Privacy Act of 1974; System of Records, 19939-19941 [E9-9905]
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Federal Register / Vol. 74, No. 82 / Thursday, April 30, 2009 / Notices
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To officials and employees of
Government contractors and other
Government agencies in the
performance of their official duties
related to the screening and selection of
individuals for security clearances and/
or special authorizations, access to
facilities or attendance at conferences.
The ‘Blanket Routine Uses’ published
at the beginning of DTRA’s compilation
of systems of records notices apply to
this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media and paper
records.
RETRIEVABILITY:
By individual’s last name and Social
Security Number (SSN).
SAFEGUARDS:
The computer facility and terminals
are located in restricted areas accessible
only to authorized personnel. Manual
records and computer printouts are
available only to authorized persons
with an official need to know. Buildings
are protected by security forces and an
electronic security system.
RETENTION AND DISPOSAL:
Computer records on individuals are
moved to historical area of database files
upon termination of an individual’s
affiliation with DTRA; personnel
security files are retained for two years
at which point the Classified
Information Nondisclosure Agreement
form (SF 312) is mailed to National
Archives Repository and all other
information is destroyed. Manual
records or conference attendees,
visitors, and visit certifications to other
agencies are maintained for two years
and destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Security and
Counterintelligence Directorate, Defense
Threat Reduction Agency, 8725 John J.
Kingman Drive, Ft. Belvoir, VA 22060–
6201.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
VerDate Nov<24>2008
15:35 Apr 29, 2009
Jkt 217001
is contained in this system of records
should address written inquiries to the
Chief, Security and Counterintelligence
Directorate, Defense Threat Reduction
Agency, 8725 John J. Kingman Drive, Ft.
Belvoir, VA 22060–6201.
Written requests for information
should contain the full name, home
address, Social Security Number (SSN),
date and place of birth.
For personal visits, the individual
must be able to provide identification
showing full name, date and place of
birth, and their Social Security Number
(SSN).
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Chief, Security
and Counterintelligence Directorate,
Defense Threat Reduction Agency, 8725
John J. Kingman Drive, Ft. Belvoir, VA
22060–6201.
Written requests for information
should contain the full name, home
address, Social Security Number (SSN),
date and place of birth.
For personal visits, the individual
must be able to provide identification
showing full name, date and place of
birth, and their Social Security Number
(SSN).
CONTESTING RECORD PROCEDURES:
The DTRA rules for accessing records
and for contesting contents and
appealing initial agency determinations
are published in DTRA Instruction
5400.11B; 32 CFR part 318; or may be
obtained from the Chief, Security and
Counterintelligence Directorate, Defense
Threat Reduction Agency, 8725 John J.
Kingman Drive, Ft. Belvoir, VA 22060–
6201.
RECORD SOURCE CATEGORIES:
Information is extracted from military
and civilian personnel records,
investigative files, and voluntarily
submitted by the individual. Other
Government agencies, law enforcement
officials and contractors may provide
the same data.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Investigatory material compiled solely
for the purpose of determining
suitability, eligibility, or qualifications
for federal civilian employment,
military service, federal contracts, or
access to classified information may be
exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material
would reveal the identity of a
confidential source.
An exemption rule for this system has
been promulgated in accordance with
PO 00000
Frm 00011
Fmt 4703
Sfmt 4703
19939
the requirements of 5 U.S.C. 553(b)(1),
(2), and (3), (c) and (e) and published in
32 CFR part 318. For additional
information contact the system manager.
[FR Doc. E9–9904 Filed 4–29–09; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD–2009–OS–0056]
Privacy Act of 1974; System of
Records
AGENCY:
Defense Logistics Agency, DoD.
Notice to amend a System of
Records.
ACTION:
SUMMARY: The Defense Logistics Agency
is proposing to amend a system of
records notice in its existing inventory
of record systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be
effective without further notice on June
1, 2009 unless comments are received
which would result in a contrary
determination.
ADDRESSES: Chief Privacy and FOIA
Officer, Headquarters Defense Logistics
Agency, Attn: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
FOR FURTHER INFORMATION CONTACT:
Mr.
Lewis Oleinick at (703) 767–6194.
The
Defense Logistics Agency’s system of
record notices subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendment is not within the
purview of subsection (r) of the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new
or altered systems reports.
SUPPLEMENTARY INFORMATION:
Dated: April 27, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
S180.15
SYSTEM NAME:
DLA Hometown News Releases (June
5, 2006, 71 FR 32324).
E:\FR\FM\30APN1.SGM
30APN1
19940
Federal Register / Vol. 74, No. 82 / Thursday, April 30, 2009 / Notices
CHANGES:
within each DLA field activity. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.’’
Delete entry and replace with
‘‘S190.19’’
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with
‘‘Headquarters, Defense Logistics
Agency, Public Affairs Office, 8725 John
J. Kingman Road, Stop 2533, Fort
Belvoir, VA 22060–6221, and the Public
Affairs Offices of the Defense Logistics
Agency (DLA) field activities. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.’’
*
*
*
*
*
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Information is submitted electronically
using the Joint Hometown News Service
Defense Media Activity webpage; and
includes name, local address, last five
digits of Social Security Number, branch
of service, status, rank, pay grade,
gender, newsworthy event, marital
status, names and addresses of relatives
(parents, stepparents, guardians, aunts/
uncles, grandparents, and adult
siblings), present unit of assignment, job
title, years of military service, education
data, and photographs.’’
*
*
*
*
*
STORAGE:
Delete entry and replace with
‘‘Records are maintained on electronic
storage media.’’
*
*
*
*
*
SAFEGUARDS:
Delete entry and replace with
‘‘Records are maintained in a controlled
facility. Physical entry is restricted by
the use of locks, guards, and is
accessible only to authorized personnel.
Access to computerized data is
restricted by passwords, which are
changed periodically. Data sent by DLA
Public Affairs Officers to the Army and
Air Force Hometown News Service is
via e-mail to an authorized DoD address.
Access to records is limited to person(s)
responsible for servicing the record in
performance of their official duties and
who are properly screened and cleared
for need-to-know.’’
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Director, DLA Public Affairs Office,
Headquarters, Defense Logistics Agency,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221, and the
Heads of the Public Affairs Offices
VerDate Nov<24>2008
15:35 Apr 29, 2009
Jkt 217001
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
NOTIFICATION PROCEDURE:
SYSTEM IDENTIFIER:
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Individuals seeking to determine
whether this system of records contains
information about themselves should
address written inquiries to the Privacy
Act Office, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road,
Suite 1644, Fort Belvoir, VA 22060–
6221, or to the Privacy Act Office of the
DLA field activity where assigned.
Official mailing addresses are published
as an appendix to DLA’s compilation of
systems of records notices.
Inquiry must contain the subject
individual’s full name, current address,
and telephone number.’’
Information is submitted
electronically using the Joint Hometown
News Service Defense Media Activity
webpage; and includes name, local
address, last five digits of Social
Security Number, branch of service,
status, rank, pay grade, gender,
newsworthy event, marital status,
names and addresses of relatives
(parents, stepparents, guardians, aunts/
uncles, grandparents, and adult
siblings), present unit of assignment, job
title, years of military service, education
data, and photographs.
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Office, Defense Logistics Agency, Attn:
DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060–6221, or
to the Privacy Act Office of the DLA
field activity where assigned. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.
Inquiry must contain the subject
individual’s full name, current address,
and telephone number.’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
DLA rules for accessing records, for
contesting contents and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road,
Suite 1644, Fort Belvoir, VA 22060–
6221.’’
*
*
*
*
*
S190.19
SYSTEM NAME:
DLA Hometown News Releases.
SYSTEM LOCATION:
Headquarters, Defense Logistics
Agency, Public Affairs Office, 8725 John
J. Kingman Road, Stop 2533, Fort
Belvoir, VA 22060–6221, and the Public
Affairs Offices of the Defense Logistics
Agency (DLA) field activities. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.
PO 00000
Frm 00012
Fmt 4703
Sfmt 4703
DLA military and civilian employees
who request a Hometown News Release.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 10 USC 136, Under
Secretary of Defense for Personnel and
Readiness; and E.O. 9397 (SSN).
PURPOSE(S):
Information is collected and
maintained for the purpose of
distributing information on activities
and accomplishments of DLA military
and civilian personnel to hometown
newspapers and broadcast stations
throughout the United States using the
Army and Air Force Hometown News
Service. Release of this information is
done with the individual’s full
cooperation and consent.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
Information is released to hometown
newspapers and broadcast stations
throughout the United States using the
Army and Air Force Hometown News
Service for the purpose of showcasing
the activities and accomplishments of
the DLA military or civilian member.
The DoD ‘‘Blanket Routine Uses’’
apply to this system of records.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained on electronic
storage media.
RETRIEVABILITY:
Records are retrieved by individual’s
name.
E:\FR\FM\30APN1.SGM
30APN1
19941
Federal Register / Vol. 74, No. 82 / Thursday, April 30, 2009 / Notices
SAFEGUARDS:
Records are maintained in a
controlled facility. Physical entry is
restricted by the use of locks, guards,
and is accessible only to authorized
personnel. Access to computerized data
is restricted by passwords, which are
changed periodically. Data sent by DLA
Public Affairs Officers to the Army and
Air Force Hometown News Service is
via e-mail to an authorized DoD address.
Access to records is limited to person(s)
responsible for servicing the record in
performance of their official duties and
who are properly screened and cleared
for need-to-know.
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road,
Suite 1644, Fort Belvoir, VA 22060–
6221.
Dated: April 27, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
RECORD SOURCE CATEGORIES:
SYSTEM NAME:
Information is obtained from the
individuals record.
DLA Security Force and Staff Records
(August 16, 2007, 72 FR 46043).
CHANGES:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
*
None.
SYSTEM MANAGER(S) AND ADDRESS:
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
Director, DLA Public Affairs Office,
Headquarters, Defense Logistics Agency,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221, and the
Heads of the Public Affairs Offices
within each DLA field activity. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.
[Docket ID: DOD–2009–OS–0058]
Privacy Act of 1974; System of
Records
AGENCY:
Defense Logistics Agency, DoD.
ACTION: Notice to amend a System of
Records.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether this system of records contains
information about themselves should
address written inquiries to the Privacy
Act Office, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road,
Suite 1644, Fort Belvoir, VA 22060–
6221, or to the Privacy Act Office of the
DLA field activity where assigned.
Official mailing addresses are published
as an appendix to DLA’s compilation of
systems of records notices.
Inquiry must contain the subject
individual’s full name, current address,
and telephone number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Office, Defense Logistics Agency, Attn:
DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060–6221, or
to the Privacy Act Office of the DLA
field activity where assigned. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.
Inquiry must contain the subject
individual’s full name, current address,
and telephone number.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
VerDate Nov<24>2008
15:35 Apr 29, 2009
Jkt 217001
SUMMARY: The Defense Logistics Agency
is proposing to amend two system of
records notices in its existing inventory
of record systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be
effective without further notice on June
1, 2009 unless comments are received
which would result in a contrary
determination.
Chief Privacy and FOIA
Officer, Headquarters Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Mr.
Lewis Oleinick at (703) 767–6194.
The
Defense Logistics Agency’s system of
record notices subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended, which requires the
submission of new or altered systems
reports.
SUPPLEMENTARY INFORMATION:
PO 00000
*
*
*
*
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
[FR Doc. E9–9905 Filed 4–29–09; 8:45 am]
RETENTION AND DISPOSAL:
Records are destroyed after 90 days.
S500.40
Frm 00013
Fmt 4703
Sfmt 4703
Delete entry and replace with ‘‘10
U.S.C. 136, Under Secretary of Defense
for Personnel and Readiness; Section 21
of the Internal Security Act of 1950 (50
U.S.C. 797); 18 U.S.C. 499, Military,
Naval, or Official Passes; 18 U.S.C. 701,
Official Badges, Identification Cards,
Other Insignia; 18 U.S.C. 716, Police
Badges; DOD Instructions 5200.8,
Security of Military Installations and
Resources; 10 U.S.C. 1580, Emergency
Essential Personnel, designation; 10
U.S.C. 1585, Carrying of Firearms; DOD
5210.56, Use of Deadly Force and the
Carrying of Firearms by DOD Personnel
Engaged in Law Enforcement and
Security Duties; CJCSI 3121.01B,
Standing Rules of Engagement/Standing
rules for the Use of Force for US Forces;
10 U.S.C. 1593, Uniform allowance:
civilian employees; and E.O. 9397
(SSN).’’
*
*
*
*
*
RETRIEVABILITY:
Delete entry and replace with
‘‘Records are retrieved by individual’s
name, Social Security Number, shield or
credential number.’’
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Program Manager, Law Enforcement
Operations, Headquarters, Defense
Logistics Agency, Office of Public
Safety, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060–
6220, and the Security Managers within
the DLA field activity responsible for
the operation of security forces and staff
at the DLA field activity.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
Inquiry should contain subject
individual’s full name, Social Security
E:\FR\FM\30APN1.SGM
30APN1
]]>Agencies
[Federal Register Volume 74, Number 82 (Thursday, April 30, 2009)]
[Notices]
[Pages 19939-19941]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-9905]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2009-OS-0056]
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency is proposing to amend a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be effective without further notice on
June 1, 2009 unless comments are received which would result in a
contrary determination.
ADDRESSES: Chief Privacy and FOIA Officer, Headquarters Defense
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency's system of
record notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended,
which requires the submission of new or altered systems reports.
Dated: April 27, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S180.15
System name:
DLA Hometown News Releases (June 5, 2006, 71 FR 32324).
[[Page 19940]]
Changes:
System identifier:
Delete entry and replace with ``S190.19''
* * * * *
System location:
Delete entry and replace with ``Headquarters, Defense Logistics
Agency, Public Affairs Office, 8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060-6221, and the Public Affairs Offices of the
Defense Logistics Agency (DLA) field activities. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.''
* * * * *
Categories of records in the system:
Delete entry and replace with ``Information is submitted
electronically using the Joint Hometown News Service Defense Media
Activity webpage; and includes name, local address, last five digits of
Social Security Number, branch of service, status, rank, pay grade,
gender, newsworthy event, marital status, names and addresses of
relatives (parents, stepparents, guardians, aunts/uncles, grandparents,
and adult siblings), present unit of assignment, job title, years of
military service, education data, and photographs.''
* * * * *
Storage:
Delete entry and replace with ``Records are maintained on
electronic storage media.''
* * * * *
Safeguards:
Delete entry and replace with ``Records are maintained in a
controlled facility. Physical entry is restricted by the use of locks,
guards, and is accessible only to authorized personnel. Access to
computerized data is restricted by passwords, which are changed
periodically. Data sent by DLA Public Affairs Officers to the Army and
Air Force Hometown News Service is via e-mail to an authorized DoD
address. Access to records is limited to person(s) responsible for
servicing the record in performance of their official duties and who
are properly screened and cleared for need-to-know.''
* * * * *
System manager(s) and address:
Delete entry and replace with ``Director, DLA Public Affairs
Office, Headquarters, Defense Logistics Agency, 8725 John J. Kingman
Road, Stop 2533, Fort Belvoir, VA 22060-6221, and the Heads of the
Public Affairs Offices within each DLA field activity. Official mailing
addresses are published as an appendix to DLA's compilation of systems
of records notices.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether this system of records contains information about themselves
should address written inquiries to the Privacy Act Office, Defense
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221, or to the Privacy Act Office of the DLA
field activity where assigned. Official mailing addresses are published
as an appendix to DLA's compilation of systems of records notices.
Inquiry must contain the subject individual's full name, current
address, and telephone number.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the Privacy Act Office, Defense Logistics
Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir,
VA 22060-6221, or to the Privacy Act Office of the DLA field activity
where assigned. Official mailing addresses are published as an appendix
to DLA's compilation of systems of records notices.
Inquiry must contain the subject individual's full name, current
address, and telephone number.''
Contesting record procedures:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
* * * * *
S190.19
System name:
DLA Hometown News Releases.
System location:
Headquarters, Defense Logistics Agency, Public Affairs Office, 8725
John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221, and the
Public Affairs Offices of the Defense Logistics Agency (DLA) field
activities. Official mailing addresses are published as an appendix to
DLA's compilation of systems of records notices.
Categories of individuals covered by the system:
DLA military and civilian employees who request a Hometown News
Release.
Categories of records in the system:
Information is submitted electronically using the Joint Hometown
News Service Defense Media Activity webpage; and includes name, local
address, last five digits of Social Security Number, branch of service,
status, rank, pay grade, gender, newsworthy event, marital status,
names and addresses of relatives (parents, stepparents, guardians,
aunts/uncles, grandparents, and adult siblings), present unit of
assignment, job title, years of military service, education data, and
photographs.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 USC 136, Under Secretary
of Defense for Personnel and Readiness; and E.O. 9397 (SSN).
Purpose(s):
Information is collected and maintained for the purpose of
distributing information on activities and accomplishments of DLA
military and civilian personnel to hometown newspapers and broadcast
stations throughout the United States using the Army and Air Force
Hometown News Service. Release of this information is done with the
individual's full cooperation and consent.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
Information is released to hometown newspapers and broadcast
stations throughout the United States using the Army and Air Force
Hometown News Service for the purpose of showcasing the activities and
accomplishments of the DLA military or civilian member.
The DoD ``Blanket Routine Uses'' apply to this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained on electronic storage media.
Retrievability:
Records are retrieved by individual's name.
[[Page 19941]]
Safeguards:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of locks, guards, and is accessible only to
authorized personnel. Access to computerized data is restricted by
passwords, which are changed periodically. Data sent by DLA Public
Affairs Officers to the Army and Air Force Hometown News Service is via
e-mail to an authorized DoD address. Access to records is limited to
person(s) responsible for servicing the record in performance of their
official duties and who are properly screened and cleared for need-to-
know.
Retention and disposal:
Records are destroyed after 90 days.
System manager(s) and address:
Director, DLA Public Affairs Office, Headquarters, Defense
Logistics Agency, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir,
VA 22060-6221, and the Heads of the Public Affairs Offices within each
DLA field activity. Official mailing addresses are published as an
appendix to DLA's compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Office, Defense Logistics Agency, Attn: DGA, 8725
John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221, or to
the Privacy Act Office of the DLA field activity where assigned.
Official mailing addresses are published as an appendix to DLA's
compilation of systems of records notices.
Inquiry must contain the subject individual's full name, current
address, and telephone number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Privacy Act Office, Defense Logistics Agency, Attn: DGA, 8725 John
J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221, or to the
Privacy Act Office of the DLA field activity where assigned. Official
mailing addresses are published as an appendix to DLA's compilation of
systems of records notices.
Inquiry must contain the subject individual's full name, current
address, and telephone number.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Record source categories:
Information is obtained from the individuals record.
Exemptions claimed for the system:
None.
[FR Doc. E9-9905 Filed 4-29-09; 8:45 am]
BILLING CODE 5001-06-P
