Privacy Act of 1974; Systems of Records, 20932-20933 [E9-10417]
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20932
Federal Register / Vol. 74, No. 86 / Wednesday, May 6, 2009 / Notices
DEPARTMENT OF DEFENSE
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Office of the Secretary
United States (U.S.) Air Force, Army,
Navy, Marine Corps, active, reserve, and
guard members, Defense Security
Service and National GeospatialIntelligence Agency civilian employees,
Department of Defense (DoD) civilian
employees and other Federal civilian
employees paid by appropriated funds
and whose pay is processed by the
Defense Finance and Accounting
Service.
[Docket ID: DOD–2009–OS–0062]
Privacy Act of 1974; Systems of
Records
AGENCY: Defense Finance and
Accounting Service, DoD.
ACTION: Notice to Add a New System of
Records.
SUMMARY: The Defense Finance and
Accounting Service (DFAS) is proposing
to add a system of records notice to its
inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended.
DATES: This Action will be effective
without further notice on June 5, 2009
unless comments are received that
would result in a contrary
determination.
Send comments to the
Freedom of Information Act/Privacy Act
Program Manager, Corporate
Communications and Legislative
Liaison, Defense Finance and
Accounting Service, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
FOR FURTHER INFORMATION CONTACT: Ms.
Linda Krabbenhoft at (720) 242–6631.
SUPPLEMENTARY INFORMATION: The
Defense Finance and Accounting
Service notices for systems of records
subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been
published in the Federal Register and
are available from the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on April 30, 2009, to the
House Committee on Government
Reform, the Senate Committee on
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
December 12, 2000, 65 FR 239.
ADDRESSES:
Dated: April 30, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
mstockstill on PROD1PC66 with NOTICES
SYSTEM NAME:
Civilian Pay Accounting Bridge
Records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
RETENTION AND DISPOSAL:
5 U.S.C. 301, Departmental
Regulations, Department of Defense
Financial Management Regulation
(DoDFMR) 7000.14–R Vol. 4, 31 U.S.C.
Sections 3511 and 3513, and E.O. 9397
(SSN).
Records may be temporary in nature
and deleted when actions are
completed, superseded, obsolete, or no
longer needed. Pay affecting records
may be cut off at the end of the payroll
year, and then destroyed up to 6 years
and 3 months after cutoff. Records are
destroyed by degaussing the electronic
media and recycling hardcopy records.
The recycled hardcopies are destroyed
by shredding, burning, or pulping.
CATEGORIES OF RECORDS IN THE SYSTEM:
PURPOSE(S):
To provide a bridge or link between
the Defense Civilian Payroll System
(DCPS) and the Civilian Pay Accounting
Interface System (CPAIS). This system
will create pay information files from
DCPS. The pay information files will
contain civilian payroll costs and
manpower data; this data will then be
provided to the U.S. Air Force
accounting activities for processing. The
system contains information on other
than U.S. Air Force civilian employees;
however, the CPAIS system will not use
the non-Air Force data other than to
transmit it directly to the General
Accounting and Finance System
(GAFS).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘Blanket Routine Uses’
published at the beginning of the DFAS
compilation of systems of records
notices apply to this system.
STORAGE:
Electronic storage media and hard
copy output products.
SYSTEM LOCATION:
Defense Finance and Accounting
Service, 6760 E. Irvington Place, Denver,
CO 80279–8000.
VerDate Nov<24>2008
Name, Social Security Number (SSN),
address, telephone number and
accounting data.
Records are stored in an office
building protected by guards, controlled
screening, use of visitor registers,
electronic access, and/or locks. Access
to records is limited to authorized
individuals who are properly screened
and cleared on a need-to-know basis in
the performance of their duties.
Passwords and digital signatures are
used to control access to the system
data, and procedures are in place to
deter and detect browsing and
unauthorized access. Physical and
electronic access are limited to persons
responsible for servicing and authorized
to use the system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
T7335c
18:36 May 05, 2009
Jkt 217001
SAFEGUARDS:
RETRIEVABILITY:
Name or Social Security Number
(SSN).
PO 00000
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Sfmt 4703
SYSTEM MANAGER(S) AND ADDRESS:
Defense Finance and Accounting
Service, Denver, System Management
Directorate, Accounting and Cash
Systems, 6760 E. Irvington Place,
Denver, CO 80279–8000.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 8899 East 56th
Street, Indianapolis, IN 46249–0150.
Individuals should furnish full name,
Social Security Number, current
address, telephone number, and provide
a reasonable description of what they
are seeking.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to Defense Finance
and Accounting Service, Freedom of
Information/Privacy Act Program
Manager, Corporate Communications
and Legislative Liaison, 8899 East 56th
Street, Indianapolis, IN 46249–0150.
Individuals should furnish full name,
Social Security Number, current
address, and telephone number.
E:\FR\FM\06MYN1.SGM
06MYN1
Federal Register / Vol. 74, No. 86 / Wednesday, May 6, 2009 / Notices
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation 5400.11–
R; 32 CFR part 324; or may be obtained
from Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 8899 East 56th
Street, Indianapolis, IN 46249–0150.
RECORD SOURCE CATEGORIES:
From the Defense Civilian Payroll
System, the individual concerned, and
DoD Components or Federal agencies
whose civilian employees are paid by
the Defense Civilian Payroll System.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9–10417 Filed 5–5–09; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
Renewal of Department of Defense
Federal Advisory Committees
Department of Defense.
Renewal of Federal Advisory
Committee.
AGENCY:
mstockstill on PROD1PC66 with NOTICES
ACTION:
SUMMARY: Under the provisions of the
Federal Advisory Committee Act of
1972, (5 U.S.C. Appendix, as amended),
the Government in the Sunshine Act of
1976 (5 U.S.C. 552b, as amended), and
41 CFR 102–3.65, the Department of
Defense gives notice that it is renewing
the charter for the Reserve Forces Policy
Board (hereafter referred to as the
Board).
The Board, pursuant to 10 U.S.C. 175
and 10301 is a non-discretionary federal
advisory committee established to
provide to the Secretary of Defense, for
transmittal to the President and
Congress an annual report on the
reserve programs of the Department of
Defense and any other matters that the
Board considers appropriate.
The Board, pursuant to 10 U.S.C.
10301(a) shall be composed of:
1. A civilian chairman appointed by
the Secretary of Defense;
2. The Assistant Secretary of the
Army for Manpower and Reserve
Affairs, the Assistant Secretary of the
Navy for Manpower and Reserve Affairs,
and the Assistant Secretary of the Air
Force for Manpower and Reserve
Affairs;
3. An officer of the Regular Army
designated by the Secretary of the Army;
VerDate Nov<24>2008
18:36 May 05, 2009
Jkt 217001
4. An officer of the Regular Navy and
an officer of the Regular Marine Corps
each designated by the Secretary of the
Navy;
5. An officer of the Regular Air Force
designated by the Secretary of the Air
Force;
6. Four reserve officers designated by
the Secretary of Defense upon the
recommendation of the Secretary of the
Army, two of whom must be members
of the Army National Guard of the
United States, and two of whom must be
members of the Army Reserve;
7. Four reserve officers designated by
the Secretary of Defense upon the
recommendation of the Secretary of the
Navy, two of whom must be members of
the Navy Reserve, and two of whom
must be members of the Marine Corps
Reserve;
8. Four reserve officers designated by
the Secretary of Defense upon the
recommendation of the Secretary of the
Air Force, two of whom must be
members of the Air National Guard of
the United States, and two of whom
must be members of the Air Force
Reserve;
9. A reserve officer of the Army, Navy,
Air Force, or Marine Corps who is a
general officer or flag officer designated
by the Chairman of the Board with the
approval of the Secretary of Defense,
and who serves without vote as military
adviser to the Chairman and as
executive officer of the Board; and
10. An officer of the Regular Army,
Regular Navy, Regular Air Force, or
Regular Marine Corps serving in a
position on the Joint Staff who is
designated by the Chairman of the Joint
Chiefs of Staff.
In addition to the aforementioned
Board members, the Secretary of
Homeland Security, whenever the U.S.
Coast Guard is not operating as a service
in the U.S. Navy, may designate two
officers of the U.S. Coast Guard, Regular
or Reserve, to serve as voting members
of the Board.
Board members appointed by the
Secretary of Defense, who are not fulltime or permanent part-time federal
employees, are appointed as experts and
consultants under the authority of 5
U.S.C. § 3109, and shall serve as Special
Government employees. Pursuant to 10
U.S.C. 175 and 10301, these members
shall serve with the exception of travel
and per diem for official travel without
compensation.
The Assistant Secretaries of the
Military Departments listed above are
regular government employees and shall
serve based upon their positions in the
Department of Defense.
The regular government employees
listed in subparagraph 6, 7, 8, and 9
PO 00000
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Fmt 4703
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20933
who are designated or appointed by the
Secretary of Defense shall be renewed
on an annual basis.
The Board is authorized to establish
Subcommittees or Working Groups, as
necessary and consistent with its
mission, and these Subcommittees or
Working Groups shall operate under the
provisions of the Federal Advisory
Committee Act, the Government in the
Sunshine Act of 1976, and other
appropriate federal regulations.
Such Subcommittees or Working
Groups shall not work independently of
the chartered Board, and shall report
their recommendations and advice to
the Board for full deliberation and
discussion. Subcommittees or Working
Groups have no authority to make
decisions on behalf of the chartered
Board nor can they report directly to the
Department of Defense or any Federal
officers or employees who are not Group
Members.
FOR FURTHER INFORMATION CONTACT:
Contact Jim Freeman, Deputy
Committee Management Officer for the
Department of Defense, 703–601–6128.
SUPPLEMENTARY INFORMATION: The Board
shall meet at the call of the Board’s
Designated Federal Officer, in
consultation with the Board’s
Chairperson. The Designated Federal
Officer, pursuant to DoD policy, shall be
a full-time or permanent part-time DoD
employee, and shall be appointed in
accordance with established DoD
policies and procedures. The Designated
Federal Officer or duly appointed
Alternate Designated Federal Officer
shall attend all committee meetings and
subcommittee meetings.
Pursuant to 41 CFR 102–3.105(j) and
102–3.140, the public or interested
organizations may submit written
statements to the Reserve Forces Policy
Board membership about the Board’s
mission and functions. Written
statements may be submitted at any
time or in response to the stated agenda
of planned meeting of the Reserve
Forces Policy Board.
All written statements shall be
submitted to the Designated Federal
Officer for the Reserve Forces Policy
Board, and this individual will ensure
that the written statements are provided
to the membership for their
consideration. Contact information for
the Reserve Forces Policy Board’s
Designated Federal Officer can be
obtained from the GSA’s FACA
Database—https://www.fido.gov/
facadatabase/public.asp.
The Designated Federal Officer,
pursuant to 41 CFR 102–3.150, will
announce planned meetings of the
Reserve Forces Policy Board. The
E:\FR\FM\06MYN1.SGM
06MYN1
]]>Agencies
[Federal Register Volume 74, Number 86 (Wednesday, May 6, 2009)]
[Notices]
[Pages 20932-20933]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-10417]
[[Page 20932]]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2009-OS-0062]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice to Add a New System of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a system of records notice to its inventory of record systems
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This Action will be effective without further notice on June 5,
2009 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Freedom of Information Act/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison,
Defense Finance and Accounting Service, 8899 E. 56th Street,
Indianapolis, IN 46249-0150.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242-
6631.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on April 30, 2009, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated December 12, 2000, 65 FR 239.
Dated: April 30, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7335c
System name:
Civilian Pay Accounting Bridge Records.
System location:
Defense Finance and Accounting Service, 6760 E. Irvington Place,
Denver, CO 80279-8000.
Categories of individuals covered by the system:
United States (U.S.) Air Force, Army, Navy, Marine Corps, active,
reserve, and guard members, Defense Security Service and National
Geospatial-Intelligence Agency civilian employees, Department of
Defense (DoD) civilian employees and other Federal civilian employees
paid by appropriated funds and whose pay is processed by the Defense
Finance and Accounting Service.
Categories of records in the system:
Name, Social Security Number (SSN), address, telephone number and
accounting data.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations, Department of Defense
Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4, 31 U.S.C.
Sections 3511 and 3513, and E.O. 9397 (SSN).
Purpose(s):
To provide a bridge or link between the Defense Civilian Payroll
System (DCPS) and the Civilian Pay Accounting Interface System (CPAIS).
This system will create pay information files from DCPS. The pay
information files will contain civilian payroll costs and manpower
data; this data will then be provided to the U.S. Air Force accounting
activities for processing. The system contains information on other
than U.S. Air Force civilian employees; however, the CPAIS system will
not use the non-Air Force data other than to transmit it directly to
the General Accounting and Finance System (GAFS).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' published at the beginning of the
DFAS compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media and hard copy output products.
Retrievability:
Name or Social Security Number (SSN).
Safeguards:
Records are stored in an office building protected by guards,
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who
are properly screened and cleared on a need-to-know basis in the
performance of their duties. Passwords and digital signatures are used
to control access to the system data, and procedures are in place to
deter and detect browsing and unauthorized access. Physical and
electronic access are limited to persons responsible for servicing and
authorized to use the system.
Retention and disposal:
Records may be temporary in nature and deleted when actions are
completed, superseded, obsolete, or no longer needed. Pay affecting
records may be cut off at the end of the payroll year, and then
destroyed up to 6 years and 3 months after cutoff. Records are
destroyed by degaussing the electronic media and recycling hardcopy
records. The recycled hardcopies are destroyed by shredding, burning,
or pulping.
System manager(s) and address:
Defense Finance and Accounting Service, Denver, System Management
Directorate, Accounting and Cash Systems, 6760 E. Irvington Place,
Denver, CO 80279-8000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 8899 East 56th Street,
Indianapolis, IN 46249-0150.
Individuals should furnish full name, Social Security Number,
current address, telephone number, and provide a reasonable description
of what they are seeking.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
Defense Finance and Accounting Service, Freedom of Information/Privacy
Act Program Manager, Corporate Communications and Legislative Liaison,
8899 East 56th Street, Indianapolis, IN 46249-0150.
Individuals should furnish full name, Social Security Number,
current address, and telephone number.
[[Page 20933]]
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 8899
East 56th Street, Indianapolis, IN 46249-0150.
Record source categories:
From the Defense Civilian Payroll System, the individual concerned,
and DoD Components or Federal agencies whose civilian employees are
paid by the Defense Civilian Payroll System.
Exemptions claimed for the system:
None.
[FR Doc. E9-10417 Filed 5-5-09; 8:45 am]
BILLING CODE 5001-06-P
