Privacy Act of 1974; System of Records, 27117-27119 [E9-13269]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 74, Number 108 (Monday, June 8, 2009)]
[Notices]
[Pages 27117-27119]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-13269]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0077]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

[[Page 27118]]


ACTION: Notice to Amend a System of Records.

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SUMMARY: The Defense Logistics Agency is proposing to amend a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective without further notice on 
July 8, 2009 unless comments are received which would result in a 
contrary determination.

ADDRESSES: Chief Privacy and FOIA Officer, Headquarters, Defense 
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of 
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: June 2, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.10

System name:
    Personnel Security Files (August 11, 2006, 71 FR 46201).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``All civilian employees, military 
personnel and contractors who have been the subject of a personnel 
security investigation pertaining to their qualifications and 
eligibility to occupy sensitive positions, perform sensitive duties, or 
for access to classified information.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Chief, Personnel Security Division, 
DLA Enterprise Support, Defense Logistics Agency, Attn: DES-SC, 8725 
John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221; and the 
Personnel Security Specialists of the DLA field activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Requests should contain the subject individual's full name, Social 
Security Number (SSN), date and place of birth, current address, and 
telephone number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.
    Requests should contain the subject individual's full name, Social 
Security Number(SSN), date and place of birth, current address, and 
telephone number.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format. The unsworn declaration statement must be signed and 
dated.
    If executed within the United States, its territories, possessions, 
or commonwealths the statement must read: `I declare under penalty of 
perjury that the foregoing is true and correct. Executed on (date). 
(Signature).'
    If executed outside the United States, its territories, 
possessions, or commonwealths the statement must read: `I declare under 
penalty of perjury under the laws of the United States of America that 
the foregoing is true and correct. Executed on (date). (Signature).' ''

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S500.10

System name:
    Personnel Security Files.

System location:
    Public Safety Office, Headquarters, Defense Logistics Agency, 8725 
John J. Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221 and Public 
Safety Offices of the Defense Logistics Agency Field Activities. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    All civilian employees, military personnel and contractors who have 
been the subject of a personnel security investigation pertaining to 
their qualifications and eligibility to occupy sensitive positions, 
perform sensitive duties, or for access to classified information.

Categories of records in the system:
    Individual's name, Social Security Number, home address and 
telephone number, and personal history statements; evidence of security 
eligibility determinations and security clearances granted to 
individuals; report of investigation conducted by investigative 
agencies and organizations; and certifications of security briefings 
and debriefings signed by individuals.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; E.O. 10450, Security 
Requirements for Government Employment; E.O. 12958, Classified National 
Security Information; DoD Regulation 5200.2, DoD Personnel Security 
Program; and E.O. 9397 (SSN).

Purpose(s):
    Records are used for the purpose of determining suitability, 
eligibility, or qualifications for Federal civilian employment, Federal 
contracts, or access to classified information. DLA Security Managers, 
supervisors, and management officials use the records to determine 
whether an individual is eligible to occupy a sensitive position and/or 
have been cleared for or granted access to classified information.

[[Page 27119]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records may be stored on paper and/or electronic storage media.

Retrievability:
    Records are retrieved alphabetically by subject individual's name 
and Social Security Number (SSN).

Safeguards:
    Access is limited to those individuals who require the records for 
the performance of their official duties. Paper records are maintained 
in buildings with controlled or monitored access. During non-duty 
hours, records are secured in locked or guarded buildings, locked 
offices, and/or locked or guarded cabinets. The electronic records 
system employs user identification and password or smart card 
technology protocols.

Retention and disposal:
    Records of security eligibility determinations, evidence of 
security clearances and related documents are retained as long as the 
person is employed or assigned to DLA. After the person leaves DLA, the 
reports are placed in an inactive file for two years, and then 
destroyed. Reports of investigations are destroyed 90 days after a 
security eligibility determination is made.

System manager(s) and address:
    Chief, Personnel Security Division, DLA Enterprise Support, Defense 
Logistics Agency, Attn: DES-SC, 8725 John J. Kingman Road, Stop 6220, 
Fort Belvoir, VA 22060-6221; and the Personnel Security Specialists of 
the DLA field activities. Official mailing addresses are published as 
an appendix to DLA's compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Office, Headquarters, Defense Logistics Agency, 
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.
    Requests should contain the subject individual's full name, Social 
Security Number (SSN), date and place of birth, current address, and 
telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA, 
8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Requests should contain the subject individual's full name, Social 
Security Number (SSN), date and place of birth, current address, and 
telephone number.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format. The unsworn declaration statement must be signed and 
dated.
    If executed within the United States, its territories, possessions, 
or commonwealths, the statement must read: ``I declare under penalty of 
perjury that the foregoing is true and correct. Executed on (date). 
(Signature).''
    If executed outside the United States, its territories, 
possessions, or commonwealths, the statement must read: ``I declare 
under penalty of perjury under the laws of the United States of America 
that the foregoing is true and correct. Executed on (date). 
(Signature).''

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information is provided by the record subject or from investigative 
reports.

Exemptions claimed for the system:
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, Federal contracts, or access to classified 
information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to 
the extent that such material would reveal the identity of a 
confidential source.
    An exemption rule for this system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3)(c) 
and (e) and published in 32 CFR part 323. For additional information 
contact the system manager.

[FR Doc. E9-13269 Filed 6-5-09; 8:45 am]
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