Privacy Act of 1974; System of Records, 18698-18701 [E9-9391]

Download as PDF mstockstill on PROD1PC66 with NOTICES 18698 Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices Sector Reconstruction. The following Defense Health Board Subcommittees will present updates to the Board: the Millennium Cohort Study, the Psychological Health External Advisory Subcommittee, the Trauma and Injury Subcommittee, the Vaccine Safety and Effectiveness Report, the National Capital Region Base Realignment and Closure Subcommittee, and the Traumatic Brain Injury External Advisory Subcommittee. The Board will also receive an informational briefing on the use of the Warren Cohort Serum Repository. Pursuant to 5 U.S.C. 552b, as amended, and 41 CFR102–3.155, in the interest of national security, the Department of Defense has determined that the meeting on May 8, 2009 will be closed to the public. The Under Secretary of Defense (Personnel and Readiness), in consultation with the Office of the DoD General Counsel, has determined in writing that the public interest requires that the session on May 8, 2009 be closed to public because they will concern matters listed in section 552b(c)(1) of title 5, United States Code. Specifically the information presented meets criteria established by an executive order to be kept secret in the interest of national defense and foreign policy. Pursuant to 5 U.S.C. 552b, as amended, and 41 CFR 102–3.140 through 102–3.165 and subject availability of space, the Defense Health Board meeting from 7 a.m. to 12 p.m. and from 2:15 p.m. to 5:15 p.m. on May 7, 2009 is open to the public. Any member of the public wishing to provide input to the Defense Health Board should submit a written statement in accordance with 41 CFR 102–3.140(C) and section 10(a)(3) of the Federal Advisory Committee Act, and the procedures described in this notice. Written statement should be not longer than two type-written pages and must address the following detail: The issue, discussion, and a recommended course of action. Supporting documentation may also be included as needed to establish the appropriate historical context and to provide any necessary background information. Individuals desiring to submit a written statement may do so through the Board’s Designated Federal Officer at the address detailed above at any point. However, if the written statement is not received at least 10 calendar days prior to the meeting, which is subject to this notice, then it may not be provided to or considered by the Defense Health Board until the next open meeting. The Designated Federal Officer will review all timely submissions with the VerDate Nov<24>2008 16:20 Apr 23, 2009 Jkt 217001 Defense Health Board Chairperson, and ensure they are provided to members of the Defense Health Board before the meeting that is subject to this notice. After reviewing the written comments, the Chairperson and the Designated Federal Officer may choose to invite the submitter of the comments to orally present their issue during an open portion of this meeting or at a future meeting. The Designated Federal Officer, in consultation with the Defense Health Board Chairperson, may, if desired, allot a specific amount of time for members of the public to present their issues for review and discussion by the Defense Health Board. Dated: April 20, 2009. Morgan E. Frazier, Alternate OSD Federal Register, Liaison Officer, Department of Defense. [FR Doc. E9–9390 Filed 4–23–09; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DOD–2009–OS–0055] Privacy Act of 1974; System of Records Defense Logistics Agency, DoD. Notice to Amend Two Systems of Records. AGENCY: ACTION: SUMMARY: The Defense Logistics Agency is amending two systems of records notices in its existing inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on May 26, 2009 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to the Chief Privacy and FOIA Officer, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767–6194. SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the records systems being amended are set forth below followed by the notices, as amended, published in their entirety. The proposed amendments are not within the purview of subsection (r) of PO 00000 Frm 00016 Fmt 4703 Sfmt 4703 the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: April 21, 2009. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. S500.41 CAAS SYSTEM NAME: Vehicle/Traffic Incident Files (July 30, 1999, 64 FR 41399). CHANGES: SYSTEM IDENTIFIER: * Delete ‘‘CAAS’’ from entry. * * * * SYSTEM LOCATION: Delete entry and replace with ‘‘Public Safety and Security Office, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060–6220 and the Public Safety and Security Offices of the DLA field activities. Addresses may be obtained from the System manager.’’ * * * * * SAFEGUARDS: Delete entry and replace with ‘‘Records are maintained in areas accessible only to DLA Headquarters and field activities security supervisory and staff personnel who use the records to perform their duties. All records are maintained on closed military installations with security force personnel performing installation access control and random patrols. Common Access Cards and personal identification numbers are used to authenticate authorized desktop and laptop computer users. Computer servers are scanned quarterly or monthly to assess system vulnerabilities. Systems security updates are accomplished daily. The computer files are password protected with access restricted to authorized users with a need for the information. Records are secured in locked or guarded buildings, locked offices, or locked cabinets during non duty hours, with access restricted during duty hours to authorized users with a need for the information.’’ * * * * * SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘Program Manager, Law Enforcement Operations, Headquarters, Defense Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060– 6220, and the Security Managers within E:\FR\FM\24APN1.SGM 24APN1 Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices the DLA field activity responsible for the operation of security forces and staff at the DLA field activity.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. Inquiry should contain the individual’s full name, date and the location of the incident.’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. Inquiry should contain the individual’s full name, date and the location of the incident.’’ CONTESTING RECORD PROCEDURES: Delete entry and replace with ‘‘The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221.’’ * * * * * S500.41 SYSTEM NAME: SYSTEM LOCATION: Public Safety and Security Office, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060–6220 and the Public Safety and Security Offices of the DLA field activities. Addresses may be obtained from the System manager. mstockstill on PROD1PC66 with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Any person involved in a vehicle traffic accident or traffic incident on property controlled by the Defense Logistics Agency (DLA), and individuals involved in traffic incidents while operating or occupying a DLAcontrolled vehicle. 16:20 Apr 23, 2009 Jkt 217001 The file includes name, addresses, Social Security Number (SSN), telephone numbers, vehicle description and data, vehicle license data, operator license data, insurance data, emergency contact and similar data. The file also includes reports, sketches, photographs, medical reports and related papers concerning traffic accident investigation and case disposition, traffic tickets, documents relating to withdrawal of driving privileges, substance influence reports, and reports of corrective or disciplinary action taken. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 133, Under Secretary of Defense for Acquisition, Technology, and Logistics; National Highway Safety Act of 1966 (23 U.S.C. 401, Highway Safety, et seq.); and E.O. 9397 (SSN). PURPOSE(S): Information is maintained for purposes of accident cause identification and to formulate accident prevention programs for improvement in traffic patterns and for preparation of statistical reports required by higher authority. Information is used by Security Officers and DLA police to determine actions required to correct the cause of the accident. In cases involving personal injury, to provide verification in processing workmen’s compensation cases. Claims Officers to determine validity of claims against the U.S. Government, when such are filed by a person involved in an accident. DoD Medical personnel to make medical determinations about individuals involved in accidents. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Vehicle/Traffic Incident Files. VerDate Nov<24>2008 CATEGORIES OF RECORDS IN THE SYSTEM: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To medical and emergency personnel to make medical and safety determinations about individuals involved in accidents. To the Department of Labor, Office of Workers’ Compensation for the purpose of processing workers’ compensation claims. The DoD ‘‘Blanket Routine Uses’’ also apply to this system of records. PO 00000 Frm 00017 Fmt 4703 Sfmt 4703 18699 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records may be stored on paper and/ or on electronic storage media. RETRIEVABILITY: Records are retrieved by name of person involved, Social Security Number (SSN), ticket or police report number. SAFEGUARDS: Records are maintained in areas accessible only to DLA Headquarters and field activities security supervisory and staff personnel who use the records to perform their duties. All records are maintained on closed military installations with security force personnel performing installation access control and random patrols. Common Access Cards and personal identification numbers are used to authenticate authorized desktop and laptop computer users. Computer servers are scanned quarterly or monthly to assess system vulnerabilities. Systems security updates are accomplished daily. The computer files are password protected with access restricted to authorized users with a need for the information. Records are secured in locked or guarded buildings, locked offices, or locked cabinets during non duty hours, with access restricted during duty hours to authorized users with a need for the information. RETENTION AND DISPOSAL: Destroy after 2 years; however, where the possibility for a claim exists, the record will be destroyed after 6 years, 3 months. SYSTEM MANAGER(S) AND ADDRESS: Program Manager, Law Enforcement Operations, Headquarters, Defense Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060– 6220, and the Security Managers within the DLA field activity responsible for the operation of security forces and staff at the DLA field activity. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. Inquiry should contain the individual’s full name, date and the location of the incident. E:\FR\FM\24APN1.SGM 24APN1 18700 Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. Inquiry should contain the individual’s full name, date and the location of the incident. CONTESTING RECORD PROCEDURES: The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. RECORD SOURCE CATEGORIES: Individuals involved in accidents, traffic offenders, witnesses, security and police force personnel, law enforcement agencies, and medical and emergency personnel. EXEMPTIONS CLAIMED FOR THE SYSTEM: S500.42 SYSTEM NAME: Seizure and Disposition of Property Records (June 8, 1999, 64 FR 30494). CHANGES: * * * * SYSTEM IDENTIFIER: Delete ‘‘CAAS’’ from entry. SYSTEM LOCATION: Delete entry and replace with ‘‘Public Safety and Security Office, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060–6220 and the Public Safety and Security Offices of the DLA field activities. Addresses may be obtained from the System manager.’’ * * * * * mstockstill on PROD1PC66 with NOTICES SAFEGUARDS: Delete entry and replace with ‘‘Records are maintained in areas accessible only to DLA Headquarters and field activities security supervisory and staff personnel who use the records to perform their duties. All records are maintained on closed military installations with security force personnel performing installation access control and random patrols. Common Access Cards and personal identification numbers are used to VerDate Nov<24>2008 16:20 Apr 23, 2009 Jkt 217001 SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘Program Manager, Law Enforcement Operations, Headquarters, Defense Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060– 6220, and the Security Managers within the DLA field Activity responsible for the operation of security forces and staff at the DLA field activity.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. Inquiry should contain the subject individual’s full name, Social Security Number (SSN), current address, and telephone numbers.’’ None. * authenticate authorized desktop and laptop computer users. Computer servers are scanned quarterly or monthly to assess system vulnerabilities. Systems security updates are accomplished daily. The computer files are password protected with access restricted to authorized users with a need for the information. Records are secured in locked or guarded buildings, locked offices, or locked cabinets during non duty hours, with access restricted during duty hours to authorized users with a need for the information.’’ * * * * * RECORD ACCESS PROCEDURES: Road, Suite 1644, Fort Belvoir, VA 22060–6221.’’ * * * * * S500.42 SYSTEM NAME: Seizure and Disposition of Property Records. SYSTEM LOCATION: Public Safety and Security Office, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060–6220 and the Public Safety and Security Offices of the DLA field activities. Addresses may be obtained from the System manager. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Any person on property controlled by DLA identified as being in possession of contraband or physical evidence connected with a criminal offense. CATEGORIES OF RECORDS IN THE SYSTEM: The file includes name, Social Security Number (SSN), addresses, telephone numbers and data pertaining to the asset. The file also includes documents pertaining to acquisition, storage and disposition of contraband and physical evidence to include receipts, chain of custody documents, release, and disposition or destruction certificates. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Section 21 of the Internal Security Act 1950 (50 U.S.C. 797, et seq.); DOD Instruction 5200.8, Security of DOD Installations and Resources; DOD Directive 5105.22, Defense Logistics Agency; and E.O. 9397 (SSN). PURPOSE(S): Delete entry and replace with ‘‘Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. Inquiry should contain the subject individual’s full name, Social Security Number (SSN), current address, and telephone numbers.’’ Information is maintained and used by security and police force personnel to provide accountability for confiscated contraband and acquired physical evidence. Information is also used to maintain chain of custody on evidence for presentation in court in cases requiring criminal prosecution. CONTESTING RECORD PROCEDURES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘‘Blanket Routine Uses’’ apply to this system of records. Delete entry and replace with ‘‘The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman PO 00000 Frm 00018 Fmt 4703 Sfmt 4703 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: E:\FR\FM\24APN1.SGM 24APN1 Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Inquiry should contain the subject individual’s full name, Social Security Number (SSN), current address, and telephone numbers. STORAGE: Records may be stored on paper and/ or on electronic storage media. RETRIEVABILITY: Retrieved by property log number and last name if person has been identified in the particular case; by incident number if property was found on the premises or recovered from a crime scene. SAFEGUARDS: Records are maintained in areas accessible only to DLA Headquarters and field activities security supervisory and staff personnel who use the records to perform their duties. All records are maintained on closed military installations with security force personnel performing installation access control and random patrols. Common Access Cards and personal identification numbers are used to authenticate authorized desktop and laptop computer users. Computer servers are scanned quarterly or monthly to assess system vulnerabilities. Systems security updates are accomplished daily. The computer files are password protected with access restricted to authorized users with a need for the information. Records are secured in locked or guarded buildings, locked offices, or locked cabinets during non duty hours, with access restricted during duty hours to authorized users with a need for the information. Destroy 3 years after final action on or disposition of the property and responsibility therefore has been appropriately terminated. SYSTEM MANAGER(S) AND ADDRESS: Program Manager, Law Enforcement Operations, Headquarters, Defense Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060– 6220, and the Security Managers within the DLA field activity responsible for the operation of security forces and staff at the DLA field activity. mstockstill on PROD1PC66 with NOTICES NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. 16:20 Apr 23, 2009 Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. Inquiry should contain the subject individual’s full name, Social Security Number (SSN), current address, and telephone numbers. CONTESTING RECORD PROCEDURES: The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060–6221. Accounting Service, 8899 E. 56th Street, Indianapolis, IN 46249–0150. FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (720) 242–6631. SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on April 20, 2009, to the House Committee on Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated December 12, 2000, 65 FR 239. Dated: April 21, 2009. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. RECORD SOURCE CATEGORIES: T7335d Record subject; security personnel; and Federal, state, and local law enforcement agencies. SYSTEM NAME: EXEMPTIONS CLAIMED FOR THE SYSTEM: Civilian Pay Accounting Interface Records. SYSTEM LOCATION: None. [FR Doc. E9–9391 Filed 4–23–09; 8:45 am] BILLING CODE 5001–06–P Defense Finance and Accounting Service, DFAS–Denver, 6760 E. Irvington Place, Denver, CO 80279– 8000. Jkt 217001 DEPARTMENT OF DEFENSE CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Office of the Secretary RETENTION AND DISPOSAL: VerDate Nov<24>2008 RECORD ACCESS PROCEDURES: 18701 United States Air Force (USAF), Army, Navy, Marine Corps, active, reserve, and guard members, Defense Security Service and National Geospatial-Intelligence Agency civilian employees, Department of Defense (DoD) civilian employees and other Federal civilian employees paid by appropriated funds and whose pay is processed by the Defense Finance and Accounting Service. [Docket ID: DOD–2009–OS–0054] Privacy Act of 1974; Systems of Records AGENCY: Defense Finance and Accounting Service, DoD. ACTION: Notice to add a new system of records. SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing to add a system of records notice to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This Action will be effective without further notice on May 26, 2009 unless comments are received that would result in a contrary determination. Send comments to the FOIA/PA Program Manager, Corporate Communications and Legislative Liaison, Defense Finance and ADDRESSES: PO 00000 Frm 00019 Fmt 4703 Sfmt 4703 CATEGORIES OF RECORDS IN THE SYSTEM: Name, Social Security Number, manpower and payroll cost data. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301, Departmental regulations, Department of Defense Financial Management Regulation (DoDFMR) 7000.14–R Vol. 4, 31 U.S.C. Sections 3511 and 3513, and E.O. 9397 (SSN). PURPOSE(S): To maintain and process civilian payroll accounting and finance data that E:\FR\FM\24APN1.SGM 24APN1

Agencies

[Federal Register Volume 74, Number 78 (Friday, April 24, 2009)]
[Notices]
[Pages 18698-18701]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-9391]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2009-OS-0055]


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to Amend Two Systems of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency is amending two systems of 
records notices in its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 26, 2009 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Chief Privacy and FOIA Officer, 
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: April 21, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.41 CAAS

SYSTEM NAME:
    Vehicle/Traffic Incident Files (July 30, 1999, 64 FR 41399).

CHANGES:
SYSTEM IDENTIFIER:
    Delete ``CAAS'' from entry.
* * * * *

SYSTEM LOCATION:
    Delete entry and replace with ``Public Safety and Security Office, 
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 3533, Fort Belvoir, VA 22060-6220 and the Public Safety and 
Security Offices of the DLA field activities. Addresses may be obtained 
from the System manager.''
* * * * *

SAFEGUARDS:
    Delete entry and replace with ``Records are maintained in areas 
accessible only to DLA Headquarters and field activities security 
supervisory and staff personnel who use the records to perform their 
duties. All records are maintained on closed military installations 
with security force personnel performing installation access control 
and random patrols. Common Access Cards and personal identification 
numbers are used to authenticate authorized desktop and laptop computer 
users. Computer servers are scanned quarterly or monthly to assess 
system vulnerabilities. Systems security updates are accomplished 
daily. The computer files are password protected with access restricted 
to authorized users with a need for the information. Records are 
secured in locked or guarded buildings, locked offices, or locked 
cabinets during non duty hours, with access restricted during duty 
hours to authorized users with a need for the information.''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Program Manager, Law Enforcement 
Operations, Headquarters, Defense Logistics Agency, Office of Public 
Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220, and the Security Managers within

[[Page 18699]]

the DLA field activity responsible for the operation of security forces 
and staff at the DLA field activity.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Privacy Act Office, 
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman 
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, date and the 
location of the incident.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, date and the 
location of the incident.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S500.41

SYSTEM NAME:
    Vehicle/Traffic Incident Files.

SYSTEM LOCATION:
    Public Safety and Security Office, Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220 and the Public Safety and Security Offices of the DLA field 
activities. Addresses may be obtained from the System manager.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any person involved in a vehicle traffic accident or traffic 
incident on property controlled by the Defense Logistics Agency (DLA), 
and individuals involved in traffic incidents while operating or 
occupying a DLA-controlled vehicle.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The file includes name, addresses, Social Security Number (SSN), 
telephone numbers, vehicle description and data, vehicle license data, 
operator license data, insurance data, emergency contact and similar 
data. The file also includes reports, sketches, photographs, medical 
reports and related papers concerning traffic accident investigation 
and case disposition, traffic tickets, documents relating to withdrawal 
of driving privileges, substance influence reports, and reports of 
corrective or disciplinary action taken.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 133, Under Secretary of Defense for Acquisition, 
Technology, and Logistics; National Highway Safety Act of 1966 (23 
U.S.C. 401, Highway Safety, et seq.); and E.O. 9397 (SSN).

PURPOSE(S):
    Information is maintained for purposes of accident cause 
identification and to formulate accident prevention programs for 
improvement in traffic patterns and for preparation of statistical 
reports required by higher authority.
    Information is used by Security Officers and DLA police to 
determine actions required to correct the cause of the accident. In 
cases involving personal injury, to provide verification in processing 
workmen's compensation cases.
    Claims Officers to determine validity of claims against the U.S. 
Government, when such are filed by a person involved in an accident.
    DoD Medical personnel to make medical determinations about 
individuals involved in accidents.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DOD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To medical and emergency personnel to make medical and safety 
determinations about individuals involved in accidents.
    To the Department of Labor, Office of Workers' Compensation for the 
purpose of processing workers' compensation claims.
    The DoD ``Blanket Routine Uses'' also apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored on paper and/or on electronic storage media.

RETRIEVABILITY:
    Records are retrieved by name of person involved, Social Security 
Number (SSN), ticket or police report number.

SAFEGUARDS:
    Records are maintained in areas accessible only to DLA Headquarters 
and field activities security supervisory and staff personnel who use 
the records to perform their duties. All records are maintained on 
closed military installations with security force personnel performing 
installation access control and random patrols. Common Access Cards and 
personal identification numbers are used to authenticate authorized 
desktop and laptop computer users. Computer servers are scanned 
quarterly or monthly to assess system vulnerabilities. Systems security 
updates are accomplished daily. The computer files are password 
protected with access restricted to authorized users with a need for 
the information. Records are secured in locked or guarded buildings, 
locked offices, or locked cabinets during non duty hours, with access 
restricted during duty hours to authorized users with a need for the 
information.

RETENTION AND DISPOSAL:
    Destroy after 2 years; however, where the possibility for a claim 
exists, the record will be destroyed after 6 years, 3 months.

SYSTEM MANAGER(S) AND ADDRESS:
    Program Manager, Law Enforcement Operations, Headquarters, Defense 
Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road, 
Suite 3533, Fort Belvoir, VA 22060-6220, and the Security Managers 
within the DLA field activity responsible for the operation of security 
forces and staff at the DLA field activity.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, 
Fort Belvoir, VA 22060-6221.
    Inquiry should contain the individual's full name, date and the 
location of the incident.

[[Page 18700]]

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: 
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
    Inquiry should contain the individual's full name, date and the 
location of the incident.

CONTESTING RECORD PROCEDURES:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

RECORD SOURCE CATEGORIES:
    Individuals involved in accidents, traffic offenders, witnesses, 
security and police force personnel, law enforcement agencies, and 
medical and emergency personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
S500.42

SYSTEM NAME:
    Seizure and Disposition of Property Records (June 8, 1999, 64 FR 
30494).

CHANGES:
* * * * *

SYSTEM IDENTIFIER:
    Delete ``CAAS'' from entry.

SYSTEM LOCATION:
    Delete entry and replace with ``Public Safety and Security Office, 
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, 
Suite 3533, Fort Belvoir, VA 22060-6220 and the Public Safety and 
Security Offices of the DLA field activities. Addresses may be obtained 
from the System manager.''
* * * * *

SAFEGUARDS:
    Delete entry and replace with ``Records are maintained in areas 
accessible only to DLA Headquarters and field activities security 
supervisory and staff personnel who use the records to perform their 
duties. All records are maintained on closed military installations 
with security force personnel performing installation access control 
and random patrols. Common Access Cards and personal identification 
numbers are used to authenticate authorized desktop and laptop computer 
users. Computer servers are scanned quarterly or monthly to assess 
system vulnerabilities. Systems security updates are accomplished 
daily. The computer files are password protected with access restricted 
to authorized users with a need for the information. Records are 
secured in locked or guarded buildings, locked offices, or locked 
cabinets during non duty hours, with access restricted during duty 
hours to authorized users with a need for the information.''
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Program Manager, Law Enforcement 
Operations, Headquarters, Defense Logistics Agency, Office of Public 
Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220, and the Security Managers within the DLA field Activity 
responsible for the operation of security forces and staff at the DLA 
field activity.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.
    Inquiry should contain the subject individual's full name, Social 
Security Number (SSN), current address, and telephone numbers.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221. Inquiry should contain the subject 
individual's full name, Social Security Number (SSN), current address, 
and telephone numbers.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.''
* * * * *
S500.42

SYSTEM NAME:
    Seizure and Disposition of Property Records.

SYSTEM LOCATION:
    Public Safety and Security Office, Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220 and the Public Safety and Security Offices of the DLA field 
activities. Addresses may be obtained from the System manager.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any person on property controlled by DLA identified as being in 
possession of contraband or physical evidence connected with a criminal 
offense.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The file includes name, Social Security Number (SSN), addresses, 
telephone numbers and data pertaining to the asset. The file also 
includes documents pertaining to acquisition, storage and disposition 
of contraband and physical evidence to include receipts, chain of 
custody documents, release, and disposition or destruction 
certificates.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 21 of the Internal Security Act 1950 (50 U.S.C. 797, et 
seq.); DOD Instruction 5200.8, Security of DOD Installations and 
Resources; DOD Directive 5105.22, Defense Logistics Agency; and E.O. 
9397 (SSN).

PURPOSE(S):
    Information is maintained and used by security and police force 
personnel to provide accountability for confiscated contraband and 
acquired physical evidence.
    Information is also used to maintain chain of custody on evidence 
for presentation in court in cases requiring criminal prosecution.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DOD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' apply to this system of records.

[[Page 18701]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored on paper and/or on electronic storage media.

RETRIEVABILITY:
    Retrieved by property log number and last name if person has been 
identified in the particular case; by incident number if property was 
found on the premises or recovered from a crime scene.

SAFEGUARDS:
    Records are maintained in areas accessible only to DLA Headquarters 
and field activities security supervisory and staff personnel who use 
the records to perform their duties. All records are maintained on 
closed military installations with security force personnel performing 
installation access control and random patrols. Common Access Cards and 
personal identification numbers are used to authenticate authorized 
desktop and laptop computer users. Computer servers are scanned 
quarterly or monthly to assess system vulnerabilities. Systems security 
updates are accomplished daily. The computer files are password 
protected with access restricted to authorized users with a need for 
the information. Records are secured in locked or guarded buildings, 
locked offices, or locked cabinets during non duty hours, with access 
restricted during duty hours to authorized users with a need for the 
information.

RETENTION AND DISPOSAL:
    Destroy 3 years after final action on or disposition of the 
property and responsibility therefore has been appropriately 
terminated.

SYSTEM MANAGER(S) AND ADDRESS:
    Program Manager, Law Enforcement Operations, Headquarters, Defense 
Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road, 
Suite 3533, Fort Belvoir, VA 22060-6220, and the Security Managers 
within the DLA field activity responsible for the operation of security 
forces and staff at the DLA field activity.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Office, Headquarters, Defense Logistics Agency, 
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 
22060-6221.
    Inquiry should contain the subject individual's full name, Social 
Security Number (SSN), current address, and telephone numbers.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: 
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
    Inquiry should contain the subject individual's full name, Social 
Security Number (SSN), current address, and telephone numbers.

CONTESTING RECORD PROCEDURES:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 
1644, Fort Belvoir, VA 22060-6221.

RECORD SOURCE CATEGORIES:
    Record subject; security personnel; and Federal, state, and local 
law enforcement agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E9-9391 Filed 4-23-09; 8:45 am]
BILLING CODE 5001-06-P