Privacy Act of 1974; Systems of Records, 18701-18702 [E9-9392]
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Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Inquiry should contain the subject
individual’s full name, Social Security
Number (SSN), current address, and
telephone numbers.
STORAGE:
Records may be stored on paper and/
or on electronic storage media.
RETRIEVABILITY:
Retrieved by property log number and
last name if person has been identified
in the particular case; by incident
number if property was found on the
premises or recovered from a crime
scene.
SAFEGUARDS:
Records are maintained in areas
accessible only to DLA Headquarters
and field activities security supervisory
and staff personnel who use the records
to perform their duties. All records are
maintained on closed military
installations with security force
personnel performing installation access
control and random patrols. Common
Access Cards and personal
identification numbers are used to
authenticate authorized desktop and
laptop computer users. Computer
servers are scanned quarterly or
monthly to assess system
vulnerabilities. Systems security
updates are accomplished daily. The
computer files are password protected
with access restricted to authorized
users with a need for the information.
Records are secured in locked or
guarded buildings, locked offices, or
locked cabinets during non duty hours,
with access restricted during duty hours
to authorized users with a need for the
information.
Destroy 3 years after final action on or
disposition of the property and
responsibility therefore has been
appropriately terminated.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, Law Enforcement
Operations, Headquarters, Defense
Logistics Agency, Office of Public
Safety, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060–
6220, and the Security Managers within
the DLA field activity responsible for
the operation of security forces and staff
at the DLA field activity.
mstockstill on PROD1PC66 with NOTICES
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Privacy
Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221.
16:20 Apr 23, 2009
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Inquiry should contain the subject
individual’s full name, Social Security
Number (SSN), current address, and
telephone numbers.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.
Accounting Service, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
FOR FURTHER INFORMATION CONTACT: Ms.
Linda Krabbenhoft at (720) 242–6631.
SUPPLEMENTARY INFORMATION: The
Defense Finance and Accounting
Service notices for systems of records
subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been
published in the Federal Register and
are available from the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on April 20, 2009, to the
House Committee on Government
Reform, the Senate Committee on
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
December 12, 2000, 65 FR 239.
Dated: April 21, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
RECORD SOURCE CATEGORIES:
T7335d
Record subject; security personnel;
and Federal, state, and local law
enforcement agencies.
SYSTEM NAME:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Civilian Pay Accounting Interface
Records.
SYSTEM LOCATION:
None.
[FR Doc. E9–9391 Filed 4–23–09; 8:45 am]
BILLING CODE 5001–06–P
Defense Finance and Accounting
Service, DFAS–Denver, 6760 E.
Irvington Place, Denver, CO 80279–
8000.
Jkt 217001
DEPARTMENT OF DEFENSE
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Office of the Secretary
RETENTION AND DISPOSAL:
VerDate Nov<24>2008
RECORD ACCESS PROCEDURES:
18701
United States Air Force (USAF),
Army, Navy, Marine Corps, active,
reserve, and guard members, Defense
Security Service and National
Geospatial-Intelligence Agency civilian
employees, Department of Defense
(DoD) civilian employees and other
Federal civilian employees paid by
appropriated funds and whose pay is
processed by the Defense Finance and
Accounting Service.
[Docket ID: DOD–2009–OS–0054]
Privacy Act of 1974; Systems of
Records
AGENCY: Defense Finance and
Accounting Service, DoD.
ACTION: Notice to add a new system of
records.
SUMMARY: The Defense Finance and
Accounting Service (DFAS) is proposing
to add a system of records notice to its
inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended.
DATES: This Action will be effective
without further notice on May 26, 2009
unless comments are received that
would result in a contrary
determination.
Send comments to the
FOIA/PA Program Manager, Corporate
Communications and Legislative
Liaison, Defense Finance and
ADDRESSES:
PO 00000
Frm 00019
Fmt 4703
Sfmt 4703
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number,
manpower and payroll cost data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
regulations, Department of Defense
Financial Management Regulation
(DoDFMR) 7000.14–R Vol. 4, 31 U.S.C.
Sections 3511 and 3513, and E.O. 9397
(SSN).
PURPOSE(S):
To maintain and process civilian
payroll accounting and finance data that
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18702
Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices
originates in the Defense Civilian
Payroll System (DCPS). The Civilian Pay
Accounting Interface System (CPAIS)
will receive bi-weekly files that will be
used to generate civilian payroll costs,
manpower data and reports; and
detailed management reports for the
U.S. Air Force. The system will contain
information on other than U.S. Air
Force civilian employees. However, the
CPAIS system will not use the non-Air
Force data other than to transmit it
directly to the General Accounting and
Finance System (GAFS).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘Blanket Routine Uses’
published at the beginning of the DFAS
compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media and hard
copy output products.
RETRIEVABILITY:
SAFEGUARDS:
Records are stored in an office
building protected by guards, controlled
screening, use of visitor registers,
electronic access, and/or locks. Access
to records is limited to authorized
individuals who are properly screened
and cleared on a need-to-know basis in
the performance of their duties.
Passwords and digital signatures are
used to control access to the system
data, and procedures are in place to
deter and detect browsing and
unauthorized access. Physical and
electronic access are limited to persons
responsible for servicing and authorized
to use the system.
mstockstill on PROD1PC66 with NOTICES
SYSTEM MANAGER(S) AND ADDRESS:
SUMMARY: The Director, Information
Collection Clearance Division,
Regulatory Information Management
Services, Office of Management, invites
comments on the proposed information
collection requests as required by the
Paperwork Reduction Act of 1995.
DATES: An emergency review has been
requested in accordance with the Act
(44 U.S.C. Chapter 3507(j)), since public
harm is reasonably likely to result if
normal clearance procedures are
followed. Approval by the Office of
Management and Budget (OMB) has
been requested by May 1, 2009.
ADDRESSES: Written comments
regarding the emergency review should
be addressed to the Office of
Information and Regulatory Affairs,
Attention: Education Desk Officer,
Office of Management and Budget; 725
17th Street, NW., Room 10222, New
Executive Office Building, Washington,
DC 20503 or e-mailed to
oira_submission@omb.eop.gov or faxed
to (202) 395–6974.
SUPPLEMENTARY INFORMATION: Section
3506 of the Paperwork Reduction Act of
1995 (44 U.S.C. Chapter 35) requires
that the Director of OMB provide
interested Federal agencies and the
public an early opportunity to comment
on information collection requests. The
Office of Management and Budget
(OMB) may amend or waive the
requirement for public consultation to
the extent that public participation in
the approval process would defeat the
purpose of the information collection,
violate State or Federal law, or
substantially interfere with any agency’s
ability to perform its statutory
obligations. The Director, Information
Collection Clearance Division,
Regulatory Information Management
Services, Office of Management,
publishes this notice containing
proposed information collection
requests at the beginning of the
Departmental review of the information
collection. Each proposed information
collection, grouped by office, contains
the following: (1) Type of review
requested, e.g., new, revision, extension,
existing or reinstatement; (2) Title; (3)
Summary of the collection; (4)
Description of the need for, and
proposed use of, the information; (5)
Respondents and frequency of
collection; and (6) Reporting and/or
Recordkeeping burden. ED invites
public comment.
The Department of Education is
especially interested in public comment
addressing the following issues: (1) Is
Defense Finance and Accounting
Service, Denver, System Management
Directorate, Accounting and Cash
Systems, 6760 E. Irvington Place,
Denver, CO 80279–8000.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about them is
contained in this system of records
should address written inquiries to the
Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
Individuals should furnish full name,
Social Security Number (SSN), current
address, and telephone number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to Defense Finance
and Accounting Service, Freedom of
Information/Privacy Act Program
Manager, Corporate Communications
and Legislative Liaison, 8899 E. 56th
Street, Indianapolis, IN 46249–0150.
Individuals should furnish full name,
Social Security Number (SSN), current
address, and telephone number.
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation 5400.11–
R; 32 CFR part 324; or may be obtained
from Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
RECORD SOURCE CATEGORIES:
From the Defense Civilian Payroll
System, the individual concerned, and
DoD Components or Federal agencies
whose civilian employees are paid by
the Defense Civilian Payroll System.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
RETENTION AND DISPOSAL:
Records may be temporary in nature
and deleted when actions are
completed, superseded, obsolete, or no
longer needed. Pay affecting records are
cut off at the end of the payroll year and
destroyed after being maintained for 6
years and 3 months. Records are
destroyed by degaussing the electronic
media and recycling hardcopy records.
16:20 Apr 23, 2009
ACTION: Notice of proposed information
collection requests.
CONTESTING RECORD PROCEDURES:
Name or Social Security Number
(SSN).
VerDate Nov<24>2008
The recycled hardcopies are destroyed
by shredding, burning, or pulping.
Jkt 217001
[FR Doc. E9–9392 Filed 4–23–09; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF EDUCATION
Notice of Proposed Information
Collection Requests
AGENCY:
PO 00000
Department of Education.
Frm 00020
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]]>Agencies
[Federal Register Volume 74, Number 78 (Friday, April 24, 2009)]
[Notices]
[Pages 18701-18702]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-9392]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2009-OS-0054]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice to add a new system of records.
-----------------------------------------------------------------------
SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a system of records notice to its inventory of record systems
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This Action will be effective without further notice on May 26,
2009 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate
Communications and Legislative Liaison, Defense Finance and Accounting
Service, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242-
6631.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on April 20, 2009, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated December 12, 2000, 65 FR 239.
Dated: April 21, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7335d
System name:
Civilian Pay Accounting Interface Records.
System location:
Defense Finance and Accounting Service, DFAS-Denver, 6760 E.
Irvington Place, Denver, CO 80279-8000.
Categories of individuals covered by the system:
United States Air Force (USAF), Army, Navy, Marine Corps, active,
reserve, and guard members, Defense Security Service and National
Geospatial-Intelligence Agency civilian employees, Department of
Defense (DoD) civilian employees and other Federal civilian employees
paid by appropriated funds and whose pay is processed by the Defense
Finance and Accounting Service.
Categories of records in the system:
Name, Social Security Number, manpower and payroll cost data.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental regulations, Department of Defense
Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4, 31 U.S.C.
Sections 3511 and 3513, and E.O. 9397 (SSN).
Purpose(s):
To maintain and process civilian payroll accounting and finance
data that
[[Page 18702]]
originates in the Defense Civilian Payroll System (DCPS). The Civilian
Pay Accounting Interface System (CPAIS) will receive bi-weekly files
that will be used to generate civilian payroll costs, manpower data and
reports; and detailed management reports for the U.S. Air Force. The
system will contain information on other than U.S. Air Force civilian
employees. However, the CPAIS system will not use the non-Air Force
data other than to transmit it directly to the General Accounting and
Finance System (GAFS).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' published at the beginning of the
DFAS compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media and hard copy output products.
Retrievability:
Name or Social Security Number (SSN).
Safeguards:
Records are stored in an office building protected by guards,
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to authorized individuals who
are properly screened and cleared on a need-to-know basis in the
performance of their duties. Passwords and digital signatures are used
to control access to the system data, and procedures are in place to
deter and detect browsing and unauthorized access. Physical and
electronic access are limited to persons responsible for servicing and
authorized to use the system.
Retention and disposal:
Records may be temporary in nature and deleted when actions are
completed, superseded, obsolete, or no longer needed. Pay affecting
records are cut off at the end of the payroll year and destroyed after
being maintained for 6 years and 3 months. Records are destroyed by
degaussing the electronic media and recycling hardcopy records. The
recycled hardcopies are destroyed by shredding, burning, or pulping.
System manager(s) and address:
Defense Finance and Accounting Service, Denver, System Management
Directorate, Accounting and Cash Systems, 6760 E. Irvington Place,
Denver, CO 80279-8000.
Notification procedure:
Individuals seeking to determine whether information about them is
contained in this system of records should address written inquiries to
the Defense Finance and Accounting Service, Freedom of Information/
Privacy Act Program Manager, Corporate Communications and Legislative
Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Individuals should furnish full name, Social Security Number (SSN),
current address, and telephone number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
Defense Finance and Accounting Service, Freedom of Information/Privacy
Act Program Manager, Corporate Communications and Legislative Liaison,
8899 E. 56th Street, Indianapolis, IN 46249-0150.
Individuals should furnish full name, Social Security Number (SSN),
current address, and telephone number.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 8899
E. 56th Street, Indianapolis, IN 46249-0150.
Record source categories:
From the Defense Civilian Payroll System, the individual concerned,
and DoD Components or Federal agencies whose civilian employees are
paid by the Defense Civilian Payroll System.
Exemptions claimed for the system:
None.
[FR Doc. E9-9392 Filed 4-23-09; 8:45 am]
BILLING CODE 5001-06-P
