Privacy Act of 1974, as Amended; Systems of Records Notice, 16430-16432 [E9-7915]

Agencies

• Overseas Private Investment Corporation

[Federal Register Volume 74, Number 68 (Friday, April 10, 2009)]
[Notices]
[Pages 16430-16432]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-7915]


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OVERSEAS PRIVATE INVESTMENT CORPORATION


Privacy Act of 1974, as Amended; Systems of Records Notice

ACTION: Notice to add Privacy Act system of records notice for the 
Federal Personnel Payroll System (FPPS) and Datamart.

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SUMMARY: The Overseas Private Investment Corporation (OPIC) is giving 
notice that it proposes to add a system of records for the Federal 
Personnel/Payroll System (FPPS) and Datamart, to its existing inventory 
of systems subject to the Privacy Act of 1974 (5 U.S.C. 552a).
    This document pertains to OPIC/HRM present system, FPPS and 
Datamart.

ADDRESSES: Written comments may be addressed and mailed or hand 
delivered to Denise H. Bielan, Director for Human Resources Management, 
Overseas Private Investment Corporation, 1100 New York Avenue, NW., 
Washington, DC 20527. Faxes may be sent to Denise H. Bielan at (202) 
408-9853. Submit electronic comments to Denise.Bielan@opic.gov. If 
changes are made based on OPIC's review of comments received, a new 
final notice will be published.

FOR FURTHER INFORMATION CONTACT: Denise H. Bielan, Overseas Private 
Investment Corporation, 1100 New York Avenue, NW., Washington, DC 
20527, telephone number (202) 336-8448.

Categories of individuals covered by the system:
    Current and former employees of the Corporation.

Categories of records in the system:
    This system consists of a variety of records relating to pay and 
leave determinations made about each employee of OPIC. In addition to 
the name of the employee, the system includes information such as the 
employee's date of birth, social security number (SSN), home address, 
grade or rank, employing organization, salary, civil service retirement 
fund contributions, pay plan, number of hours worked, annual and sick 
leave balances, deductions for Medicare and/or FICA, Federal, State and 
city tax withholdings, Federal Employees Group Life Insurance 
withholdings, Federal Employees Health Benefits withholdings, awards, 
commercial garnishments, child support and/or alimony wage assignments, 
savings allotments, union and management association dues withholdings 
allotments, savings and bonds allotments, Combined Federal Campaign 
allotments, and Thrift Savings Plan contributions.

Purpose(s):
    FPPS: Records in this system are used to insure that each employee 
receives the proper pay and allowances; that proper deductions and 
authorized allotments are made from employees' pay; and that employees 
are credited and charged with the proper amount of leave. Records are 
also used to produce summary descriptive statistics and analytical 
studies in support of the functions for which the records are collected 
and maintained and for related personnel management functions or pay 
studies, and for other purposes compatible with the intent for which 
the records system was created.
    Datamart[supreg]: This system is used to provide a data warehouse 
which allows appropriate users to access FPPS data through a core 
reporting tool, Hyperion[supreg]. The reports may be pre-formatted or 
ad hoc, and are available to appropriate users from OPIC.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosure may be made for routine uses as indicated below:
    1. To the Internal Revenue Service and to State and local 
government tax agencies: Records relating to employees' income 
including name, home address, social security number, earned income, 
and amount of taxes withheld.
    2. To Federal, State, Foreign and local law enforcement agencies in 
the event that this system of records indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature.
    3. To a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement records or other pertinent 
records, such as current licenses, if necessary to obtain a record 
relevant to an Agency decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant or other benefit.
    4. To a Federal agency, in response to its request in connection 
with the hiring or retention of an employee, the issuance of a security 
clearance, the reporting of an investigation of an employee, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit by the requesting agency, to the extent that the record is 
relevant and necessary to the requesting agency's decision on the 
matter.
    5. To a Federal agency having the power to subpoena records, for 
example, the Internal Revenue Service or the Civil Rights Commission, 
in response to a subpoena for information contained in this system of 
records.
    6. To officials of labor organizations recognized under 5 U.S.C. 
Chapter 71 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting conditions of employment.
    7. To contractors or another Federal agency when OPIC contracts 
with a private firm or makes arrangement with a Federal agency for the 
purpose of performing personnel/payroll related processing, in addition 
to collating, analyzing, aggregating or otherwise refining records in 
this system. The contractor shall be required to maintain Privacy Act 
safeguards with respect to such records.
    8. To the Office of Personnel Management, the Merit Systems 
Protection Board, or the Office of the Special Counsel when information 
is requested in connection with appeals, special studies of the civil 
service and other merit systems, review of those agencies' rules and 
regulations, investigation of alleged or possible prohibited personnel 
practices, and for such other function of these agencies as may be 
authorized by law, e.g., 5 U.S.C. 1205 and 1206.
    9. To the Equal Employment Opportunity Commission when requested in 
connection with investigations into alleged or possible discriminatory 
practices in the Federal sector, examination of Federal affirmative 
employment programs, compliance by Federal agencies with the Uniform 
Guidelines on Employee Selection Procedures, or other functions vested 
in the Commission.
    10. To respond to court orders for garnishment of an employee's pay 
for alimony or child support or commercial debt.
    11. To the Department of the Treasury for the purposes of preparing 
and issuing employee salary and compensation checks and United States 
Savings Bonds.
    12. To State offices of unemployment compensation in connection 
with claims filed by current or former OPIC employees for unemployment 
compensation.

[[Page 16431]]

    13. To a congressional office in response to an inquiry from the 
congressional office made at the request of that individual.
    14. To financial organizations designated to receive labor 
organization or management association dues withheld from employees' 
pay, in order to account for the amounts of such withheld dues which 
they receive.
    15. To a Federal agency for the purposes of conducting computer 
matching programs designed to reduce fraud, waste, and abuse using loan 
or benefit records of a Federal, State, or local agency to identify 
employee's improperly receiving loans or benefits and to facilitate the 
collection of debts owed the United States.
    16. To a Federal agency in response to a written request from that 
agency, personally signed by the supervisor, specifying the particular 
portion desired and the law enforcement activity for which the record 
is sought. The request for the record must be connected with the 
agency's auditing and investigative functions designed to reduce waste, 
fraud, and abuse. It must be based on information which raises 
questions about an individual's eligibility for benefits or payments, 
and it must be made reasonably soon after the information is received.
    17. To the General Services Administration and the National 
Archives and Records Administration (NARA) under 44 U.S.C. 2904 and 
2906, as amended by the NARA Act of 1984, information which is not 
restricted from disclosure by Federal law for the use of those agencies 
in conducting records management studies.
    18. To student volunteers, individuals working under a personal 
services contract, and other workers who technically do not have the 
status of Federal employees, when they are performing work for the 
Overseas Private Investment Corporation, as authorized by law, who need 
access to personally identifiable information in OPIC records in order 
to perform their assigned Corporation functions.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained manually and are stored electronically at 
the Department of the Interior (DOT), National Business Center (NBC), 
in Denver, Colorado. Historic records are stored on magnetic media and 
electronically at DOI/NBC. Original input documents are kept in 
standard office filing equipment in a secure file room.

Retrievability:
    Records are retrievable by name and SSN from DOI/NBC.

Safeguards:
    Access to, and use of, these records is limited to personnel whose 
official duties require such access. Personnel screening is employed to 
prevent unauthorized disclosure.

Retention and disposal:
    Records submitted by the individual, such as allotment 
authorization forms, home address forms, and tax withholding forms, are 
retained until superseded by new forms or until the individual leaves 
OPIC. Most of these records are then destroyed. Some of these records 
must be retained for an additional period, or forwarded to the new 
employing agency. Time and attendance records are retained by the 
Records Department for six years and three months, and then they are 
destroyed.
    The automated personnel/payroll master record, established when the 
individual is first employed and continually updated throughout the 
period of his/her employment, is retained until the individual leaves 
OPIC.

System manager(s) and address:
    Director of Human Resources Management, 1100 New York Avenue, NW., 
Washington, DC 20527.

Notification procedures:
    An individual requesting either notification of, access to, or 
copies of a record about him/her must make a request in writing, signed 
by the individual, and, except in the event such requesting individual 
is an officer or employee of OPIC, must include a notarized statement 
to verify his/her identity or must certify in the request that he/she 
is the person claimed to be. These procedures are in accordance with 
OPIC Regulations (22 CFR 707.21(b)). Such request must either be mailed 
to the system manager(s) at the above address or delivered to the 
receptionist for OPIC between 8:45 a.m. and 5:30 p.m., Monday through 
Friday, excluding legal public holidays. The request must include the 
individual's name, SSN, or other information that may be in the system 
of records that will identify him/her. The request must be accompanied 
by a document that serves as proof of identity, such as a driver's 
license, identification card, passport, employee identification card or 
some other means of identification.
    Prior to providing any individual either with notification of, 
access to or copies of any records maintained by OPIC that contain 
information to said individual, the Director, HRM must verify the 
identity of such individual.
    Examples of reasonable proof of identity include a valid driver's 
license, identification card, passport, employee identification card 
and any other identifying information. The Director, HRM shall deny any 
such request from any individual if he determines, in his sole 
discretion, that the evidence offered to verify the identity of such 
individual is insufficient to establish conclusively the identity of 
such individual. Upon denying any such request, the Director, HRM shall 
promptly notify the individual in writing of such determination.
    In the event the Director, HRM declines a request because the 
individual has not provided adequate evidence to verify his identity, 
said individual may, within 30 days of such determination, file a 
written appeal to the Executive Vice President of OPIC.
    Copies of records will be furnished upon payment of the fees 
prescribed in 22 CFR 707.23. Copies of records made available for 
review may be released to a duly authorized representative, signed by 
such individual and duly acknowledged before a notary public or other 
authorized public official.

Record access procedures:
    Access to records maintained by OPIC will be provided only by 
appointment. Access to any records maintained by OPIC will not be 
provided any individual until OPIC has received from such individual a 
written request. See notification procedures for written request 
requirements and verification of the identity of the individual. 
Requesters must also state the date and hour the individual wishes such 
an appointment, and whether the individual wishes to receive copies of 
the records.
    OPIC may require any individual who wishes to be accompanied by any 
other individual when reviewing any records to provide a signed, 
written statement authorizing discussion of the information contained 
in such records in the presence of such accompanying individual.

Contesting records procedures:
    Same as notification procedures. Also, requesters should reasonably 
identify the record, specify the information they are contesting and 
the correction action sought, and the reasons for the

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correction, with supporting justification showing how the record is 
incomplete, untimely, inaccurate or irrelevant. This procedure is in 
accordance with OPIC Regulations (22 CFR 707.22).

Record source categories:
    Information in this system of records is (1) supplied directly by 
the individual, or (2) derived from information supplied by the 
individual, or (3) supplied by Human Resources Management Staff (HIRM) 
and other OPIC officials.

Exemptions claimed for the system:
    None.

    Dated: April 1, 2009.
Denise H. Bielan,
Director for Human Resources Management.
[FR Doc. E9-7915 Filed 4-9-09; 8:45 am]
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