Privacy Act of 1974; Revised Privacy Act System of Records, 25548-25550 [E9-12372]

Agencies

• General Services Administration

[Federal Register Volume 74, Number 101 (Thursday, May 28, 2009)]
[Notices]
[Pages 25548-25550]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-12372]


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GENERAL SERVICES ADMINISTRATION


 Privacy Act of 1974; Revised Privacy Act System of Records

AGENCY: General Services Administration.

ACTION: Notice of a revised Privacy Act system of records.

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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and compliant with OMB M-07-16. This 
notice is an updated Privacy Act system of records notice.

EFFECTIVE DATE: The system of records will become effective without 
further notice on June 29, 2009 unless comments received on or before 
that date result in a contrary determination.

FOR FURTHER INFORMATION CONTACT Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street NW, Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA reviewed this Privacy Act system of 
record to ensure that it is relevant, necessary, accurate, up-to-date, 
covered by the appropriate legal or regulatory authority, and is in 
compliance with the Secure Flight program. Nothing in the revised 
system notice indicates a change in authorities or practices regarding 
the collection and maintenance of information. Nor do the changes 
impact individuals' rights to access or amend their records in the 
systems of records.


[[Page 25549]]


    Dated: May 14, 2009
Cheryl M. Paige,
Director, Office of Information Management.
GSA/PPFM--3

SYSTEM NAME:
    Travel System

SYSTEM LOCATION:
    The system of records is located in the General Services 
Administration (GSA) Central Office, service and staff offices and 
administrative offices throughout GSA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    GSA current and former employees and travelers of commissions, 
committees, and small agencies serviced by GSA, including persons other 
than full-time employees authorized to travel on Government business.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system provides control over the expenditure of funds for 
travel, relocation, and related expenses. Therefore, provisions are 
made to authorize travel and relocation, provide and account for 
advances, and to pay for travel and relocation costs. The system 
contains records that may include, but are not limited to, name, Social 
Security Number, date of birth, gender, passport number, redress 
number, known traveler number, residence address, dependents' names and 
ages, duty stations, itinerary and credit data in the form of credit 
scores (examples of credit scores are FICO, an acronym for Fair Isaac 
Corporation, a Beacon score, etc.) or commercial and agency 
investigative reports showing debtors' assets, liabilities, income, 
expenses, bankruptcy petitions, history of wage garnishments, 
repossessed property, tax liens, legal judgments on debts owed, and 
financial delinquencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     5 U.S.C. 5701--5709, 5 U.S.C. 5721--5739, and Section 639 of the 
Consolidated Appropriations Act, 2005 (Pub. L. 108--447).

PURPOSE:
    To assemble in one system information supporting the day-to-
dayoperating needs associated with managing the GSA travel and 
relocationprograms. The system includes an automated information system 
and supporting documents.

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSE FOR USING THE SYSTEM:
    System information may be accessed and used by authorized GSA 
employees or contractors to conduct official duties associated with the 
management and operation of the travel and relocation program. 
Information from this system also may be disclosed as a routine use:
    a. To another Federal agency, Travel Management Center (TMC), 
online booking engine suppliers and the airlines that are required to 
support the DHS/TSA Secure flight program. In this program, DHS/TSA 
assumes the function of conducting pre-flight comparisons of airline 
passenger information to federal government watch lists. In order to 
supply the appropriate information, these mentioned parties are 
responsible for obtaining new data fields consisting of personal 
information for date of birth, gender, known traveler number and 
redress number. At this time, the redress number and known traveler 
number are optional but may be required to be stored in another phase 
of the Secure Flight program.
    b. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    c. To authorized officials engaged in investigating or settling a 
grievance, complaint, or appeal filed by an individual who is the 
subject of the record.
    d. To a Federal agency in connection with the hiring or retention 
of an employee; the issuance of a security clearance; the reporting of 
an investigation; the letting of a contract; or the issuance of a 
grant, license, or other benefit to the extent that the information is 
relevant and necessary to a decision.
    e. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), or the Government Accountability Office 
(GAO) when the information is required for program evaluation purposes.
    f. To a Member of Congress or staff on behalf of and at the request 
of the individual who is the subject of the record.
    g. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    h. To the National Archives and Records Administration (NARA) for 
records management purposes.
    i. To the Office of Management and Budget in connection with 
reviewing private relief legislation at any stage of the coordination 
and clearance process.
    j. To banking institutions so that travelers may receive travel 
reimbursements by electronic funds transfer (EFT).
    k. To the Department of the Treasury regarding overseas travel 
allowancesthat are excluded from taxable income, so that reports can be 
compiled and submitted to the Congress.
    l. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are stored in file folders and/or boxes and stored in 
cabinets or file room until archived at NARA; magnetic tapes and cards 
are stored in cabinets and storage libraries; and computer records are 
stored within computers and attached equipment or other electronic 
media.

RETRIEVABILITY:
    Paper records are filed by name or by identifying number.Electronic 
records are retrievable by name, vendor number (an identifier assigned 
by GSA to all payees, including companies and individuals), or Social 
Security Number.

SAFEGUARDS:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Computer Security Act, and OMB Circular A130. 
Technical, administrative, and personnel security measures are 
implemented to ensure confidentiality and integrity of the system data 
stored, processed, and transmitted. Paper records are stored in secure 
cabinets or rooms. Electronic records are protected by passwords and 
other appropriate security measures.

DISPOSAL:
    The agency disposes of the records as described in the HB, GSA 
Records Maintenance and Disposition System (CIO P 1820.1).

SYSTEM MANAGER AND ADDRESS:
    Director, Financial Initiative Division (BCD), Office of Financial 
Policy and

[[Page 25550]]

Operations, Office of the Chief Financial Officer, General Services 
Administration, 1800 F Street, NW., Washington DC, 20405.

NOTIFICATION PROCEDURE:
    Employees may obtain information about whether they are a part of 
this system of records from the system manager at the above address.

RECORD ACCESS PROCEDURES:
    Requests from individuals for access to their records should be 
addressed to the system manager.

CONTESTING RECORD PROCEDURES:
    GSA rules for access to systems of records, contesting the contents 
of systems of records, and appealing initial determinations are 
published at 41 CFR Part 105--64.

RECORD SOURCE CATEGORIES:
    The sources are individuals, other employees, supervisors, other 
agencies, management officials, and non-Federal sources such as private 
firms.
[FR Doc. E9-12372 Filed 5-27-09; 8:45 am]
BILLING CODE 6820-34-S