Privacy Act of 1974; System of Records, 18698-18701 [E9-9391]
Download as PDF
<![CDATA[
mstockstill on PROD1PC66 with NOTICES
18698
Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices
Sector Reconstruction. The following
Defense Health Board Subcommittees
will present updates to the Board: the
Millennium Cohort Study, the
Psychological Health External Advisory
Subcommittee, the Trauma and Injury
Subcommittee, the Vaccine Safety and
Effectiveness Report, the National
Capital Region Base Realignment and
Closure Subcommittee, and the
Traumatic Brain Injury External
Advisory Subcommittee. The Board will
also receive an informational briefing on
the use of the Warren Cohort Serum
Repository.
Pursuant to 5 U.S.C. 552b, as
amended, and 41 CFR102–3.155, in the
interest of national security, the
Department of Defense has determined
that the meeting on May 8, 2009 will be
closed to the public. The Under
Secretary of Defense (Personnel and
Readiness), in consultation with the
Office of the DoD General Counsel, has
determined in writing that the public
interest requires that the session on May
8, 2009 be closed to public because they
will concern matters listed in section
552b(c)(1) of title 5, United States Code.
Specifically the information presented
meets criteria established by an
executive order to be kept secret in the
interest of national defense and foreign
policy.
Pursuant to 5 U.S.C. 552b, as
amended, and 41 CFR 102–3.140
through 102–3.165 and subject
availability of space, the Defense Health
Board meeting from 7 a.m. to 12 p.m.
and from 2:15 p.m. to 5:15 p.m. on May
7, 2009 is open to the public. Any
member of the public wishing to
provide input to the Defense Health
Board should submit a written
statement in accordance with 41 CFR
102–3.140(C) and section 10(a)(3) of the
Federal Advisory Committee Act, and
the procedures described in this notice.
Written statement should be not longer
than two type-written pages and must
address the following detail: The issue,
discussion, and a recommended course
of action. Supporting documentation
may also be included as needed to
establish the appropriate historical
context and to provide any necessary
background information.
Individuals desiring to submit a
written statement may do so through the
Board’s Designated Federal Officer at
the address detailed above at any point.
However, if the written statement is not
received at least 10 calendar days prior
to the meeting, which is subject to this
notice, then it may not be provided to
or considered by the Defense Health
Board until the next open meeting.
The Designated Federal Officer will
review all timely submissions with the
VerDate Nov<24>2008
16:20 Apr 23, 2009
Jkt 217001
Defense Health Board Chairperson, and
ensure they are provided to members of
the Defense Health Board before the
meeting that is subject to this notice.
After reviewing the written comments,
the Chairperson and the Designated
Federal Officer may choose to invite the
submitter of the comments to orally
present their issue during an open
portion of this meeting or at a future
meeting.
The Designated Federal Officer, in
consultation with the Defense Health
Board Chairperson, may, if desired, allot
a specific amount of time for members
of the public to present their issues for
review and discussion by the Defense
Health Board.
Dated: April 20, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register, Liaison
Officer, Department of Defense.
[FR Doc. E9–9390 Filed 4–23–09; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD–2009–OS–0055]
Privacy Act of 1974; System of
Records
Defense Logistics Agency, DoD.
Notice to Amend Two Systems
of Records.
AGENCY:
ACTION:
SUMMARY: The Defense Logistics Agency
is amending two systems of records
notices in its existing inventory of
record systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on May
26, 2009 unless comments are received
which result in a contrary
determination.
ADDRESSES: Send comments to the Chief
Privacy and FOIA Officer, Headquarters,
Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
FOR FURTHER INFORMATION CONTACT: Mr.
Lewis Oleinick at (703) 767–6194.
SUPPLEMENTARY INFORMATION: The
Defense Logistics Agency systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The specific changes to the records
systems being amended are set forth
below followed by the notices, as
amended, published in their entirety.
The proposed amendments are not
within the purview of subsection (r) of
PO 00000
Frm 00016
Fmt 4703
Sfmt 4703
the Privacy Act of 1974, (5 U.S.C. 552a),
as amended, which requires the
submission of a new or altered system
report.
Dated: April 21, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
S500.41 CAAS
SYSTEM NAME:
Vehicle/Traffic Incident Files (July 30,
1999, 64 FR 41399).
CHANGES:
SYSTEM IDENTIFIER:
*
Delete ‘‘CAAS’’ from entry.
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with ‘‘Public
Safety and Security Office,
Headquarters, Defense Logistics Agency,
8725 John J. Kingman Road, Suite 3533,
Fort Belvoir, VA 22060–6220 and the
Public Safety and Security Offices of the
DLA field activities. Addresses may be
obtained from the System manager.’’
*
*
*
*
*
SAFEGUARDS:
Delete entry and replace with
‘‘Records are maintained in areas
accessible only to DLA Headquarters
and field activities security supervisory
and staff personnel who use the records
to perform their duties. All records are
maintained on closed military
installations with security force
personnel performing installation access
control and random patrols. Common
Access Cards and personal
identification numbers are used to
authenticate authorized desktop and
laptop computer users. Computer
servers are scanned quarterly or
monthly to assess system
vulnerabilities. Systems security
updates are accomplished daily. The
computer files are password protected
with access restricted to authorized
users with a need for the information.
Records are secured in locked or
guarded buildings, locked offices, or
locked cabinets during non duty hours,
with access restricted during duty hours
to authorized users with a need for the
information.’’
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Program Manager, Law Enforcement
Operations, Headquarters, Defense
Logistics Agency, Office of Public
Safety, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060–
6220, and the Security Managers within
E:\FR\FM\24APN1.SGM
24APN1
Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices
the DLA field activity responsible for
the operation of security forces and staff
at the DLA field activity.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
Inquiry should contain the
individual’s full name, date and the
location of the incident.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Inquiry should contain the
individual’s full name, date and the
location of the incident.’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
DLA rules for accessing records, for
contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.’’
*
*
*
*
*
S500.41
SYSTEM NAME:
SYSTEM LOCATION:
Public Safety and Security Office,
Headquarters, Defense Logistics Agency,
8725 John J. Kingman Road, Suite 3533,
Fort Belvoir, VA 22060–6220 and the
Public Safety and Security Offices of the
DLA field activities. Addresses may be
obtained from the System manager.
mstockstill on PROD1PC66 with NOTICES
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Any person involved in a vehicle
traffic accident or traffic incident on
property controlled by the Defense
Logistics Agency (DLA), and individuals
involved in traffic incidents while
operating or occupying a DLAcontrolled vehicle.
16:20 Apr 23, 2009
Jkt 217001
The file includes name, addresses,
Social Security Number (SSN),
telephone numbers, vehicle description
and data, vehicle license data, operator
license data, insurance data, emergency
contact and similar data. The file also
includes reports, sketches, photographs,
medical reports and related papers
concerning traffic accident investigation
and case disposition, traffic tickets,
documents relating to withdrawal of
driving privileges, substance influence
reports, and reports of corrective or
disciplinary action taken.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 133, Under Secretary of
Defense for Acquisition, Technology,
and Logistics; National Highway Safety
Act of 1966 (23 U.S.C. 401, Highway
Safety, et seq.); and E.O. 9397 (SSN).
PURPOSE(S):
Information is maintained for
purposes of accident cause
identification and to formulate accident
prevention programs for improvement
in traffic patterns and for preparation of
statistical reports required by higher
authority.
Information is used by Security
Officers and DLA police to determine
actions required to correct the cause of
the accident. In cases involving personal
injury, to provide verification in
processing workmen’s compensation
cases.
Claims Officers to determine validity
of claims against the U.S. Government,
when such are filed by a person
involved in an accident.
DoD Medical personnel to make
medical determinations about
individuals involved in accidents.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Vehicle/Traffic Incident Files.
VerDate Nov<24>2008
CATEGORIES OF RECORDS IN THE SYSTEM:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DOD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To medical and emergency personnel
to make medical and safety
determinations about individuals
involved in accidents.
To the Department of Labor, Office of
Workers’ Compensation for the purpose
of processing workers’ compensation
claims.
The DoD ‘‘Blanket Routine Uses’’ also
apply to this system of records.
PO 00000
Frm 00017
Fmt 4703
Sfmt 4703
18699
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on paper and/
or on electronic storage media.
RETRIEVABILITY:
Records are retrieved by name of
person involved, Social Security
Number (SSN), ticket or police report
number.
SAFEGUARDS:
Records are maintained in areas
accessible only to DLA Headquarters
and field activities security supervisory
and staff personnel who use the records
to perform their duties. All records are
maintained on closed military
installations with security force
personnel performing installation access
control and random patrols. Common
Access Cards and personal
identification numbers are used to
authenticate authorized desktop and
laptop computer users. Computer
servers are scanned quarterly or
monthly to assess system
vulnerabilities. Systems security
updates are accomplished daily. The
computer files are password protected
with access restricted to authorized
users with a need for the information.
Records are secured in locked or
guarded buildings, locked offices, or
locked cabinets during non duty hours,
with access restricted during duty hours
to authorized users with a need for the
information.
RETENTION AND DISPOSAL:
Destroy after 2 years; however, where
the possibility for a claim exists, the
record will be destroyed after 6 years, 3
months.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, Law Enforcement
Operations, Headquarters, Defense
Logistics Agency, Office of Public
Safety, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060–
6220, and the Security Managers within
the DLA field activity responsible for
the operation of security forces and staff
at the DLA field activity.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
Inquiry should contain the
individual’s full name, date and the
location of the incident.
E:\FR\FM\24APN1.SGM
24APN1
18700
Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Inquiry should contain the
individual’s full name, date and the
location of the incident.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.
RECORD SOURCE CATEGORIES:
Individuals involved in accidents,
traffic offenders, witnesses, security and
police force personnel, law enforcement
agencies, and medical and emergency
personnel.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
S500.42
SYSTEM NAME:
Seizure and Disposition of Property
Records (June 8, 1999, 64 FR 30494).
CHANGES:
*
*
*
*
SYSTEM IDENTIFIER:
Delete ‘‘CAAS’’ from entry.
SYSTEM LOCATION:
Delete entry and replace with ‘‘Public
Safety and Security Office,
Headquarters, Defense Logistics Agency,
8725 John J. Kingman Road, Suite 3533,
Fort Belvoir, VA 22060–6220 and the
Public Safety and Security Offices of the
DLA field activities. Addresses may be
obtained from the System manager.’’
*
*
*
*
*
mstockstill on PROD1PC66 with NOTICES
SAFEGUARDS:
Delete entry and replace with
‘‘Records are maintained in areas
accessible only to DLA Headquarters
and field activities security supervisory
and staff personnel who use the records
to perform their duties. All records are
maintained on closed military
installations with security force
personnel performing installation access
control and random patrols. Common
Access Cards and personal
identification numbers are used to
VerDate Nov<24>2008
16:20 Apr 23, 2009
Jkt 217001
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Program Manager, Law Enforcement
Operations, Headquarters, Defense
Logistics Agency, Office of Public
Safety, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060–
6220, and the Security Managers within
the DLA field Activity responsible for
the operation of security forces and staff
at the DLA field activity.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Privacy
Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221.
Inquiry should contain the subject
individual’s full name, Social Security
Number (SSN), current address, and
telephone numbers.’’
None.
*
authenticate authorized desktop and
laptop computer users. Computer
servers are scanned quarterly or
monthly to assess system
vulnerabilities. Systems security
updates are accomplished daily. The
computer files are password protected
with access restricted to authorized
users with a need for the information.
Records are secured in locked or
guarded buildings, locked offices, or
locked cabinets during non duty hours,
with access restricted during duty hours
to authorized users with a need for the
information.’’
*
*
*
*
*
RECORD ACCESS PROCEDURES:
Road, Suite 1644, Fort Belvoir, VA
22060–6221.’’
*
*
*
*
*
S500.42
SYSTEM NAME:
Seizure and Disposition of Property
Records.
SYSTEM LOCATION:
Public Safety and Security Office,
Headquarters, Defense Logistics Agency,
8725 John J. Kingman Road, Suite 3533,
Fort Belvoir, VA 22060–6220 and the
Public Safety and Security Offices of the
DLA field activities. Addresses may be
obtained from the System manager.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Any person on property controlled by
DLA identified as being in possession of
contraband or physical evidence
connected with a criminal offense.
CATEGORIES OF RECORDS IN THE SYSTEM:
The file includes name, Social
Security Number (SSN), addresses,
telephone numbers and data pertaining
to the asset. The file also includes
documents pertaining to acquisition,
storage and disposition of contraband
and physical evidence to include
receipts, chain of custody documents,
release, and disposition or destruction
certificates.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 21 of the Internal Security Act
1950 (50 U.S.C. 797, et seq.); DOD
Instruction 5200.8, Security of DOD
Installations and Resources; DOD
Directive 5105.22, Defense Logistics
Agency; and E.O. 9397 (SSN).
PURPOSE(S):
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221. Inquiry should contain
the subject individual’s full name,
Social Security Number (SSN), current
address, and telephone numbers.’’
Information is maintained and used
by security and police force personnel
to provide accountability for confiscated
contraband and acquired physical
evidence.
Information is also used to maintain
chain of custody on evidence for
presentation in court in cases requiring
criminal prosecution.
CONTESTING RECORD PROCEDURES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records contained therein may
specifically be disclosed outside the
DOD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD ‘‘Blanket Routine Uses’’
apply to this system of records.
Delete entry and replace with ‘‘The
DLA rules for accessing records, for
contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
PO 00000
Frm 00018
Fmt 4703
Sfmt 4703
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
E:\FR\FM\24APN1.SGM
24APN1
Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Inquiry should contain the subject
individual’s full name, Social Security
Number (SSN), current address, and
telephone numbers.
STORAGE:
Records may be stored on paper and/
or on electronic storage media.
RETRIEVABILITY:
Retrieved by property log number and
last name if person has been identified
in the particular case; by incident
number if property was found on the
premises or recovered from a crime
scene.
SAFEGUARDS:
Records are maintained in areas
accessible only to DLA Headquarters
and field activities security supervisory
and staff personnel who use the records
to perform their duties. All records are
maintained on closed military
installations with security force
personnel performing installation access
control and random patrols. Common
Access Cards and personal
identification numbers are used to
authenticate authorized desktop and
laptop computer users. Computer
servers are scanned quarterly or
monthly to assess system
vulnerabilities. Systems security
updates are accomplished daily. The
computer files are password protected
with access restricted to authorized
users with a need for the information.
Records are secured in locked or
guarded buildings, locked offices, or
locked cabinets during non duty hours,
with access restricted during duty hours
to authorized users with a need for the
information.
Destroy 3 years after final action on or
disposition of the property and
responsibility therefore has been
appropriately terminated.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, Law Enforcement
Operations, Headquarters, Defense
Logistics Agency, Office of Public
Safety, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060–
6220, and the Security Managers within
the DLA field activity responsible for
the operation of security forces and staff
at the DLA field activity.
mstockstill on PROD1PC66 with NOTICES
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Privacy
Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725
John J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221.
16:20 Apr 23, 2009
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, ATTN: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Inquiry should contain the subject
individual’s full name, Social Security
Number (SSN), current address, and
telephone numbers.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA
22060–6221.
Accounting Service, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
FOR FURTHER INFORMATION CONTACT: Ms.
Linda Krabbenhoft at (720) 242–6631.
SUPPLEMENTARY INFORMATION: The
Defense Finance and Accounting
Service notices for systems of records
subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been
published in the Federal Register and
are available from the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on April 20, 2009, to the
House Committee on Government
Reform, the Senate Committee on
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
December 12, 2000, 65 FR 239.
Dated: April 21, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
RECORD SOURCE CATEGORIES:
T7335d
Record subject; security personnel;
and Federal, state, and local law
enforcement agencies.
SYSTEM NAME:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Civilian Pay Accounting Interface
Records.
SYSTEM LOCATION:
None.
[FR Doc. E9–9391 Filed 4–23–09; 8:45 am]
BILLING CODE 5001–06–P
Defense Finance and Accounting
Service, DFAS–Denver, 6760 E.
Irvington Place, Denver, CO 80279–
8000.
Jkt 217001
DEPARTMENT OF DEFENSE
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Office of the Secretary
RETENTION AND DISPOSAL:
VerDate Nov<24>2008
RECORD ACCESS PROCEDURES:
18701
United States Air Force (USAF),
Army, Navy, Marine Corps, active,
reserve, and guard members, Defense
Security Service and National
Geospatial-Intelligence Agency civilian
employees, Department of Defense
(DoD) civilian employees and other
Federal civilian employees paid by
appropriated funds and whose pay is
processed by the Defense Finance and
Accounting Service.
[Docket ID: DOD–2009–OS–0054]
Privacy Act of 1974; Systems of
Records
AGENCY: Defense Finance and
Accounting Service, DoD.
ACTION: Notice to add a new system of
records.
SUMMARY: The Defense Finance and
Accounting Service (DFAS) is proposing
to add a system of records notice to its
inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended.
DATES: This Action will be effective
without further notice on May 26, 2009
unless comments are received that
would result in a contrary
determination.
Send comments to the
FOIA/PA Program Manager, Corporate
Communications and Legislative
Liaison, Defense Finance and
ADDRESSES:
PO 00000
Frm 00019
Fmt 4703
Sfmt 4703
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number,
manpower and payroll cost data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
regulations, Department of Defense
Financial Management Regulation
(DoDFMR) 7000.14–R Vol. 4, 31 U.S.C.
Sections 3511 and 3513, and E.O. 9397
(SSN).
PURPOSE(S):
To maintain and process civilian
payroll accounting and finance data that
E:\FR\FM\24APN1.SGM
24APN1
]]>Agencies
[Federal Register Volume 74, Number 78 (Friday, April 24, 2009)]
[Notices]
[Pages 18698-18701]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-9391]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2009-OS-0055]
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to Amend Two Systems of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency is amending two systems of
records notices in its existing inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
May 26, 2009 unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to the Chief Privacy and FOIA Officer,
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Mr. Lewis Oleinick at (703) 767-6194.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records systems being amended are set
forth below followed by the notices, as amended, published in their
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: April 21, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.41 CAAS
SYSTEM NAME:
Vehicle/Traffic Incident Files (July 30, 1999, 64 FR 41399).
CHANGES:
SYSTEM IDENTIFIER:
Delete ``CAAS'' from entry.
* * * * *
SYSTEM LOCATION:
Delete entry and replace with ``Public Safety and Security Office,
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060-6220 and the Public Safety and
Security Offices of the DLA field activities. Addresses may be obtained
from the System manager.''
* * * * *
SAFEGUARDS:
Delete entry and replace with ``Records are maintained in areas
accessible only to DLA Headquarters and field activities security
supervisory and staff personnel who use the records to perform their
duties. All records are maintained on closed military installations
with security force personnel performing installation access control
and random patrols. Common Access Cards and personal identification
numbers are used to authenticate authorized desktop and laptop computer
users. Computer servers are scanned quarterly or monthly to assess
system vulnerabilities. Systems security updates are accomplished
daily. The computer files are password protected with access restricted
to authorized users with a need for the information. Records are
secured in locked or guarded buildings, locked offices, or locked
cabinets during non duty hours, with access restricted during duty
hours to authorized users with a need for the information.''
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ``Program Manager, Law Enforcement
Operations, Headquarters, Defense Logistics Agency, Office of Public
Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220, and the Security Managers within
[[Page 18699]]
the DLA field activity responsible for the operation of security forces
and staff at the DLA field activity.''
NOTIFICATION PROCEDURE:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the Privacy Act Office,
Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain the individual's full name, date and the
location of the incident.''
RECORD ACCESS PROCEDURES:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain the individual's full name, date and the
location of the incident.''
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
* * * * *
S500.41
SYSTEM NAME:
Vehicle/Traffic Incident Files.
SYSTEM LOCATION:
Public Safety and Security Office, Headquarters, Defense Logistics
Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220 and the Public Safety and Security Offices of the DLA field
activities. Addresses may be obtained from the System manager.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any person involved in a vehicle traffic accident or traffic
incident on property controlled by the Defense Logistics Agency (DLA),
and individuals involved in traffic incidents while operating or
occupying a DLA-controlled vehicle.
CATEGORIES OF RECORDS IN THE SYSTEM:
The file includes name, addresses, Social Security Number (SSN),
telephone numbers, vehicle description and data, vehicle license data,
operator license data, insurance data, emergency contact and similar
data. The file also includes reports, sketches, photographs, medical
reports and related papers concerning traffic accident investigation
and case disposition, traffic tickets, documents relating to withdrawal
of driving privileges, substance influence reports, and reports of
corrective or disciplinary action taken.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 133, Under Secretary of Defense for Acquisition,
Technology, and Logistics; National Highway Safety Act of 1966 (23
U.S.C. 401, Highway Safety, et seq.); and E.O. 9397 (SSN).
PURPOSE(S):
Information is maintained for purposes of accident cause
identification and to formulate accident prevention programs for
improvement in traffic patterns and for preparation of statistical
reports required by higher authority.
Information is used by Security Officers and DLA police to
determine actions required to correct the cause of the accident. In
cases involving personal injury, to provide verification in processing
workmen's compensation cases.
Claims Officers to determine validity of claims against the U.S.
Government, when such are filed by a person involved in an accident.
DoD Medical personnel to make medical determinations about
individuals involved in accidents.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DOD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
To medical and emergency personnel to make medical and safety
determinations about individuals involved in accidents.
To the Department of Labor, Office of Workers' Compensation for the
purpose of processing workers' compensation claims.
The DoD ``Blanket Routine Uses'' also apply to this system of
records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on paper and/or on electronic storage media.
RETRIEVABILITY:
Records are retrieved by name of person involved, Social Security
Number (SSN), ticket or police report number.
SAFEGUARDS:
Records are maintained in areas accessible only to DLA Headquarters
and field activities security supervisory and staff personnel who use
the records to perform their duties. All records are maintained on
closed military installations with security force personnel performing
installation access control and random patrols. Common Access Cards and
personal identification numbers are used to authenticate authorized
desktop and laptop computer users. Computer servers are scanned
quarterly or monthly to assess system vulnerabilities. Systems security
updates are accomplished daily. The computer files are password
protected with access restricted to authorized users with a need for
the information. Records are secured in locked or guarded buildings,
locked offices, or locked cabinets during non duty hours, with access
restricted during duty hours to authorized users with a need for the
information.
RETENTION AND DISPOSAL:
Destroy after 2 years; however, where the possibility for a claim
exists, the record will be destroyed after 6 years, 3 months.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, Law Enforcement Operations, Headquarters, Defense
Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060-6220, and the Security Managers
within the DLA field activity responsible for the operation of security
forces and staff at the DLA field activity.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Privacy Act Office, Headquarters, Defense
Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221.
Inquiry should contain the individual's full name, date and the
location of the incident.
[[Page 18700]]
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN:
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
Inquiry should contain the individual's full name, date and the
location of the incident.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
RECORD SOURCE CATEGORIES:
Individuals involved in accidents, traffic offenders, witnesses,
security and police force personnel, law enforcement agencies, and
medical and emergency personnel.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
S500.42
SYSTEM NAME:
Seizure and Disposition of Property Records (June 8, 1999, 64 FR
30494).
CHANGES:
* * * * *
SYSTEM IDENTIFIER:
Delete ``CAAS'' from entry.
SYSTEM LOCATION:
Delete entry and replace with ``Public Safety and Security Office,
Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060-6220 and the Public Safety and
Security Offices of the DLA field activities. Addresses may be obtained
from the System manager.''
* * * * *
SAFEGUARDS:
Delete entry and replace with ``Records are maintained in areas
accessible only to DLA Headquarters and field activities security
supervisory and staff personnel who use the records to perform their
duties. All records are maintained on closed military installations
with security force personnel performing installation access control
and random patrols. Common Access Cards and personal identification
numbers are used to authenticate authorized desktop and laptop computer
users. Computer servers are scanned quarterly or monthly to assess
system vulnerabilities. Systems security updates are accomplished
daily. The computer files are password protected with access restricted
to authorized users with a need for the information. Records are
secured in locked or guarded buildings, locked offices, or locked
cabinets during non duty hours, with access restricted during duty
hours to authorized users with a need for the information.''
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ``Program Manager, Law Enforcement
Operations, Headquarters, Defense Logistics Agency, Office of Public
Safety, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220, and the Security Managers within the DLA field Activity
responsible for the operation of security forces and staff at the DLA
field activity.''
NOTIFICATION PROCEDURE:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain the subject individual's full name, Social
Security Number (SSN), current address, and telephone numbers.''
RECORD ACCESS PROCEDURES:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221. Inquiry should contain the subject
individual's full name, Social Security Number (SSN), current address,
and telephone numbers.''
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents, and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
* * * * *
S500.42
SYSTEM NAME:
Seizure and Disposition of Property Records.
SYSTEM LOCATION:
Public Safety and Security Office, Headquarters, Defense Logistics
Agency, 8725 John J. Kingman Road, Suite 3533, Fort Belvoir, VA 22060-
6220 and the Public Safety and Security Offices of the DLA field
activities. Addresses may be obtained from the System manager.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any person on property controlled by DLA identified as being in
possession of contraband or physical evidence connected with a criminal
offense.
CATEGORIES OF RECORDS IN THE SYSTEM:
The file includes name, Social Security Number (SSN), addresses,
telephone numbers and data pertaining to the asset. The file also
includes documents pertaining to acquisition, storage and disposition
of contraband and physical evidence to include receipts, chain of
custody documents, release, and disposition or destruction
certificates.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 21 of the Internal Security Act 1950 (50 U.S.C. 797, et
seq.); DOD Instruction 5200.8, Security of DOD Installations and
Resources; DOD Directive 5105.22, Defense Logistics Agency; and E.O.
9397 (SSN).
PURPOSE(S):
Information is maintained and used by security and police force
personnel to provide accountability for confiscated contraband and
acquired physical evidence.
Information is also used to maintain chain of custody on evidence
for presentation in court in cases requiring criminal prosecution.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DOD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
The DoD ``Blanket Routine Uses'' apply to this system of records.
[[Page 18701]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records may be stored on paper and/or on electronic storage media.
RETRIEVABILITY:
Retrieved by property log number and last name if person has been
identified in the particular case; by incident number if property was
found on the premises or recovered from a crime scene.
SAFEGUARDS:
Records are maintained in areas accessible only to DLA Headquarters
and field activities security supervisory and staff personnel who use
the records to perform their duties. All records are maintained on
closed military installations with security force personnel performing
installation access control and random patrols. Common Access Cards and
personal identification numbers are used to authenticate authorized
desktop and laptop computer users. Computer servers are scanned
quarterly or monthly to assess system vulnerabilities. Systems security
updates are accomplished daily. The computer files are password
protected with access restricted to authorized users with a need for
the information. Records are secured in locked or guarded buildings,
locked offices, or locked cabinets during non duty hours, with access
restricted during duty hours to authorized users with a need for the
information.
RETENTION AND DISPOSAL:
Destroy 3 years after final action on or disposition of the
property and responsibility therefore has been appropriately
terminated.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, Law Enforcement Operations, Headquarters, Defense
Logistics Agency, Office of Public Safety, 8725 John J. Kingman Road,
Suite 3533, Fort Belvoir, VA 22060-6220, and the Security Managers
within the DLA field activity responsible for the operation of security
forces and staff at the DLA field activity.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Privacy Act Office, Headquarters, Defense Logistics Agency,
ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.
Inquiry should contain the subject individual's full name, Social
Security Number (SSN), current address, and telephone numbers.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN:
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
Inquiry should contain the subject individual's full name, Social
Security Number (SSN), current address, and telephone numbers.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
RECORD SOURCE CATEGORIES:
Record subject; security personnel; and Federal, state, and local
law enforcement agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9-9391 Filed 4-23-09; 8:45 am]
BILLING CODE 5001-06-P
