State-68, Office of the Coordinator for Reconstruction and Stabilization Records, 28088-28090 [E9-13877]

Agencies

• DEPARTMENT OF STATE

[Federal Register Volume 74, Number 112 (Friday, June 12, 2009)]
[Notices]
[Pages 28088-28090]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-13877]


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DEPARTMENT OF STATE

[Public Notice 6659]


 State-68, Office of the Coordinator for Reconstruction and 
Stabilization Records

SUMMARY: Notice is hereby given that the Department of State proposes 
to alter an existing system of records, Office of the Coordinator for 
Reconstruction and Stabilization Records, State-68, pursuant to the 
provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a) and 
Office of Management and Budget Circular No. A-130, Appendix I. The 
Department's report was filed with the Office of Management and Budget 
on June 5, 2009.
    It is proposed that the current system will retain the name 
``Office of the Coordinator for Reconstruction and Stabilization 
Records.'' It is also proposed that due to the expanded scope of 
current system, the altered system description will include

[[Page 28089]]

revisions and/or additions to the following sections: Categories of 
Individuals Covered by the Systems, Categories of Records in the 
System, Purpose, Routine Uses of Records Maintained in the System, 
Safeguards, and Retrievability. Changes to the existing system 
description are proposed in order to reflect more accurately the Office 
of the Coordinator for Reconstruction and Stabilization Records 
participation in the Civilian Response Corp mission.
    Any persons interested in commenting on the altered system of 
records may do so by submitting comments in writing to Margaret P. 
Grafeld, Director; Office of Information Programs and Services; A/GIS/
IPS; Department of State, SA-2; 515 22nd Street, Washington, DC 20522-
8001. This system of records will be effective 40 days from the date of 
publication, unless we receive comments that will result in a contrary 
determination.
    The altered system description, ``Office of the Coordinator for 
Reconstruction and Stabilization Records, State-68,'' will read as set 
forth below.

    Dated: June 5, 2009.
Steven J. Rodriguez,
Deputy Assistant Secretary for Operations, Bureau of Administration, 
Department of State.
STATE-68

SYSTEM NAME:
    Office of the Coordinator for Reconstruction and Stabilization 
Records

SECURITY CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Department of State, SA-3, 2121 Virginia Avenue, NW., Washington, 
DC 20520.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have been or will be involved in international 
Reconstruction and Stabilization activities and individuals who offer 
to participate in potential future overseas reconstruction and 
stabilization activities in a foreign deployment or in a management 
function based in Washington, DC, and/or in domestic training and 
civilian-military exercises.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Public Law 108-447, Div B, Title IV, Sec.  408, 118 Stat. 2904 
(Consolidated Appropriations Act, 2005).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Categories of records in this database system include: Name; social 
security number; date of birth; citizenship; contact information such 
as mailing addresses; e-mail, and/or phone numbers; passport number, 
date of expiration, place of issuance; driver's license number, date of 
expiration and state where issued; personnel's height; weight; hair 
color; eye color; blood type; language skills; military service, if 
any; prior related experience; security clearance status; medical 
clearance; inoculation/immunization record; and personal gear/clothing 
sizes.

PURPOSE:
    The information in this system will be used to assist the Office of 
the Coordinator for Reconstruction and Stabilization to carry out its 
mandate to lead, coordinate, and institutionalize international 
reconstruction and stabilization activities of the U.S. Government.
    The database shall be compiled and used to categorize and identify 
individuals from various U.S. Government Agencies to participate in 
Civilian Response Corps missions and other international Reconstruction 
and Stabilization activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The information in the Office of the Coordinator for Reconstruction 
and Stabilization Records may be shared:
    With any and all U.S. Government Agencies involved in 
Reconstruction and Stabilization operations (including, but not limited 
to: United States Agency for International Development, Department of 
Justice, Department of Homeland Security, Department of Commerce, 
Department of Agriculture, Department of Health and Human Services and 
Department of Treasury) in order to coordinate U.S. efforts in 
international Reconstruction and Stabilization, determine which members 
are available and best qualified for particular missions, and manage 
and select individuals who have been hired or agreed to deploy oversees 
in support of Reconstruction and Stabilization efforts of the U.S. 
Government;
    With United Nations, NATO or similar international organizations, 
for the purpose of coordinating personnel engaged in specific 
Reconstruction and Stabilization activities;
    With U.S. and NATO military installations for the purpose of 
sharing information necessary for security checks and to obtain access 
to military facilities, including manifesting on military aircraft;
    In addition, the Department of State may disclose records from this 
system to entities outside the Department:
    To provide other Federal agencies information needed in the 
performance of their official duties to support the functions for which 
the records were intended, i.e., reconstruction and stabilization 
activities;
    To provide information to other Federal agencies, state 
governments, foreign governments and international organizations where 
employees are being considered for detail, assignment or secondment;
    To disclose information to officials of foreign governments and 
other U.S. Government Agencies for clearance before a Federal employee 
is assigned to that country as well as for the procurement of necessary 
services for American personnel assigned overseas, such as permits of 
free entry and identity cards;
    To provide information on employees for the benefit of these 
employees to attorneys, union representatives or other persons 
designated in writing by those employees who are the subject of the 
information to represent them in complaints, grievances, or other 
litigation;
    The Department of State periodically publishes in the Federal 
Register its standard routine uses that applies to all its Privacy Act 
systems of records. These notices appear in the form of a Prefatory 
Statement. These standard routine uses apply to the Office of the 
Coordinator for Reconstruction and Stabilization Records, State-68.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic media; hard copy.

RETRIEVABILITY:
    Individual's name, designated specialty in international 
reconstruction and stabilization operations, international 
reconstruction and stabilization training, foreign language skills, and 
pertinent skills.

SAFEGUARDS:
    All Department of State employees and contractors with authorized 
access have undergone a thorough background security investigation. All 
users are given information system security awareness training, 
including the procedures for handling Sensitive But Unclassified and 
personally identifiable information. Annual refresher training is 
mandatory. Before being granted access to Office of the Coordinator for 
Reconstruction and Stabilization

[[Page 28090]]

Records, a user must first be granted access to Department of State 
computer systems.
    Remote access to the Department of State network from non-
Department owned systems is only authorized through a Department-
approved access program. Remote access to the network is configured 
with Office of Management and Budget Memorandum M-07-16 security 
requirements of two factor authentication and time-out functions.
    Access to the Department and its annexes is controlled by security 
guards, and admission is limited to those individuals possessing a 
valid identification card or individuals under proper escort. All 
records containing personal information are maintained in secured 
filing cabinets or in restricted areas, access to which is limited to 
authorized personnel. Servers are stored in Department of State secured 
facilities in cipher locked server rooms. Access to electronic files is 
password-protected and under the direct supervision of the system 
manager. The system manager has the capability of printing audit trails 
of access from the computer media, thereby permitting regular and ad 
hoc monitoring of computer usage.

RETENTION AND DISPOSAL:
    These records will be maintained with published record disposition 
schedules of the Department of State as approved by the National 
Archives and Records Administration. More specific information may be 
obtained by writing to the Director, Office of Information Programs and 
Services, A/GIS/IPS, SA-2, Department of State, 515 22nd Street NW., 
Washington, DC 20522-8100.

SYSTEM MANAGER AND ADDRESS:
    Office of the Coordinator for Reconstruction and Stabilization, 
Department of State, SA-3, 2121 Virginia Avenue NW., Washington, DC 
20520.

NOTIFICATION PROCEDURE:
    Individuals who have reason to believe that the Office of the 
Coordinator for Reconstruction and Stabilization might have records 
pertaining to them should write to the Director, Office of Information 
Programs and Services, A/GIS/IPS, SA-2, Department of State, 515 22nd 
Street NW., Washington, DC 20522-8100. The individual must specify that 
he or she wishes the records of the Office of the Coordinator for 
Reconstruction and Stabilization to be checked. At a minimum, the 
individual should include: Name; date and place of birth; current 
mailing address and zip code; signature; a brief description of the 
circumstances that caused the creation of the record (including the 
city and/or country and the approximate dates) which gives the 
individual cause to believe that the Office of the Coordinator for 
Reconstruction and Stabilization has records pertaining to him or her.

RECORD ACCESS AND AMENDMENT PROCEDURES:
    Individuals who wish to gain access to, or to amend records 
pertaining to, themselves should write to the Director, Office of 
Information Programs and Services (address above).

RECORD SOURCE CATEGORIES:
    These records contain information that is obtained from the 
individual who is the subject of the records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(6) records in this system of records 
may be exempted from 5 U.S.C. 552a(c)(3), (d), (e)(l), (e)(4)(G), (H), 
and (I) and (f).

[FR Doc. E9-13877 Filed 6-11-09; 8:45 am]
BILLING CODE 4710-24-P