Privacy Act of 1974; Systems of Records, 8066-8068 [E9-3700]
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8066
Federal Register / Vol. 74, No. 34 / Monday, February 23, 2009 / Notices
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All persons who request access to,
information from, or amendment of
records about themselves maintained by
the Defense Finance and Accounting
Service under the provisions of the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended.
CATEGORIES OF RECORDS IN THE SYSTEM:
Full name, Social Security Number
(SSN), address, telephone number,
letters, memoranda, legal opinions,
messages, and miscellaneous documents
relating to an individual’s request for
access to, or amendment of, records
concerning that person, including letters
of denial, appeals, statements of
disagreements, and related documents
accumulated in processing requests
received under the Privacy Act of 1974.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 5 U.S.C. 552a, The Privacy
Act of 1974, as amended, as
implemented by DFAS Regulation; DoD
5400.11–R, Privacy Program; and E.O.
9397 (SSN).
PURPOSE(S):
To record, process, and coordinate
individual requests for access to, or
amendment of personal records, and
appeals on denials of requests for access
or amendment to personal records.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
Information from this system may be
provided to other Federal, state, and
local agencies when it is necessary to
coordinate responses or denials.
The ‘‘DoD Blanket Routine Uses’’
published at the beginning of the DFAS
compilation of systems of records
notices apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper file folders and on electronic
storage media.
jlentini on PROD1PC65 with NOTICES
RETRIEVABILITY:
Retrieved by name and Social
Security Number.
SAFEGUARDS:
Records are maintained in a
controlled facility. Physical entry is
VerDate Nov<24>2008
16:31 Feb 20, 2009
Jkt 217001
restricted by the use of locks, guards,
and is accessible only to authorized
personnel. Access to records is limited
to person(s) responsible for servicing the
record in performance of their official
duties and who are properly screened
and cleared for need-to-know. Access to
computerized data is restricted by
passwords, which are changed
periodically.
RETENTION AND DISPOSAL:
and Legislative Liaison, 8899 E. 56th
Street, Indianapolis, IN 46249–1050.
RECORD SOURCE CATEGORIES:
Records are obtained from the
individual requester, DFAS
Components, such as, Army, Navy, Air
Force, and Marine Corps, and other
Federal, state, and local governments, as
applicable or appropriate, for processing
the case.
Official Privacy Act requests are kept
a minimum of 2 years; requests denied
but not appealed are destroyed after 5
years; requests for access or amendment
and appeals or denial are destroyed 4
years after final action or 3 years after
adjudication by the courts, whichever is
later; control logs of accounting of
disclosures are kept 5 years or in
accordance with the approved
disposition instructions for the related
subject records, whichever is later.
Records are destroyed by shredding,
pulping, burning or degaussing.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
AGENCY: Defense Finance and
Accounting Service, DoD.
ACTION: Notice to Amend a System of
Records.
Defense Finance and Accounting
Service, Corporate Communications and
Legislative Liaison, Freedom of
Information Act/Privacy Act Program
Manager, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Defense Finance and Accounting
Service, Corporate Communications and
Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–1050.
Individual should furnish full name,
Social Security Number, current
address, and telephone number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Defense Finance
and Accounting Service, Corporate
Communications and Legislative
Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–1050.
Individual should furnish full name,
Social Security Number, current
address, and telephone number.
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation; DoD
5400.11–R; 32 CFR part 324; or may be
obtained from the Freedom of
Information/Privacy Act Program
Manager, Corporate Communications
PO 00000
Frm 00015
Fmt 4703
Sfmt 4703
None.
[FR Doc. E9–3699 Filed 2–20–09; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD–2009–OS–0024]
Privacy Act of 1974; Systems of
Records
SUMMARY: The Defense Finance and
Accounting Service (DFAS) is proposing
to amend a system of records notice in
its inventory of record systems subject
to the Privacy Act of 1974, (5 U.S.C.
552a), as amended.
DATES: This proposed action will be
effective without further notice on
March 25, 2009 unless comments are
received which would result in a
contrary determination.
ADDRESSES: Send comments to the
Defense Finance and Accounting
Service, FOIA/PA Program Manager,
Corporate Communications and
Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
FOR FURTHER INFORMATION CONTACT: Ms.
Linda Krabbenhoft at (303) 589–3510.
SUPPLEMENTARY INFORMATION: The
Defense Finance and Accounting
Service systems of notices subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The specific changes to the records
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
E:\FR\FM\23FEN1.SGM
23FEN1
Federal Register / Vol. 74, No. 34 / Monday, February 23, 2009 / Notices
Dated: February 17, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
end of the calendar year and retained
from 180 days to 2 years after cutoff.
Permanent records are cut off at the end
of the calendar year and retained on site
for 5 years and then retired to the
appropriate Federal Records Center.
Records are destroyed by degaussing,
shredding, tearing, or pulping.’’
SYSTEM NAME:
Congressional Inquiry File System
(September 16, 1998, 63 FR 49554).
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with
‘‘Primary location: Defense Finance and
Accounting Service Headquarters, 1851
S. Bell Street, Arlington, VA 22202–
4511.
SECONDARY LOCATIONS:
Defense Finance and Accounting—
Cleveland, 1240 East Ninth Street,
Cleveland, OH 44199–2055.
Defense Finance and Accounting
Service—Columbus, 4280 East Fifth
Avenue, Columbus, OH 43219–1879.’’
*
*
*
*
*
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act, these records or
information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘DoD Blanket Routine Uses’
published at the beginning of the DFAS
compilation of systems of records
notices apply to this system.’’
*
*
*
*
*
STORAGE:
Delete entry and replace with ‘‘Paper
records in file folders and electronic
storage media.’’
*
*
*
*
*
jlentini on PROD1PC65 with NOTICES
SAFEGUARDS:
Delete entry and replace with
‘‘Records are maintained in a controlled
facility. Physical entry is restricted by
the use of locks, guards, and is
accessible only to authorized personnel.
Access to records is limited to person(s)
responsible for servicing the record in
performance of their official duties and
who are properly screened and cleared
for need-to-know. Access to
computerized data is restricted by
passwords, which are changed
periodically.’’
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Temporary records are cut off at the
VerDate Nov<24>2008
16:31 Feb 20, 2009
Jkt 217001
RECORD SOURCE CATEGORIES:
SYSTEMS MANAGER(S) AND ADDRESS:
T5500a
8067
SYSTEM NAME:
Delete entry and replace with
‘‘Defense Finance and Accounting
Service, Operations Directorate, 8899
East 56th Street, Indianapolis, IN
46249–0001.’’
NOTIFICATION PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Defense Finance and Accounting
Service, Corporate Communications and
Legislative Liaison, Freedom of
Information Act/Privacy Act Program
Manager, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
Individual should furnish full name,
Social Security Number, current
address, telephone number and/or other
identifying information verifiable from
the records.’’
Delete entry and replace with
‘‘Information is obtained from the
individual requester and the
Congressman, Senator or their staff.’’
*
*
*
*
*
T5500a
Congressional Inquiry File.
SYSTEM LOCATION:
Primary location: Defense Finance
and Accounting Service Headquarters,
1851 S. Bell Street, Arlington, VA
22202–4511.
Secondary locations: Defense Finance
and Accounting—Cleveland, 1240 East
Ninth Street, Cleveland, OH 44199–
2055.
Defense Finance and Accounting
Service—Columbus, 4280 East Fifth
Avenue, Columbus, OH 43219–1879.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Any individual who contacts a
Member of Congress requesting that the
Member solicit information from the
Defense Finance and Accounting
Service (DFAS) on their behalf.
CATEGORIES OF RECORDS IN THE SYSTEM:
RECORDS ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Defense Finance
and Accounting Service, Corporate
Communications and Legislative
Liaison, Freedom of Information Act/
Privacy Act Program Manager, 8899 E.
56th Street, Indianapolis, IN 46249–
0150.
Individual should furnish full name,
Social Security Number, current
address, telephone number and/or other
identifying information verifiable from
the records.’’
Delete entry and replace with ‘‘The
DFAS rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in DFAS Regulation; DoD
5400.11–R; 32 CFR part 324; or may be
obtained from the Freedom of
Information/Privacy Act Program
Manager, Defense Finance and
Accounting Service, Corporate
Communications and Legislative
Liaison, Freedom of Information Act/
Privacy Act Program Manager, 8899 E.
56th Street, Indianapolis, IN 46249–
0150.’’
Frm 00016
Fmt 4703
Sfmt 4703
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; DoD Directive 5400.4,
Provisions of Information to Congress;
and DFAS Regulation 003 and E.O. 9397
(SSN).
PURPOSE(S):
To maintain a record of Congressional
inquiries and the DFAS response.
CONTESTING RECORDS PROCEDURES:
PO 00000
Full name, Social Security Number,
current address, telephone number and/
or other identifying information
verifiable from the records.
Correspondence and related records
from and to Members of Congress
pertaining to requests for Congressional
assistance in resolving problems.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘DoD Blanket Routine Uses’
published at the beginning of the DFAS
compilation of systems of records
notices apply to this system.
E:\FR\FM\23FEN1.SGM
23FEN1
8068
Federal Register / Vol. 74, No. 34 / Monday, February 23, 2009 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
56th Street, Indianapolis, IN 46249–
0150.
Individual should furnish full name,
Social Security Number, current
address, telephone number and/or other
identifying information verifiable from
the records.
STORAGE:
Paper records in file folders and
electronic media.
RETRIEVABILITY:
Retrieved by constituent’s name and
Social Security Number, and
Congressman’s name.
SAFEGUARDS:
Records are maintained in a
controlled facility. Physical entry is
restricted by the use of locks, guards,
and is accessible only to authorized
personnel. Access to records is limited
to person(s) responsible for servicing the
record in performance of their official
duties and who are properly screened
and cleared for need-to-know. Access to
computerized data is restricted by
passwords, which are changed
periodically.
RETENTION AND DISPOSAL:
Temporary records are cut off at the
end of the calendar year and retained
from 180 days to 2 years after cut off.
Permanent records are cut off at the end
of the calendar year and retained on site
for 5 years and then retired to the
appropriate Federal Records Center.
Records are destroyed by degaussing,
shredding, tearing, or pulping.
Defense Finance and Accounting
Service, Operations Directorate, 8899
East 56th Street, Indianapolis, IN
46249–0001.
RECORD ACCESS PROCEDURES:
jlentini on PROD1PC65 with NOTICES
Information is obtained from the
individual requester and the
Congressman, Senator or their staff.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9–3700 Filed 2–20–09; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
AGENCY: DoD, Office of the Under
Secretary (Personnel and Readiness).
ACTION: Notice.
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Defense Finance and Accounting
Service, Corporate Communications and
Legislative Liaison, Freedom of
Information Act/Privacy Act Program
Manager, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
Individual should furnish full name,
Social Security Number, current
address, telephone number and/or other
identifying information verifiable from
the records.
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Defense Finance
and Accounting Service, Corporate
Communications and Legislative
Liaison, Freedom of Information Act/
Privacy Act Program Manager, 8899 E.
Jkt 217001
RECORD SOURCE CATEGORIES:
Publication of Housing Price Inflation
Adjustment Under 50 U.S.C. App. 531
NOTIFICATION PROCEDURE:
16:31 Feb 20, 2009
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation; DoD
5400.11–R; 32 CFR part 324; or may be
obtained from the Freedom of
Information/Privacy Act Program
Manager, at Defense Finance and
Accounting Service, Corporate
Communications and Legislative
Liaison, Freedom of Information Act/
Privacy Act Program Manager, 8899 E.
56th Street, Indianapolis, IN 46249–
0150.
Office of the Secretary
SYSTEM MANAGER(S) AND ADDRESS:
VerDate Nov<24>2008
CONTESTING RECORD PROCEDURES:
SUMMARY: The Servicemembers Civil
Relief Act, as codified at 50 U.S.C. App.
531, prohibits a landlord from evicting
a Service member (or the Service
member’s family) from a residence
during a period of military service
except by court order. The law as
originally passed by Congress applied to
dwellings with monthly rents of $2400
or less. The law requires the Department
of Defense to adjust this amount
annually to reflect inflation, and to
publish the new amount in the Federal
Register. We have applied the inflation
index required by the statute. The
maximum monthly rental amount for 50
U.S.C. App. 531(a)(1)(A)(ii) as of
January 1, 2009, will be $2,932.31.
EFFECTIVE DATE: January 1, 2009.
FOR FURTHER INFORMATION CONTACT:
Lieutenant Colonel Thomas R. Williams
II, Office of the Under Secretary of
Defense for Personnel and Readiness,
(703) 697–3387.
PO 00000
Frm 00017
Fmt 4703
Sfmt 4703
Dated: February 17, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
[FR Doc. E9–3703 Filed 2–20–09; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
Office of the Secretary of Defense
(Health Affairs)/TRICARE Management
Activity
Department of Defense.
Notice of an Extension of a
TRICARE Demonstration Project for the
State of Alaska.
AGENCY:
ACTION:
SUMMARY: This notice is to advise
interested parties of the extension of a
Military Health System (MHS)
demonstration project entitled
‘‘TRICARE Demonstration Project for
the State of Alaska.’’ The original
demonstration notice was published on
May 18, 2004 (69 FR 28124–28125) and
described a demonstration project to
exempt from the TRICARE managed
care support contract for the Western
Region the underwriting provisions for
the cost of civilian health care in the
State of Alaska. The demonstration was
to be conducted for up to five years after
the start of health care delivery under
the contract and therefore is scheduled
to end on March 31, 2009. The
demonstration project will now be
extended for one additional year (March
31, 2010).
DATES: Effective Date: The extension of
the demonstration will be effective
April 1, 2009.
FOR FURTHER INFORMATION CONTACT: Mr.
Michael O’Bar, Office of the Assistant
Secretary of Defense (Health Affairs)—
TRICARE Management Activity,
TRICARE Policy and Operations
Directorate, 5111 Leesburg Pike, Suite
810, Falls Church, VA 22041–3206;
telephone (703) 681–0039.
SUPPLEMENTARY INFORMATION:
A. Background
For additional information on the
TRICARE Demonstration Project for the
State of Alaska, please see 69 FR 28124–
28125. The demonstration notice
focused on the unique situation
involved in the delivery of health care
services in the State of Alaska which
cannot be addressed fully by applying
all of the at-risk standards that apply to
the TRICARE managed care support
contracts under which services are
provided in the other 49 states without
some modification. Under the extended
E:\FR\FM\23FEN1.SGM
23FEN1
]]>Agencies
[Federal Register Volume 74, Number 34 (Monday, February 23, 2009)]
[Notices]
[Pages 8066-8068]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-3700]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2009-OS-0024]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice to Amend a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to amend a system of records notice in its inventory of record systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
March 25, 2009 unless comments are received which would result in a
contrary determination.
ADDRESSES: Send comments to the Defense Finance and Accounting Service,
FOIA/PA Program Manager, Corporate Communications and Legislative
Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 589-
3510.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
systems of notices subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The specific changes to the records system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
[[Page 8067]]
Dated: February 17, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
T5500a
SYSTEM NAME:
Congressional Inquiry File System (September 16, 1998, 63 FR
49554).
CHANGES:
* * * * *
SYSTEM LOCATION:
Delete entry and replace with ``Primary location: Defense Finance
and Accounting Service Headquarters, 1851 S. Bell Street, Arlington, VA
22202-4511.
SECONDARY LOCATIONS:
Defense Finance and Accounting--Cleveland, 1240 East Ninth Street,
Cleveland, OH 44199-2055.
Defense Finance and Accounting Service--Columbus, 4280 East Fifth
Avenue, Columbus, OH 43219-1879.''
* * * * *
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these
records or information contained therein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
The `DoD Blanket Routine Uses' published at the beginning of the
DFAS compilation of systems of records notices apply to this system.''
* * * * *
STORAGE:
Delete entry and replace with ``Paper records in file folders and
electronic storage media.''
* * * * *
SAFEGUARDS:
Delete entry and replace with ``Records are maintained in a
controlled facility. Physical entry is restricted by the use of locks,
guards, and is accessible only to authorized personnel. Access to
records is limited to person(s) responsible for servicing the record in
performance of their official duties and who are properly screened and
cleared for need-to-know. Access to computerized data is restricted by
passwords, which are changed periodically.''
RETENTION AND DISPOSAL:
Delete entry and replace with ``Temporary records are cut off at
the end of the calendar year and retained from 180 days to 2 years
after cutoff. Permanent records are cut off at the end of the calendar
year and retained on site for 5 years and then retired to the
appropriate Federal Records Center. Records are destroyed by
degaussing, shredding, tearing, or pulping.''
SYSTEMS MANAGER(S) AND ADDRESS:
Delete entry and replace with ``Defense Finance and Accounting
Service, Operations Directorate, 8899 East 56th Street, Indianapolis,
IN 46249-0001.''
NOTIFICATION PROCEDURES:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the Defense Finance and
Accounting Service, Corporate Communications and Legislative Liaison,
Freedom of Information Act/Privacy Act Program Manager, 8899 E. 56th
Street, Indianapolis, IN 46249-0150.
Individual should furnish full name, Social Security Number,
current address, telephone number and/or other identifying information
verifiable from the records.''
RECORDS ACCESS PROCEDURES:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system of records should
address written inquiries to the Defense Finance and Accounting
Service, Corporate Communications and Legislative Liaison, Freedom of
Information Act/Privacy Act Program Manager, 8899 E. 56th Street,
Indianapolis, IN 46249-0150.
Individual should furnish full name, Social Security Number,
current address, telephone number and/or other identifying information
verifiable from the records.''
CONTESTING RECORDS PROCEDURES:
Delete entry and replace with ``The DFAS rules for accessing
records, for contesting contents and appealing initial agency
determinations are published in DFAS Regulation; DoD 5400.11-R; 32 CFR
part 324; or may be obtained from the Freedom of Information/Privacy
Act Program Manager, Defense Finance and Accounting Service, Corporate
Communications and Legislative Liaison, Freedom of Information Act/
Privacy Act Program Manager, 8899 E. 56th Street, Indianapolis, IN
46249-0150.''
RECORD SOURCE CATEGORIES:
Delete entry and replace with ``Information is obtained from the
individual requester and the Congressman, Senator or their staff.''
* * * * *
T5500a
SYSTEM NAME:
Congressional Inquiry File.
SYSTEM LOCATION:
Primary location: Defense Finance and Accounting Service
Headquarters, 1851 S. Bell Street, Arlington, VA 22202-4511.
Secondary locations: Defense Finance and Accounting--Cleveland,
1240 East Ninth Street, Cleveland, OH 44199-2055.
Defense Finance and Accounting Service--Columbus, 4280 East Fifth
Avenue, Columbus, OH 43219-1879.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any individual who contacts a Member of Congress requesting that
the Member solicit information from the Defense Finance and Accounting
Service (DFAS) on their behalf.
CATEGORIES OF RECORDS IN THE SYSTEM:
Full name, Social Security Number, current address, telephone
number and/or other identifying information verifiable from the
records. Correspondence and related records from and to Members of
Congress pertaining to requests for Congressional assistance in
resolving problems.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; DoD Directive 5400.4,
Provisions of Information to Congress; and DFAS Regulation 003 and E.O.
9397 (SSN).
PURPOSE(S):
To maintain a record of Congressional inquiries and the DFAS
response.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `DoD Blanket Routine Uses' published at the beginning of the
DFAS compilation of systems of records notices apply to this system.
[[Page 8068]]
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and electronic media.
RETRIEVABILITY:
Retrieved by constituent's name and Social Security Number, and
Congressman's name.
SAFEGUARDS:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of locks, guards, and is accessible only to
authorized personnel. Access to records is limited to person(s)
responsible for servicing the record in performance of their official
duties and who are properly screened and cleared for need-to-know.
Access to computerized data is restricted by passwords, which are
changed periodically.
RETENTION AND DISPOSAL:
Temporary records are cut off at the end of the calendar year and
retained from 180 days to 2 years after cut off. Permanent records are
cut off at the end of the calendar year and retained on site for 5
years and then retired to the appropriate Federal Records Center.
Records are destroyed by degaussing, shredding, tearing, or pulping.
SYSTEM MANAGER(S) AND ADDRESS:
Defense Finance and Accounting Service, Operations Directorate,
8899 East 56th Street, Indianapolis, IN 46249-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Defense Finance and Accounting Service,
Corporate Communications and Legislative Liaison, Freedom of
Information Act/Privacy Act Program Manager, 8899 E. 56th Street,
Indianapolis, IN 46249-0150.
Individual should furnish full name, Social Security Number,
current address, telephone number and/or other identifying information
verifiable from the records.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Defense Finance and Accounting Service, Corporate Communications
and Legislative Liaison, Freedom of Information Act/Privacy Act Program
Manager, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Individual should furnish full name, Social Security Number,
current address, telephone number and/or other identifying information
verifiable from the records.
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation; DoD 5400.11-R; 32 CFR part 324; or may be obtained from the
Freedom of Information/Privacy Act Program Manager, at Defense Finance
and Accounting Service, Corporate Communications and Legislative
Liaison, Freedom of Information Act/Privacy Act Program Manager, 8899
E. 56th Street, Indianapolis, IN 46249-0150.
RECORD SOURCE CATEGORIES:
Information is obtained from the individual requester and the
Congressman, Senator or their staff.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E9-3700 Filed 2-20-09; 8:45 am]
BILLING CODE 5001-06-P
