Privacy Act of 1974; System of Records, 20930-20931 [E9-10413]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 74, Number 86 (Wednesday, May 6, 2009)]
[Notices]
[Pages 20930-20931]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-10413]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2009-OS-0063]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to Amend a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense is amending a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
June 5, 2009 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Office of Freedom 
of Information, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Cindy Allard at (703) 588-6830.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record systems being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: May 1, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DMDC 10

System name:
    Defense Biometric Identification Data System (DBIDS) (September 11, 
2008, 73 FR 52836).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with: ``The system includes personal data 
to include name, grade, Social Security Number (SSN), status, date and 
place of birth, weight, height, eye color, hair color, gender, passport 
number, country of citizenship, geographic and electronic home and work 
addresses and telephone numbers, marital status, index fingerprints and 
photographs, and identification card issue and expiration dates. The 
system also includes vehicle information such as manufacturer, model 
year, color and vehicle type, license plate type and number, decal 
number, current registration, automobile insurance data, and driver's 
license data. The system also contains data on government-issued and 
personal weapons, such as type, serial number, manufacturer, caliber, 
firearm registration date, and storage location data to include unit, 
room, building, and phone number.''
* * * * *

Purpose(s):
    Delete entry and replace with: ``The records are maintained to 
support DoD physical security and information assurance programs and 
are used for identity verification purposes, to record personal 
property registered with the Department, and for producing facility 
management reports.''

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Delete entry and replace with: ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, 
these records contained therein may specifically be disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows:
    To foreign governments for law enforcement investigations that 
involve physical access to overseas military facilities that use DBIDS.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OSD compilation of systems of records notices apply to this system.''
* * * * *

Notification procedure:
    Delete entry and replace with: ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Director, Defense Manpower Data 
Center, 1600 Wilson Blvd, Suite 400, Arlington VA 22209-2593; or Deputy 
Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 
Gigling Road, Seaside, CA 93955-6771.
    Written requests should contain the full name, Social Security 
Number (SSN), date of birth, and current address and telephone number 
of the individual.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the OSD/JS FOIA Requester Service Center, 1155 
Defense Pentagon, Washington, DC 20301-1155.
    Written requests should contain the name and number of this system 
of records notice along with the full name, Social Security Number 
(SSN), date of birth, and current address and telephone number of the 
individual and be signed.''

Contesting records procedures:
    Delete entry and replace with ``The OSD rules for accessing 
records, for contesting contents and appealing

[[Page 20931]]

initial agency determinations are published in OSD Administrative 
Instruction 81; 32 CFR part 311; or may be obtained from the system 
manager.''
* * * * *
DMDC 10

System name:
    Defense Biometric Identification System (DBIDS).

System location:
    Defense Manpower Data Center, 400 Gigling Road, Seaside, CA 93955 
6771. For a list of backup locations, contact the system manager.

Categories of individuals covered by the system:
    Active duty, Reserve, and Guard personnel from the Armed Forces and 
their family members; retired Armed Forces personnel and their 
families; DoD and non-DoD employees and dependents, U.S. residents 
abroad, foreign nationals and corporate employees and dependents who 
have access to U.S. installations in the continental U.S. and overseas.

Categories of records in the system:
    The system includes personal data to include name, grade, Social 
Security Number (SSN), status, date and place of birth, weight, height, 
eye color, hair color, gender, passport number, country of citizenship, 
geographic and electronic home and work addresses and telephone 
numbers, marital status, index fingerprints and photographs, and 
identification card issue and expiration dates. The system also 
includes vehicle information such as manufacturer, model year, color 
and vehicle type, license plate type and number, decal number, current 
registration, automobile insurance data, and driver's license data. The 
system also contains data on government-issued and personal weapons, 
such as type, serial number, manufacturer, caliber, firearm 
registration date, and storage location data to include unit, room, 
building, and phone number.

Authority for maintenance of the system:
    5 U.S.C. 301 Departmental regulations; 10 U.S.C. 113, Secretary of 
Defense, Note at Public Law 106-65; 10 U.S.C. 136, Under Secretary of 
Defense for Personnel and Readiness; 18 U.S.C. 1029, Fraud and related 
activity in connection with access devices; 18 U.S.C. 1030, Fraud and 
related activity in connection with computers; 40 U.S.C. Chapter 25, 
Information technology management; 50 U.S.C. Chapter 23, Internal 
Security; Public Law 106-398, Government Information Security Act; 
Public Law 100-235, Computer Security Act of 1987; Public Law 99-474, 
Computer Fraud and Abuse Act; E.O. 12958, Classified National Security 
Information as amended by E.O., 13142 and 13292; E.O. 10450, Security 
Requirements for Government Employees; and E.O. 9397 (SSN).

Purpose(s):
    The records are maintained to support DoD physical security and 
information assurance programs and are used for identity verification 
purposes, to record personal property registered with the Department, 
and for producing facility management reports.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a (b) of the Privacy Act of 1974, these records contained therein 
may specifically be disclosed outside the DoD as a routine use pursuant 
to 5 U.S.C. 552a (b) (3) as follows:
    To foreign governments for law enforcement investigations that 
involve physical access to overseas military facilities that use DBIDS.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
OSD compilation of systems of records notices apply to this system.''

Policies and practices for storing, retrieving, accessing and disposing 
of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Retrieved primarily by name, Social Security Number (SSN), vehicle 
identifiers, or weapon identification data. However, data may also be 
retrieved by other data elements, such as passport number, photograph, 
fingerprint data, and similar elements in the database.

Safeguards:
    Computerized records are maintained in a controlled area accessible 
only to authorized personnel. Entry is restricted by the use of locks, 
guards, and administrative procedures. Access to personal information 
is limited to those who require the records in the performance of their 
official duties, and to the individuals who are the subjects of the 
record or their authorized representatives. Access to personal 
information is further restricted by the use of unique logon and 
passwords, which are changed periodically.

Retention and disposal:
    Discontinue records on deactivation or confiscation of card. Delete 
data when 3-5 years old or when no longer needed for security purposes. 
Destroyed by shredding or incineration as appropriate.

System manager(s) and address:
    Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 
Suite 400, Arlington VA 22209-2593,
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Defense Manpower Data Center, 1600 Wilson Blvd, Suite 
400, Arlington VA 22209-2593; or Deputy Director, Defense Manpower Data 
Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-
6771.
    Written requests should contain the full name, Social Security 
Number (SSN), date of birth, and current address and telephone number 
of the individual.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Office 
of the Secretary of Defense/Joint Staff, Freedom of Information Act 
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Written requests should contain the name and number of this system 
of records notice along with the full name, Social Security Number 
(SSN), date of birth, and current address and telephone number of the 
individual and be signed.

Contesting records procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Data is collected from existing DoD databases, the Military 
Services, DoD Components, and from the individual.

Exemptions claimed for the system:
    None.

[FR Doc. E9-10413 Filed 5-5-09; 8:45 am]
BILLING CODE 5001-06-P