Privacy Act of 1974; System of Records, 22896-22898 [E9-11354]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 74, Number 93 (Friday, May 15, 2009)]
[Notices]
[Pages 22896-22898]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-11354]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2009-OS-0065]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Defense Logistics Agency is proposing to amend a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective without further notice on 
June 15, 2009 unless comments are received which would result in a 
contrary determination.

ADDRESSES: Chief Privacy and FOIA Officer, Headquarters Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of 
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of new or altered systems reports.

    Dated: May 12, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.50

System name:
    Facility Access Records (November 23, 2005, 70 FR 70796).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Staff Director, Public Safety, 
Headquarters Defense Logistics Agency, ATTN: DES-S, 8725 John J. 
Kingman Road, Stop 6220, Fort Belvoir, VA 22060-6221, and the Defense 
Logistics Agency field activities. Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.''
* * * * *

Storage:
    Delete entry and replace with ``Records are maintained in paper 
file folders and on electronic storage media.''
* * * * *

Safeguards:
    Delete entry and replace with ``Records are maintained in areas 
accessible only to DLA Headquarters, field activities security 
supervisory, and staff personnel who use the records to perform their 
duties. All records are maintained on closed military installations 
with security force personnel performing installation access control 
and random patrols. Common Access Cards and personal identification 
numbers are used to authenticate authorized desktop and laptop computer 
users. Computer servers are scanned quarterly or monthly to assess 
system vulnerabilities. Systems security updates are accomplished 
daily. The computer files are password protected with access restricted 
to authorized users with a need for the information. Records are 
secured in locked or guarded buildings, locked offices, or locked 
cabinets during non duty hours, with access restricted during duty 
hours to authorized users with a need for the information.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Chief, Security Operations 
Divisions, Office of Public Safety, Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220, and the Security Managers within the DLA field activity 
responsible for the operation of security forces and staff at the DLA 
field activity.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information about them should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221 or the Privacy Act Office of the DLA 
field activity involved. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.''
    Written requests for information should contain name, Social 
Security Number (SSN), mailing address and telephone number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves contained in this system of records should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221 or the Privacy Act Office of the DLA 
field activity involved. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.
    Written requests for information should contain name, Social 
Security Number (SSN), mailing address and telephone number.''

[[Page 22897]]

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S500.50

System name:
    Facility Access Records.

System location:
    Staff Director, Public Safety, Headquarters Defense Logistics 
Agency, ATTN: DES-S, 8725 John J. Kingman Road, Stop 6220, Fort 
Belvoir, VA 22060-6221, and the Defense Logistics Agency field 
activities. Official mailing addresses are published as an appendix to 
DLA's compilation of systems of records notices.

Categories of individuals covered by the system:
    Defense Logistics Agency (DLA) civilian and military personnel, 
contractor employees, and individuals requiring access to DLA-
controlled installations or facilities. The system also contains data 
on children of civilian employees, military personnel, and contractors 
where the parents have requested that a child identification badge be 
issued.

Categories of records in the system:
    The system contains documents relating to requests for and issuance 
of facility entry badges and passes and motor vehicle registration. The 
records contain individual's name; Social Security Number; physical and 
electronic duty addresses; physical and electronic home addresses; duty 
and home telephone numbers; emergency-essential status; date and place 
of birth; citizenship; badge number, type of badge, and issue and 
expiration dates; facility identification and user codes and dates and 
times of building entry; current photograph; physical descriptors such 
as height, hair and eye color; blood type; fingerprint data; handicap 
data; security clearance data; personal vehicle description to include 
year, make, model, and vehicle identification number; State tag data; 
operator's permit data; inspection and insurance data; vehicle decal 
number, parking lot assignment; parking infractions; the fact of 
participation in mass transit programs; emergency contact data; and 
names of children registered at DLA child development centers.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations, 5 U.S.C. 6122, Flexible 
schedules, agencies authorized to use; 5 U.S.C. 6125, Flexible 
schedules, time recording devices; 10 U.S.C. 133, Under Secretary of 
Defense for Acquisition, Technology, and Logistics; 23 U.S.C. 401 et 
seq., National Highway Safety Act of 1966; E.O. 9397 (SSN); and E.O. 
10450, Security Requirements for Government Employees.

Purpose(s):
    Information is maintained by DLA police and public safety personnel 
is used to control access into DLA-managed installations, buildings, 
facilities, and parking lots; to manage reserved, handicap and general 
parking; to verify security clearance status of individuals requiring 
entry into restricted access areas; to account for building occupants 
and to effect efficient evacuation during simulated and actual threat 
conditions; to relay threat situations and conditions to DoD law 
enforcement officials for investigative or evaluative purposes; and to 
notify emergency contact points of situations affecting a member of the 
workforce. Names of children registered at DLA child care centers are 
collected to notify the caregivers of emergencies affecting parents and 
to identify the children who may require special accommodations due to 
that emergency. In support of morale programs and when requested by 
parents, critical descriptive data and a current photograph of their 
child are captured for parental use should a child go missing.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of 
DLA's compilation of systems of records notices apply to this system 
except for information collected on children.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Records are maintained in paper file folders and on electronic 
storage media.

Retrievability:
    Retrieved by name, Social Security Number, facility or user code, 
or decal number.

Safeguards:
    Records are maintained in areas accessible only to DLA 
Headquarters, field activities security supervisory, and staff 
personnel who use the records to perform their duties. All records are 
maintained on closed military installations with security force 
personnel performing installation access control and random patrols. 
Common Access Cards and personal identification numbers are used to 
authenticate authorized desktop and laptop computer users. Computer 
servers are scanned quarterly or monthly to assess system 
vulnerabilities. Systems security updates are accomplished daily. The 
computer files are password protected with access restricted to 
authorized users with a need for the information. Records are secured 
in locked or guarded buildings, locked offices, or locked cabinets 
during non duty hours, with access restricted during duty hours to 
authorized users with a need for the information.

Retention and disposal:
    Vehicle registration records are destroyed when superseded or upon 
normal expiration or 3 years after revocation; individual badging and 
pass records are destroyed upon cancellation or expiration or 5 years 
after final action to bar from facility.

System manager(s) and address:
    Chief, Security Operations Divisions, Office of Public Safety, 
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 3533, Fort Belvoir, VA 22060-6220, and the Security Managers 
within the DLA Field Activity responsible for the operation of security 
forces and staff at the DLA field activity.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about them should address written inquiries to the 
Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 
8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221 or 
the Privacy Act Office of the DLA Field Activity involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.
    Written requests for information should contain name, Social 
Security Number (SSN), mailing address and telephone number.

[[Page 22898]]

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 
John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221 or the 
Privacy Act Office of the DLA field activity involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.
    Written requests for information should contain name, Social 
Security Number (SSN), mailing address and telephone number.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

Record source categories:
    Data is supplied by the individual and public safety personnel. 
Data for child identification badges is provided by the parent.

Exemptions claimed for the system:
    None.

[FR Doc. E9-11354 Filed 5-14-09; 8:45 am]
BILLING CODE 5001-06-P