Privacy Act of 1974; System of Records, 28480-28481 [E9-14100]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 74, Number 114 (Tuesday, June 16, 2009)]
[Notices]
[Pages 28480-28481]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-14100]



[[Page 28480]]

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2009-OS-0082]


Privacy Act of 1974; System of Records

AGENCY: Defense Information Systems Agency, DoD.

ACTION: Notice to amend a System of Records.

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SUMMARY: Defense Information Systems Agency proposes to amend a system 
of records notice in its existing inventory of records systems subject 
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 16, 2009 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Defense Information Systems Agency, 
5600 Columbia Pike, Room 933-I, Falls Church, VA 22041-2705.

FOR FURTHER INFORMATION CONTACT: Ms. Jeanette M. Weathers-Jenkins at 
(703) 681-2103.

SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency 
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: June 8, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
KWHC.01

System name:
    Agency Training File System (February 22, 1993, 58 FR 10562).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Any military employee undergoing 
formal commercial training, Agency Training, Academy Training, or 
Military Occupational Specialty (MOS) training.''

Categories of records in the system:
    Delete entry and replace with ``Individual's name, address, birth 
date, Social Security Number (SSN), Individual Training Record (ITR) 
includes information on training progress, examination records and 
results of qualification boards and/or examinations leading to the 
designated qualification and training state.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 41, The Government 
Employees Training Act; E.O. 11348, Providing for the further training 
of Government employees, as amended by E.O. 12107, Relating to the 
Civil Service Commission and labor-management in the Federal Service; 5 
CFR part 410, Office of Personnel Management-Training and E.O. 9397 
(SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Electronic storage media.''

Retrievability:
    Delete entry and replace with ``Retrieved by name or Social 
Security Number (SSN).''

Safeguards:
    Delete entry and replace with ``Records are maintained in secure, 
limited access, or monitored areas. Database is monitored and access is 
password protected. Physical entry by unauthorized persons is 
restricted through the use of locks, guards, passwords, or other 
administrative procedures. Access to personal information is limited to 
those individuals who require the records to perform their official 
assigned duties.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``White House Communications Agency, 
2743 Defense Blvd., SW., Anacostia Annex, DC 20373-5117.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the White House Communications Agency, 
2743 Defense Blvd., SW., Anacostia Annex, DC 20373-5117.
    Written requests for information should contain the full name of 
the individual, current address and telephone number and category of 
information requested.
    For personal visits, the individual should be able to provide some 
acceptable identification, such as driver's license, employee or 
military identification card.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the White House Communications Agency, 2743 
Defense Blvd, SW., Anacostia Annex, DC 20373-5117.
    Written requests for information should contain the full name of 
the individual, current address and telephone number and category of 
information requested.
    For personal visits, the individual should be able to provide some 
acceptable identification, such as a driver's license, employee or 
military identification card.''
KWHC.01

System name:
    Agency Training File System.

System location:
    Primary System-Adjutant, Defense Information Systems Agency 
Administrative Unit. Official mailing addresses are published as an 
appendix to DISA's compilation of systems of records notices.
    Decentralized Segments-Defense Communications Operations Unit, 
White House Communications Defense Communications Support Unit. 
Official mailing addresses are published as an appendix to DISA's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Any military employee undergoing formal commercial training, Agency 
Training Academy Training, or Military Occupational Specialty (MOS) 
training.

Categories of records in the system:
    Individual's name, address, birth date, Social Security number 
(SSN), Individual Training Record (ITR) includes information on 
training progress, examination records and results of qualification 
boards and/or examinations leading to the designated qualification and 
training state.

Authority for maintenance of the system:
    5 U.S.C. 41, The Government Employees Training Act; E.O. 11348, 
Providing for the further training of Government employees, as amended 
by E.O. 12107, Relating to the Civil Service Commission and labor-
management in the Federal Service; 5 CFR part 410, Office of Personnel 
Management-Training and E.O. 9397 (SSN).

[[Page 28481]]

Purpose(s):
    Provide agency and individual training for job efficiency, 
advancement and to increase individual production. Qualify individuals 
in all occupations and details within agency. Meet service requirements 
for annual occupation testing. Instill confidence and motivation for 
self-improvement and enhance promotion potential. Establish clear path 
for increase in qualification throughout career development.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the DISA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Retrieved by name or Social Security Number (SSN).

Safeguards:
    Records are maintained in secure, limited access, or monitored 
areas. Database is monitored and access is password protected. Physical 
entry by unauthorized persons is restricted through the use of locks, 
guards, passwords, or other administrative procedures. Access to 
personal information is limited to those individuals who require the 
records to perform their official assigned duties.

Retention and disposal:
    Records are permanent. They are retained in active file during 
active career, retired to service transfer point on release from active 
duty.

System manager(s) and address:
    White House Communications Agency, 2743 Defense Blvd., SW., 
Anacostia Annex, DC 20373-5117.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the White House Communications Agency, 2743 Defense Blvd., SW., 
Anacostia Annex, DC 20373-5117.
    Written requests for information should contain the full name of 
the individual, current address and telephone number and category of 
information requested.
    For personal visits, the individual should be able to provide some 
acceptable identification, such as driver's license, employee or 
military identification card.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the White 
House Communications Agency, 2743 Defense Blvd., SW., Anacostia Annex, 
DC 20373-5117.
    Written requests for information should contain the full name of 
the individual, current address and telephone number and category of 
information requested.
    For personal visits, the individual should be able to provide some 
acceptable identification, such as a driver's license, employee or 
military identification card.

Contesting record procedures:
    DISA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DISA 
Instruction 210-225-2; 32 CFR part 316; or may be obtained from the 
system manager.

Record source categories:
    Application and related forms from individual, performance tests, 
recommendations, service departments, written tests, previous commands 
and records custodians.

Exemptions claimed for the system:
    None.

[FR Doc. E9-14100 Filed 6-15-09; 8:45 am]
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