Privacy Act of 1974, System of Records, 22186-22188 [E9-10999]

Agencies

• Postal Service

[Federal Register Volume 74, Number 90 (Tuesday, May 12, 2009)]
[Notices]
[Pages 22186-22188]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-10999]


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POSTAL SERVICE


Privacy Act of 1974, System of Records

AGENCY: Postal ServiceTM.

ACTION: Notice of modification to existing systems of records.

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SUMMARY: The United States Postal Service[supreg] is proposing to 
modify three of its Privacy Act Systems of Records: USPS 810.200, 
https://www.usps.gov Ordering, Payment, and Fulfillment; USPS 880.000, 
Post Office and Retail Services; and USPS 900.000, International 
Services. The proposed modifications reflect changes regarding how 
Customs declaration forms are collected, analyzed, and reported to 
appropriate Federal authorities. The proposed modifications to USPS 
880.000, Post Office and Retail Services, reflect administrative 
updates as well as the sharing of certain claims data with foreign 
posts as a result of changes to title 39 of the United States Code.

DATES: Any interested party may submit written comments on the proposed 
modifications. The proposed modifications will become effective without 
further notice on June 22, 2009 unless comments received on or before 
that date result in a contrary determination.

ADDRESSES: Written comments on this proposal should be mailed or 
delivered to the Records Office, U.S. Postal Service, 475 L'Enfant 
Plaza SW., Room 5801, Washington, DC 20260. Copies of all written 
comments will be available for public inspection and photocopying at 
the above address between 8 a.m. and 4 p.m. Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Jane Eyre at 202-268-2608.

SUPPLEMENTARY INFORMATION: In this notice, USPS[supreg] is modifying 
three existing systems of records pursuant to the Privacy Act of 1974, 
5 U.S.C. 552a: USPS 810.200, https://www.usps.com Ordering, Payment, and 
Fulfillment; USPS 880.000, Post Office and Retail Services; and USPS 
900.000, International Services. These changes add a routine use to 
allow disclosure of certain Customs declaration information to the 
Office of Foreign Assets Control (OFAC) and other entities charged with 
enforcing foreign asset control policies, and to the U.S. Census Bureau 
(Census) for trade reporting purposes. The changes also add a routine 
use to permit disclosure of claims payment information to foreign 
posts. These changes are proposed for the reasons discussed below.

I. Background

    Currently, USPS[supreg] provides Customs declaration information to 
U.S. Customs and Border Protection (Customs) pursuant to Federal law. 
The OFAC and the Census have advised the Postal ServiceTM of 
requirements to provide certain information collected on the Customs 
declaration forms and other records to their agencies. Consequently, we 
have revised the notices for Systems of Records that relate to Customs 
declarations. We have added 39 U.S.C. 407 as an additional authority 
for collection of this information. Changes to USPS 880.000 include 
revisions to retention periods for records and reflect changes within 
the organization.

II. Rationale for Changes to USPS Privacy Act Systems of Records

    The OFAC is a regulatory office within the Department of the 
Treasury responsible for, among other things, promulgating, developing, 
and administering economic and trade sanctions against certain foreign 
countries. Some OFAC regulations apply to the Postal Service's handling 
of mail destined to these foreign countries.
    The International Emergency Economic Powers Act (IEEPA), 50 U.S.C. 
1701-1706, authorizes the President to identify and respond to unusual 
or extraordinary threats originating outside the United States. Under 
this authority, President William Clinton issued Executive Orders 
12957, 12959, and 13059, each of which prohibits specific transactions 
(including shipments of certain goods) with respect to the designated 
countries. In response to these orders, OFAC issued comprehensive 
regulations governing such shipments and transactions (31 CFR Chapter 
V). The Postal ServiceTM is subject to these regulations and 
must implement procedures to ensure compliance. Procedures include the 
capture of Customs information for certain mailpieces, the transmission 
of information to the OFAC (31 CFR 501.602), and the retention of 
related records for at least 5 years (31 CFR 501.601).
    A prior Federal Register notice, dated May 6, 2005 (70 FR 24128-
24129), established that Customs information may be disclosed to 
appropriate U.S. Customs officials under Privacy Act System of Records 
USPS 900.000, International Services, and, to the extent necessary, 
USPS 810.200, https://www.usps.com Ordering, Payment, and Fulfillment. 
These systems of records have been modified to add a routine use 
allowing disclosure to the OFAC.
    Pursuant to 13 U.S.C. 301-309, the Census is responsible for 
collecting statistical data on foreign trade. While the mail has 
historically been exempt from this program, the Foreign Relations 
Authorization Act of 2002 (Pub. L. 107-228) amended 13 U.S.C. 303 to 
end the exemption. As a result, the Postal ServiceTM and its 
customers are now subject to the filing requirements in

[[Page 22187]]

Census's Foreign Trade Regulations (15 CFR Part 30). These regulations 
on outbound international shipments require Customs declarations forms 
and other accompanying documentation to include the following:

    (i) A proof of filing citation showing that electronic export 
information has been filed via the Census's Automated Export System 
(AES);
    (ii) An AES Downtime Citation indicating that an unsuccessful 
attempt was made to file electronic export information; or
    (iii) An Exemption or Exclusion Legend showing that the goods are 
exempt from the filing requirements.

    The Foreign Trade Regulations require this information to be 
forwarded to both Customs and the Census's Bureau of Industry and 
Security upon collection (15 CFR 30.8(a)). Changes to USPS 900.000 and 
810.200 are required to add new routine uses allowing disclosure of 
this information to the Census.
    USPS 880.000 is being updated to reflect changes enacted in the 
Postal Accountability and Enhancement Act of 2006 (Pub. L. 109-435), 
organizational changes, and updates to record retention schedules.

III. Description of Changes to Systems of Records

    The Postal Service\TM\ is modifying three systems of records: USPS 
810.200, https://www.usps.com Ordering, Payment, and Fulfillment; USPS 
880.000, Post Office and Retail Services; and USPS 900.000, 
International Services. Pursuant to 5 USC 552a(e)(11), interested 
persons are invited to submit written data, views, or arguments on this 
proposal. A report of the proposed modification has been sent to 
Congress and to the Office of Management and Budget for their 
evaluation. The Postal Service does not expect this amended notice to 
have any adverse effect on individual privacy rights. The Postal 
Service proposes amending the systems as shown below:
USPS 810.200

SYSTEM NAME:
    https://www.usps.com Ordering, Payment, and Fulfillment.
USPS 880.000

SYSTEM NAME:
    Post Office and Retail Services.
USPS 900.000

SYSTEM NAME:
    International Services.
USPS 810.200

SYSTEM NAME:
    https://www.usps.com Ordering, Payment, and Fulfillment.
* * * * *

Categories of Records in the System:
* * * * *
    [CHANGE TO READ:]
    3. Shipping and transaction information: Product and/or service ID 
numbers, descriptions, value, date, postage and fees, and prices; name 
and address(es) of recipients; order number and delivery status; 
electronic address lists; electronic documents or images; job number; 
and applicable citation or legend required by the Foreign Trade 
Regulations.
    4. Claims submitted for lost or damaged merchandise.
* * * * *

AUTHORITY FOR MAINTENANCE OF SYSTEM:
    [CHANGE TO READ:]
    39 U.S.C. 401, 403, 404, 407; 13 U.S.C. 301-307; 50 U.S.C. 1702.

PURPOSE(S):
* * * * *
    [CHANGE TO READ:]
    6. To satisfy reporting requirements for customs and foreign assets 
control purposes.
    7. To satisfy statistical reporting requirements for foreign trade.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    [CHANGE TO READ:]
    a. Customs declaration records may be disclosed to domestic and 
foreign customs officials pursuant to Section 343(a) of the Trade Act 
of 2002, Public Law 107-210, and international agreements or 
regulations.
    b. Records may be disclosed to the Office of Foreign Assets Control 
and other government authorities charged with enforcing assets control 
laws, rules, and policies, pursuant to 50 U.S.C. 1702.
    c. Customs declaration records may be disclosed to the U.S. Census 
Bureau for export statistical purposes pursuant to 13 U.S.C. 301-307.

STORAGE:
    [CHANGE TO READ:]
    Automated databases, computer storage media, digital, and paper 
files.

SYSTEMS MANAGER(S) AND ADDRESS:
    [CHANGE TO READ:]
    President, Mailing and Shipping Services, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260. Chief Financial 
Officer and Executive Vice President, United States Postal Service, 475 
L'Enfant Plaza, SW., Washington, DC 20260.
* * * * *
USPS 880.000

SYSTEM NAME:
    Post Office and Retail Services.

SYSTEM LOCATION:
    [CHANGE TO READ:]
    USPS Headquarters, Consumer Advocate; Integrated Business Solutions 
Services Centers; Accounting Service Centers; and USPS facilities, 
including Post Offices (New Jersey, as an exception, does not store 
passport information in Post Offices) and contractor locations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    [CHANGE TO READ:]
    1. Customers who apply for or purchase products and services at 
Post Offices, online, or at other retail sites. This includes products 
and services related to passports, Post Office boxes, caller services, 
and self-service equipment.
    2. Senders and recipients of Extra Services.
* * * * *
    4. Customers with inquiries or claims relating to Extra Services.

CATEGORIES OF RECORDS IN THE SYSTEM:
* * * * *
    [CHANGE TO READ:]
    5. Claim and inquiry information: Mailer and addressee name, mail 
and e-mail address, and phone number; claimant signature; claim or 
inquiry description, number, and status.
* * * * *
    7. Product information: Article number and class/services 
purchased.

AUTHORITY FOR MAINTENANCE OF SYSTEM:
    [CHANGE TO READ:]
    39 U.S.C. 401, 403, 404, 407, 411; 22 U.S.C. 214; 31 U.S.C. 7701.

PURPOSE:
* * * * *
    [CHANGE TO READ:]
    3. To respond to inquiries and claims related to Extra Services.

STORAGE:
    [CHANGE TO READ:]
    Automated databases, computer storage media, and digital and paper 
files.

RETRIEVABILITY:
    [CHANGE TO READ:]
    By name, customer ID(s), phone number, mail or e-mail address, or 
transaction or article number.

[[Page 22188]]

RETENTION AND DISPOSAL:
    [CHANGE TO READ:]
    1. Passport applications are mailed on the day of acceptance with 
fees and documentation. Records related to passports are retained 2 
years.
    2. Records related to Extra Services for domestic and international 
Express Mail items are retained up to 1 year.
    3. Domestic and international Extra Services records are retained 2 
years. Records relating to Post Office boxes and caller services are 
retained up to 3 years after the customer relationship ends.
* * * * *

SYSTEMS MANAGER(S) AND ADDRESS:
    [CHANGE TO READ:]
    President, Mailing and Shipping Services, United States Postal 
Service, 475 L'Enfant Plaza SW., Washington, DC 20260. Vice President, 
Delivery and Post Office Operations, United States Postal Service, 475 
L'Enfant Plaza SW., Washington, DC 20260. Vice President and Managing 
Director, Global Business, United States Postal Service, 475 L'Enfant 
Plaza SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
* * * * *
    [CHANGE TO READ:]
    For Extra Services, information can be obtained from the facility 
where the service was obtained, or can be accessed on https://www.usps.com. Inquiries should include name, date of mailing, and 
article number. For domestic or international Extra Services claims, 
customers can write a letter, including name, date of claim, and claim 
number, to Accounting Services, P.O. Box 80143 (for domestic claims) or 
P.O. Box 80146 (for international claims), St. Louis, MO, 63180, or can 
call 1-866-974-2733. For international inquiries, customers can call 1-
800-222-1811.
* * * * *
USPS 900.000

SYSTEM NAME:
    International Services.
* * * * *

Categories of Records in the System:
* * * * *
    [CHANGE TO READ:]
    3. Information pertaining to mailings: Contents, order number, 
volume, destination, weight, origin, value, date, postage and fees, 
type of mailing, and applicable citation or legend required by the 
Foreign Trade Regulations.
* * * * *

AUTHORITY FOR MAINTENANCE OF SYSTEM:
    [CHANGE TO READ:]
    39 U.S.C. 401, 403, 404, 407; 13 U.S.C. 301-307; 50 U.S.C. 1702.

PURPOSE(S):
* * * * *
    [CHANGE TO READ:]
    4. To satisfy reporting requirements for customs and foreign assets 
control purposes.
    5. To satisfy statistical reporting requirements for foreign trade.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    [CHANGE TO READ:]
    a. Customs declaration records may be disclosed to domestic and 
foreign customs officials pursuant to Section 343(a) of the Trade Act 
of 2002, Public Law 107-210, and international agreements or 
regulations.
    b. Records may be disclosed to the Office of Foreign Assets Control 
and other government authorities charged with enforcing assets control 
laws, rules, and policies, pursuant to 50 U.S.C. 1702.
    c. Customs declaration records may be disclosed to the U.S. Census 
Bureau for export statistical purposes pursuant to 13 U.S.C. 301-307.

STORAGE:
    [CHANGE TO READ:]
    Automated databases, computer storage media, and digital and paper 
files.

RETENTION AND DISPOSAL:
    [CHANGE TO READ:]
    1. Customs declaration records created by mailers under 
international customized mail agreements are retained 5 years, and then 
purged according to the requirements of domestic and foreign Customs 
services. Other customs declaration records are retained 30 days.
    2. Customs declarations to OFAC are retained 5 years.
* * * * *

SYSTEMS MANAGER(S) AND ADDRESS:
    [CHANGE TO READ:]
    Vice President and Managing Director, Global Business, United 
States Postal Service, 475 L'Enfant Plaza SW., Washington, DC 20260.
* * * * *

Stanley F. Mires,
Chief Counsel, Legislative.
[FR Doc. E9-10999 Filed 5-11-09; 8:45 am]
BILLING CODE 7710-12-P