Privacy Act of 1974; Notice of Updated Systems of Records, 16394-16395 [E9-8214]

Agencies

• General Services Administration

[Federal Register Volume 74, Number 68 (Friday, April 10, 2009)]
[Notices]
[Pages 16394-16395]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-8214]



[[Page 16394]]

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GENERAL SERVICES ADMINISTRATION


Privacy Act of 1974; Notice of Updated Systems of Records

AGENCY: General Services Administration.

ACTION: Notice.

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SUMMARY: GSA reviewed its Privacy Act systems to ensure that they are 
relevant, necessary, accurate, up-to-date, covered by the appropriate 
legal or regulatory authority, and compliant with OMB M-07-16. This 
notice is an updated Privacy Act system of records notice.

DATES: Effective May 11, 2009.

FOR FURTHER INFORMATION CONTACT: Call or e-mail the GSA Privacy Act 
Officer: telephone 202-208-1317; e-mail gsa.privacyact@gsa.gov.

ADDRESSES: GSA Privacy Act Officer (CIB), General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.

SUPPLEMENTARY INFORMATION: GSA completed an agency wide review of its 
Privacy Act systems of records. As a result of the review, GSA is 
publishing an updated Privacy Act system of records notice. Nothing in 
the revised system notice indicates a change in authorities or 
practices regarding the collection and maintenance of information. Nor 
do the changes impact individuals' rights to access or amend their 
records in the systems of records. The updated system notice makes 
administrative changes to the system notice.

    Dated: March 31, 2009.
Cheryl M. Paige,
Director, Office of Information Management.
GSA/PBS-4

SYSTEM NAME:
    System for Tracking and Administering Real-property (STAR).

SYSTEM LOCATION:
    Electronic records are maintained at the GSA Public Buildings 
Service (PBS) Enterprise Service Center site. Paper records are located 
in PBS regional and field offices. Contact the system manager for 
additional information.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    STAR includes information on individuals who are sole proprietors 
who lease property to the Federal Government. In addition to sole 
proprietors, individuals who might be designated to receive lease 
payments are included. Information on these individuals includes their 
name, contact information, and their Taxpayer Identification Number 
(TIN).

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system maintains an inventory of government owned and leased 
property and includes:
    a. Personal information of property owners (including, but not 
limited to, names, addresses, social security numbers, and bank account 
numbers), including sole proprietors who are designated as Lessors, or 
the sole proprietor's designee who is authorized to receive payments 
for the lease, designated as Lease Payee.
    b. Internal communications that reference the Lessors and Lease 
Payees.

AUTHORITIES FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. Chapters 5, 31, and 33.

PURPOSE:
    To establish and maintain a system for tracking and administering 
leased property.

ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND 
THEIR PURPOSES FOR USING THE SYSTEM:
    System information may be accessed and used by authorized GSA 
employees or contractors in the conduct of official duties associated 
with the tracking and administration of leased property. The 
information may be shared with the following GSA property management 
systems: Business Information Solution, Occupancy Agreement Tool, and 
Data Gateway. Information from this system also may be disclosed as a 
routine use:
    a. In any legal proceeding, where pertinent, to which GSA is a 
party before a court or administrative body.
    b. To a Federal, State, local, or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order when GSA becomes aware of a violation or potential 
violation of civil or criminal law or regulation.
    c. To duly authorized officials engaged in investigating or 
settling a grievance, complaint, or appeal filed by an individual who 
is the subject of the record.
    d. To the Office of Personnel Management (OPM) and the Government 
Accountability Office (GAO) when the information is required for 
evaluation of the program.
    e. To a Member of Congress or his or her staff on behalf of and at 
the request of the individual who is the subject of the record.
    f. To an expert, consultant, or contractor of GSA in the 
performance of a Federal duty to which the information is relevant.
    g. To the National Archives and Records Administration (NARA) for 
records management purposes.
    h. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF SYSTEM RECORDS:
STORAGE:
    Information may be collected on paper or electronically and may be 
stored on paper or on electronic media, as appropriate. Electronic 
records are kept on server hard drives and/or CD ROM. Paper records are 
maintained in locked file cabinets in the various PBS offices.

RETRIEVABILITY:
    Records are retrievable by a lessor's or designee's name and/or 
TIN.

SAFEGUARDS:
    System records are safeguarded in accordance with the requirements 
of the Privacy Act, the Federal Information Security Management Act 
(FISMA) of 2002, and the STAR Enclave System Security Plan. Technical, 
administrative, and personnel security measures are implemented to 
ensure confidentiality and integrity of the system data that is stored, 
processed, and transmitted. Paper records are stored in secure cabinets 
or rooms. Electronic records are protected by passwords and other 
appropriate security measures.

RETENTION AND DISPOSAL:
    Disposition of records is according to the National Archives and 
Records Administration (NARA) guidelines, as set forth in the GSA 
Records Maintenance and Disposition System (CIO P 1820.1), and 
authorized GSA records schedules.

[[Page 16395]]

SYSTEM MANAGER AND ADDRESS:
    STAR Program Manager, Systems Development Division (PGAB), Office 
of Technology Capital Asset Management, Room 5217, General Services 
Administration, 1800 F Street, NW., Washington, DC 20405-0001.

NOTIFICATION PROCEDURES:
    An individual may obtain information on whether the system contains 
his or her record by addressing a request to the STAR Program Manager 
at the above address.

RECORD ACCESS PROCEDURE:
    Requests from individuals for access to their records should be 
addressed to the STAR Program Manager at the above address.

CONTESTING RECORD PROCEDURES:
    GSA rules for access to systems of records, for contesting the 
contents of systems of records, and for appealing initial 
determinations are published in the Federal Register, 41 CFR part 105-
64.

RECORD SOURCE CATEGORIES:
    Information is obtained from individuals who are sole proprietor 
property owners or individuals who are designated to receive lease 
payments.

 [FR Doc. E9-8214 Filed 4-9-09; 8:45 am]
BILLING CODE 6820-34-P