Tribal Management Grant Program, 17676-17684 [E9-8641]
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appropriate management, operational
and technical safeguards sufficient to
protect the confidentiality, integrity and
availability of the information and
information systems and to prevent
unauthorized access.
This system will conform to all
applicable Federal laws and regulations
and Federal, HHS, and CMS policies
and standards as they relate to
information security and data privacy.
These laws and regulations include but
are not limited to: the Privacy Act of
1974; the Federal Information Security
Management Act of 2002; the Computer
Fraud and Abuse Act of 1986; the
Health Insurance Portability and
Accountability Act of 1996; the E–
Government Act of 2002, the ClingerCohen Act of 1996; the Medicare
Modernization Act of 2003, and the
corresponding implementing
regulations. OMB Circular A–130,
Management of Federal Resources,
Appendix III, Security of Federal
Automated Information Resources also
applies. Federal, HHS, and CMS
policies and standards include but are
not limited to: All pertinent National
Institute of Standards and Technology
publications; the HHS Information
Systems Program Handbook and the
CMS Information Security Handbook.
CONTESTING RECORD PROCEDURES:
RETENTION AND DISPOSAL:
Announcement Type: New and Competing
Continuation Discretionary Funding Cycle
for Fiscal Year 2010.
Funding Announcement Number: HHS–
2010–IHS–TMD–0001.
Catalog of Federal Domestic Assistance
Number(s): 93.228.
Records are maintained with
identifiers for all transactions after they
are entered into the system for a period
of 20 years. Records are housed in both
active and archival files. All claimsrelated records are encompassed by the
document preservation order and will
be retained until notification is received
from the Department of Justice.
SYSTEM MANAGER AND ADDRESS:
Director, Quality Measurement and
Health Assessment Group, Office of
Clinical Standards and Quality, CMS,
Room C1–23–14, 7500 Security
Boulevard, Baltimore, Maryland 21244–
1850.
NOTIFICATION PROCEDURE:
For purpose of notification, the
subject individual should write to the
system manager who will require the
system name, and the retrieval selection
criteria (e.g., HICN, Provider number,
etc.).
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RECORD ACCESS PROCEDURE:
For purpose of access, use the same
procedures outlined in Notification
Procedures above. Requestors should
also reasonably specify the record
contents being sought. (These
procedures are in accordance with
Department regulation 45 CFR
5b.5(a)(2).)
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The subject individual should contact
the system manager named above, and
reasonably identify the record and
specify the information to be contested.
State the corrective action sought and
the reasons for the correction with
supporting justification. (These
procedures are in accordance with
Department regulation 45 CFR 5b.7.)
RECORD SOURCE CATEGORIES:
Medicare Beneficiary Database (09–
70–0536), National Claims History File
(09–70–0558), and private physicians,
private providers, laboratories, other
providers and suppliers who are
participating in health care transparency
projects sponsored by the Agency.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
[FR Doc. E9–8736 Filed 4–15–09; 8:45 am]
BILLING CODE 4120–03–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Indian Health Service
Tribal Management Grant Program
DATES:
Key Dates
Training: Application Requirements
Session: April 29–30, May 27–28, and
June 17–18, 2009.
Grant Writing Session: May 11–15,
2009.
TMG WebEx: June 25, 2009.
Application Deadline Date: August 7,
2009.
Receipt Date for Final Tribal
Resolution: October 2, 2009.
Review Date: October 5–9, 2009.
Application Notification Date:
November 12, 2009.
Earliest Anticipated Start Date:
January 1, 2010.
I. Funding Opportunity Description
The Indian Health Service (IHS)
announces competitive grant
applications for the Tribal Management
Grant (TMG) Program. This program is
authorized under Section 103(b)(2) and
Section 103(e) of the Indian SelfDetermination and Education
Assistance Act, Public Law (Pub. L.) 93–
638, as amended. This program is
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described at 93.228 in the Catalog of
Federal Domestic Assistance (CFDA).
The TMG Program is a national
competitive discretionary grant program
pursuant to 45 CFR Part 75 and 45 CFR
Part 92 established to assist federallyrecognized Tribes and Triballysanctioned Tribal organizations in
assuming all or part of existing IHS
programs, services, functions, and
activities (PSFA) through a Title I
contract and to assist established Title I
contractors and Title V compactors to
further develop and improve their
management capability. In addition,
TMGs are available to Tribes/Tribal
organizations under the authority of
Public Law 93–638 Section 103(e) for:
(1) Obtaining technical assistance from
providers designated by the Tribe/Tribal
organization (including Tribes/Tribal
organizations that operate mature
contracts) for the purposes of program
planning and evaluation, including the
development of any management
systems necessary for contract
management and the development of
cost allocation plans for indirect cost
rates; and (2) planning, designing and
evaluating Federal health programs
serving the Tribe/Tribal organization,
including Federal administrative
functions.
Funding Priorities: The IHS has
established the following funding
priorities for TMG awards.
• Priority I—Any Indian Tribe that
has received Federal recognition
(restored, un-terminated, funded, or
unfunded) within the past five years,
specifically received during or after
March 2004.
• Priority II—All other eligible
federally-recognized Indian Tribes or
Tribally-sanctioned Tribal organizations
submitting a competing continuation
application or a new application for the
sole purpose of addressing audit
material weaknesses. The audit material
weaknesses are identified in Attachment
A of the transmittal letter received from
the Office of the Inspector General
(OIG), National External Audit Review
Center (NEARC), Department of Health
and Human Services (HHS). Please
identify the material weaknesses to be
addressed by underlining the item on
Attachment A. Please refer to Section
III.3, ‘‘Other Requirements,’’ for more
information regarding Priority II
participation.
Federally-recognized Indian Tribes or
Tribally-sanctioned Tribal organizations
not subject to Single Audit Act
requirements must provide a financial
statement identifying the Federal dollars
received in the footnotes. The financial
statement must also identify specific
weaknesses/recommendations that will
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be addressed in the TMG proposal and
are related to 25 CFR Part 900, Subpart
F—‘‘Standards for Tribes and Tribal
Organizations.’’
Priority II participation is only
applicable to the Health Management
Structure project type. For more
information see Section II, ‘‘Eligible
Project Types, Maximum Funding and
Project Periods.’’
• Priority III—All other eligible
federally-recognized Indian Tribes or
Tribal organizations submitting a
competing continuation application or a
new application.
The funding of approved Priority I
applicants will occur before the funding
of approved Priority II applicants.
Priority II applicants will be funded
before approved Priority III applicants.
Funds will be distributed until
depleted.
II. Award Information
Type of Awards: Grant.
Estimated Funds Available: Subject to
the availability of funds, the estimated
amount available is $2,529,000 in fiscal
year (FY) 2010. There will be only one
funding cycle in FY 2010. Awards
under this announcement are subject to
the availability of funds.
Anticipated Number of Awards: An
estimated 20–25 awards will be made
under the program.
Project Periods: Varies from 12
months to 36 months. Please refer to
‘‘Eligible Project Types, Maximum
Funding and Project Periods’’ under this
section for more detailed information.
Estimated Award Amount: $50,000/
year–$100,000/year. Please refer to
‘‘Eligible Project Types, Maximum
Funding and Project Periods’’ below for
more detailed information.
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Eligible Project Types, Maximum
Funding and Project Periods
Applications may only be submitted
for one project type. Applicants must
state the project type selected. The TMG
Program consists of four project types:
(1) Feasibility study; (2) planning; (3)
evaluation study; and (4) health
management structure. Applications
that address more than one project type
will be considered ineligible and will be
returned to the applicant. The
maximum funding levels noted include
both direct and indirect costs. Applicant
budgets may not exceed the maximum
funding level or project period
identified for a project type. Applicants
whose budget or project period exceed
the maximum funding level or project
period will be considered ineligible and
will not be reviewed. Please refer to
Section IV.6. ‘‘Funding Restrictions’’ for
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further information regarding ineligible
activities.
1. Feasibility Study (Maximum
funding/project period: $70,000/12
months). A study of a specific IHS
program or segment of a program to
determine if Tribal management of the
program is possible. The study shall
present the planned approach, training,
and resources required to assume Tribal
management of the program. The study
must include the following four
components:
• Health needs and health care
services assessments that identify
existing health care services and
delivery system, program divisibility
issues, health status indicators, unmet
needs, volume projections, and demand
analysis.
• Management analysis of existing
management structures, proposed
management structures, implementation
plans and requirements, and personnel
staffing requirements and recruitment
barriers.
• Financial analysis of historical
trends data, financial projections and
new resource requirements for program
management costs and analysis of
potential revenues from Federal/nonFederal sources.
• Decision statement/report that
incorporates findings, conclusions and
recommendations; the presentation of
the study and recommendations to the
governing body for Tribal determination
regarding whether Tribal assumption of
program(s) is desirable or warranted.
2. Planning (Maximum funding/
project period: $50,000/12 months).
Planning projects entail a collection of
data to establish goals and performance
measures for the operation of current
health programs or anticipated PSFAs
under a Title I contract. Planning will
specify the design of health programs
and the management systems (including
appropriate policies and procedures) to
accomplish the health priorities of the
Tribe/Tribal organization. For example,
planning could include the
development of a Tribal Specific Health
Plan or a Strategic Health Plan, etc.
Please note: The Public Health Service
urges applicants submitting strategic
health plans to address specific
objectives of Healthy People 2010.
Interested applicants may purchase a
copy of Healthy People 2010 (Summary
Report in print; Stock No. 017–001–
00547–9) or CD–ROM (Stock No. 107–
001–00549–5) through the
Superintendent of Documents,
Government Printing Office, P.O. Box
371954, Pittsburgh, PA 15250–7945, or
(202) 512–1800. This information is
available in electronic form at the
following Web site:
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https://www.health.gov/healthypeople/
publications.
3. Evaluation Study (Maximum
funding/project period: $50,000/12
months). A systematic collection,
analysis, and interpretation of data for
the purpose of determining the value of
a program. The extent of the evaluation
study could relate to the goals and
objectives, policies and procedures, or
programs regarding targeted groups. The
evaluation study could also be used to
determine the effectiveness and
efficiency of a Tribal program operation
(i.e. direct services, financial
management, personnel, data collection
and analysis, third-party billing, etc.) as
well as determine the appropriateness of
new components to a Tribal program
operation that will assist Tribal efforts
to improve the health care delivery
systems.
4. Health Management Structure
(Average funding/project period:
$100,000/12 months; maximum
funding/project period: $300,000/36
months)—The first year maximum is
limited to $150,000 for multi-year
projects. Health Management Structure
allows for implementation of systems to
manage or organize PSFAs. Management
structures include health department
organizations, health boards, and
financial management systems
including systems for accounting,
personnel, third-party billing, medical
records, management information
systems, etc. This includes the design,
improvements and correction of
management systems that address
weaknesses identified through quality
control measures, internal control
reviews and audit report findings under
the Office of Management and Budget
(OMB) Circular No. A–133—Revised
June 27, 2003, ‘‘Audits of States, Local
Governments, and Non-Profit
Organizations.’’ OMB Circular A–133,
Audits of States, Local Governments
and Non-Profit Organizations can be
found at the following Web site:
https://www.whitehouse.gov/omb/
circulars/a133/a133.html.
25 CFR Part 900, ‘‘Indian SelfDetermination and Education
Assistance Act Amendments,’’ Subpart
F—‘‘Standards for Tribal or Tribal
Organization Management Systems’’
sections (900.35—900.60) is available at
the following Web site locations: http:
//www.access.gpo.gov/nara/cfr/
waisidx_04/25cfr900_04.html, or
https://www.ihs.gov/
NonMedicalPrograms/TMG/Forms.asp.
5. Please see Section IV ‘‘Application
and Submission Information’’ for
information on how to obtain a copy of
the TMG application package.
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III. Eligibility Information
1. Indian Tribes or Tribal
organizations as defined by Public Law
93–638, Indian Self-Determination and
Education Assistance Act, as amended.
Eligible applicants include Tribal
organizations that operate mature
contracts that are designated by a Tribe
to provide technical assistance and/or
training. Only one application per Tribe
or Tribal organization is allowed. This
paragraph should be cross-referenced
with Section IV. (Application and
Submission Information/Subsection 3,
Content and Form of Narrative
Submission).
2. Cost Sharing or Matching—The
TMG Program does not require
matching funds or cost sharing.
However, in accordance with Public
Law 93–638 section 103(c), the TMG
funds may be used as matching shares
for any other Federal grant programs
that develop Tribal capabilities to
contract for the administration and
operation of health programs.
3. Other Requirements—The
following documentation is required:
A. Tribal Resolution—A resolution of
the Indian Tribe served by the project
must accompany the application
submission. The IHS will accept the
following as proper documentation:
• If an official signed (passed) Tribal
resolution encompassing the scope of
this grant application is not available for
electronic submission with the
application on Grants.gov by the
deadline, a draft resolution must be
submitted as a place holder and as
evidence of the intent of the entity.
However, the draft resolution must be
followed up with the submission of a
faxed, FedEx, or e-mailed pdf version of
the final official signed Tribal
resolution. The final signed resolution
must be received by the Division of
Grants Operations (DGO) by October 2,
2009. Otherwise, the application will be
considered incomplete, ineligible for
review, and returned to the applicant
without consideration. It is
recommended that applicants
submitting the signed final resolution
should ensure the information was
received by the IHS by retaining
documentation confirming delivery or
receipt (i.e. fax transmittal receipt,
FedEx tracking, postal return receipt,
e-mail receipt, etc.).
• An Indian Tribe that is proposing a
project affecting another Indian Tribe
must include resolutions from all
affected Tribes to be served.
• Applications by Tribal
organizations will not require a specific
Tribal resolution if the current Tribal
resolution(s) under which they operate
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would encompass the proposed grant
activities. A copy of that resolution
must be provided for review.
• Letter of Authorization per Tribal
governance requirements in lieu of a
Tribal Resolution. Evidence that the
Tribe has converted to this means must
be provided.
• Tribal organizations applying for
technical assistance and/or training
grants must submit documentation that
the Tribal organization is applying upon
the request of the Indian Tribe/Tribes it
intends to serve.
B. Documentation for Priority I
Participation—A copy of the Federal
Register notice or letter from the Bureau
of Indian Affairs verifying establishment
of Federal Tribal status within the last
five years. Date must reflect that Federal
recognition was received during or after
March 2004.
C. Documentation for Priority II
Participation—A copy of the transmittal
letter and Attachment A from the Office
of Inspector General, National External
Audit Review Center (NEARC), HHS.
See ‘‘Funding Priorities’’ in Section I for
more information. If an applicant is
unable to locate a copy of their most
recent transmittal letter or needs
assistance with audit issues,
information or technical assistance may
be obtained by contacting the IHS
Division of Audit Resolution (DAR) at
(301) 443–7301, or the NEARC help line
at (816) 374–6714, ext. 108. The auditor
may also have the information/
documentation required.
Federally-recognized Indian Tribes or
Tribally-sanctioned Tribal organizations
not subject to Single Audit Act
requirements must provide a financial
statement identifying the Federal dollars
in the footnotes. The financial statement
must also identify specific weaknesses/
recommendations that will be addressed
in the TMG proposal and that are
related to 25 CFR Part 900, ‘‘Indian SelfDetermination and Education
Assistance Act Amendments,’’ Subpart
F—‘‘Standards for Tribes and Tribal
Organizations.’’
• Documentation of Consortium
Participation—If an Indian Tribe
submitting an application is a member
of a consortium, the Tribe must:
—Identify the consortium.
—Indicate if the consortium intends to
submit a TMG application.
—Demonstrate that the Tribe’s
application does not duplicate or
overlap any objectives of the
consortium’s application.
• Identify all of the consortium
member Tribes.
• Identify if any of the member Tribes
intend to submit a TMG application of
their own.
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• Demonstrate that the consortium’s
application does not duplicate or
overlap any objectives of the other
consortium members who may be
submitting their own TMG application.
Please refer to Section IV. Application
and Submission Information,
particularly Item 6 ‘‘Funding
Restrictions’’ and Section V.
‘‘Application Review Information’’ for
more information regarding other
application submission information
and/or requirements.
IV. Application and Submission
Information
1. The Application package may be
found in Grants.gov (https://
www.grants.gov) or at: https://
www.ihs.gov/NonMedicalPrograms/
gogp/. The entire grant application
package is available at: https://
www.ihs.gov/NonMedicalPrograms/
tmg/. Detailed application instructions
for this announcement are
downloadable on Grants.gov.
2. IHS Contacts:
Programmatic Concerns: Ms. Patricia
Spotted Horse, Program Analyst, Office
of Tribal Programs, Indian Health
Service, 801 Thompson Avenue, Suite
220, Rockville, Maryland 20852, (301)
443–1104 (Telephone), (301) 443–4666
(Fax), and e-mail address:
Patricia.SpottedHorse@IHS.GOV.
Business Concerns:
Note: The Division of Grants Operations
(DGO) is the official receipt point for grant
applications (electronic and paper).
Mr. Pallop Chareonvootitam, Grants
Management Specialist, DGO, Indian
Health Service, 801 Thompson Avenue,
TMP 360, Rockville, Maryland 20852,
(301) 443–5204 (Telephone), (301) 443–
9602 (Fax), and e-mail address:
Pallop.Chareonvootitam@IHS.GOV.
GRANTS.GOV Contact for IHS:
Information regarding the electronic
Grants.gov process, issues, and waivers
waiving the electronic process may be
obtained from the following person: Ms.
Michelle G. Bulls, Chief Grants
Management Officer, Director, Division
of Grants Policy (DGP), Indian Health
Service, 801 Thompson Avenue, TMP
625, Rockville, Maryland 20852, (301)
443–6528 (Telephone) and e-mail
address: Michelle.Bulls@IHS.GOV.
3. Content and Form of Narrative
Submission:
• Abstract (one page) summarizing
the project.
• Introduction and Need for
Assistance.
• Project Objective(s), Approach and
Results and Benefits.
• Project Evaluation.
• Organizational Capabilities and
Qualifications.
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• Be typewritten and single spaced.
• Use black type not smaller than 12
characters per one inch.
• Margins must not be less than one
inch.
• Have consecutively numbered
pages.
• Contain a narrative that does not
exceed 14 typed pages that includes the
other submission requirements below.
The 14-page narrative does not include
the abstract, the work plan, standard
forms, Tribal resolution(s), table of
contents, budget, budget justifications,
multi-year narratives, multi-year budget,
multi-year budget justification, and/or
other appendix items.
Public Policy Requirements: All
Federal-wide public policies apply to
IHS grants with exception of Lobbying
and Discrimination policy.
4. Submission Dates and Times:
Applications must be submitted
electronically through Grants.gov by 12
midnight Eastern Standard Time (EST)
on Friday, August 7, 2009. Note: All IHS
application packages are posted in
Adobe. Therefore, please make sure that
your entity uses a compatible version to
save and submit the application or
submission errors will occur. If
technical challenges arise and the
applicant is unable to successfully
complete the electronic application
process, the applicant must contact
Michelle G. Bulls, DGP, fifteen calendar
days prior to the application deadline
and advise her of the difficulties that
your organization is experiencing. The
applicant must obtain written prior
approval to submit a paper application.
E-mail requests requesting a waiver are
acceptable. If submission of a paper
application is requested and approved,
the manually signed original and two
copies of the application must be sent
to the appropriate grants contact that is
listed in Section IV.2. above.
Applications not submitted through
Grants.gov, without an approved
waiver, will be returned to the applicant
without review or consideration. Late
applications will not be accepted for
processing, will be returned to the
applicant, and will not be considered
for funding.
5. Intergovernmental Review:
Executive Order 12372 requiring
intergovernmental review is not
applicable to this program.
6. Funding Restrictions:
• Pre-award costs are not allowable.
• The available funds are inclusive of
direct and indirect costs.
• Only one grant will be awarded per
applicant.
• Ineligible Project Activities: The
TMG may not be used to support
recurring operational programs or to
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replace existing public and private
resources. Note: The inclusion of the
following projects or activities in an
application will render the application
ineligible and the application will be
returned to the applicant:
—Planning and negotiating activities
associated with the intent of a Tribe
to enter the IHS Self-Governance
Project. A separate grant program is
administered by the IHS for this
purpose. Prospective applicants
interested in this program should
contact Mr. Matt Johnson, Office of
Tribal Self-Governance, Indian Health
Service, Reyes Building, 801
Thompson Avenue, Suite 240,
Rockville, Maryland 20852, (301)
443–7821, and request information
concerning the ‘‘Tribal SelfGovernance Program Planning
Cooperative Agreement
Announcement’’ or the ‘‘Negotiation
Cooperative Agreement
Announcement.’’
—Projects related to water, sanitation,
and waste management.
—Projects that include direct patient
care and/or equipment to provide
those medical services to be used to
establish or augment or continue
direct patient clinical care are not
allowable. Medical equipment that is
allowable under the Special Diabetes
Grant Program is not allowable under
the TMG Program.
—Projects that include long-term care or
provision of any direct services.
—Projects that include tuition, fees, or
stipends for certification or training of
staff to provide direct services.
—Projects that include pre-planning,
design, and planning of construction
for facilities, including activities
relating to program justification
documents.
—Projects that propose more than one
project type. Please see Section II,
‘‘Award Information,’’ specifically
‘‘Eligible Project Types, Maximum
Funding and Project Periods’’ for
more information. An example of a
proposal with more than one project
type that would be considered
ineligible may include the creation of
a strategic health plan (defined by
TMG as a planning project type) and
improving third-party billing
structures (defined by TMG as a
health management structure project
type). Multi-year applications that
include in the first year planning,
evaluation or feasibility activities
with the remainder of the project
years addressing management
structure are also deemed ineligible.
• Other Limitations—A current TMG
recipient cannot be awarded a new,
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renewal, or competing continuation
grant for any of the following reasons:
—A grantee may not administer two
TMGs at the same time or have
overlapping project/budget periods
(however, allowance will be made to
accommodate the completion of one
TMG grant prior to beginning a new
award, if applicable);
—The current project is not progressing
in a satisfactory manner;
—The current project is not in
compliance with program and
financial reporting requirements; or
—Delinquent Federal Debts: No award
shall be made to an applicant who has
an outstanding delinquent Federal
debt until either:
—The delinquent account is paid in
full; or
—A negotiated repayment schedule is
established and at least one payment
is received.
7. Other Submission Requirements:
Electronic Submission—The preferred
method for receipt of applications is
electronic submission through
Grants.gov. Note: All IHS application
packages are posted in Adobe.
Therefore, please make sure that your
entity uses a compatible version to save
and submit the application or
submission errors will occur. Should
any technical challenges arise regarding
the submission, please contact
Grants.gov Customer Support at 1–800–
518–4726 or support@grants.gov. The
Contact Center hours of operation are
Monday–Friday from 7 a.m. to 9 p.m.
EST. If you require additional
assistance, please call (301) 443–6290
and identify the need for assistance
regarding your Grants.gov application.
Your call will be transferred to the
appropriate grants staff member. The
applicant must seek assistance at least
fifteen calendar days prior to the
application deadline. Applicants that do
not adhere to the timelines for Central
Contractor Registry (CCR) and/or
Grants.gov registration and/or
requesting timely assistance with
technical issues will not be candidates
for paper applications.
To submit an application
electronically, please use the https://
www.Grants.gov apply site. Download a
copy of the application package on the
Grants.gov Web site, complete it offline
and then upload and submit the
application via the Grants.gov site. You
may not e-mail an electronic copy of a
grant application to IHS.
Please be reminded of the following:
• Under the new IHS application
submission requirements, paper
applications are not the preferred
method. However, if you have technical
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problems submitting your application
on-line, please contact directly
Grants.gov Customer Support at: https://
www.Grants.gov/CustomerSupport.
• Upon contacting Grants.gov, obtain
a tracking number as proof of contact.
The tracking number is helpful if there
are technical issues that cannot be
resolved and a waiver request from
Grants Policy must be obtained.
• If it is determined that a formal
waiver is necessary, the applicant must
submit a request, in writing (e-mails are
acceptable), to Michelle.Bulls@ihs.gov
that includes a justification for the need
to deviate from the standard electronic
submission process. Upon receipt of
approval, a hard-copy application
package must be downloaded by the
applicant from Grants.gov, and
completed with appropriate manual
signatures. An original and two copies
of the application must be sent directly
to the official receipt point for grant
applications: DGO, 801 Thompson
Avenue, TMP 360, Rockville, MD 20852
by the due date, August 7, 2009.
• Upon entering the Grants.gov site,
there is information available outlining
the requirements to the applicant
regarding electronic submission of an
application through Grants.gov, as well
as the hours of operation. Applicants are
strongly encouraged not to wait until
the deadline date to begin the
application process through Grants.gov
as the registration process for CCR and
Grants.gov could take up to fifteen
working days.
• To use Grants.gov, you, as the
applicant, must have a Data Universal
Numbering System (DUNS) Number and
must register in the CCR. You should
allow a minimum of ten working days
to complete CCR registration. See below
on how to apply.
• You must submit all documents
electronically, including all information
typically included on the SF–424,
Application for Federal Assistance, and
all necessary assurances and
certifications.
• Please use the optional attachment
feature in Grants.gov to attach
additional documentation that may be
requested by IHS.
• Final signed Tribal resolutions must
be submitted no later than October 2,
2009, if a draft resolution was submitted
with the initial electronic or paper
application.
• The narrative section of your
application cannot exceed the 14-page
limitation requirements described in the
program announcement.
• After you electronically submit
your application, you will receive an
automatic acknowledgment from
Grants.gov that contains a Grants.gov
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tracking number. The IHS DGO will
retrieve your application from
Grants.gov. DGO will not notify
applicants that the application has been
received.
• You may access the electronic
application for this program on https://
www.Grants.gov.
• You may search for the
downloadable application package
utilizing Grants.gov FIND to search for
the CFDA number 93.228.
• The applicant must provide the
Funding Opportunity Number: HHS–
2010–IHS–TMD–0001.
E-mail applications will not be
accepted under this announcement.
DUNS Number
Applicants are required to obtain a
DUNS number from Dun and Bradstreet
to apply for a grant or cooperative
agreement from the Federal
Government. The DUNS number is a
nine-digit identification number, which
uniquely identifies business entities.
Obtaining a DUNS number is easy and
there is no charge.
To obtain a DUNS number, access
https://www.dunandbradstreet.com or
call 1–866–705–5711. Interested parties
may wish to obtain their DUNS number
by phone to expedite the process.
Applicants who intend to submit
electronically must also be registered
with the CCR. A DUNS number is
required before CCR registration can be
completed. Many organizations may
already have a DUNS number. Please
use the number listed above to
investigate whether or not your
organization has a DUNS number.
Registration with the CCR is free of
charge.
Applicants may register by calling 1–
888–227–2423. Please review and
complete the CCR Registration
Worksheet located on https://
www.Grants.gov/CCRRegister.
More detailed information regarding
these registration processes can be
found at https://www.Grants.gov.
V. Application Review Information
The instructions for preparing the
application narrative also constitute the
evaluation criteria for reviewing and
scoring the application. Weights
assigned to each section are noted in
parentheses. The 14-page narrative
should include only the first year of
activities; information for multi-year
projects should be included as an
appendix. See ‘‘Multi-Year Project
Requirements’’ at the end of this section
for more information.
1. Abstract—one page summary.
A. Criteria.
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Introduction and Need for Assistance
(20 Points)
(1) Describe the Tribe’s/Tribal
organization’s current health operation.
Include what programs and services are
currently provided (i.e., Federally
funded, State funded, etc.), information
regarding technologies currently used
(i.e., hardware, software, services, etc.),
and identify the source(s) of technical
support for those technologies (i.e.,
Tribal staff, Area Office, vendor, etc.).
Include information regarding whether
the Tribe/Tribal organization has a
health department and/or health board
and how long it has been operating.
(2) Describe the population to be
served by the proposed project. Include
a description of the number of IHS
eligible beneficiaries who currently use
services.
(3) Describe the geographic location of
the proposed project including any
geographic barriers to the health care
users in the area to be served.
(4) Identify all TMGs received since
FY 2004, dates of funding and summary
of project accomplishments. State how
previous TMG funds facilitated the
progression of health development
relative to the current proposed project.
(Copies of reports will not be accepted.)
(5) Identify the eligible project type
and priority group of the applicant.
(6) Explain the reason for your
proposed project by identifying specific
gaps or weaknesses in services or
infrastructure that will be addressed by
the proposed project. Explain how these
gaps/weaknesses were discovered. If
proposed project includes information
technology (i.e., hardware, software,
etc.), provide further information
regarding measures taken or to be taken
that ensure the proposed project will
not create other gaps in services or
infrastructure (i.e., IHS interface
capability, Government Performance
and Results Act reporting requirements,
contract reporting requirements,
Information Technology (IT)
compatibility, etc.).
(7) Describe the effect of the proposed
project on current programs (i.e.,
Federally funded, State funded, etc.)
and, if applicable, on current equipment
(i.e., hardware, software, services, etc.).
Include the effect of the proposed
project on planned/anticipated
programs and/or equipment.
(8) Address how the proposed project
relates to the purpose of the TMG
Program by addressing the appropriate
description that follows:
• Identify if the Tribe/Tribal
organization is an IHS Title I contractor.
Address if the self-determination
contract is a master contract of several
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programs or if individual contracts are
used for each program. Include
information regarding whether or not
the Tribe participates in a consortium
contract (i.e., more than one Tribe
participating in a contract). Address
what programs are currently provided
through those contracts and how the
proposed project will enhance the
organization’s capacity to manage the
contracts currently in place.
• Identify if the Tribe/Tribal
organization is an IHS Title V
compactor. Address when the Tribe/
Tribal organization entered into the
compact and how the proposed project
will further enhance the organization’s
management capabilities.
• Identify if the Tribe/Tribal
organization is not a Title I or Title V
organization. Address how the proposed
project will enhance the organization’s
management capabilities, what
programs and services the organization
is currently seeking to contract and an
anticipated date for contract.
Project Objective(s), Workplan and
Consultants (40 Points)
A. Identify the proposed project
objective(s) addressing the following:
• Measurable and (if applicable)
quantifiable.
• Results oriented.
• Time-limited.
Example: By installing new software,
the Tribe will increase the number of
bills processed by 15 percent at the end
of 12 months.
B. Address how the proposed project
will result in change or improvement in
program operations or processes for
each proposed project objective. Also
address what tangible products are
expected from the project (i.e., policies
and procedures manual, health plan,
etc.).
C. Address the extent to which the
proposed project will build the local
capacity to provide, improve, or expand
services that address the need(s) of the
target population.
D. Submit a workplan in the appendix
which includes the following
information:
• Provide the action steps on a
timeline for accomplishing the proposed
project objective(s).
• Identify who will perform the
action steps.
• Identify who will supervise the
action steps taken.
• Identify who will accept and/or
approve work products at the end of the
proposed project.
• Include any training that will take
place during the proposed project and
who will be attending the training.
• Include evaluation activities
planned.
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E. If consultants or contractors will be
used during the proposed project, please
include the following information in
their scope of work (or note if
consultants/contractors will not be
used):
• Educational requirements.
• Desired qualifications and work
experience.
• Expected work products to be
delivered on a timeline.
If a potential consultant/contractor
has already been identified, please
include a resume in the Appendix.
F. Describe what updates (i.e.,
revision of policies/procedures,
upgrades, technical support, etc.) will
be required for the continued success of
the proposed project. Include when
these updates are anticipated and where
funds will come from to conduct the
update and/or maintenance.
Project Evaluation (15 Points)
Describe the proposed plan to
evaluate both outcomes and process.
Outcome evaluation relates to the
results identified in the objectives, and
process evaluation relates to the
workplan and activities of the project.
A. For outcome evaluation, describe:
• What will the criteria be for
determining success of each objective?
• What data will be collected to
determine whether the objective was
met?
• At what intervals will data be
collected?
• Who will collect the data and their
qualifications?
• How will the data be analyzed?
• How will the results be used?
B. For process evaluation, describe:
• How will the project be monitored
and assessed for potential problems and
needed quality improvements?
• Who will be responsible for
monitoring and managing project
improvements based on results of
ongoing process improvements and
their qualifications?
• How will ongoing monitoring be
used to improve the project?
• Any products, such as manuals or
policies, that might be developed and
how they might lend themselves to
replication by others.
• How will the project document
what is learned throughout the project
period?
C. Describe any evaluation efforts that
are planned to occur after the grant
period ends.
D. Describe the ultimate benefit to the
Tribe that is expected to result from this
project. An example of this might be the
ability of the Tribe to expand preventive
health services because of increased
billing and third party payments.
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Organizational Capabilities and
Qualifications (15 Points)
A. Describe the organizational
structure of the Tribe/Tribal
organization beyond health care
activities.
B. Provide information regarding
plans to obtain management systems if
the Tribe/Tribal organization does not
have an established management system
currently in place that complies with 25
CFR 900, Subpart F, ‘‘Standards for
Tribal Management Systems.’’ If
management systems are already in
place, simply state it and how long the
systems have been in place.
C. Describe the ability of the
organization to manage the proposed
project. Include information regarding
similarly sized projects in scope and
financial assistance as well as other
grants and projects successfully
completed.
D. Describe what equipment (i.e., fax
machine, phone, computer, etc.) and
facility space (i.e., office space) will be
available for use during the proposed
project. Include information about any
equipment not currently available that
will be purchased through the grant.
E. List key personnel who will work
on the project. Include title used in the
workplan. In the appendix, include
position descriptions and resumes for
all key personnel. Position descriptions
should clearly describe each position
and duties, indicating desired
qualifications and experience
requirements related to the proposed
project. Resumes must indicate that the
proposed staff member is qualified to
carry out the proposed project activities.
If a position is to be filled, indicate that
information on the proposed position
description.
F. If the project requires additional
personnel (i.e., IT support, etc.), address
how the Tribe/Tribal organization will
sustain the position(s) after the grant
expires. (If there is no need for
additional personnel, simply state it.)
Categorical Budget and Budget
Justification (10 Points)
A. Provide a categorical budget for
each of the 12-month budget periods
requested.
B. If indirect costs are claimed,
indicate and apply the current
negotiated rate to the budget. Include a
copy of the rate agreement in the
appendix.
C. Provide a narrative justification
explaining why each categorical budget
line item is necessary/relevant to the
proposed project. Include sufficient cost
and other details to facilitate the
determination of cost allowability (i.e.,
equipment specifications, etc.).
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Multi-Year Project Requirements
Projects requiring a second and/or
third year must include a narrative
addressing the second and/or third
year’s project objectives, evaluation
components, work plan, categorical
budget and budget justification. The
same weights and criteria that are used
to evaluate a one-year project or the first
year of a multi-year project will be
applied when evaluating the second and
third years of a multi-year application.
Refer to Section V. Application Review
Information. A weak second and/or
third year submission could negatively
impact the overall score of an
application and result in elimination of
the proposed second and/or third years
with a recommendation for only a oneyear award.
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Appendix Items
A. Work plan for proposed objectives.
B. Position descriptions for key staff.
C. Resumes of key staff that reflect
current duties.
D. Consultant proposed scope of work
(if applicable).
E. Indirect Cost Rate Agreement.
F. Organizational chart (optional).
G. Multi-Year Project Requirements (if
applicable).
2. Review and Selection Process: In
addition to the above criteria/
requirements, applications are
considered according to the following:
A. Application Submission
(Application Deadline: August 7, 2009).
Applications received in advance of or
by the deadline and verified by the
tracking number will undergo a
preliminary review to determine that:
• The applicant and proposed project
type is eligible in accordance with this
grant announcement;
• The application is not a duplication
of a previously funded project; and
• The application narrative, forms,
and materials submitted meet the
requirements of the announcement
allowing the review panel to undertake
an in-depth evaluation; otherwise the
application will be deemed incomplete
and ineligible and will be returned.
Ineligible applications are not reviewed
and, therefore, receive no feedback.
B. Competitive Review of Eligible
Applications (Objective Review:
October 5–9, 2009).
Applications meeting eligibility
requirements that are complete,
responsive and conform to this program
announcement will be reviewed for
merit by the Ad Hoc Objective Review
Committee (ORC) appointed by the IHS
to review and make recommendations
on these applications. The review will
be conducted in accordance with the
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IHS Objective Review Guidelines. The
technical review process ensures
selection of quality projects in a
national competition for limited
funding. Applications will be evaluated
and rated on the basis of the evaluation
criteria listed in Section V.1. The
criteria are used to evaluate the quality
of a proposed project, determine the
likelihood of success and to assign a
numerical score to each application.
The scoring of approved applications
will assist the IHS in ranking the
proposals and determining which
proposals will be funded if the amount
of TMG funding is not sufficient to
support all approved applications.
Applications recommended for
approval, having a score of 60 or above
by the ORC and scored high enough to
be considered for funding will be
reviewed by the DGO for cost analysis
and further recommendation. The
program official accepts the DGO
recommendations for consideration
when funding applications. The
program official forwards the final
approved list to the Director, Office of
Tribal Programs (OTP), for final review
and approval. Applications scoring
below 60 points will be disapproved.
Applications that are approved but not
funded will not be carried over into the
next cycle for funding consideration.
3. Anticipated Announcement and
Award Dates. The IHS anticipates the
earliest award start date will be January
1, 2010.
VI. Award Administration Information
1. Award Notices
ORC Results Notification: November
12, 2009.
The Director, OTP, or program
official, will notify the contact person
identified on each proposal of the
results in writing via postal mail.
Applicants whose applications are
declared ineligible will receive written
notification of the ineligibility
determination. The ineligible
notification will include information
regarding the rationale for the ineligible
decision citing specific information
from the original grant application.
Those applicants who are approved and
recommended for funding, approved but
unfunded and those who are
disapproved will receive a copy of the
Executive Summary which identifies
the weaknesses and strengths of the
application submitted. Applicants who
are approved and recommended for
funding will be notified through the
official Notice of Award (NoA)
document issued by the DGO. The NoA
will be signed by the Grants
Management Officer and is the
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authorizing document for notifying
grant recipients of funding. The NoA
serves as the official notification of a
grant award and will state the amount
of Federal funds awarded, the purpose
of the grant, the terms and conditions of
the grant award, the effective date of the
award, the project period, and the
budget period. Any other
correspondence announcing to the
Applicant’s Project Director that an
application was recommended for
approval is not an authorization to begin
performance. Pre-award costs are not
allowable charges under this program
grant.
2. Administrative Requirements
Grants are administrated in
accordance with the following
documents:
• This grant announcement.
• Health and Human Services
regulations governing Public Law 93–
638 grants at 42 CFR 36.101 et seq.
• 45 CFR Part 92, ‘‘Department of
Health and Human Services, Uniform
Administrative Requirements for Grants
and Cooperative Agreements to State
and Local Governments Including
Indian Tribes,’’ or 45 CFR Part 74,
‘‘Administration of Grants to Non-Profit
Recipients.’’
• Public Health Service Grants Policy
Statement.
• Appropriate Cost Principles: OMB
Circular A–87, ‘‘State and Local
Governments,’’ or OMB Circular A–122,
‘‘Non-Profit Organizations.’’
• OMB Circular A–133, ‘‘Audits of
States, Local Governments and NonProfit Organizations.’’
• Other Applicable OMB Circulars.
3. Indirect Costs
This section applies to all grant
recipients that request indirect costs in
their application. In accordance with
HHS Grants Policy Statement, Part II–
27, IHS requires applicants to have a
current indirect cost rate agreement in
place prior to award. The rate agreement
must be prepared in accordance with
the applicable cost principles and
guidance as provided by the cognizant
agency or office. A current rate means
the rate covering the applicable
activities and the award budget period.
If the current rate is not on file with the
awarding office, the award shall include
funds for reimbursement of indirect
costs. However, the indirect cost portion
will remain restricted until the current
rate is provided to the DGO.
Generally, indirect costs rates for IHS
are negotiated with two cognizant
agencies; the Division of Cost Allocation
(DCA)/HHS https://rates.psc.gov/and
National Business Center (NBC)/
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Department of the Interior https://
www.aqd.nbc.gov/indirect/indirect.asp.
If your organization has questions
regarding the indirect cost policy, please
contact the DGO at 301–443–5204.
projects or activities. This applies
whether the delinquency is attributable
to the failure of the grantee organization
or the individual responsible for
preparation of the reports.
4. Reporting
VII. Agency Contact(s)
Interested parties may obtain TMG
programmatic information from the
TMG Program Coordinator listed under
Section IV of this program
announcement. Grant-related and
business management information may
be obtained from the Grants
Management Specialist listed under
Section IV of this program
announcement. Grants.gov concerns
submission and waiver requests may be
addressed by Ms. Michelle Bulls, DGP.
Contact information is noted under
Section IV of this program
announcement. Please note that the
telephone numbers provided are not
toll-free.
A. Progress Report
Program progress reports will be
required semi-annually. Semi-annual
program progress reports must be
submitted within 30 days at the end of
the half year. These reports will include
a brief comparison of actual
accomplishments to the goals
established for the period, reasons for
slippage (if applicable), and other
pertinent information as required. A
final report must be submitted within 90
days of expiration of the budget/project
period.
B. Financial Status Reports
Financial status reports will be
required semi-annually. Semi-annual
financial status reports must be
submitted within 30 days of the end of
the half year. Final financial status
reports are due within 90 days of
expiration of the budget/project period.
Standard Form 269 (long form) will be
used for financial reporting.
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C. Reports
Grantees are responsible and
accountable for accurate reporting of the
Progress Reports and Financial Status
Reports which are generally due semiannually. Financial Status Reports (SF–
269) are due 90 days after each budget
period and the final SF–269 must be
verified from the grantee records on
how the value was derived. Grantees
must submit reports in a reasonable
period of time.
Failure to submit required reports
within the time allowed may result in
suspension or termination of an active
grant, withholding of additional awards
for the project, or other enforcement
actions such as withholding of
payments or converting to the
reimbursement method of payment.
Continued failure to submit required
reports may result in one or both of the
following: (1) The imposition of special
award provisions; and (2) the nonfunding or non-award of other eligible
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VIII. Other Information
Training
The IHS will conduct training
sessions to assist applicants in
preparing their FY 2010 TMG
applications. There will be three 2-day
training sessions. In addition, there will
be one 5-day training session on
Grantsmanship. The 5-day training
session will provide participants with
basic grant writing skills, information
regarding where to search for funding
opportunities, and the opportunity to
begin writing a TMG grant proposal or
to finalize a draft proposal. The 2-day
training sessions will focus specifically
on the TMG requirements providing
participants with information contained
in this announcement, clarifying any
issues/questions applicants may have
and critiquing project ideas. In an effort
to make the training sessions
productive, participants are expected to
bring draft proposals to these sessions.
Priority will be given to groups
eligible to apply for the TMG Program.
Participation is limited to two personnel
from each Tribe or Tribal organization.
All sessions are first come—first serve
with the above limitations noted. All
participants are responsible for making
and paying for their own travel
arrangements. Interested parties should
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17683
register with the TMG staff prior to
making travel arrangements to ensure
space is available in selected session.
There is no registration fee to attend the
training session(s). The registration form
may be obtained from the TMG Web site
at: https://www.ihs.gov/
NonMedicalPrograms/tmg/Training.asp.
The registration form may be faxed to
(301) 443–4666. Note: A minimum of
ten attendees is required for the IHS to
conduct the training sessions. The
anticipated training dates and locations
are listed below in chronological order:
• April 29–30, 2009—Oklahoma City,
Oklahoma (Limit 25) (TMG Training).
• May 11–15, 2009—Albuquerque,
New Mexico (Limit 25) (The
Grantsmanship Center Training).
• May 27–28, 2009—Sioux Falls,
South Dakota (Limit 25) (TMG
Training).
• June 17–18, 2009—Seattle,
Washington (Limit 25) (TMG Training).
• June 25, 2009—Two-Hour WebEx
(Limit 25) (TMG Training).
IHS Checklist
The following IHS Checklist is
included to assist applicants in proposal
preparation and follow-up. Applicants
are highly encouraged to employ this
checklist for their benefit and to submit
it as part of their proposal as an
attachment in Grants.gov to allow for
verification of receipt. This checklist
will be utilized by the DGO during their
initial screening for eligibility and will
be utilized by the OTP during their
programmatic review for content of the
application to ensure required items
requested are submitted and the
application is eligible for further review
via the ORC. This checklist is available
on the TMG Web site at https://
www.ihs.gov/NonMedicalPrograms/
tmg/.
IHS FY 2010 Tribal Management Grant
Application Checklist
Applicant Name: llllllllllll
Application Tracking Number: llllll
Electronic Submission: llllllllll
Signed Paper Submission: llllllll
Waiver Obtained: llllllllllll
Title I: lllllllllllllllll
Title V: lllllllllllllllll
Project Type: llllllllllllll
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Item
Applicant
Grants
Programs
IHS FY 2010 TMG Checklist ..................................................................................................
Eligibility: (circle) Tribe Tribal Organization ..................................................................
501c(3) Non-Profit Organization ............................................................................................
Tribal Resolution or Letter of Authorization (as defined in the announcement)
a. Final signed Tribal Resolution is due on or October 2, 2009 .......................................
b. Draft unsigned resolution is due August 7, 2009 (if applicable) .................................
5. Priority I Documentation (if applicable) ...............................................................................
6. Priority II Documentation (if applicable) ..............................................................................
7. Consortium Participation Documentation (if applicable) ....................................................
8. SF 424 Application for Federal Assistance ..........................................................................
9. SF 424A Budget—Non Construction .....................................................................................
10. SF 424B Assurances .............................................................................................................
11. Disclosure of Lobbying Activities ........................................................................................
12. Abstract .................................................................................................................................
13. Project Narrative Items a.–e. (14 pages maximum)
a. Introduction and Need for Assistance ............................................................................
b. Project Objective(s), Workplan & Consultants ...............................................................
c. Project Evaluation ............................................................................................................
d. Organizational Capabilities and Qualifications .............................................................
e. Categorical Budget & Budget Justification ......................................................................
14. Multi-year Summary & Budget Justification .......................................................................
15. Appendices
a. Work plan for proposed objectives .................................................................................
b. Position descriptions for key staff ..................................................................................
c. Resumes of key staff that reflect current duties ............................................................
d. Consultant proposed scope of work (if applicable) ......................................................
e. Indirect Cost Rate Agreement .........................................................................................
f. Organizational chart (optional) .......................................................................................
g. Multi-Year Project Requirements (if applicable) ...........................................................
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Applicant Signature/Date: llllllll DEPARTMENT OF HOMELAND
IHS Grants Management Signature/Date: ll SECURITY
IHS Program Office Signature/Date: llll
IHS Program Office Signature/Date: llll U.S. Citizenship and Immigration
Comments may also be submitted to
DHS via facsimile to 202–272–8352, or
via e-mail at rfs.regs@dhs.gov. When
submitting comments by e-mail please
add the OMB Control Number 1615–
0053 in the subject box.
Written comments and suggestions
from the public and affected agencies
concerning the proposed collection of
information should address one or more
of the following four points:
(1) Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the agency, including
whether the information will have
practical utility;
(2) Evaluate the accuracy of the
agencies estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
(3) Enhance the quality, utility, and
clarity of the information to be
collected; and
(4) Minimize the burden of the
collection of information on those who
are to respond, including through the
use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses.
1.
2.
3.
4.
The Public Health Service (PHS)
strongly encourages all grant and
contract recipients to provide a smokefree workplace and promote the non-use
of all tobacco products. In addition,
Public Law 103–227, the Pro-Children
Act of 1994, prohibits smoking in
certain facilities (or in some cases, any
portion of the facility) in which regular
or routine education, library, day care,
health care or early childhood
development services are provided to
children. This is consistent with the
HHS mission to protect and advance the
physical and mental health of the
American people.
Dated: April 8, 2009.
Doni Wilder,
Acting Deputy Director, Indian Health
Service.
[FR Doc. E9–8641 Filed 4–15–09; 8:45 am]
mstockstill on PROD1PC66 with NOTICES
BILLING CODE 4165–16–P
VerDate Nov<24>2008
16:47 Apr 15, 2009
Jkt 217001
Services
Agency Information Collection
Activities: Form N–426, Revision of a
Currently Approved Information
Collection; Comment Request
ACTION: 60-day notice of information
collection under review: Form N–426,
Request for Certification of Military or
Naval Service; OMB Control No. 1615–
0053.
The Department of Homeland
Security, U.S. Citizenship and
Immigration Services (USCIS), has
submitted the following information
collection request for review and
clearance in accordance with the
Paperwork Reduction Act of 1995. The
information collection is published to
obtain comments from the public and
affected agencies. Comments are
encouraged and will be accepted for
sixty days until June 15, 2009.
Written comments and suggestions
regarding items contained in this notice,
and especially with regard to the
estimated public burden and associated
response time should be directed to the
Department of Homeland Security
(DHS), USCIS, Chief, Regulatory
Products Division, Clearance Office, 111
Massachusetts Avenue, NW.,
Washington, DC 20529–2210.
PO 00000
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]]>Agencies
[Federal Register Volume 74, Number 72 (Thursday, April 16, 2009)]
[Notices]
[Pages 17676-17684]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-8641]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Indian Health Service
Tribal Management Grant Program
Announcement Type: New and Competing Continuation Discretionary
Funding Cycle for Fiscal Year 2010.
Funding Announcement Number: HHS-2010-IHS-TMD-0001.
Catalog of Federal Domestic Assistance Number(s): 93.228.
DATES:
Key Dates
Training: Application Requirements Session: April 29-30, May 27-28,
and June 17-18, 2009.
Grant Writing Session: May 11-15, 2009.
TMG WebEx: June 25, 2009.
Application Deadline Date: August 7, 2009.
Receipt Date for Final Tribal Resolution: October 2, 2009.
Review Date: October 5-9, 2009.
Application Notification Date: November 12, 2009.
Earliest Anticipated Start Date: January 1, 2010.
I. Funding Opportunity Description
The Indian Health Service (IHS) announces competitive grant
applications for the Tribal Management Grant (TMG) Program. This
program is authorized under Section 103(b)(2) and Section 103(e) of the
Indian Self-Determination and Education Assistance Act, Public Law
(Pub. L.) 93-638, as amended. This program is described at 93.228 in
the Catalog of Federal Domestic Assistance (CFDA).
The TMG Program is a national competitive discretionary grant
program pursuant to 45 CFR Part 75 and 45 CFR Part 92 established to
assist federally-recognized Tribes and Tribally-sanctioned Tribal
organizations in assuming all or part of existing IHS programs,
services, functions, and activities (PSFA) through a Title I contract
and to assist established Title I contractors and Title V compactors to
further develop and improve their management capability. In addition,
TMGs are available to Tribes/Tribal organizations under the authority
of Public Law 93-638 Section 103(e) for: (1) Obtaining technical
assistance from providers designated by the Tribe/Tribal organization
(including Tribes/Tribal organizations that operate mature contracts)
for the purposes of program planning and evaluation, including the
development of any management systems necessary for contract management
and the development of cost allocation plans for indirect cost rates;
and (2) planning, designing and evaluating Federal health programs
serving the Tribe/Tribal organization, including Federal administrative
functions.
Funding Priorities: The IHS has established the following funding
priorities for TMG awards.
Priority I--Any Indian Tribe that has received Federal
recognition (restored, un-terminated, funded, or unfunded) within the
past five years, specifically received during or after March 2004.
Priority II--All other eligible federally-recognized
Indian Tribes or Tribally-sanctioned Tribal organizations submitting a
competing continuation application or a new application for the sole
purpose of addressing audit material weaknesses. The audit material
weaknesses are identified in Attachment A of the transmittal letter
received from the Office of the Inspector General (OIG), National
External Audit Review Center (NEARC), Department of Health and Human
Services (HHS). Please identify the material weaknesses to be addressed
by underlining the item on Attachment A. Please refer to Section III.3,
``Other Requirements,'' for more information regarding Priority II
participation.
Federally-recognized Indian Tribes or Tribally-sanctioned Tribal
organizations not subject to Single Audit Act requirements must provide
a financial statement identifying the Federal dollars received in the
footnotes. The financial statement must also identify specific
weaknesses/recommendations that will
[[Page 17677]]
be addressed in the TMG proposal and are related to 25 CFR Part 900,
Subpart F--``Standards for Tribes and Tribal Organizations.''
Priority II participation is only applicable to the Health
Management Structure project type. For more information see Section II,
``Eligible Project Types, Maximum Funding and Project Periods.''
Priority III--All other eligible federally-recognized
Indian Tribes or Tribal organizations submitting a competing
continuation application or a new application.
The funding of approved Priority I applicants will occur before the
funding of approved Priority II applicants. Priority II applicants will
be funded before approved Priority III applicants. Funds will be
distributed until depleted.
II. Award Information
Type of Awards: Grant.
Estimated Funds Available: Subject to the availability of funds,
the estimated amount available is $2,529,000 in fiscal year (FY) 2010.
There will be only one funding cycle in FY 2010. Awards under this
announcement are subject to the availability of funds.
Anticipated Number of Awards: An estimated 20-25 awards will be
made under the program.
Project Periods: Varies from 12 months to 36 months. Please refer
to ``Eligible Project Types, Maximum Funding and Project Periods''
under this section for more detailed information.
Estimated Award Amount: $50,000/year-$100,000/year. Please refer to
``Eligible Project Types, Maximum Funding and Project Periods'' below
for more detailed information.
Eligible Project Types, Maximum Funding and Project Periods
Applications may only be submitted for one project type. Applicants
must state the project type selected. The TMG Program consists of four
project types: (1) Feasibility study; (2) planning; (3) evaluation
study; and (4) health management structure. Applications that address
more than one project type will be considered ineligible and will be
returned to the applicant. The maximum funding levels noted include
both direct and indirect costs. Applicant budgets may not exceed the
maximum funding level or project period identified for a project type.
Applicants whose budget or project period exceed the maximum funding
level or project period will be considered ineligible and will not be
reviewed. Please refer to Section IV.6. ``Funding Restrictions'' for
further information regarding ineligible activities.
1. Feasibility Study (Maximum funding/project period: $70,000/12
months). A study of a specific IHS program or segment of a program to
determine if Tribal management of the program is possible. The study
shall present the planned approach, training, and resources required to
assume Tribal management of the program. The study must include the
following four components:
Health needs and health care services assessments that
identify existing health care services and delivery system, program
divisibility issues, health status indicators, unmet needs, volume
projections, and demand analysis.
Management analysis of existing management structures,
proposed management structures, implementation plans and requirements,
and personnel staffing requirements and recruitment barriers.
Financial analysis of historical trends data, financial
projections and new resource requirements for program management costs
and analysis of potential revenues from Federal/non-Federal sources.
Decision statement/report that incorporates findings,
conclusions and recommendations; the presentation of the study and
recommendations to the governing body for Tribal determination
regarding whether Tribal assumption of program(s) is desirable or
warranted.
2. Planning (Maximum funding/project period: $50,000/12 months).
Planning projects entail a collection of data to establish goals and
performance measures for the operation of current health programs or
anticipated PSFAs under a Title I contract. Planning will specify the
design of health programs and the management systems (including
appropriate policies and procedures) to accomplish the health
priorities of the Tribe/Tribal organization. For example, planning
could include the development of a Tribal Specific Health Plan or a
Strategic Health Plan, etc. Please note: The Public Health Service
urges applicants submitting strategic health plans to address specific
objectives of Healthy People 2010. Interested applicants may purchase a
copy of Healthy People 2010 (Summary Report in print; Stock No. 017-
001-00547-9) or CD-ROM (Stock No. 107-001-00549-5) through the
Superintendent of Documents, Government Printing Office, P.O. Box
371954, Pittsburgh, PA 15250-7945, or (202) 512-1800. This information
is available in electronic form at the following Web site: https://www.health.gov/healthypeople/publications.
3. Evaluation Study (Maximum funding/project period: $50,000/12
months). A systematic collection, analysis, and interpretation of data
for the purpose of determining the value of a program. The extent of
the evaluation study could relate to the goals and objectives, policies
and procedures, or programs regarding targeted groups. The evaluation
study could also be used to determine the effectiveness and efficiency
of a Tribal program operation (i.e. direct services, financial
management, personnel, data collection and analysis, third-party
billing, etc.) as well as determine the appropriateness of new
components to a Tribal program operation that will assist Tribal
efforts to improve the health care delivery systems.
4. Health Management Structure (Average funding/project period:
$100,000/12 months; maximum funding/project period: $300,000/36
months)--The first year maximum is limited to $150,000 for multi-year
projects. Health Management Structure allows for implementation of
systems to manage or organize PSFAs. Management structures include
health department organizations, health boards, and financial
management systems including systems for accounting, personnel, third-
party billing, medical records, management information systems, etc.
This includes the design, improvements and correction of management
systems that address weaknesses identified through quality control
measures, internal control reviews and audit report findings under the
Office of Management and Budget (OMB) Circular No. A-133--Revised June
27, 2003, ``Audits of States, Local Governments, and Non-Profit
Organizations.'' OMB Circular A-133, Audits of States, Local
Governments and Non-Profit Organizations can be found at the following
Web site: https://www.whitehouse.gov/omb/circulars/a133/a133.html.
25 CFR Part 900, ``Indian Self-Determination and Education
Assistance Act Amendments,'' Subpart F--``Standards for Tribal or
Tribal Organization Management Systems'' sections (900.35--900.60) is
available at the following Web site locations: https://www.access.gpo.gov/nara/cfr/waisidx_04/25cfr900_04.html, or https://www.ihs.gov/NonMedicalPrograms/TMG/Forms.asp.
5. Please see Section IV ``Application and Submission Information''
for information on how to obtain a copy of the TMG application package.
[[Page 17678]]
III. Eligibility Information
1. Indian Tribes or Tribal organizations as defined by Public Law
93-638, Indian Self-Determination and Education Assistance Act, as
amended. Eligible applicants include Tribal organizations that operate
mature contracts that are designated by a Tribe to provide technical
assistance and/or training. Only one application per Tribe or Tribal
organization is allowed. This paragraph should be cross-referenced with
Section IV. (Application and Submission Information/Subsection 3,
Content and Form of Narrative Submission).
2. Cost Sharing or Matching--The TMG Program does not require
matching funds or cost sharing. However, in accordance with Public Law
93-638 section 103(c), the TMG funds may be used as matching shares for
any other Federal grant programs that develop Tribal capabilities to
contract for the administration and operation of health programs.
3. Other Requirements--The following documentation is required:
A. Tribal Resolution--A resolution of the Indian Tribe served by
the project must accompany the application submission. The IHS will
accept the following as proper documentation:
If an official signed (passed) Tribal resolution
encompassing the scope of this grant application is not available for
electronic submission with the application on Grants.gov by the
deadline, a draft resolution must be submitted as a place holder and as
evidence of the intent of the entity. However, the draft resolution
must be followed up with the submission of a faxed, FedEx, or e-mailed
pdf version of the final official signed Tribal resolution. The final
signed resolution must be received by the Division of Grants Operations
(DGO) by October 2, 2009. Otherwise, the application will be considered
incomplete, ineligible for review, and returned to the applicant
without consideration. It is recommended that applicants submitting the
signed final resolution should ensure the information was received by
the IHS by retaining documentation confirming delivery or receipt (i.e.
fax transmittal receipt, FedEx tracking, postal return receipt, e-mail
receipt, etc.).
An Indian Tribe that is proposing a project affecting
another Indian Tribe must include resolutions from all affected Tribes
to be served.
Applications by Tribal organizations will not require a
specific Tribal resolution if the current Tribal resolution(s) under
which they operate would encompass the proposed grant activities. A
copy of that resolution must be provided for review.
Letter of Authorization per Tribal governance requirements
in lieu of a Tribal Resolution. Evidence that the Tribe has converted
to this means must be provided.
Tribal organizations applying for technical assistance
and/or training grants must submit documentation that the Tribal
organization is applying upon the request of the Indian Tribe/Tribes it
intends to serve.
B. Documentation for Priority I Participation--A copy of the
Federal Register notice or letter from the Bureau of Indian Affairs
verifying establishment of Federal Tribal status within the last five
years. Date must reflect that Federal recognition was received during
or after March 2004.
C. Documentation for Priority II Participation--A copy of the
transmittal letter and Attachment A from the Office of Inspector
General, National External Audit Review Center (NEARC), HHS. See
``Funding Priorities'' in Section I for more information. If an
applicant is unable to locate a copy of their most recent transmittal
letter or needs assistance with audit issues, information or technical
assistance may be obtained by contacting the IHS Division of Audit
Resolution (DAR) at (301) 443-7301, or the NEARC help line at (816)
374-6714, ext. 108. The auditor may also have the information/
documentation required.
Federally-recognized Indian Tribes or Tribally-sanctioned Tribal
organizations not subject to Single Audit Act requirements must provide
a financial statement identifying the Federal dollars in the footnotes.
The financial statement must also identify specific weaknesses/
recommendations that will be addressed in the TMG proposal and that are
related to 25 CFR Part 900, ``Indian Self-Determination and Education
Assistance Act Amendments,'' Subpart F--``Standards for Tribes and
Tribal Organizations.''
Documentation of Consortium Participation--If an Indian
Tribe submitting an application is a member of a consortium, the Tribe
must:
--Identify the consortium.
--Indicate if the consortium intends to submit a TMG application.
--Demonstrate that the Tribe's application does not duplicate or
overlap any objectives of the consortium's application.
Identify all of the consortium member Tribes.
Identify if any of the member Tribes intend to submit a
TMG application of their own.
Demonstrate that the consortium's application does not
duplicate or overlap any objectives of the other consortium members who
may be submitting their own TMG application.
Please refer to Section IV. Application and Submission Information,
particularly Item 6 ``Funding Restrictions'' and Section V.
``Application Review Information'' for more information regarding other
application submission information and/or requirements.
IV. Application and Submission Information
1. The Application package may be found in Grants.gov (https://www.grants.gov) or at: https://www.ihs.gov/NonMedicalPrograms/gogp/. The
entire grant application package is available at: https://www.ihs.gov/NonMedicalPrograms/tmg/ tmg/. Detailed application instructions for this
announcement are downloadable on Grants.gov.
2. IHS Contacts:
Programmatic Concerns: Ms. Patricia Spotted Horse, Program Analyst,
Office of Tribal Programs, Indian Health Service, 801 Thompson Avenue,
Suite 220, Rockville, Maryland 20852, (301) 443-1104 (Telephone), (301)
443-4666 (Fax), and e-mail address: Patricia.SpottedHorse@IHS.GOV.
Business Concerns:
Note: The Division of Grants Operations (DGO) is the official
receipt point for grant applications (electronic and paper).
Mr. Pallop Chareonvootitam, Grants Management Specialist, DGO,
Indian Health Service, 801 Thompson Avenue, TMP 360, Rockville,
Maryland 20852, (301) 443-5204 (Telephone), (301) 443-9602 (Fax), and
e-mail address: Pallop.Chareonvootitam@IHS.GOV.
GRANTS.GOV Contact for IHS: Information regarding the electronic
Grants.gov process, issues, and waivers waiving the electronic process
may be obtained from the following person: Ms. Michelle G. Bulls, Chief
Grants Management Officer, Director, Division of Grants Policy (DGP),
Indian Health Service, 801 Thompson Avenue, TMP 625, Rockville,
Maryland 20852, (301) 443-6528 (Telephone) and e-mail address:
Michelle.Bulls@IHS.GOV.
3. Content and Form of Narrative Submission:
Abstract (one page) summarizing the project.
Introduction and Need for Assistance.
Project Objective(s), Approach and Results and Benefits.
Project Evaluation.
Organizational Capabilities and Qualifications.
[[Page 17679]]
Be typewritten and single spaced.
Use black type not smaller than 12 characters per one
inch.
Margins must not be less than one inch.
Have consecutively numbered pages.
Contain a narrative that does not exceed 14 typed pages
that includes the other submission requirements below. The 14-page
narrative does not include the abstract, the work plan, standard forms,
Tribal resolution(s), table of contents, budget, budget justifications,
multi-year narratives, multi-year budget, multi-year budget
justification, and/or other appendix items.
Public Policy Requirements: All Federal-wide public policies apply
to IHS grants with exception of Lobbying and Discrimination policy.
4. Submission Dates and Times: Applications must be submitted
electronically through Grants.gov by 12 midnight Eastern Standard Time
(EST) on Friday, August 7, 2009. Note: All IHS application packages are
posted in Adobe. Therefore, please make sure that your entity uses a
compatible version to save and submit the application or submission
errors will occur. If technical challenges arise and the applicant is
unable to successfully complete the electronic application process, the
applicant must contact Michelle G. Bulls, DGP, fifteen calendar days
prior to the application deadline and advise her of the difficulties
that your organization is experiencing. The applicant must obtain
written prior approval to submit a paper application. E-mail requests
requesting a waiver are acceptable. If submission of a paper
application is requested and approved, the manually signed original and
two copies of the application must be sent to the appropriate grants
contact that is listed in Section IV.2. above. Applications not
submitted through Grants.gov, without an approved waiver, will be
returned to the applicant without review or consideration. Late
applications will not be accepted for processing, will be returned to
the applicant, and will not be considered for funding.
5. Intergovernmental Review: Executive Order 12372 requiring
intergovernmental review is not applicable to this program.
6. Funding Restrictions:
Pre-award costs are not allowable.
The available funds are inclusive of direct and indirect
costs.
Only one grant will be awarded per applicant.
Ineligible Project Activities: The TMG may not be used to
support recurring operational programs or to replace existing public
and private resources. Note: The inclusion of the following projects or
activities in an application will render the application ineligible and
the application will be returned to the applicant:
--Planning and negotiating activities associated with the intent of a
Tribe to enter the IHS Self-Governance Project. A separate grant
program is administered by the IHS for this purpose. Prospective
applicants interested in this program should contact Mr. Matt Johnson,
Office of Tribal Self-Governance, Indian Health Service, Reyes
Building, 801 Thompson Avenue, Suite 240, Rockville, Maryland 20852,
(301) 443-7821, and request information concerning the ``Tribal Self-
Governance Program Planning Cooperative Agreement Announcement'' or the
``Negotiation Cooperative Agreement Announcement.''
--Projects related to water, sanitation, and waste management.
--Projects that include direct patient care and/or equipment to provide
those medical services to be used to establish or augment or continue
direct patient clinical care are not allowable. Medical equipment that
is allowable under the Special Diabetes Grant Program is not allowable
under the TMG Program.
--Projects that include long-term care or provision of any direct
services.
--Projects that include tuition, fees, or stipends for certification or
training of staff to provide direct services.
--Projects that include pre-planning, design, and planning of
construction for facilities, including activities relating to program
justification documents.
--Projects that propose more than one project type. Please see Section
II, ``Award Information,'' specifically ``Eligible Project Types,
Maximum Funding and Project Periods'' for more information. An example
of a proposal with more than one project type that would be considered
ineligible may include the creation of a strategic health plan (defined
by TMG as a planning project type) and improving third-party billing
structures (defined by TMG as a health management structure project
type). Multi-year applications that include in the first year planning,
evaluation or feasibility activities with the remainder of the project
years addressing management structure are also deemed ineligible.
Other Limitations--A current TMG recipient cannot be
awarded a new, renewal, or competing continuation grant for any of the
following reasons:
--A grantee may not administer two TMGs at the same time or have
overlapping project/budget periods (however, allowance will be made to
accommodate the completion of one TMG grant prior to beginning a new
award, if applicable);
--The current project is not progressing in a satisfactory manner;
--The current project is not in compliance with program and financial
reporting requirements; or
--Delinquent Federal Debts: No award shall be made to an applicant who
has an outstanding delinquent Federal debt until either:
--The delinquent account is paid in full; or
--A negotiated repayment schedule is established and at least one
payment is received.
7. Other Submission Requirements:
Electronic Submission--The preferred method for receipt of
applications is electronic submission through Grants.gov. Note: All IHS
application packages are posted in Adobe. Therefore, please make sure
that your entity uses a compatible version to save and submit the
application or submission errors will occur. Should any technical
challenges arise regarding the submission, please contact Grants.gov
Customer Support at 1-800-518-4726 or support@grants.gov. The Contact
Center hours of operation are Monday-Friday from 7 a.m. to 9 p.m. EST.
If you require additional assistance, please call (301) 443-6290 and
identify the need for assistance regarding your Grants.gov application.
Your call will be transferred to the appropriate grants staff member.
The applicant must seek assistance at least fifteen calendar days prior
to the application deadline. Applicants that do not adhere to the
timelines for Central Contractor Registry (CCR) and/or Grants.gov
registration and/or requesting timely assistance with technical issues
will not be candidates for paper applications.
To submit an application electronically, please use the https://
www.Grants.gov apply site. Download a copy of the application package
on the Grants.gov Web site, complete it offline and then upload and
submit the application via the Grants.gov site. You may not e-mail an
electronic copy of a grant application to IHS.
Please be reminded of the following:
Under the new IHS application submission requirements,
paper applications are not the preferred method. However, if you have
technical
[[Page 17680]]
problems submitting your application on-line, please contact directly
Grants.gov Customer Support at: https://www.Grants.gov/CustomerSupport.
Upon contacting Grants.gov, obtain a tracking number as
proof of contact. The tracking number is helpful if there are technical
issues that cannot be resolved and a waiver request from Grants Policy
must be obtained.
If it is determined that a formal waiver is necessary, the
applicant must submit a request, in writing (e-mails are acceptable),
to Michelle.Bulls@ihs.gov that includes a justification for the need to
deviate from the standard electronic submission process. Upon receipt
of approval, a hard-copy application package must be downloaded by the
applicant from Grants.gov, and completed with appropriate manual
signatures. An original and two copies of the application must be sent
directly to the official receipt point for grant applications: DGO, 801
Thompson Avenue, TMP 360, Rockville, MD 20852 by the due date, August
7, 2009.
Upon entering the Grants.gov site, there is information
available outlining the requirements to the applicant regarding
electronic submission of an application through Grants.gov, as well as
the hours of operation. Applicants are strongly encouraged not to wait
until the deadline date to begin the application process through
Grants.gov as the registration process for CCR and Grants.gov could
take up to fifteen working days.
To use Grants.gov, you, as the applicant, must have a Data
Universal Numbering System (DUNS) Number and must register in the CCR.
You should allow a minimum of ten working days to complete CCR
registration. See below on how to apply.
You must submit all documents electronically, including
all information typically included on the SF-424, Application for
Federal Assistance, and all necessary assurances and certifications.
Please use the optional attachment feature in Grants.gov
to attach additional documentation that may be requested by IHS.
Final signed Tribal resolutions must be submitted no later
than October 2, 2009, if a draft resolution was submitted with the
initial electronic or paper application.
The narrative section of your application cannot exceed
the 14-page limitation requirements described in the program
announcement.
After you electronically submit your application, you will
receive an automatic acknowledgment from Grants.gov that contains a
Grants.gov tracking number. The IHS DGO will retrieve your application
from Grants.gov. DGO will not notify applicants that the application
has been received.
You may access the electronic application for this program
on https://www.Grants.gov.
You may search for the downloadable application package
utilizing Grants.gov FIND to search for the CFDA number 93.228.
The applicant must provide the Funding Opportunity Number:
HHS-2010-IHS-TMD-0001.
E-mail applications will not be accepted under this announcement.
DUNS Number
Applicants are required to obtain a DUNS number from Dun and
Bradstreet to apply for a grant or cooperative agreement from the
Federal Government. The DUNS number is a nine-digit identification
number, which uniquely identifies business entities. Obtaining a DUNS
number is easy and there is no charge.
To obtain a DUNS number, access https://www.dunandbradstreet.com or
call 1-866-705-5711. Interested parties may wish to obtain their DUNS
number by phone to expedite the process.
Applicants who intend to submit electronically must also be
registered with the CCR. A DUNS number is required before CCR
registration can be completed. Many organizations may already have a
DUNS number. Please use the number listed above to investigate whether
or not your organization has a DUNS number. Registration with the CCR
is free of charge.
Applicants may register by calling 1-888-227-2423. Please review
and complete the CCR Registration Worksheet located on https://www.Grants.gov/CCRRegister.
More detailed information regarding these registration processes
can be found at https://www.Grants.gov.
V. Application Review Information
The instructions for preparing the application narrative also
constitute the evaluation criteria for reviewing and scoring the
application. Weights assigned to each section are noted in parentheses.
The 14-page narrative should include only the first year of activities;
information for multi-year projects should be included as an appendix.
See ``Multi-Year Project Requirements'' at the end of this section for
more information.
1. Abstract--one page summary.
A. Criteria.
Introduction and Need for Assistance (20 Points)
(1) Describe the Tribe's/Tribal organization's current health
operation. Include what programs and services are currently provided
(i.e., Federally funded, State funded, etc.), information regarding
technologies currently used (i.e., hardware, software, services, etc.),
and identify the source(s) of technical support for those technologies
(i.e., Tribal staff, Area Office, vendor, etc.). Include information
regarding whether the Tribe/Tribal organization has a health department
and/or health board and how long it has been operating.
(2) Describe the population to be served by the proposed project.
Include a description of the number of IHS eligible beneficiaries who
currently use services.
(3) Describe the geographic location of the proposed project
including any geographic barriers to the health care users in the area
to be served.
(4) Identify all TMGs received since FY 2004, dates of funding and
summary of project accomplishments. State how previous TMG funds
facilitated the progression of health development relative to the
current proposed project. (Copies of reports will not be accepted.)
(5) Identify the eligible project type and priority group of the
applicant.
(6) Explain the reason for your proposed project by identifying
specific gaps or weaknesses in services or infrastructure that will be
addressed by the proposed project. Explain how these gaps/weaknesses
were discovered. If proposed project includes information technology
(i.e., hardware, software, etc.), provide further information regarding
measures taken or to be taken that ensure the proposed project will not
create other gaps in services or infrastructure (i.e., IHS interface
capability, Government Performance and Results Act reporting
requirements, contract reporting requirements, Information Technology
(IT) compatibility, etc.).
(7) Describe the effect of the proposed project on current programs
(i.e., Federally funded, State funded, etc.) and, if applicable, on
current equipment (i.e., hardware, software, services, etc.). Include
the effect of the proposed project on planned/anticipated programs and/
or equipment.
(8) Address how the proposed project relates to the purpose of the
TMG Program by addressing the appropriate description that follows:
Identify if the Tribe/Tribal organization is an IHS Title
I contractor. Address if the self-determination contract is a master
contract of several
[[Page 17681]]
programs or if individual contracts are used for each program. Include
information regarding whether or not the Tribe participates in a
consortium contract (i.e., more than one Tribe participating in a
contract). Address what programs are currently provided through those
contracts and how the proposed project will enhance the organization's
capacity to manage the contracts currently in place.
Identify if the Tribe/Tribal organization is an IHS Title
V compactor. Address when the Tribe/Tribal organization entered into
the compact and how the proposed project will further enhance the
organization's management capabilities.
Identify if the Tribe/Tribal organization is not a Title I
or Title V organization. Address how the proposed project will enhance
the organization's management capabilities, what programs and services
the organization is currently seeking to contract and an anticipated
date for contract.
Project Objective(s), Workplan and Consultants (40 Points)
A. Identify the proposed project objective(s) addressing the
following:
Measurable and (if applicable) quantifiable.
Results oriented.
Time-limited.
Example: By installing new software, the Tribe will increase the
number of bills processed by 15 percent at the end of 12 months.
B. Address how the proposed project will result in change or
improvement in program operations or processes for each proposed
project objective. Also address what tangible products are expected
from the project (i.e., policies and procedures manual, health plan,
etc.).
C. Address the extent to which the proposed project will build the
local capacity to provide, improve, or expand services that address the
need(s) of the target population.
D. Submit a workplan in the appendix which includes the following
information:
Provide the action steps on a timeline for accomplishing
the proposed project objective(s).
Identify who will perform the action steps.
Identify who will supervise the action steps taken.
Identify who will accept and/or approve work products at
the end of the proposed project.
Include any training that will take place during the
proposed project and who will be attending the training.
Include evaluation activities planned.
E. If consultants or contractors will be used during the proposed
project, please include the following information in their scope of
work (or note if consultants/contractors will not be used):
Educational requirements.
Desired qualifications and work experience.
Expected work products to be delivered on a timeline.
If a potential consultant/contractor has already been identified,
please include a resume in the Appendix.
F. Describe what updates (i.e., revision of policies/procedures,
upgrades, technical support, etc.) will be required for the continued
success of the proposed project. Include when these updates are
anticipated and where funds will come from to conduct the update and/or
maintenance.
Project Evaluation (15 Points)
Describe the proposed plan to evaluate both outcomes and process.
Outcome evaluation relates to the results identified in the objectives,
and process evaluation relates to the workplan and activities of the
project.
A. For outcome evaluation, describe:
What will the criteria be for determining success of each
objective?
What data will be collected to determine whether the
objective was met?
At what intervals will data be collected?
Who will collect the data and their qualifications?
How will the data be analyzed?
How will the results be used?
B. For process evaluation, describe:
How will the project be monitored and assessed for
potential problems and needed quality improvements?
Who will be responsible for monitoring and managing
project improvements based on results of ongoing process improvements
and their qualifications?
How will ongoing monitoring be used to improve the
project?
Any products, such as manuals or policies, that might be
developed and how they might lend themselves to replication by others.
How will the project document what is learned throughout
the project period?
C. Describe any evaluation efforts that are planned to occur after
the grant period ends.
D. Describe the ultimate benefit to the Tribe that is expected to
result from this project. An example of this might be the ability of
the Tribe to expand preventive health services because of increased
billing and third party payments.
Organizational Capabilities and Qualifications (15 Points)
A. Describe the organizational structure of the Tribe/Tribal
organization beyond health care activities.
B. Provide information regarding plans to obtain management systems
if the Tribe/Tribal organization does not have an established
management system currently in place that complies with 25 CFR 900,
Subpart F, ``Standards for Tribal Management Systems.'' If management
systems are already in place, simply state it and how long the systems
have been in place.
C. Describe the ability of the organization to manage the proposed
project. Include information regarding similarly sized projects in
scope and financial assistance as well as other grants and projects
successfully completed.
D. Describe what equipment (i.e., fax machine, phone, computer,
etc.) and facility space (i.e., office space) will be available for use
during the proposed project. Include information about any equipment
not currently available that will be purchased through the grant.
E. List key personnel who will work on the project. Include title
used in the workplan. In the appendix, include position descriptions
and resumes for all key personnel. Position descriptions should clearly
describe each position and duties, indicating desired qualifications
and experience requirements related to the proposed project. Resumes
must indicate that the proposed staff member is qualified to carry out
the proposed project activities. If a position is to be filled,
indicate that information on the proposed position description.
F. If the project requires additional personnel (i.e., IT support,
etc.), address how the Tribe/Tribal organization will sustain the
position(s) after the grant expires. (If there is no need for
additional personnel, simply state it.)
Categorical Budget and Budget Justification (10 Points)
A. Provide a categorical budget for each of the 12-month budget
periods requested.
B. If indirect costs are claimed, indicate and apply the current
negotiated rate to the budget. Include a copy of the rate agreement in
the appendix.
C. Provide a narrative justification explaining why each
categorical budget line item is necessary/relevant to the proposed
project. Include sufficient cost and other details to facilitate the
determination of cost allowability (i.e., equipment specifications,
etc.).
[[Page 17682]]
Multi-Year Project Requirements
Projects requiring a second and/or third year must include a
narrative addressing the second and/or third year's project objectives,
evaluation components, work plan, categorical budget and budget
justification. The same weights and criteria that are used to evaluate
a one-year project or the first year of a multi-year project will be
applied when evaluating the second and third years of a multi-year
application. Refer to Section V. Application Review Information. A weak
second and/or third year submission could negatively impact the overall
score of an application and result in elimination of the proposed
second and/or third years with a recommendation for only a one-year
award.
Appendix Items
A. Work plan for proposed objectives.
B. Position descriptions for key staff.
C. Resumes of key staff that reflect current duties.
D. Consultant proposed scope of work (if applicable).
E. Indirect Cost Rate Agreement.
F. Organizational chart (optional).
G. Multi-Year Project Requirements (if applicable).
2. Review and Selection Process: In addition to the above criteria/
requirements, applications are considered according to the following:
A. Application Submission (Application Deadline: August 7, 2009).
Applications received in advance of or by the deadline and verified by
the tracking number will undergo a preliminary review to determine
that:
The applicant and proposed project type is eligible in
accordance with this grant announcement;
The application is not a duplication of a previously
funded project; and
The application narrative, forms, and materials submitted
meet the requirements of the announcement allowing the review panel to
undertake an in-depth evaluation; otherwise the application will be
deemed incomplete and ineligible and will be returned. Ineligible
applications are not reviewed and, therefore, receive no feedback.
B. Competitive Review of Eligible Applications (Objective Review:
October 5-9, 2009).
Applications meeting eligibility requirements that are complete,
responsive and conform to this program announcement will be reviewed
for merit by the Ad Hoc Objective Review Committee (ORC) appointed by
the IHS to review and make recommendations on these applications. The
review will be conducted in accordance with the IHS Objective Review
Guidelines. The technical review process ensures selection of quality
projects in a national competition for limited funding. Applications
will be evaluated and rated on the basis of the evaluation criteria
listed in Section V.1. The criteria are used to evaluate the quality of
a proposed project, determine the likelihood of success and to assign a
numerical score to each application. The scoring of approved
applications will assist the IHS in ranking the proposals and
determining which proposals will be funded if the amount of TMG funding
is not sufficient to support all approved applications. Applications
recommended for approval, having a score of 60 or above by the ORC and
scored high enough to be considered for funding will be reviewed by the
DGO for cost analysis and further recommendation. The program official
accepts the DGO recommendations for consideration when funding
applications. The program official forwards the final approved list to
the Director, Office of Tribal Programs (OTP), for final review and
approval. Applications scoring below 60 points will be disapproved.
Applications that are approved but not funded will not be carried over
into the next cycle for funding consideration.
3. Anticipated Announcement and Award Dates. The IHS anticipates
the earliest award start date will be January 1, 2010.
VI. Award Administration Information
1. Award Notices
ORC Results Notification: November 12, 2009.
The Director, OTP, or program official, will notify the contact
person identified on each proposal of the results in writing via postal
mail. Applicants whose applications are declared ineligible will
receive written notification of the ineligibility determination. The
ineligible notification will include information regarding the
rationale for the ineligible decision citing specific information from
the original grant application. Those applicants who are approved and
recommended for funding, approved but unfunded and those who are
disapproved will receive a copy of the Executive Summary which
identifies the weaknesses and strengths of the application submitted.
Applicants who are approved and recommended for funding will be
notified through the official Notice of Award (NoA) document issued by
the DGO. The NoA will be signed by the Grants Management Officer and is
the authorizing document for notifying grant recipients of funding. The
NoA serves as the official notification of a grant award and will state
the amount of Federal funds awarded, the purpose of the grant, the
terms and conditions of the grant award, the effective date of the
award, the project period, and the budget period. Any other
correspondence announcing to the Applicant's Project Director that an
application was recommended for approval is not an authorization to
begin performance. Pre-award costs are not allowable charges under this
program grant.
2. Administrative Requirements
Grants are administrated in accordance with the following
documents:
This grant announcement.
Health and Human Services regulations governing Public Law
93-638 grants at 42 CFR 36.101 et seq.
45 CFR Part 92, ``Department of Health and Human Services,
Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments Including Indian Tribes,'' or
45 CFR Part 74, ``Administration of Grants to Non-Profit Recipients.''
Public Health Service Grants Policy Statement.
Appropriate Cost Principles: OMB Circular A-87, ``State
and Local Governments,'' or OMB Circular A-122, ``Non-Profit
Organizations.''
OMB Circular A-133, ``Audits of States, Local Governments
and Non-Profit Organizations.''
Other Applicable OMB Circulars.
3. Indirect Costs
This section applies to all grant recipients that request indirect
costs in their application. In accordance with HHS Grants Policy
Statement, Part II-27, IHS requires applicants to have a current
indirect cost rate agreement in place prior to award. The rate
agreement must be prepared in accordance with the applicable cost
principles and guidance as provided by the cognizant agency or office.
A current rate means the rate covering the applicable activities and
the award budget period. If the current rate is not on file with the
awarding office, the award shall include funds for reimbursement of
indirect costs. However, the indirect cost portion will remain
restricted until the current rate is provided to the DGO.
Generally, indirect costs rates for IHS are negotiated with two
cognizant agencies; the Division of Cost Allocation (DCA)/HHS https://rates.psc.gov/and National Business Center (NBC)/
[[Page 17683]]
Department of the Interior https://www.aqd.nbc.gov/indirect/indirect.asp. If your organization has questions regarding the indirect
cost policy, please contact the DGO at 301-443-5204.
4. Reporting
A. Progress Report
Program progress reports will be required semi-annually. Semi-
annual program progress reports must be submitted within 30 days at the
end of the half year. These reports will include a brief comparison of
actual accomplishments to the goals established for the period, reasons
for slippage (if applicable), and other pertinent information as
required. A final report must be submitted within 90 days of expiration
of the budget/project period.
B. Financial Status Reports
Financial status reports will be required semi-annually. Semi-
annual financial status reports must be submitted within 30 days of the
end of the half year. Final financial status reports are due within 90
days of expiration of the budget/project period. Standard Form 269
(long form) will be used for financial reporting.
C. Reports
Grantees are responsible and accountable for accurate reporting of
the Progress Reports and Financial Status Reports which are generally
due semi-annually. Financial Status Reports (SF-269) are due 90 days
after each budget period and the final SF-269 must be verified from the
grantee records on how the value was derived. Grantees must submit
reports in a reasonable period of time.
Failure to submit required reports within the time allowed may
result in suspension or termination of an active grant, withholding of
additional awards for the project, or other enforcement actions such as
withholding of payments or converting to the reimbursement method of
payment. Continued failure to submit required reports may result in one
or both of the following: (1) The imposition of special award
provisions; and (2) the non-funding or non-award of other eligible
projects or activities. This applies whether the delinquency is
attributable to the failure of the grantee organization or the
individual responsible for preparation of the reports.
VII. Agency Contact(s)
Interested parties may obtain TMG programmatic information from the
TMG Program Coordinator listed under Section IV of this program
announcement. Grant-related and business management information may be
obtained from the Grants Management Specialist listed under Section IV
of this program announcement. Grants.gov concerns submission and waiver
requests may be addressed by Ms. Michelle Bulls, DGP. Contact
information is noted under Section IV of this program announcement.
Please note that the telephone numbers provided are not toll-free.
VIII. Other Information
Training
The IHS will conduct training sessions to assist applicants in
preparing their FY 2010 TMG applications. There will be three 2-day
training sessions. In addition, there will be one 5-day training
session on Grantsmanship. The 5-day training session will provide
participants with basic grant writing skills, information regarding
where to search for funding opportunities, and the opportunity to begin
writing a TMG grant proposal or to finalize a draft proposal. The 2-day
training sessions will focus specifically on the TMG requirements
providing participants with information contained in this announcement,
clarifying any issues/questions applicants may have and critiquing
project ideas. In an effort to make the training sessions productive,
participants are expected to bring draft proposals to these sessions.
Priority will be given to groups eligible to apply for the TMG
Program. Participation is limited to two personnel from each Tribe or
Tribal organization. All sessions are first come--first serve with the
above limitations noted. All participants are responsible for making
and paying for their own travel arrangements. Interested parties should
register with the TMG staff prior to making travel arrangements to
ensure space is available in selected session. There is no registration
fee to attend the training session(s). The registration form may be
obtained from the TMG Web site at: https://www.ihs.gov/NonMedicalPrograms/tmg/Training.asp. The registration form may be faxed
to (301) 443-4666. Note: A minimum of ten attendees is required for the
IHS to conduct the training sessions. The anticipated training dates
and locations are listed below in chronological order:
April 29-30, 2009--Oklahoma City, Oklahoma (Limit 25) (TMG
Training).
May 11-15, 2009--Albuquerque, New Mexico (Limit 25) (The
Grantsmanship Center Training).
May 27-28, 2009--Sioux Falls, South Dakota (Limit 25) (TMG
Training).
June 17-18, 2009--Seattle, Washington (Limit 25) (TMG
Training).
June 25, 2009--Two-Hour WebEx (Limit 25) (TMG Training).
IHS Checklist
The following IHS Checklist is included to assist applicants in
proposal preparation and follow-up. Applicants are highly encouraged to
employ this checklist for their benefit and to submit it as part of
their proposal as an attachment in Grants.gov to allow for verification
of receipt. This checklist will be utilized by the DGO during their
initial screening for eligibility and will be utilized by the OTP
during their programmatic review for content of the application to
ensure required items requested are submitted and the application is
eligible for further review via the ORC. This checklist is available on
the TMG Web site at https://www.ihs.gov/NonMedicalPrograms/tmg/ tmg/.
IHS FY 2010 Tribal Management Grant Application Checklist
Applicant Name:--------------------------------------------------------
Application Tracking Number:-------------------------------------------
Electronic Submission:-------------------------------------------------
Signed Paper Submission:-----------------------------------------------
Waiver Obtained:-------------------------------------------------------
Title I:---------------------------------------------------------------
Title V:---------------------------------------------------------------
Project Type:
[[Page 17684]]
-----------------------------------------------------------------------
Item Applicant Grants Programs
1. IHS FY 2010 TMG Checklist................................. ---------- ---------- ----------
2. Eligibility: (circle) Tribe Tribal Organization........... ---------- ---------- ----------
3. 501c(3) Non-Profit Organization........................... ---------- ---------- ----------
4. Tribal Resolution or Letter of Authorization (as defined
in the announcement)
a. Final signed Tribal Resolution is due on or October 2, ---------- ---------- ----------
2009....................................................
b. Draft unsigned resolution is due August 7, 2009 (if ---------- ---------- ----------
applicable).............................................
5. Priority I Documentation (if applicable).................. ---------- ---------- ----------
6. Priority II Documentation (if applicable)................. ---------- ---------- ----------
7. Consortium Participation Documentation (if applicable).... ---------- ---------- ----------
8. SF 424 Application for Federal Assistance................. ---------- ---------- ----------
9. SF 424A Budget--Non Construction.......................... ---------- ---------- ----------
10. SF 424B Assurances....................................... ---------- ---------- ----------
11. Disclosure of Lobbying Activities........................ ---------- ---------- ----------
12. Abstract................................................. ---------- ---------- ----------
13. Project Narrative Items a.-e. (14 pages maximum)
a. Introduction and Need for Assistance.................. ---------- ---------- ----------
b. Project Objective(s), Workplan & Consultants.......... ---------- ---------- ----------
c. Project Evaluation.................................... ---------- ---------- ----------
d. Organizational Capabilities and Qualifications........ ---------- ---------- ----------
e. Categorical Budget & Budget Justification............. ---------- ---------- ----------
14. Multi-year Summary & Budget Justification................ ---------- ---------- ----------
15. Appendices
a. Work plan for proposed objectives..................... ---------- ---------- ----------
b. Position descriptions for key staff................... ---------- ---------- ----------
c. Resumes of key staff that reflect current duties...... ---------- ---------- ----------
d. Consultant proposed scope of work (if applicable)..... ---------- ---------- ----------
e. Indirect Cost Rate Agreement.......................... ---------- ---------- ----------
f. Organizational chart (optional)....................... ---------- ---------- ----------
g. Multi-Year Project Requirements (if applicable)....... ---------- ---------- ----------
Applicant Signature/Date:----------------------------------------------
IHS Grants Management Signature/Date:----------------------------------
IHS Program Office Signature/Date:-------------------------------------
IHS Program Office Signature/Date:-------------------------------------
The Public Health Service (PHS) strongly encourages all grant and
contract recipients to provide a smoke-free workplace and promote the
non-use of all tobacco products. In addition, Public Law 103-227, the
Pro-Children Act of 1994, prohibits smoking in certain facilities (or
in some cases, any portion of the facility) in which regular or routine
education, library, day care, health care or early childhood
development services are provided to children. This is consistent with
the HHS mission to protect and advance the physical and mental health
of the American people.
Dated: April 8, 2009.
Doni Wilder,
Acting Deputy Director, Indian Health Service.
[FR Doc. E9-8641 Filed 4-15-09; 8:45 am]
BILLING CODE 4165-16-P
