accounts Receivable System (BARS).

System location(s):
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center (DECC)--Montgomery, 401 East Moore Drive, Maxwell Air 
Force Base, Alabama 36114-3001.
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center (DECC)--Ogden, 7879 Wardleigh Road, Hill Air Force 
Base, Utah 84058-5997.
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Center (DECC)--Mechanicsburg, Bldg 308, Naval Support 
Activity (NSA), 5450 Carlisle Pike, Mechanicsburg, PA 17050-2411.
    Defense Finance and Accounting Service, DFAS--Denver, 6760 E. 
Irvington Place, Denver, CO 80279-8000.
    Defense Finance and Accounting Service, DFAS-Limestone, 27 Arkansas 
Road, Limestone, ME 04751-1500.
    Defense Finance and Accounting Service, DFAS-Japan, Building 206 
Unit 5220, APO AP 96328-5220.
    Defense Finance and Accounting Service, DFAS-Columbus, 3990 East 
Broad St, Columbus, OH 43213-1152.
    Defense Finance and Accounting Service, DFAS-Indianapolis, 8899 
East 56th Street, Indianapolis, IN 46249-0150.
    Secretary of the Air Force, SAF/FMBMB-AFO, 201 12th Street, Suite 
512B, Arlington, VA 22202-5408.

Categories of individuals covered by the system:
    Active duty Air Force military members.

Categories of records in the system:
    Name, Social Security Number (SSN), address, billing and accounts 
receivable information, and delinquent account information.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental regulations, Department of Defense 
Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4, 31 U.S.C. 
Sections 3511 and 3513, and E.O. 9397 (SSN).

Purpose(s):
    This system will automate the accounts receivable functions on Air 
Force bases for trailer space rentals, Class B telephones, and 
miscellaneous reimbursement accounts. It will bill customers for 
current monthly charges in addition to collecting cash payments from 
cash customers and payroll deductions from Air Force military customers 
out of their military pay accounts. Accounts receivable records will be 
maintained for customers billed by account type and it will provide 
monthly management reports. In addition, the system will generate 
follow-up documents that will provide the system users information on 
interest charges incurred on delinquent accounts.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media and hard copy records.

Retrievability:
    Name and Social Security Number (SSN).

Safeguards:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who 
are properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and digital signatures are used 
to control access to the system data, and procedures are in place to 
deter and detect browsing and unauthorized access. Physical and 
electronic access is limited to persons responsible for servicing and 
authorized to use the system.

Retention and disposal:
    Records may be temporary in nature and deleted when actions are 
completed, superseded, obsolete, or no longer needed. Some records may 
be cut off at the end of the payroll year, and then destroyed up to 6 
years and 3 months after cutoff. Records are destroyed by degaussing 
the electronic media and recycling hardcopy records. The recycled 
hardcopies are destroyed by shredding, burning, or pulping.

System manager(s) and address:
    Defense Finance and Accounting Service, Denver, System Management 
Directorate, Accounting and Cash Systems, 6760 E. Irvington Place, 
Denver, CO 80279-8000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 8899 56th Street, Indianapolis, 
IN 46249-0150.
    Individuals should furnish full name, Social Security Number (SSN), 
current address and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Defense Finance and Accounting Service, Freedom of Information/Privacy 
Act Program Manager, Corporate Communications and Legislative Liaison, 
8899 E. 56th Street, Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number (SSN), 
current address and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 8899 
E. 56th Street, Indianapolis, IN 46249-0150.

Record source categories:
    From the individual concerned or the U.S. Air Force.

Exemptions claimed for the system:
    None.

[FR Doc. E9-14102 Filed 6-15-09; 8:45 am]
BILLING CODE 5001-06-P

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