Privacy Act of 1974; System of Records, 17840-17841 [E9-8840]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army
• Army Department

[Federal Register Volume 74, Number 73 (Friday, April 17, 2009)]
[Notices]
[Pages 17840-17841]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-8840]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2009-0010]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Army is proposing to add a system of 
records to its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on May 18, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-
3905.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones at (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 13, 2009, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals', dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: April 14, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0025-2a SAIS DoD

SYSTEM NAME:
    Defense Biometric Identification Records System.

SYSTEM LOCATION:
    Department of Defense, Biometrics Task Force, 347 West Main Street, 
Clarksburg, WV 26306-2947 and at any Department of Defense activity 
that receives, compares, retains, accesses, or uses biometric 
technology to recognize the identity or to verify the claimed identity 
of an individual.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered include members of the U.S. Armed Forces, DoD 
civilian and contractor personnel, military reserve personnel, Army and 
Air National Guard personnel, and other individuals (who are U.S. 
citizens or aliens lawfully admitted for permanent residence) requiring 
or requesting access to DoD or DoD controlled information systems and/
or DoD or DoD contractor operated, controlled, or secured facilities. 
Also included are U.S. persons who have been declared missing, 
prisoners of war (POW), non-U.S. citizens, civilian persons who are 
being detained or held hostage, or personnel recovered from hostile 
control. Individuals within the purview of both the personnel recovery 
and personnel accounting missions respectively are covered. Personnel 
recovery supports U.S. military, DoD civilian, and DoD contractor 
personnel while hostilities are ongoing. Personnel accounting takes 
over once hostilities cease.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual's name, Social Security Number (SSN), organization, 
telephone number, and office symbol; security clearance; level of 
access; subject interest code; user identification code; data files 
retained by users; assigned password; magnetic tape reel 
identification; abstracts of computer programs and names and phone 
numbers of contributors; similar relevant information; biometrics 
templates, biometric images, supporting documents, and biographic 
information including name, date of birth, place of birth, height, 
weight, eye color, hair color, race and gender and similar relevant 
information; and reports of casualty, biographic data and debriefing 
reports concerning U.S. personnel who are missing, captured, or 
detained by a hostile entity.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of 
the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, 
Secretary of the Air Force; DoD Directive 8521.01E, Department of 
Defense Biometrics; DoD Directive 8500.1, Information Assurance (IA); 
DoD Instruction 8500.2, Information Assurance Implementation; Army 
Regulation 25-2, Information Assurance; DoD Directive 2310.7, Personnel 
Accounting-Loses Due to Hostile Acts; DoD Directive 5110.10, Defense 
Prisoner of War/Missing in Action Office; DoD Instruction 2310.5, 
Accounting for Missing Persons; and E.O.9397 (SSN).

PURPOSE(S):
    To control logical and physical access to DoD and DoD controlled 
information systems and DoD or DoD contractor operated, controlled, or 
secured facilities and to support the DoD physical and logical 
security, force protection, identity management, and information 
assurance programs, by identifying an individual or verifying/
authenticating the identity of an individual through the use of 
biometrics (i.e., measurable physiological or behavioral 
characteristics) for purposes of protecting U.S./Coalition/allied 
government and/or U.S./Coalition/allied national security areas of 
responsibility and information.
    Information assurance purposes include the administration of 
passwords and identification numbers for operators/users of data in 
automated media; identifying data processing and communication 
customers authorized access to or disclosure from data residing in 
information processing and/or communication activities; and determining 
the propriety of individual access into the physical data residing in 
automated media.
    To maintain records for the expedient field identification and 
recovery of persons, or their physical remains, who have been captured, 
detained, evading, isolated or missing, and for the continuing 
operational capability to determine the areas of movement and detention 
of these persons who were captured, detained, evaded, isolated or 
missing.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, tribal, local, or foreign agencies, for the 
purposes of law enforcement, counterterrorism, immigration management 
and control, and homeland security as authorized by U.S. Law or 
Executive Order, or for the

[[Page 17841]]

purpose of protecting the territory, people, and interests of the 
United States of America against breaches of security related to DoD 
controlled information or facilities, and against terrorist activities.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders and electronic storage media.

RETRIEVABILITY:
    Name, Social Security Number (SSN), biometric template, 
fingerprints, face, iris, DNA, and other biometric data.

SAFEGUARDS:
    Computerized records maintained in a controlled area are accessible 
only to authorized personnel. Records are maintained in a controlled 
facility. Physical entry is restricted by the use of locks, guards, and 
is accessible only to authorized personnel. Physical and electronic 
access is restricted to designated individuals having a need therefore 
in the performance of official duties and who are properly screened and 
cleared for need-to-know.

RETENTION AND DISPOSAL:
    Data is deleted and destroyed when superseded or when no longer 
needed for operational purposes, whichever is later, by shredding, 
pulping, degaussing or erasing.
    Records pertaining to captured, detained, evading, isolated or 
missing U.S. military, Department of Defense (DOD) civilians, DOD 
contractor personnel, and other U.S. persons, will be maintained in the 
files until no longer needed, or for 10 years either after recovery or 
after the subject is declared Killed/Missing in Action or dead. Records 
are destroyed by shredding, pulping, degaussing or erasing.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Biometrics Task Force, 1901 S. Bell Street, Suite 900, 
Arlington, VA 22202-4512.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Biometric Task Force, 1901 S. Bell Street, Suite 900, Arlington, VA 
22202-4512.
    For verification purposes, individual should provide full name, 
sufficient details to permit locating pertinent records, and signature.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Biometric 
Task Force, 1901 S. Bell Street, Suite 900, Arlington, VA 22202-4512.
    For verification purposes, individual should provide full name, 
sufficient details to permit locating pertinent records, and signature.

CONTESTING RECORD PROCEDURES:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

RECORD SOURCE CATEGORIES:
    From the individual, DoD security offices, system managers, 
computer facility managers, automated interfaces for user codes on file 
at Department of Defense sites.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E9-8840 Filed 4-16-09; 8:45 am]
BILLING CODE 5001-06-P