Privacy Act of 1974; Systems of Records, 27116-27117 [E9-13264]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 74, Number 108 (Monday, June 8, 2009)]
[Notices]
[Pages 27116-27117]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-13264]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0074]


Privacy Act of 1974; Systems of Records

AGENCY: National Security Agency/Central Security Service, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The National Security Agency/Central Security Service proposes 
to add a system of records notices in its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 8, 2009 unless comments are received which would result in a 
contrary determination.

ADDRESSES: Send comments to the National Security Agency/Central 
Security Service, Freedom of Information Act and Privacy Act Office, 
9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.

FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 1, 2009, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FT 6427).

    Dated: June 1, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
GNSA 25

System Name:
    NSA/CSS Travel Records.

System location:
    Primary location: National Security Agency/Central Security Service 
(NSA/CSS), 9800 Savage Road, Ft. George G. Meade, MD 20755-6000.
    Decentralized segments: Defense Intelligence Agency (DIA) 
Headquarters and DIA field elements as authorized and appropriate. For 
official mailing address for any of the decentralized system locations, 
write to the National Security Agency/Central Security Service, Freedom 
of Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G. 
Meade, MD 20755-6248.

[[Page 27117]]

Categories of individuals covered by the system:
    All NSA/CSS and DIA civilian employees, military assignees, and 
dependents who perform travel, Temporary Duty (TDY) or Permanent Change 
of Station (PCS); public and private sector individuals traveling under 
invitational travel orders, and other DoD activities supported by DIA.

Categories of records in the system:
    Records relating to official travel of individuals, including, 
orders, travel vouchers, travel itineraries, transportation requests, 
claim data, travel charge card, Requests for Travel Authorization 
(RTA)/Expense Report, and direct deposit information. Records may 
contain individual's name, Social Security Number (SSN), organizational 
designator, office phone numbers and home address.

Authority for maintenance of the system:
    5 U.S.C. Chapter 57, Travel, Transportation and Subsistence; 10 
U.S.C. Chapter 157, Transportation; 37 U.S.C. Section 411, Travel and 
Transportation Allowances: Administrative Provisions; Chapters 300-304 
of 41 CFR, the Federal Travel Regulations and E.O. 9397 (SSN).

Purpose(s):
    Records are used in administering the travel program, managing and 
tracking funds, and accounting for employee status for pay and leave, 
while on travel.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows: To Federal agency or private sector 
organizations employing the traveler for funds control, personnel 
administration, or program management purposes.
    To banking establishments for the purpose of facilitating direct 
deposit and to confirm billing or expense data.
    To Government and private sector entities to provide for or 
facilitate transportation, lodging, relocation or related travel 
services.
    To Federal, State, and Local government agencies for taxing, audit, 
or oversight purposes.
    To any entity or individual under contract with NSA/CSS for the 
purpose of providing travel-related services.
    To any party, counsel, representative, and/or witness, in any legal 
proceeding, where pertinent, to which DoD is a party before a court or 
administrative body (including, but not limited to, the Equal 
Employment Opportunity Commission and Merit System Protection Board).
    The DoD `Blanket Routine Uses' published at the beginning of the 
NSA/CSS's compilation of record systems also apply to this record 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    By name and/or Social Security Number (SSN).

Safeguards:
    Buildings are secured by a series of guarded pedestrian gates and 
checkpoints. Access to facilities is limited to security-cleared 
personnel and escorted visitors only. Within the facilities themselves, 
access to paper and computer printouts are controlled by limited-access 
facilities and lockable containers. Access to electronic means is 
controlled by computer password protection.

Retention and disposal:
    Records are retained for 6 years then destroyed. Records are 
destroyed by pulping, burning, shredding, erasure or destruction of 
magnet medial.

System manager(s) and address:
    Chief Corporate Travel Service, National Security Agency/Central 
Security Service, 9800 Savage Road, Ft. George G. Meade, MD 20755-6000.

Notification procedure:
    Individuals seeking to determine if records about themselves are 
contained in this record system should address written inquiries to the 
National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, MD 20755-6248.
    Written inquires should include individual's full name, address, 
and telephone number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the National 
Security Agency/Central Security Service, Freedom of Information Act/
Privacy Act Office, 9800 Savage Road, Suite 6248, Ft. George G. Meade, 
MD 20755-6248.
    Written inquires should include individual's full name, address, 
and telephone number.

Contesting record procedures:
    The NSA/CSS rules for contesting contents and appealing initial 
determinations are published at 32 CFR part 322 or may be obtained by 
written request addressed to the National Security Agency/Central 
Security Service, Freedom of Information Act/Privacy Act Office, Suite 
6248, Ft. George G. Meade, MD 20755-6248.

Record source categories:
    Information is collected from the individual and the individual's 
supervisor, from the hiring activity's personnel office, and from 
travel and expense forms.

Exemptions claimed for the system:
    Investigatory material compiled for law enforcement purposes, other 
than material within the scope of subsection 5 U.S.C. 552a(j)(2), may 
be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to the information exempt to the extent that disclosure 
would reveal the identity of a confidential source. Note: When claimed, 
this exemption allows limited protection of investigative reports 
maintained in a system of records used in personnel or administrative 
actions.
    Records maintained solely for statistical research or program 
evaluation purposes and which are not used to make decisions on the 
rights, benefits, or entitlement of an individual except for census 
records which may be disclosed under 13 U.S.C. 8, may be exempt 
pursuant to 5 U.S.C. 552a(k)(4).
    An exemption rule for this record system has been promulgated 
according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 322. For additional information 
contact the system manager.

[FR Doc. E9-13264 Filed 6-5-09; 8:45 am]
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