Privacy Act of 1974; Systems of Records, 25721-25722 [E9-12502]

Download as PDF mstockstill on PROD1PC66 with NOTICES Federal Register / Vol. 74, No. 102 / Friday, May 29, 2009 / Notices appropriate routine use, i.e., RU 1(e)(1), annotated. E. Description of Computer Matching Program: The Veterans Benefits Administration will provide DMDC with an electronic file which contains specified data elements of individual VA disability compensation recipients. Upon receipt of the electronic file, DMDC will perform a computer match using all nine digits of the SSNs in the VA file against a DMDC computer database. The DMDC database consists of personnel records of active duty (including full-time National Guard and Reserve) military members. Matching records, ‘‘hits’’ based on the SSN, will produce the member’s name, branch of service, and unit designation, and other pertinent data elements. The hits will be furnished to the Veterans Benefits Administration which is responsible for verifying and determining that the data on the DMDC electronic reply file are consistent with the source file and for resolving any discrepancies or inconsistencies on an individual basis. The Veterans Benefits Administration will also be responsible for making final determinations as to positive identification, eligibility for benefits, and verifying any other information with respect thereto. The electronic file provided by VA will contain information on approximately 3.2 million disability compensation recipients. The DMDC computer database file contains approximately 1 million records of active duty military members, including full-time National Guard and Reserve. F. Inclusive Dates of the Matching Program: This computer matching program is subject to public comment and review by Congress and the Office of Management and Budget. If the mandatory 30 day period for comment has expired and no comments are received and if no objections are raised by either Congress or the Office of Management and Budget within 40 days of being notified of the proposed match, the computer matching program becomes effective and the respective agencies may begin the exchange at a mutually agreeable time and thereafter on a quarterly basis. By agreement between VA and DMDC, the matching program will be in effect for 18 months with an option to renew for 12 additional months unless one of the parties to the agreement advises the other by written request to terminate or modify the agreement. G. Address for Receipt of Public Comments or Inquiries: Director, Defense Privacy Office, 1901 South Bell VerDate Nov<24>2008 17:24 May 28, 2009 Jkt 217001 Street, Suite 920, Arlington, VA 22202– 4512. Telephone (703) 607–2943. [FR Doc. E9–12554 Filed 5–28–09; 8:45 am] BILLING CODE 5001–06–P 25721 SYSTEM LOCATION: Defense Finance and Accounting Service (DFAS), Office of General Counsel, Indianapolis, 8899 E. 56th Street, Indianapolis, IN 46249–0160. DEPARTMENT OF DEFENSE CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Office of the Secretary Active Duty, Reserve, Guard, retired, separated military members including their dependents, spouses, ex-spouses, annuitants, legal guardians, current, retired or separated DoD civilian employees, non-DoD civilian employees paid by DFAS. [Docket ID DOD–2009–OS–0071] Privacy Act of 1974; Systems of Records AGENCY: Defense Finance and Accounting Service, DoD. ACTION: Notice to Add a New System of Records. SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing to add a system of records notice to its inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This Action will be effective without further notice on June 29, 2009 unless comments are received that would result in a contrary determination. Send comments to the FOIA/PA Program Manager, Corporate Communications and Legislative Liaison, Defense Finance and Accounting Service, 8899 East 56th Street, Indianapolis, IN 46249–0150. FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242–6631. SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on May 20, 2009, to the House Committee on Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records about Individuals,’ dated December 12, 2000, 65 FR 239. ADDRESSES: Dated: May 20, 2009. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. T5500c SYSTEM NAME: Law Office Management System PO 00000 Frm 00025 Fmt 4703 Sfmt 4703 CATEGORIES OF RECORDS IN THE SYSTEM: Individual’s name, Social Security Number (SSN), or other personal identifier, home address, home or office telephone numbers, pay and personnel information, dependent or annuitant information, marital status, birth date, employment information, personal email addresses, business e-mail addresses, tax information, personal letters, memorandums, legal opinions, pleading, and miscellaneous documents related to judicial or administrative proceedings or benefit/pay inquiries, and all other information necessary to provide advice and assistance to personnel seeking legal assistance. AUTHORITY FOR MAINTENANCE OF SYSTEM: 5 U.S.C 301, Departmental Regulations, Department of Defense Directive (DoDD) 5145.01, General Counsel of the Department of Defense, and E.O. 9397 (SSN). PURPOSE(S): The system will be used as a repository for opinions issued and researched by the Office of General Counsel. In addition, it will facilitate the recording, processing, management, and tracking of all requests for legal assistance related to personnel, military and civilian pay, and commercial pay issues. The system will also maintain a record of the Office of General Counsel replies to each request or inquiry. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b)(3) as follows: The DoD ‘‘Blanket Routine Uses’’ set forth at the beginning of the DFAS compilation of system of records notices apply to this system of records. E:\FR\FM\29MYN1.SGM 29MYN1 25722 Federal Register / Vol. 74, No. 102 / Friday, May 29, 2009 / Notices INDIVIDUALS SHOULD FURNISH FULL NAME, SOCIAL SECURITY NUMBER (SSN), CURRENT ADDRESS, AND TELEPHONE NUMBER. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system. CONTESTING RECORD PROCEDURES: STORAGE: Electronic storage media and paper records in file folders. RETRIEVABILITY: Name and Social Security Number (SSN). SAFEGUARDS: Records are stored in a building protected by guards, with controlled screening, use of visitor registers, electronic access, and/or locks. Access is limited to individuals who are properly screened and cleared on a need to know basis in the performance of their duties. User IDs and passwords are used to control access to the system data, and procedures are in place to deter and detect browsing and unauthorized access. RETENTION AND DISPOSAL: Records may be temporary in nature and destroyed when actions are completed, superseded, obsolete, or no longer needed. Other records will be destroyed 6 years and 3 months after the case has closed. Records are destroyed by degaussing, burning or shredding. SYSTEM MANAGER(S) AND ADDRESS: Defense Finance and Accounting Service, Office of General Counsel, General Counsel, 8899 East 56th Street, Indianapolis, Indiana 46249–0160. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249–0150. Individuals should furnish full name, Social Security Number (SSN), current address, and telephone number. mstockstill on PROD1PC66 with NOTICES RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249–0150. VerDate Nov<24>2008 17:24 May 28, 2009 Jkt 217001 The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11– R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/ Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249–0150. RECORD SOURCE CATEGORIES: The individual, DoD Components, such as the Army, Navy, Air Force and Marine Corps; Federal, State or Local government agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E9–12502 Filed 5–28–09; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary Renewal of Department of Defense Federal Advisory Committees Department of Defense. Renewal of Federal Advisory Committee. AGENCY: ACTION: SUMMARY: Under the provisions of the Federal Advisory Committee Act of 1972, (5 U.S.C. Appendix, as amended), the Government in the Sunshine Act of 1976 (5 U.S.C. 552b, as amended), and 41 CFR 102–3.65, the Department of Defense gives notice that it is renewing the charter for the Department of Defense Audit Advisory Committee (hereafter referred to as the Committee). The Committee shall provide the Secretary of Defense, through the Under Secretary of Defense (Comptroller)/Chief Financial Officer, independent advice on DoD financial management, including the financial reporting process, systems of internal controls, audit processes and processes for monitoring compliance with applicable laws and regulations. In accordance with DoD policy and procedures, the Under Secretary of Defense (Comptroller)/Chief Financial Officer is authorized to act upon the advice emanating from this advisory committee. The Committee shall be comprised of no more than seven members who are distinguished members of the audit, accounting and financial communities. Committee members appointed by the PO 00000 Frm 00026 Fmt 4703 Sfmt 4703 Secretary of Defense, who are not fulltime federal officers or employees, shall be appointed as experts and consultants under the authority of 5 U.S.C. 3109, and serve as Special Government Employees. The Committee, in keeping with DoD policy will make every effort to achieve a balanced membership, including a cross section of experts directly affected, interested and qualified to advice on financial and audit matters. Committee members shall be appointed on an annual basis by the Secretary of Defense, and with the exception of travel and per diem for official travel, shall serve without compensation. The Under Secretary of Defense (Comptroller)/Chief Financial Officer shall select the committee’s chairperson from the committee’s membership at large. FOR FURTHER INFORMATION CONTACT: Contact Jim Freeman, Deputy Committee Management Officer for the Department of Defense, 703–601–6128. SUPPLEMENTARY INFORMATION: The Committee shall meet at the call of the committee’s Designated Federal Officer, in consultation with the Chairperson, and the estimated number of committee meetings is four per year. The Designated Federal Officer, pursuant to DoD policy, shall be a fulltime or permanent part-time DoD employee, and shall be appointed in accordance with established DoD policies and procedures. The Designated Federal Officer or duly appointed Alternate Designated Federal Officer shall attend all committee meetings and subcommittee meetings. The Committee shall be authorized to establish subcommittees, as necessary and consistent with its mission, and these subcommittees or working groups shall operate under the provisions of the Federal Advisory Committee Act of 1972, the Sunshine in the Government Act of 1976, and other appropriate federal regulations. Such subcommittees or workgroups shall not work independently of the chartered committee, and shall report all their recommendations and advice to the Committee for full deliberation and discussion. Subcommittees or workgroups have no authority to make decisions on behalf of the chartered committee nor can they report directly to the Department of Defense or any federal officers or employees who are not members of the Committee. Pursuant to 41 CFR 102–3.105(j) and 102–3.140, the public or interested organizations may submit written statements to the Committee membership about the Committee’s E:\FR\FM\29MYN1.SGM 29MYN1

Agencies

[Federal Register Volume 74, Number 102 (Friday, May 29, 2009)]
[Notices]
[Pages 25721-25722]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-12502]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0071]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to Add a New System of Records.

-----------------------------------------------------------------------

SUMMARY:  The Defense Finance and Accounting Service (DFAS) is 
proposing to add a system of records notice to its inventory of record 
systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended.

DATES: This Action will be effective without further notice on June 29, 
2009 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 8899 East 56th Street, Indianapolis, IN 46249-0150.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242-
6631.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 20, 2009, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records about 
Individuals,' dated December 12, 2000, 65 FR 239.

    Dated: May 20, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T5500c

System name:
    Law Office Management System

System location:
    Defense Finance and Accounting Service (DFAS), Office of General 
Counsel, Indianapolis, 8899 E. 56th Street, Indianapolis, IN 46249-
0160.

Categories of individuals covered by the system:
    Active Duty, Reserve, Guard, retired, separated military members 
including their dependents, spouses, ex-spouses, annuitants, legal 
guardians, current, retired or separated DoD civilian employees, non-
DoD civilian employees paid by DFAS.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), or other personal 
identifier, home address, home or office telephone numbers, pay and 
personnel information, dependent or annuitant information, marital 
status, birth date, employment information, personal e-mail addresses, 
business e-mail addresses, tax information, personal letters, 
memorandums, legal opinions, pleading, and miscellaneous documents 
related to judicial or administrative proceedings or benefit/pay 
inquiries, and all other information necessary to provide advice and 
assistance to personnel seeking legal assistance.

Authority for maintenance of system:
    5 U.S.C 301, Departmental Regulations, Department of Defense 
Directive (DoDD) 5145.01, General Counsel of the Department of Defense, 
and E.O. 9397 (SSN).

Purpose(s):
    The system will be used as a repository for opinions issued and 
researched by the Office of General Counsel. In addition, it will 
facilitate the recording, processing, management, and tracking of all 
requests for legal assistance related to personnel, military and 
civilian pay, and commercial pay issues. The system will also maintain 
a record of the Office of General Counsel replies to each request or 
inquiry.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a (b) of the Privacy Act of 1974, these records contained therein 
may specifically be disclosed outside the DoD as a routine use pursuant 
to 5 U.S.C. 552a (b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
DFAS compilation of system of records notices apply to this system of 
records.

[[Page 25722]]

    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system.

Storage:
    Electronic storage media and paper records in file folders.

Retrievability:
    Name and Social Security Number (SSN).

Safeguards:
    Records are stored in a building protected by guards, with 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access is limited to individuals who are properly screened 
and cleared on a need to know basis in the performance of their duties. 
User IDs and passwords are used to control access to the system data, 
and procedures are in place to deter and detect browsing and 
unauthorized access.

Retention and disposal:
    Records may be temporary in nature and destroyed when actions are 
completed, superseded, obsolete, or no longer needed. Other records 
will be destroyed 6 years and 3 months after the case has closed. 
Records are destroyed by degaussing, burning or shredding.

System manager(s) and address:
    Defense Finance and Accounting Service, Office of General Counsel, 
General Counsel, 8899 East 56th Street, Indianapolis, Indiana 46249-
0160.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Defense Finance and Accounting Service, Freedom of 
Information/Privacy Act Program Manager, Corporate Communications and 
Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number (SSN), 
current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 8899 
E. 56th Street, Indianapolis, IN 46249-0150.

Individuals should furnish full name, Social Security Number (SSN), 
current address, and telephone number.
Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 8899 
E. 56th Street, Indianapolis, IN 46249-0150.

Record source categories:
    The individual, DoD Components, such as the Army, Navy, Air Force 
and Marine Corps; Federal, State or Local government agencies.

Exemptions claimed for the system:
    None.
[FR Doc. E9-12502 Filed 5-28-09; 8:45 am]
BILLING CODE 5001-06-P

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