Bureau of Educational and Cultural Affairs (ECA) Request for Grant Proposals: U.S.-Russia Language, Technology, Math, and Science Program, 18793-18798 [E9-9350]

Download as PDF Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices DEPARTMENT OF STATE [Public Notice 6591] Bureau of Educational and Cultural Affairs (ECA) Request for Grant Proposals: U.S.-Russia Language, Technology, Math, and Science Program Announcement Type: New Cooperative Agreement. Funding Opportunity Number: ECA/ A/S/X–09–04. Catalog of Federal Domestic Assistance Number: 00.000. Application Deadline: Application Deadline, June 8, 2009 Executive Summary: The Teacher Exchange Branch in the Office of Global Educational Programs of the Bureau of Educational and Cultural Affairs (ECA), U.S. Department of State, announces an open competition for a Cooperative Agreement in the amount of approximately $300,000 to support the FY 2009 U.S.-Russia Language, Technology, Math, and Science Program. This program will provide a four-week professional development program in the U.S. for secondary school teachers from Russia, followed by a two-week program in Russia for U.S. teachers and the Russian educators, and a workshop in Russia led by the Russian teachers for Russian colleagues. U.S. organizations meeting the provisions described in Internal Revenue Code section 26 501(c)(3) are eligible to apply. I. Funding Opportunity Description mstockstill on PROD1PC66 with NOTICES Authority Overall grant making authority for this program is contained in the Mutual Educational and Cultural Exchange Act of 1961, Public Law 87–256, as amended, also known as the FulbrightHays Act. The purpose of the Act is ‘‘to enable the Government of the United States to increase mutual understanding between the people of the United States and the people of other countries* * *; to strengthen the ties which unite us with other nations by demonstrating the educational and cultural interests, developments, and achievements of the people of the United States and other nations * * * and thus to assist in the development of friendly, sympathetic and peaceful relations between the United States and the other countries of the world.’’ The funding authority for the program above is provided through legislation. Purpose: The U.S.-Russia Language, Technology, Math, and Science Program will bring outstanding secondary school teachers from Russia to the United VerDate Nov<24>2008 16:20 Apr 23, 2009 Jkt 217001 States to augment their subject area teaching skills and knowledge of the U.S., as well as provide an opportunity for U.S. teachers to participate in a professional development program in Russia. The overall goals of the program are: (1) To enable Russian and U.S. teachers to learn from their counterparts’ education system and to improve classroom teaching in both countries through the exchange of ideas and expertise; (2) to develop the leadership skills of Russian and U.S. teachers through seminars and workshops in the United States and Russia; (3) to give additional visibility to the teaching profession in Russia and to create among key Russian teaching professionals a deeper understanding of the U.S., so that they may share their experiences of living in the United States with students and teachers in their home communities in Russia. Applicant organizations should seek to maximize the number of participants through a cost-effective approach to program administration. The ratio of Russian to U.S. participants should be approximately 3:1. Proposals should outline six distinct program components: A. Program publicity, recruitment, and selection of teachers in Russia with the support of a local office or on-theground partner organization. The Department anticipates that recruitment will focus on a single Russian region in consultation with the Public Affairs Section of the U.S. Embassy in Russia, and that the region will be one in which teachers have had little or no previous involvement with exchange opportunities. Therefore, proposals should explain how an organization’s local office or partner organization will have the flexibility to undertake a limited but highly focused recruitment effort in a remote region of Russia. B. Program publicity, recruitment, and selection of U.S. teachers. C. A four-week U.S.-based institute during the fall of 2010: the institute should support teachers from the disciplines of math, science, information technology, and English as a Foreign Language (EFL) and provide two separate sessions: one for teachers in EFL and the other for the remaining three teaching disciplines. Russian EFL teachers participating in the institute should have strong written and oral English skills as evidenced by an institutional TOEFL score of 450 or higher on the written test. Russian math, science, and information technology teachers should be provided with a program that includes simultaneous translation. All participants should be PO 00000 Frm 00111 Fmt 4703 Sfmt 4703 18793 teaching professionals with at least five to ten years of experience. D. Visit of U.S. teachers to the home schools of some of the Russian teachers who participated in the U.S. program to share best practices during the spring of 2011; E. A one-day professional development workshop in Russia led by teachers who participated in the U.S. program for their Russian colleagues in all four teaching disciplines, with separate sessions provided for EFL teachers and for teachers in the other disciplines. F. Follow-on and alumni activities. Applicants should propose a calendar that will include a coherent sequence of the various program components within the guidelines noted in the Project Objectives, Goals, and Implementation (POGI) for this RFGP. The U.S.-Russia Language, Technology, Math, and Science Program will be funded through a Cooperative Agreement. Please note that in a Cooperative Agreement, the Teacher Exchange Branch (ECA/A/S/X) is substantially involved in program activities above and beyond routine monitoring. ECA/A/S/X activities and responsibilities for this program are as follows: • Formulation of program policy; • Approval and input on program timetables, agendas, and administrative procedures; • Guidance in execution of all program components; • Review and approval of all program publicity and recruitment materials; • Approval of participants; • Approval of decisions related to special circumstances or problems throughout the duration of the program; • Approval of follow-on and alumni projects; • Assistance with participant emergencies; and • Liaison with the Public Affairs Section, U.S. Embassy Moscow. II. Award Information Type of Award: Cooperative Agreement. Fiscal Year Funds: 2009. Approximate Total Funding: $300,000. Approximate Number of Awards: 1. Approximate Average Award: $300,000. Anticipated Award Date: September 15, 2009. Anticipated Project Completion Date: December 31, 2011. Additional Information: E:\FR\FM\24APN1.SGM 24APN1 18794 Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices III. Eligibility Information III.1. Eligible Applicants Applications may be submitted by public and private non-profit organizations meeting the provisions described in Internal Revenue Code section 26 U.S.C. 501(c)(3). III.2. Cost Sharing or Matching Funds There is no minimum or maximum percentage required for this competition. However, the Bureau encourages applicants to provide maximum levels of cost sharing and funding in support of its programs. When cost sharing is offered, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its proposal and later included in an approved agreement. Cost sharing may be in the form of allowable direct or indirect costs. For accountability, you must maintain written records to support all costs which are claimed as your contribution, as well as costs to be paid by the Federal government. Such records are subject to audit. The basis for determining the value of cash and in-kind contributions must be in accordance with OMB Circular A–110, (Revised), Subpart C.23—Cost Sharing and Matching. In the event you do not provide the minimum amount of cost sharing as stipulated in the approved budget, ECA’s contribution will be reduced in like proportion. III.3. Other Eligibility Requirements (a) Bureau grant guidelines require that organizations with less than four years experience in conducting international exchanges be limited to $60,000 in Bureau funding. ECA anticipates making one award, in an amount up to $300,000 to support program and administrative costs required to implement this exchange program. Therefore, organizations with less than four years experience in conducting international exchanges are ineligible to apply under this competition. The Bureau encourages applicants to provide maximum levels of cost sharing and funding in support of its programs. mstockstill on PROD1PC66 with NOTICES IV. Application and Submission Information Note: Please read the complete announcement before sending inquiries or submitting proposals. Once the RFGP deadline has passed, Bureau staff may not discuss this competition with applicants until the proposal review process has been completed. VerDate Nov<24>2008 16:20 Apr 23, 2009 Jkt 217001 IV.1. Contact Information To Request an Application Package Please contact William Heaton in the Teacher Exchange Branch, ECA/A/S/X, U.S. Department of State, SA–44, 301 4th Street, SW., Washington, DC 20547, telephone: (202) 453–8888, fax: (202) 453–8890, e-mail: heatonwe@state.gov, to request a Solicitation Package. Please refer to the Funding Opportunity Number ECA/A/S/X–09–04 located at the top of this announcement when making your request. Alternatively, an electronic application package may be obtained from grants.gov. Please see section IV.3f for further information. The Solicitation Package contains the Proposal Submission Instruction (PSI) document which consists of required application forms, and standard guidelines for proposal preparation. It also contains the Project Objectives, Goals and Implementation (POGI) document, which provides specific information, award criteria and budget instructions tailored to this competition. Please specify William Heaton, Teacher Exchange Branch, and refer to the Funding Opportunity Number ECA/ A/S/X–09–04 located at the top of this announcement on all other inquiries and correspondence. IV.2. To Download a Solicitation Package Via Internet The entire Solicitation Package may be downloaded from the Bureau’s Web site at http://exchanges.state.gov/grants/ open2.html, or from the Grants.gov Web site at http://www.grants.gov. Please read all information before downloading. IV.3. Content and Form of Submission Applicants must follow all instructions in the Solicitation Package. The application should be submitted per the instructions under IV.3f. ‘‘Application Deadline and Methods of Submission’’ section below. IV.3a. You are required to have a Dun and Bradstreet Data Universal Numbering System (DUNS) number to apply for a grant or cooperative agreement from the U.S. Government. This number is a nine-digit identification number, which uniquely identifies business entities. Obtaining a DUNS number is easy and there is no charge. To obtain a DUNS number, access http:// www.dunandbradstreet.com or call 1– 866–705–5711. Please ensure that your DUNS number is included in the appropriate box of the SF—424 which is part of the formal application package. IV.3b. All proposals must contain an executive summary, proposal narrative and budget. PO 00000 Frm 00112 Fmt 4703 Sfmt 4703 Please Refer to the Solicitation Package. It contains the mandatory Proposal Submission Instructions (PSI) document and the Project Objectives, Goals and Implementation (POGI) document for additional formatting and technical requirements. IV.3c. You must have nonprofit status with the IRS at the time of application. Please note: Effective January 7, 2009, all applicants for ECA federal assistance awards must include in their application the names of directors and/ or senior executives (current officers, trustees, and key employees, regardless of amount of compensation). In fulfilling this requirement, applicants must submit information in one of the following ways: (1) Those who file Internal Revenue Service Form 990, ‘‘Return of Organization Exempt From Income Tax,’’ must include a copy of relevant portions of this form. (2) Those who do not file IRS Form 990 must submit information above in the format of their choice. In addition to final program reporting requirements, award recipients will also be required to submit a one-page document, derived from their program reports, listing and describing their grant activities. For award recipients, the names of directors and/or senior executives (current officers, trustees, and key employees), as well as the onepage description of grant activities, will be transmitted by the State Department to OMB, along with other information required by the Federal Funding Accountability and Transparency Act (FFATA), and will be made available to the public by the Office of Management and Budget on its USASpending.gov Web site as part of ECA’s FFATA reporting requirements. If your organization is a private nonprofit which has not received a grant or cooperative agreement from ECA in the past three years, or if your organization received nonprofit status from the IRS within the past four years, you must submit the necessary documentation to verify nonprofit status as directed in the PSI document. Failure to do so will cause your proposal to be declared technically ineligible. IV.3d. Please take into consideration the following information when preparing your proposal narrative: IV.3d.1 Adherence to all Regulations Governing the J Visa The Bureau of Educational and Cultural Affairs places critically important emphases on the security and proper administration of the Exchange Visitor (J visa) Programs and adherence by award recipients and sponsors to all E:\FR\FM\24APN1.SGM 24APN1 Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices mstockstill on PROD1PC66 with NOTICES regulations governing the J visa. Therefore, proposals should demonstrate the applicant’s capacity to meet all requirements governing the administration of the Exchange Visitor Programs as set forth in 22 CFR 62, including the oversight of Responsible Officers and Alternate Responsible Officers, screening and selection of program participants, provision of prearrival information and orientation to participants, monitoring of participants, proper maintenance and security of forms, record-keeping, reporting and other requirements. The Bureau requests that the award recipient issue DS–2019 forms under a Bureau SEVIS program number to participants in this program. A copy of the complete regulations governing the administration of Exchange Visitor (J) programs is available at http://exchanges.state.gov or from: United States Department of State, Office of Exchange Coordination and Designation, ECA/EC/ECD—SA–44, Room 734, 301 4th Street, SW., Washington, DC 20547, Telephone: (202) 203–5029, FAX: (202) 453–8640. Please refer to Solicitation Package for further information. IV.3d.2 Diversity, Freedom and Democracy Guidelines Pursuant to the Bureau’s authorizing legislation, programs must maintain a non-political character and should be balanced and representative of the diversity of American political, social, and cultural life. ‘‘Diversity’’ should be interpreted in the broadest sense and encompass differences including, but not limited to ethnicity, race, gender, religion, geographic location, socioeconomic status, and disabilities. Applicants are strongly encouraged to adhere to the advancement of this principle both in program administration and in program content. Please refer to the review criteria under the ‘Support for Diversity’ section for specific suggestions on incorporating diversity into your proposal. Public Law 104–319 provides that ‘‘in carrying out programs of educational and cultural exchange in countries whose people do not fully enjoy freedom and democracy,’’ the Bureau ‘‘shall take appropriate steps to provide opportunities for participation in such programs to human rights and democracy leaders of such countries.’’ Public Law 106–113 requires that the governments of the countries described above do not have inappropriate influence in the selection process. Proposals should reflect advancement of these goals in their program contents, to the full extent deemed feasible. VerDate Nov<24>2008 16:20 Apr 23, 2009 Jkt 217001 IV.3d.3. Program Monitoring and Evaluation Proposals must include a plan to monitor and evaluate the project’s success, both as the activities unfold and at the end of the program. The Bureau recommends that your proposal include a draft survey questionnaire or other technique plus a description of a methodology to use to link outcomes to original project objectives. The Bureau expects that the recipient organization will track participants or partners and be able to respond to key evaluation questions, including satisfaction with the program, learning as a result of the program, changes in behavior as a result of the program, and effects of the program on institutions (institutions in which participants work or partner institutions). The evaluation plan should include indicators that measure gains in mutual understanding as well as substantive knowledge. Successful monitoring and evaluation depend heavily on setting clear goals and outcomes at the outset of a program. Your evaluation plan should include a description of your project’s objectives, your anticipated project outcomes, and how and when you intend to measure these outcomes (performance indicators). The more that outcomes are ‘‘smart’’ (specific, measurable, attainable, results-oriented, and placed in a reasonable time frame), the easier it will be to conduct the evaluation. You should also show how your project objectives link to the goals of the program described in this RFGP. Your monitoring and evaluation plan should clearly distinguish between program outputs and outcomes. Outputs are products and services delivered, often stated as an amount. Output information is important to show the scope or size of project activities, but it cannot substitute for information about progress towards outcomes or the results achieved. Examples of outputs include the number of people trained or the number of seminars conducted. Outcomes, in contrast, represent specific results a project is intended to achieve and is usually measured as an extent of change. Findings on outputs and outcomes should both be reported, but the focus should be on outcomes. We encourage you to assess the following four levels of outcomes, as they relate to the program goals set out in the RFGP (listed here in increasing order of importance): 1. Participant satisfaction with the program and exchange experience. 2. Participant learning, such as increased knowledge, aptitude, skills, and changed understanding and PO 00000 Frm 00113 Fmt 4703 Sfmt 4703 18795 attitude. Learning includes both substantive (subject-specific) learning and mutual understanding. 3. Participant behavior, concrete actions to apply knowledge in work or community; greater participation and responsibility in civic organizations; interpretation and explanation of experiences and new knowledge gained; continued contacts between participants, community members, and others. 4. Institutional changes, such as increased collaboration and partnerships, policy reforms, new programming, and organizational improvements. Please note: Consideration should be given to the appropriate timing of data collection for each level of outcome. For example, satisfaction is usually captured as a shortterm outcome, whereas behavior and institutional changes are normally considered longer-term outcomes. Overall, the quality of your monitoring and evaluation plan will be judged on how well it (1) specifies intended outcomes; (2) gives clear descriptions of how each outcome will be measured; (3) identifies when particular outcomes will be measured; and (4) provides a clear description of the data collection strategies for each outcome (i.e., surveys, interviews, or focus groups). (Please note that evaluation plans that deal only with the first level of outcomes [satisfaction] will be deemed less competitive under the present evaluation criteria.) Recipient organizations will be required to provide reports analyzing their evaluation findings to the Bureau in their regular program reports. All data collected, including survey responses and contact information, must be maintained for a minimum of three years and provided to the Bureau upon request. IV.3e. Please take the following information into consideration when preparing your budget: IV.3e.1. Applicants must submit SF– 424A—‘‘Budget Information—NonConstruction Programs’’ along with a comprehensive budget for the entire program. There must be a summary budget as well as breakdowns reflecting both administrative and program budgets. Applicants may provide separate sub-budgets for each program component, phase, location, or activity to provide clarification. It is anticipated that funding for the cooperative agreement for program administration will be approximately $300,000. Please refer to the Solicitation Package for complete budget guidelines and formatting instructions. E:\FR\FM\24APN1.SGM 24APN1 18796 Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices IV.3F. Application Deadline and Methods of Submission Application Deadline Date: June 8, 2009. Reference Number: ECA/A/S/X–09– 04. Methods of Submission: Applications may be submitted in one of two ways: (1) In hard-copy, via a nationally recognized overnight delivery service (i.e., Federal Express, UPS, Airborne Express, or U.S. Postal Service Express Overnight Mail, etc.), or (2) Electronically through http:// www.grants.gov. Please Note: ECA strongly encourages organizations interested in applying for this competition to submit printed, hard copy applications as outlined in section IV.3f.1., below rather than submitting electronically through Grants.gov. This recommendation is being made as a result of the anticipated high volume of grant proposals that will be submitted via the Grants.gov webportal as part of the Recovery Act stimulus package. As stated in these RFGPs, ECA bears no responsibility for data errors resulting from transmission or conversion processes for proposals submitted via Grants.gov mstockstill on PROD1PC66 with NOTICES Along with the Project Title, all applicants must enter the above Reference Number in Box 11 on the SF– 424 contained in the mandatory Proposal Submission Instructions (PSI) of the solicitation document. IV.3f.1—Submitting Printed Applications Applications must be shipped no later than the above deadline. Delivery services used by applicants must have in-place, centralized shipping identification and tracking systems that may be accessed via the Internet and delivery people who are identifiable by commonly recognized uniforms and delivery vehicles. Proposals shipped on or before the above deadline but received at ECA more than seven days after the deadline will be ineligible for further consideration under this competition. Proposals shipped after the established deadlines are ineligible for consideration under this competition. ECA will not notify you upon receipt of application. It is each applicant’s responsibility to ensure that each package is marked with a legible tracking number and to monitor/confirm delivery to ECA via the Internet. Delivery of proposal packages may not be made via local courier service or in person for this competition. Faxed documents will not be accepted at any time. Only proposals submitted as stated above will be considered. Important note: When preparing your submission please make sure to include one extra copy of the completed SF–424 form and VerDate Nov<24>2008 16:20 Apr 23, 2009 Jkt 217001 place it in an envelope addressed to ‘‘ECA/ EX/PM’’. The original and five copies of the application should be sent to: U.S. Department of State, SA–44, Bureau of Educational and Cultural Affairs, Ref.: ECA/A/S/X–09–04, Program Management, ECA/EX/PM, Room 534, 301 4th Street, SW., Washington, DC 20547. Applicants submitting hard-copy applications must also submit the ‘‘Executive Summary’’ and ‘‘Proposal Narrative’’ sections of the proposal in text (.txt) or Microsoft Word format on a PC-formatted disk. The Bureau will provide these files electronically to the Public Affairs Section at the U.S. embassy in Moscow for its review. IV.3f.2—Submitting Electronic Applications Applicants have the option of submitting proposals electronically through Grants.gov (http:// www.grants.gov). Complete solicitation packages are available at Grants.gov in the ‘‘Find’’ portion of the system. Please Note: ECA strongly encourages organizations interested in applying for this competition to submit printed, hard copy applications as outlined in section IV.3f.1. above, rather than submitting electronically through Grants.gov. This recommendation is being made as a result of the anticipated high volume of grant proposals that will be submitted via the Grants.gov webportal as part of the Recovery Act stimulus package. As stated in this RFGP, ECA bears no responsibility for data errors resulting from transmission or conversion processes for proposals submitted via Grants.gov. Please follow the instructions available in the ‘Get Started’ portion of the site (http://www.grants.gov/ GetStarted). Several of the steps in the Grants.gov registration process could take several weeks. Therefore, applicants should check with appropriate staff within their organizations immediately after reviewing this RFGP to confirm or determine their registration status with Grants.gov. Once registered, the amount of time it can take to upload an application will vary depending on a variety of factors including the size of the application and the speed of your internet connection. In addition, validation of an electronic submission via Grants.gov can take up to two business days. Therefore, we strongly recommend that you not wait until the application deadline to begin the submission process through Grants.gov. PO 00000 Frm 00114 Fmt 4703 Sfmt 4703 The Grants.gov Web site includes extensive information on all phases/ aspects of the Grants.gov process, including an extensive section on frequently asked questions, located under the ‘‘For Applicants’’ section of the Web site. ECA strongly recommends that all potential applicants review thoroughly the Grants.gov Web site, well in advance of submitting a proposal through the Grants.gov system. ECA bears no responsibility for data errors resulting from transmission or conversion processes. Direct all questions regarding Grants.gov registration and submission to: Grants.gov Customer Support, Contact Center Phone: 800–518–4726, Business Hours: Monday–Friday, 7 a.m.–9 p.m. Eastern Time. E-mail: support@grants.gov. Applicants have until midnight (12 a.m.), Washington, DC time of the closing date to ensure that their entire application has been uploaded to the Grants.gov site. There are no exceptions to the above deadline. Applications uploaded to the site after midnight of the application deadline date will be automatically rejected by the grants.gov system, and will be technically ineligible. Please refer to the Grants.gov website, for definitions of various ‘‘application statuses’’ and the difference between a submission receipt and a submission validation. Applicants will receive a validation e-mail from grants.gov upon the successful submission of an application. Again, validation of an electronic submission via Grants.gov can take up to two business days. Therefore, we strongly recommend that you not wait until the application deadline to begin the submission process through Grants.gov. ECA will not notify you upon receipt of electronic applications. It is the responsibility of all applicants submitting proposals via the Grants.gov web portal to ensure that proposals have been received by Grants.gov in their entirety, and ECA bears no responsibility for data errors resulting from transmission or conversion processes. IV.3g. Intergovernmental Review of Applications: Executive Order 12372 does not apply to this program. V. Application Review Information V.1. Review Process The Bureau will review all proposals for technical eligibility. Proposals will be deemed ineligible if they do not fully adhere to the guidelines stated herein and in the Solicitation Package. All eligible proposals will be reviewed by E:\FR\FM\24APN1.SGM 24APN1 Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices mstockstill on PROD1PC66 with NOTICES the program office, as well as the Public Diplomacy section overseas, where appropriate. Eligible proposals will be subject to compliance with Federal and Bureau regulations and guidelines and forwarded to Bureau grant panels for advisory review. Proposals may also be reviewed by the Office of the Legal Adviser or by other Department elements. Final funding decisions are at the discretion of the Department of State’s Assistant Secretary for Educational and Cultural Affairs. Final technical authority for assistance awards cooperative agreements resides with the Bureau’s Grants Officer. Review Criteria Technically eligible applications will be competitively reviewed according to the criteria stated below. These criteria are not rank ordered and all carry equal weight in the proposal evaluation: 1. Quality of the program idea: Proposals should exhibit originality, substance, precision, and relevance to the Bureau’s mission. 2. Program planning: Detailed agenda and relevant work plan should demonstrate substantive undertakings and logistical capacity. Agenda and plan should adhere to the program overview and guidelines described above. 3. Ability to achieve program objectives: Objectives should be reasonable, feasible, and flexible. Proposals should clearly demonstrate how the institution will meet the program’s objectives and plan. 4. Institutional Capacity: Proposed personnel and institutional resources should be adequate and appropriate to achieve the program or project’s goals. 5. Support of Diversity: Proposals should demonstrate substantive support of the Bureau’s policy on diversity. Achievable and relevant features should be cited in both program administration (selection of participants, program venue and program evaluation) and program content (orientation and wrapup sessions, program meetings, resource materials and follow-up activities). 6. Follow-on Activities: Proposals should provide a plan for continued follow-on activity (without Bureau support) ensuring that Bureau supported programs are not isolated events. 7. Cost-effectiveness/Cost-sharing: The overhead and administrative components of the proposal, including salaries and honoraria, should be kept as low as possible. All other items should be necessary and appropriate. Proposals should maximize cost-sharing through other private sector support as well as institutional direct funding contributions. VerDate Nov<24>2008 16:20 Apr 23, 2009 Jkt 217001 VI. Award Administration Information VI.1. Award Notices Final awards cannot be made until funds have been appropriated by Congress, allocated and committed through internal Bureau procedures. Successful applicants will receive a Federal Assistance Award (FAA) from the Bureau’s Grants Office. The FAA and the original proposal with subsequent modifications (if applicable) shall be the only binding authorizing document between the recipient and the U.S. Government. The FAA will be signed by an authorized Grants Officer, and mailed to the recipient’s responsible officer identified in the application. Unsuccessful applicants will receive notification of the results of the application review from the ECA program office coordinating this competition. VI.2. Administrative and National Policy Requirements Terms and Conditions for the Administration of ECA agreements include the following: Office of Management and Budget Circular A–122, ‘‘Cost Principles for Nonprofit Organizations.’’ Office of Management and Budget Circular A–21, ‘‘Cost Principles for Educational Institutions.’’ OMB Circular A–87, ‘‘Cost Principles for State, Local and Indian Governments’’. OMB Circular No. A–110 (Revised), Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and other Nonprofit Organizations. OMB Circular No. A–102, Uniform Administrative Requirements for Grants-in-Aid to State and Local Governments. OMB Circular No. A–133, Audits of States, Local Government, and Nonprofit Organizations. Please reference the following websites for additional information: http://www.whitehouse.gov/omb/grants; http://fa.statebuy.state.gov. VI.3. Reporting Requirements You must provide ECA with a hard copy original plus two copies of the following reports: (1) A final program and financial report no more than 90 days after the expiration of the award; (2) A concise, one-page final program report summarizing program outcomes no more than 90 days after the expiration of the award. This one-page report will be transmitted to OMB, and PO 00000 Frm 00115 Fmt 4703 Sfmt 4703 18797 be made available to the public via OMB’s USAspending.gov Web site—as part of ECA’s Federal Funding Accountability and Transparency Act (FFATA) reporting requirements. (3) A SF–PPR, ‘‘Performance Progress Report’’ Cover Sheet with all program reports. (4) Quarterly program and financial reports. Award recipients will be required to provide reports analyzing their evaluation findings to the Bureau in their regular program reports. (Please refer to IV. Application and Submission Instructions (IV.3.d.3) above for Program Monitoring and Evaluation information. All data collected, including survey responses and contact information, must be maintained for a minimum of three years and provided to the Bureau upon request. All reports must be sent to the ECA Grants Officer and ECA Program Officer listed in the final assistance award document. VI.4. Program Data Requirements Award recipients will be required to maintain specific data on program participants and activities in an electronically accessible database format that can be shared with the Bureau as required. As a minimum, the data must include the following: (1) Name, address, contact information and biographic sketch of all persons who travel internationally on funds provided by the agreement or who benefit from the award funding but do not travel. (2) Itineraries of international and domestic travel, providing dates of travel and cities in which any exchange experiences take place. Final schedules for in-country and U.S. activities must be received by the ECA Program Officer at least three work days prior to the official opening of the activity. VII. Agency Contacts For questions about this announcement, contact: William Heaton, Teacher Exchange Branch, ECA/A/S/X, U.S. Department of State, SA–44, 301 4th Street, SW., Room 349, Washington, DC 20547, phone: (202) 453–8888, fax: (202) 453–8890, e-mail: heatonwe@state.gov. All correspondence with the Bureau concerning this RFGP should reference the above title and number ECA/A/S/X– 09–04. Please read the complete announcement before sending inquiries or submitting proposals. Once the RFGP deadline has passed, Bureau staff may not discuss this competition with E:\FR\FM\24APN1.SGM 24APN1 18798 Federal Register / Vol. 74, No. 78 / Friday, April 24, 2009 / Notices applicants until the proposal review process has been completed. VIII. Other Information Notice The terms and conditions published in this RFGP are binding and may not be modified by any Bureau representative. Explanatory information provided by the Bureau that contradicts published language will not be binding. Issuance of the RFGP does not constitute an award commitment on the part of the Government. The Bureau reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the program and the availability of funds. Awards made will be subject to periodic reporting and evaluation requirements per section VI.3 above. Dated: April 17, 2009. C. Miller Crouch, Acting Assistant Secretary, for Educational and Cultural Affairs, Department of State. [FR Doc. E9–9350 Filed 4–23–09; 8:45 am] BILLING CODE 4710–05–P DEPARTMENT OF STATE [Public Notice 6590] mstockstill on PROD1PC66 with NOTICES Inclusion of Expiration Dates in Presidential Permits for International Border Crossings SUMMARY: The Department of State announces, in consultation with relevant Federal agencies, that it will include an expiration date among the conditions it establishes in Presidential permits that it issues for the construction, operation, and maintenance of border crossing facilities. Based on the Department’s experience and on interagency consultations, the Department intends to provide for the expiration of permits for vehicular border crossings (i.e., crossings for cars, trucks, buses, and trains) ten (10) years after issuance unless the permittee notifies the Department within that timeframe that construction has begun, and for the expiration of permits for all other border crossing facilities (e.g., pipelines, conveyor belts, pedestrian crossings, etc.) five (5) years after issuance unless the permittee notifies the Department within that timeframe that construction has begun. The Department believes that this provision provides sufficient time for viable projects to move forward while preventing unexecuted permits from creating needless uncertainty and/ or hindering the development of worthy projects that would better serve the national interest. VerDate Nov<24>2008 16:20 Apr 23, 2009 Jkt 217001 FOR FURTHER INFORMATION CONTACT: Mr. Daniel Darrach, U.S.-Mexico Border Affairs Coordinator, via e-mail at WHABorderAffairs@state.gov; by phone at 202–647–9894; or by mail at Office of Mexican Affairs—Room 3909, Department of State, 2201 C St., NW., Washington, DC 20520. Information about Presidential permits is available at http://www.state.gov/p/wha/rt/permit/. SUPPLEMENTARY INFORMATION: Executive Order (EO) 11423 of August 16, 1968, as amended, authorizes the Secretary of State to issue Presidential permits for the construction, connection, operation, and maintenance of facilities crossing the international borders of the United States, including, but not limited to, bridges and pipelines connecting the United States with Canada or Mexico. EO 13337, dated April 30, 2004, amended EO 11423, inter alia, by expanding the Presidential permit program to include at-grade land border crossings. In order to issue a Presidential permit, the Secretary or her delegate must find that a border crossing is in the U.S. national interest. Within the context of appropriate border security, safety, health, and environmental requirements, it is in the U.S. national interest to facilitate the efficient movement of legitimate goods and travelers across U.S. borders. Since 1968, the Department has issued 21 Presidential permits for nonpipeline border crossings on the U.S.Mexico border and one for the U.S.Canada border. Of the 21 U.S.-Mexican border projects that have received permits, most began construction within two to five years. One permitted project took 16 years to be built, one is under construction nearly 30 years after receiving a permit, and three are not likely to be built although they have had permits more than 10 years (one of these permits is more than 30 years old). These permits were issued to the City of Mission, Texas (1978), the Union Pacific Railroad Company (1995), and the Brownsville Navigation District (1997). The Department is currently evaluating whether it should revoke these permits, given the change of circumstances in each of the project areas, development of nearby projects, inaction by the permittees on the proposed projects, and lack of interest in pursuing the corresponding projects in Mexico. The Presidential permit process, which emphasizes interagency and binational coordination, is designed to ensure that border crossings are built if and only if there is clear local, binational, and interagency support for the project and construction is in the U.S. national interest. It is not in the PO 00000 Frm 00116 Fmt 4703 Sfmt 4703 U.S. national interest to commit scarce government resources (e.g., Customs and Border Protection inspectors, highway improvement funds, etc.) as well as private resources (e.g., land, capital, etc.) for border crossing projects that cannot be successfully implemented within a reasonable time period. The lapse of time may have an impact on the Department’s national interest determination. While the Department may find a project to be in the U.S. national interest under a certain set of circumstances in one period, those circumstances may change over time so that five or ten years later, the Department may conclude that the project is no longer in the U.S. national interest or that the relevant agencies should reconsider their recommendations on the Department’s initial grant of the permit. Border regions are dynamic and fast-changing and it is important that an outdated permit not be used to build a border crossing on a site that is no longer appropriate for a crossing due to the lapse of time (e.g., due to changes in transportation patterns, development patterns, etc.). At the same time, the Department recognizes that, by their nature, border crossing projects are complex, time consuming, and subject to political, financial, regulatory, and logistical setbacks. It is unrealistic to expect permits to be implemented instantly and it would be inefficient to set permit expiration dates on such a short timeframe that the relevant agencies are required to review them repeatedly while waiting for construction to begin. The Department has determined, after consulting with relevant Federal agencies, including the Border Facilitation Working Group, and giving the matter careful consideration, that Presidential permits for vehicular border crossings (for cars, trucks, buses, and trains) will be valid for a period of ten (10) years, while permits for all other border crossing facilities (e.g., pipelines, conveyor belts, pedestrian crossings, etc.) will be valid for a period of five (5) years. In the Department’s experience, vehicular border crossings typically involve intricate coordination among numerous agencies and often use Federal financing that is not immediately available, whereas other border crossing projects are generally smaller in scale, less expensive, and dependent on private financing that is more readily available. The Department intends to tie the expiration condition in the permit to the date the permit is signed and expects that this expiration condition will be satisfied by the permittee’s notice to the Department E:\FR\FM\24APN1.SGM 24APN1

Agencies

[Federal Register Volume 74, Number 78 (Friday, April 24, 2009)]
[Notices]
[Pages 18793-18798]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-9350]



[[Page 18793]]

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DEPARTMENT OF STATE

[Public Notice 6591]


Bureau of Educational and Cultural Affairs (ECA) Request for 
Grant Proposals: U.S.-Russia Language, Technology, Math, and Science 
Program

    Announcement Type: New Cooperative Agreement.
    Funding Opportunity Number: ECA/A/S/X-09-04.
    Catalog of Federal Domestic Assistance Number: 00.000.
    Application Deadline: Application Deadline, June 8, 2009
    Executive Summary: The Teacher Exchange Branch in the Office of 
Global Educational Programs of the Bureau of Educational and Cultural 
Affairs (ECA), U.S. Department of State, announces an open competition 
for a Cooperative Agreement in the amount of approximately $300,000 to 
support the FY 2009 U.S.-Russia Language, Technology, Math, and Science 
Program. This program will provide a four-week professional development 
program in the U.S. for secondary school teachers from Russia, followed 
by a two-week program in Russia for U.S. teachers and the Russian 
educators, and a workshop in Russia led by the Russian teachers for 
Russian colleagues. U.S. organizations meeting the provisions described 
in Internal Revenue Code section 26 501(c)(3) are eligible to apply.

I. Funding Opportunity Description

Authority

    Overall grant making authority for this program is contained in the 
Mutual Educational and Cultural Exchange Act of 1961, Public Law 87-
256, as amended, also known as the Fulbright-Hays Act. The purpose of 
the Act is ``to enable the Government of the United States to increase 
mutual understanding between the people of the United States and the 
people of other countries* * *; to strengthen the ties which unite us 
with other nations by demonstrating the educational and cultural 
interests, developments, and achievements of the people of the United 
States and other nations * * * and thus to assist in the development of 
friendly, sympathetic and peaceful relations between the United States 
and the other countries of the world.'' The funding authority for the 
program above is provided through legislation.
    Purpose: The U.S.-Russia Language, Technology, Math, and Science 
Program will bring outstanding secondary school teachers from Russia to 
the United States to augment their subject area teaching skills and 
knowledge of the U.S., as well as provide an opportunity for U.S. 
teachers to participate in a professional development program in 
Russia. The overall goals of the program are: (1) To enable Russian and 
U.S. teachers to learn from their counterparts' education system and to 
improve classroom teaching in both countries through the exchange of 
ideas and expertise; (2) to develop the leadership skills of Russian 
and U.S. teachers through seminars and workshops in the United States 
and Russia; (3) to give additional visibility to the teaching 
profession in Russia and to create among key Russian teaching 
professionals a deeper understanding of the U.S., so that they may 
share their experiences of living in the United States with students 
and teachers in their home communities in Russia.
    Applicant organizations should seek to maximize the number of 
participants through a cost-effective approach to program 
administration. The ratio of Russian to U.S. participants should be 
approximately 3:1.
    Proposals should outline six distinct program components:
    A. Program publicity, recruitment, and selection of teachers in 
Russia with the support of a local office or on-the-ground partner 
organization. The Department anticipates that recruitment will focus on 
a single Russian region in consultation with the Public Affairs Section 
of the U.S. Embassy in Russia, and that the region will be one in which 
teachers have had little or no previous involvement with exchange 
opportunities. Therefore, proposals should explain how an 
organization's local office or partner organization will have the 
flexibility to undertake a limited but highly focused recruitment 
effort in a remote region of Russia.
    B. Program publicity, recruitment, and selection of U.S. teachers.
    C. A four-week U.S.-based institute during the fall of 2010: the 
institute should support teachers from the disciplines of math, 
science, information technology, and English as a Foreign Language 
(EFL) and provide two separate sessions: one for teachers in EFL and 
the other for the remaining three teaching disciplines. Russian EFL 
teachers participating in the institute should have strong written and 
oral English skills as evidenced by an institutional TOEFL score of 450 
or higher on the written test. Russian math, science, and information 
technology teachers should be provided with a program that includes 
simultaneous translation. All participants should be teaching 
professionals with at least five to ten years of experience.
    D. Visit of U.S. teachers to the home schools of some of the 
Russian teachers who participated in the U.S. program to share best 
practices during the spring of 2011;
    E. A one-day professional development workshop in Russia led by 
teachers who participated in the U.S. program for their Russian 
colleagues in all four teaching disciplines, with separate sessions 
provided for EFL teachers and for teachers in the other disciplines.
    F. Follow-on and alumni activities.
    Applicants should propose a calendar that will include a coherent 
sequence of the various program components within the guidelines noted 
in the Project Objectives, Goals, and Implementation (POGI) for this 
RFGP.
    The U.S.-Russia Language, Technology, Math, and Science Program 
will be funded through a Cooperative Agreement. Please note that in a 
Cooperative Agreement, the Teacher Exchange Branch (ECA/A/S/X) is 
substantially involved in program activities above and beyond routine 
monitoring. ECA/A/S/X activities and responsibilities for this program 
are as follows:
     Formulation of program policy;
     Approval and input on program timetables, agendas, and 
administrative procedures;
     Guidance in execution of all program components;
     Review and approval of all program publicity and 
recruitment materials;
     Approval of participants;
     Approval of decisions related to special circumstances or 
problems throughout the duration of the program;
     Approval of follow-on and alumni projects;
     Assistance with participant emergencies; and
     Liaison with the Public Affairs Section, U.S. Embassy 
Moscow.

II. Award Information

    Type of Award: Cooperative Agreement.
    Fiscal Year Funds: 2009.
    Approximate Total Funding: $300,000.
    Approximate Number of Awards: 1.
    Approximate Average Award: $300,000.
    Anticipated Award Date: September 15, 2009.
    Anticipated Project Completion Date: December 31, 2011.
    Additional Information:

[[Page 18794]]

III. Eligibility Information

III.1. Eligible Applicants

    Applications may be submitted by public and private non-profit 
organizations meeting the provisions described in Internal Revenue Code 
section 26 U.S.C. 501(c)(3).

III.2. Cost Sharing or Matching Funds

    There is no minimum or maximum percentage required for this 
competition. However, the Bureau encourages applicants to provide 
maximum levels of cost sharing and funding in support of its programs.
    When cost sharing is offered, it is understood and agreed that the 
applicant must provide the amount of cost sharing as stipulated in its 
proposal and later included in an approved agreement. Cost sharing may 
be in the form of allowable direct or indirect costs. For 
accountability, you must maintain written records to support all costs 
which are claimed as your contribution, as well as costs to be paid by 
the Federal government. Such records are subject to audit. The basis 
for determining the value of cash and in-kind contributions must be in 
accordance with OMB Circular A-110, (Revised), Subpart C.23--Cost 
Sharing and Matching. In the event you do not provide the minimum 
amount of cost sharing as stipulated in the approved budget, ECA's 
contribution will be reduced in like proportion.

III.3. Other Eligibility Requirements

    (a) Bureau grant guidelines require that organizations with less 
than four years experience in conducting international exchanges be 
limited to $60,000 in Bureau funding. ECA anticipates making one award, 
in an amount up to $300,000 to support program and administrative costs 
required to implement this exchange program. Therefore, organizations 
with less than four years experience in conducting international 
exchanges are ineligible to apply under this competition. The Bureau 
encourages applicants to provide maximum levels of cost sharing and 
funding in support of its programs.

IV. Application and Submission Information

    Note:  Please read the complete announcement before sending 
inquiries or submitting proposals. Once the RFGP deadline has 
passed, Bureau staff may not discuss this competition with 
applicants until the proposal review process has been completed.

IV.1. Contact Information To Request an Application Package

    Please contact William Heaton in the Teacher Exchange Branch, ECA/
A/S/X, U.S. Department of State, SA-44, 301 4th Street, SW., 
Washington, DC 20547, telephone: (202) 453-8888, fax: (202) 453-8890, 
e-mail: heatonwe@state.gov, to request a Solicitation Package. Please 
refer to the Funding Opportunity Number ECA/A/S/X-09-04 located at the 
top of this announcement when making your request. Alternatively, an 
electronic application package may be obtained from grants.gov. Please 
see section IV.3f for further information.
    The Solicitation Package contains the Proposal Submission 
Instruction (PSI) document which consists of required application 
forms, and standard guidelines for proposal preparation.
    It also contains the Project Objectives, Goals and Implementation 
(POGI) document, which provides specific information, award criteria 
and budget instructions tailored to this competition.
    Please specify William Heaton, Teacher Exchange Branch, and refer 
to the Funding Opportunity Number ECA/A/S/X-09-04 located at the top of 
this announcement on all other inquiries and correspondence.

IV.2. To Download a Solicitation Package Via Internet

    The entire Solicitation Package may be downloaded from the Bureau's 
Web site at http://exchanges.state.gov/grants/open2.html, or from the 
Grants.gov Web site at http://www.grants.gov.
    Please read all information before downloading.

IV.3. Content and Form of Submission

    Applicants must follow all instructions in the Solicitation 
Package. The application should be submitted per the instructions under 
IV.3f. ``Application Deadline and Methods of Submission'' section 
below.
    IV.3a. You are required to have a Dun and Bradstreet Data Universal 
Numbering System (DUNS) number to apply for a grant or cooperative 
agreement from the U.S. Government. This number is a nine-digit 
identification number, which uniquely identifies business entities. 
Obtaining a DUNS number is easy and there is no charge. To obtain a 
DUNS number, access http://www.dunandbradstreet.com or call 1-866-705-
5711. Please ensure that your DUNS number is included in the 
appropriate box of the SF--424 which is part of the formal application 
package.
    IV.3b. All proposals must contain an executive summary, proposal 
narrative and budget.
    Please Refer to the Solicitation Package. It contains the mandatory 
Proposal Submission Instructions (PSI) document and the Project 
Objectives, Goals and Implementation (POGI) document for additional 
formatting and technical requirements.
    IV.3c. You must have nonprofit status with the IRS at the time of 
application. Please note: Effective January 7, 2009, all applicants for 
ECA federal assistance awards must include in their application the 
names of directors and/or senior executives (current officers, 
trustees, and key employees, regardless of amount of compensation). In 
fulfilling this requirement, applicants must submit information in one 
of the following ways:
    (1) Those who file Internal Revenue Service Form 990, ``Return of 
Organization Exempt From Income Tax,'' must include a copy of relevant 
portions of this form.
    (2) Those who do not file IRS Form 990 must submit information 
above in the format of their choice.
    In addition to final program reporting requirements, award 
recipients will also be required to submit a one-page document, derived 
from their program reports, listing and describing their grant 
activities. For award recipients, the names of directors and/or senior 
executives (current officers, trustees, and key employees), as well as 
the one- page description of grant activities, will be transmitted by 
the State Department to OMB, along with other information required by 
the Federal Funding Accountability and Transparency Act (FFATA), and 
will be made available to the public by the Office of Management and 
Budget on its USASpending.gov Web site as part of ECA's FFATA reporting 
requirements.
    If your organization is a private nonprofit which has not received 
a grant or cooperative agreement from ECA in the past three years, or 
if your organization received nonprofit status from the IRS within the 
past four years, you must submit the necessary documentation to verify 
nonprofit status as directed in the PSI document. Failure to do so will 
cause your proposal to be declared technically ineligible.
    IV.3d. Please take into consideration the following information 
when preparing your proposal narrative:
IV.3d.1 Adherence to all Regulations Governing the J Visa
    The Bureau of Educational and Cultural Affairs places critically 
important emphases on the security and proper administration of the 
Exchange Visitor (J visa) Programs and adherence by award recipients 
and sponsors to all

[[Page 18795]]

regulations governing the J visa. Therefore, proposals should 
demonstrate the applicant's capacity to meet all requirements governing 
the administration of the Exchange Visitor Programs as set forth in 22 
CFR 62, including the oversight of Responsible Officers and Alternate 
Responsible Officers, screening and selection of program participants, 
provision of pre-arrival information and orientation to participants, 
monitoring of participants, proper maintenance and security of forms, 
record-keeping, reporting and other requirements.
    The Bureau requests that the award recipient issue DS-2019 forms 
under a Bureau SEVIS program number to participants in this program.
    A copy of the complete regulations governing the administration of 
Exchange Visitor (J) programs is available at http://exchanges.state.gov or from: United States Department of State, Office 
of Exchange Coordination and Designation, ECA/EC/ECD--SA-44, Room 734, 
301 4th Street, SW., Washington, DC 20547, Telephone: (202) 203-5029, 
FAX: (202) 453-8640.
    Please refer to Solicitation Package for further information.
IV.3d.2 Diversity, Freedom and Democracy Guidelines
    Pursuant to the Bureau's authorizing legislation, programs must 
maintain a non-political character and should be balanced and 
representative of the diversity of American political, social, and 
cultural life. ``Diversity'' should be interpreted in the broadest 
sense and encompass differences including, but not limited to 
ethnicity, race, gender, religion, geographic location, socio-economic 
status, and disabilities. Applicants are strongly encouraged to adhere 
to the advancement of this principle both in program administration and 
in program content. Please refer to the review criteria under the 
`Support for Diversity' section for specific suggestions on 
incorporating diversity into your proposal. Public Law 104-319 provides 
that ``in carrying out programs of educational and cultural exchange in 
countries whose people do not fully enjoy freedom and democracy,'' the 
Bureau ``shall take appropriate steps to provide opportunities for 
participation in such programs to human rights and democracy leaders of 
such countries.'' Public Law 106-113 requires that the governments of 
the countries described above do not have inappropriate influence in 
the selection process. Proposals should reflect advancement of these 
goals in their program contents, to the full extent deemed feasible.
IV.3d.3. Program Monitoring and Evaluation
    Proposals must include a plan to monitor and evaluate the project's 
success, both as the activities unfold and at the end of the program. 
The Bureau recommends that your proposal include a draft survey 
questionnaire or other technique plus a description of a methodology to 
use to link outcomes to original project objectives. The Bureau expects 
that the recipient organization will track participants or partners and 
be able to respond to key evaluation questions, including satisfaction 
with the program, learning as a result of the program, changes in 
behavior as a result of the program, and effects of the program on 
institutions (institutions in which participants work or partner 
institutions). The evaluation plan should include indicators that 
measure gains in mutual understanding as well as substantive knowledge.
    Successful monitoring and evaluation depend heavily on setting 
clear goals and outcomes at the outset of a program. Your evaluation 
plan should include a description of your project's objectives, your 
anticipated project outcomes, and how and when you intend to measure 
these outcomes (performance indicators). The more that outcomes are 
``smart'' (specific, measurable, attainable, results-oriented, and 
placed in a reasonable time frame), the easier it will be to conduct 
the evaluation. You should also show how your project objectives link 
to the goals of the program described in this RFGP.
    Your monitoring and evaluation plan should clearly distinguish 
between program outputs and outcomes. Outputs are products and services 
delivered, often stated as an amount. Output information is important 
to show the scope or size of project activities, but it cannot 
substitute for information about progress towards outcomes or the 
results achieved. Examples of outputs include the number of people 
trained or the number of seminars conducted. Outcomes, in contrast, 
represent specific results a project is intended to achieve and is 
usually measured as an extent of change. Findings on outputs and 
outcomes should both be reported, but the focus should be on outcomes.
    We encourage you to assess the following four levels of outcomes, 
as they relate to the program goals set out in the RFGP (listed here in 
increasing order of importance):
    1. Participant satisfaction with the program and exchange 
experience.
    2. Participant learning, such as increased knowledge, aptitude, 
skills, and changed understanding and attitude. Learning includes both 
substantive (subject-specific) learning and mutual understanding.
    3. Participant behavior, concrete actions to apply knowledge in 
work or community; greater participation and responsibility in civic 
organizations; interpretation and explanation of experiences and new 
knowledge gained; continued contacts between participants, community 
members, and others.
    4. Institutional changes, such as increased collaboration and 
partnerships, policy reforms, new programming, and organizational 
improvements.

    Please note: Consideration should be given to the appropriate 
timing of data collection for each level of outcome. For example, 
satisfaction is usually captured as a short-term outcome, whereas 
behavior and institutional changes are normally considered longer-
term outcomes.

    Overall, the quality of your monitoring and evaluation plan will be 
judged on how well it (1) specifies intended outcomes; (2) gives clear 
descriptions of how each outcome will be measured; (3) identifies when 
particular outcomes will be measured; and (4) provides a clear 
description of the data collection strategies for each outcome (i.e., 
surveys, interviews, or focus groups). (Please note that evaluation 
plans that deal only with the first level of outcomes [satisfaction] 
will be deemed less competitive under the present evaluation criteria.)
    Recipient organizations will be required to provide reports 
analyzing their evaluation findings to the Bureau in their regular 
program reports. All data collected, including survey responses and 
contact information, must be maintained for a minimum of three years 
and provided to the Bureau upon request.
    IV.3e. Please take the following information into consideration 
when preparing your budget:
    IV.3e.1. Applicants must submit SF-424A--``Budget Information--Non-
Construction Programs'' along with a comprehensive budget for the 
entire program. There must be a summary budget as well as breakdowns 
reflecting both administrative and program budgets. Applicants may 
provide separate sub-budgets for each program component, phase, 
location, or activity to provide clarification. It is anticipated that 
funding for the cooperative agreement for program administration will 
be approximately $300,000. Please refer to the Solicitation Package for 
complete budget guidelines and formatting instructions.

[[Page 18796]]

IV.3F. Application Deadline and Methods of Submission
    Application Deadline Date: June 8, 2009.
    Reference Number: ECA/A/S/X-09-04.
    Methods of Submission: Applications may be submitted in one of two 
ways:
    (1) In hard-copy, via a nationally recognized overnight delivery 
service (i.e., Federal Express, UPS, Airborne Express, or U.S. Postal 
Service Express Overnight Mail, etc.), or
    (2) Electronically through http://www.grants.gov.

    Please Note: ECA strongly encourages organizations interested in 
applying for this competition to submit printed, hard copy 
applications as outlined in section IV.3f.1., below rather than 
submitting electronically through Grants.gov. This recommendation is 
being made as a result of the anticipated high volume of grant 
proposals that will be submitted via the Grants.gov webportal as 
part of the Recovery Act stimulus package. As stated in these RFGPs, 
ECA bears no responsibility for data errors resulting from 
transmission or conversion processes for proposals submitted via 
Grants.gov

    Along with the Project Title, all applicants must enter the above 
Reference Number in Box 11 on the SF-424 contained in the mandatory 
Proposal Submission Instructions (PSI) of the solicitation document.
IV.3f.1--Submitting Printed Applications
    Applications must be shipped no later than the above deadline. 
Delivery services used by applicants must have in-place, centralized 
shipping identification and tracking systems that may be accessed via 
the Internet and delivery people who are identifiable by commonly 
recognized uniforms and delivery vehicles. Proposals shipped on or 
before the above deadline but received at ECA more than seven days 
after the deadline will be ineligible for further consideration under 
this competition. Proposals shipped after the established deadlines are 
ineligible for consideration under this competition. ECA will not 
notify you upon receipt of application. It is each applicant's 
responsibility to ensure that each package is marked with a legible 
tracking number and to monitor/confirm delivery to ECA via the 
Internet. Delivery of proposal packages may not be made via local 
courier service or in person for this competition. Faxed documents will 
not be accepted at any time. Only proposals submitted as stated above 
will be considered.

    Important note: When preparing your submission please make sure 
to include one extra copy of the completed SF-424 form and place it 
in an envelope addressed to ``ECA/EX/PM''.

    The original and five copies of the application should be sent to: 
U.S. Department of State, SA-44, Bureau of Educational and Cultural 
Affairs, Ref.: ECA/A/S/X-09-04, Program Management, ECA/EX/PM, Room 
534, 301 4th Street, SW., Washington, DC 20547.
    Applicants submitting hard-copy applications must also submit the 
``Executive Summary'' and ``Proposal Narrative'' sections of the 
proposal in text (.txt) or Microsoft Word format on a PC-formatted 
disk. The Bureau will provide these files electronically to the Public 
Affairs Section at the U.S. embassy in Moscow for its review.
IV.3f.2--Submitting Electronic Applications
    Applicants have the option of submitting proposals electronically 
through Grants.gov (http://www.grants.gov). Complete solicitation 
packages are available at Grants.gov in the ``Find'' portion of the 
system.
    Please Note: ECA strongly encourages organizations interested in 
applying for this competition to submit printed, hard copy applications 
as outlined in section IV.3f.1. above, rather than submitting 
electronically through Grants.gov. This recommendation is being made as 
a result of the anticipated high volume of grant proposals that will be 
submitted via the Grants.gov webportal as part of the Recovery Act 
stimulus package. As stated in this RFGP, ECA bears no responsibility 
for data errors resulting from transmission or conversion processes for 
proposals submitted via Grants.gov.
    Please follow the instructions available in the `Get Started' 
portion of the site (http://www.grants.gov/GetStarted).
    Several of the steps in the Grants.gov registration process could 
take several weeks. Therefore, applicants should check with appropriate 
staff within their organizations immediately after reviewing this RFGP 
to confirm or determine their registration status with Grants.gov.
    Once registered, the amount of time it can take to upload an 
application will vary depending on a variety of factors including the 
size of the application and the speed of your internet connection. In 
addition, validation of an electronic submission via Grants.gov can 
take up to two business days.
    Therefore, we strongly recommend that you not wait until the 
application deadline to begin the submission process through 
Grants.gov.
    The Grants.gov Web site includes extensive information on all 
phases/aspects of the Grants.gov process, including an extensive 
section on frequently asked questions, located under the ``For 
Applicants'' section of the Web site. ECA strongly recommends that all 
potential applicants review thoroughly the Grants.gov Web site, well in 
advance of submitting a proposal through the Grants.gov system. ECA 
bears no responsibility for data errors resulting from transmission or 
conversion processes.
    Direct all questions regarding Grants.gov registration and 
submission to: Grants.gov Customer Support, Contact Center Phone: 800-
518-4726, Business Hours: Monday-Friday, 7 a.m.-9 p.m. Eastern Time. E-
mail: grants.gov">support@grants.gov.
    Applicants have until midnight (12 a.m.), Washington, DC time of 
the closing date to ensure that their entire application has been 
uploaded to the Grants.gov site. There are no exceptions to the above 
deadline. Applications uploaded to the site after midnight of the 
application deadline date will be automatically rejected by the 
grants.gov system, and will be technically ineligible.
    Please refer to the Grants.gov website, for definitions of various 
``application statuses'' and the difference between a submission 
receipt and a submission validation. Applicants will receive a 
validation e-mail from grants.gov upon the successful submission of an 
application. Again, validation of an electronic submission via 
Grants.gov can take up to two business days. Therefore, we strongly 
recommend that you not wait until the application deadline to begin the 
submission process through Grants.gov. ECA will not notify you upon 
receipt of electronic applications.
    It is the responsibility of all applicants submitting proposals via 
the Grants.gov web portal to ensure that proposals have been received 
by Grants.gov in their entirety, and ECA bears no responsibility for 
data errors resulting from transmission or conversion processes.
    IV.3g. Intergovernmental Review of Applications: Executive Order 
12372 does not apply to this program.

V. Application Review Information

V.1. Review Process

    The Bureau will review all proposals for technical eligibility. 
Proposals will be deemed ineligible if they do not fully adhere to the 
guidelines stated herein and in the Solicitation Package. All eligible 
proposals will be reviewed by

[[Page 18797]]

the program office, as well as the Public Diplomacy section overseas, 
where appropriate. Eligible proposals will be subject to compliance 
with Federal and Bureau regulations and guidelines and forwarded to 
Bureau grant panels for advisory review. Proposals may also be reviewed 
by the Office of the Legal Adviser or by other Department elements. 
Final funding decisions are at the discretion of the Department of 
State's Assistant Secretary for Educational and Cultural Affairs. Final 
technical authority for assistance awards cooperative agreements 
resides with the Bureau's Grants Officer.

Review Criteria

    Technically eligible applications will be competitively reviewed 
according to the criteria stated below. These criteria are not rank 
ordered and all carry equal weight in the proposal evaluation:
    1. Quality of the program idea: Proposals should exhibit 
originality, substance, precision, and relevance to the Bureau's 
mission.
    2. Program planning: Detailed agenda and relevant work plan should 
demonstrate substantive undertakings and logistical capacity. Agenda 
and plan should adhere to the program overview and guidelines described 
above.
    3. Ability to achieve program objectives: Objectives should be 
reasonable, feasible, and flexible. Proposals should clearly 
demonstrate how the institution will meet the program's objectives and 
plan.
    4. Institutional Capacity: Proposed personnel and institutional 
resources should be adequate and appropriate to achieve the program or 
project's goals.
    5. Support of Diversity: Proposals should demonstrate substantive 
support of the Bureau's policy on diversity. Achievable and relevant 
features should be cited in both program administration (selection of 
participants, program venue and program evaluation) and program content 
(orientation and wrap-up sessions, program meetings, resource materials 
and follow-up activities).
    6. Follow-on Activities: Proposals should provide a plan for 
continued follow-on activity (without Bureau support) ensuring that 
Bureau supported programs are not isolated events.
    7. Cost-effectiveness/Cost-sharing: The overhead and administrative 
components of the proposal, including salaries and honoraria, should be 
kept as low as possible. All other items should be necessary and 
appropriate. Proposals should maximize cost-sharing through other 
private sector support as well as institutional direct funding 
contributions.

VI. Award Administration Information

VI.1. Award Notices

    Final awards cannot be made until funds have been appropriated by 
Congress, allocated and committed through internal Bureau procedures. 
Successful applicants will receive a Federal Assistance Award (FAA) 
from the Bureau's Grants Office. The FAA and the original proposal with 
subsequent modifications (if applicable) shall be the only binding 
authorizing document between the recipient and the U.S. Government. The 
FAA will be signed by an authorized Grants Officer, and mailed to the 
recipient's responsible officer identified in the application.
    Unsuccessful applicants will receive notification of the results of 
the application review from the ECA program office coordinating this 
competition.

VI.2. Administrative and National Policy Requirements

    Terms and Conditions for the Administration of ECA agreements 
include the following:
    Office of Management and Budget Circular A-122, ``Cost Principles 
for Nonprofit Organizations.''
    Office of Management and Budget Circular A-21, ``Cost Principles 
for Educational Institutions.''
    OMB Circular A-87, ``Cost Principles for State, Local and Indian 
Governments''.
    OMB Circular No. A-110 (Revised), Uniform Administrative 
Requirements for Grants and Agreements with Institutions of Higher 
Education, Hospitals, and other Nonprofit Organizations.
    OMB Circular No. A-102, Uniform Administrative Requirements for 
Grants-in-Aid to State and Local Governments.
    OMB Circular No. A-133, Audits of States, Local Government, and 
Non-profit Organizations.
    Please reference the following websites for additional information: 
http://www.whitehouse.gov/omb/grants; http://fa.statebuy.state.gov.

VI.3. Reporting Requirements

    You must provide ECA with a hard copy original plus two copies of 
the following reports:
    (1) A final program and financial report no more than 90 days after 
the expiration of the award;
    (2) A concise, one-page final program report summarizing program 
outcomes no more than 90 days after the expiration of the award. This 
one-page report will be transmitted to OMB, and be made available to 
the public via OMB's USAspending.gov Web site--as part of ECA's Federal 
Funding Accountability and Transparency Act (FFATA) reporting 
requirements.
    (3) A SF-PPR, ``Performance Progress Report'' Cover Sheet with all 
program reports.
    (4) Quarterly program and financial reports.
    Award recipients will be required to provide reports analyzing 
their evaluation findings to the Bureau in their regular program 
reports. (Please refer to IV. Application and Submission Instructions 
(IV.3.d.3) above for Program Monitoring and Evaluation information.
    All data collected, including survey responses and contact 
information, must be maintained for a minimum of three years and 
provided to the Bureau upon request.
    All reports must be sent to the ECA Grants Officer and ECA Program 
Officer listed in the final assistance award document.

VI.4. Program Data Requirements

    Award recipients will be required to maintain specific data on 
program participants and activities in an electronically accessible 
database format that can be shared with the Bureau as required. As a 
minimum, the data must include the following:
    (1) Name, address, contact information and biographic sketch of all 
persons who travel internationally on funds provided by the agreement 
or who benefit from the award funding but do not travel.
    (2) Itineraries of international and domestic travel, providing 
dates of travel and cities in which any exchange experiences take 
place. Final schedules for in-country and U.S. activities must be 
received by the ECA Program Officer at least three work days prior to 
the official opening of the activity.

VII. Agency Contacts

    For questions about this announcement, contact: William Heaton, 
Teacher Exchange Branch, ECA/A/S/X, U.S. Department of State, SA-44, 
301 4th Street, SW., Room 349, Washington, DC 20547, phone: (202) 453-
8888, fax: (202) 453-8890, e-mail: heatonwe@state.gov.
    All correspondence with the Bureau concerning this RFGP should 
reference the above title and number ECA/A/S/X-09-04.
    Please read the complete announcement before sending inquiries or 
submitting proposals. Once the RFGP deadline has passed, Bureau staff 
may not discuss this competition with

[[Page 18798]]

applicants until the proposal review process has been completed.

VIII. Other Information

Notice

    The terms and conditions published in this RFGP are binding and may 
not be modified by any Bureau representative. Explanatory information 
provided by the Bureau that contradicts published language will not be 
binding. Issuance of the RFGP does not constitute an award commitment 
on the part of the Government. The Bureau reserves the right to reduce, 
revise, or increase proposal budgets in accordance with the needs of 
the program and the availability of funds. Awards made will be subject 
to periodic reporting and evaluation requirements per section VI.3 
above.

    Dated: April 17, 2009.
C. Miller Crouch,
Acting Assistant Secretary, for Educational and Cultural Affairs, 
Department of State.
[FR Doc. E9-9350 Filed 4-23-09; 8:45 am]
BILLING CODE 4710-05-P