Privacy Act of 1974; Systems of Records, 8064-8066 [E9-3699]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 74, Number 34 (Monday, February 23, 2009)]
[Notices]
[Pages 8064-8066]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-3699]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0025]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to amend a system of records notice in its inventory of record systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
March 25, 2009 unless comments are received which would result in a 
contrary determination.

ADDRESSES: Send comments to the Defense Finance and Accounting Service, 
FOIA/PA Program Manager, Corporate Communications and Legislative 
Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

[[Page 8065]]


FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 589-
3510.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
systems of notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: February 17, 2009.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
T5015b

SYSTEM NAME:
    Privacy Act Request Files (September 16, 1998, 63 FR 49554).

CHANGES:
* * * * *

SYSTEM LOCATIONS:
    Delete entry and replace with ``Defense Finance and Accounting 
Service, Indianapolis, 8899 E. 56th Street, Indianapolis, IN 46249-
0150.
    Defense Finance and Accounting Service, Cleveland, 1240 East Ninth 
Street, Cleveland, OH 44199-2055.
    Defense Finance and Accounting Service, Columbus, 3990 East Broad 
Street, Building 21, Columbus, OH 43213-1152.''
* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:
    Delete entry and replace with ``Full name, Social Security Number 
(SSN), address, telephone number, letters, memoranda, legal opinions, 
messages, and miscellaneous documents relating to an individual's 
request for access to, or amendment of, records concerning that person, 
including letters of denial, appeals, statements of disagreements, and 
related documents accumulated in processing requests received under the 
Privacy Act of 1974.''

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; 5 U.S.C. 552a, The Privacy Act of 1974, as amended, as 
implemented by DFAS Regulation; DoD 5400.11-R, Privacy Program; and 
E.O. 9397 (SSN).''
* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    Information from this system may be provided to other Federal, 
state, and local agencies when it is necessary to coordinate responses 
or denials.
    The `DoD Blanket Routine Uses' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.''
* * * * *

STORAGE:
    Delete entry and replace with ``Paper file folders and on 
electronic storage media.''
* * * * *

SAFEGUARDS:
    Delete entry and replace with ``Records are maintained in a 
controlled facility. Physical entry is restricted by the use of locks, 
guards, and is accessible only to authorized personnel. Access to 
records is limited to person(s) responsible for servicing the record in 
performance of their official duties and who are properly screened and 
cleared for need-to-know. Access to computerized data is restricted by 
passwords, which are changed periodically.''

RETENTION AND DISPOSAL:
    Delete entry and replace with ``Official Privacy Act requests are 
kept a minimum of 2 years; requests denied but not appealed are 
destroyed after 5 years; requests for access or amendment and appeals 
or denial are destroyed 4 years after final action or 3 years after 
adjudication by the courts, whichever is later; control logs of 
accounting of disclosures are kept 5 years or in accordance with the 
approved disposition instructions for the related subject records, 
whichever is later. Records are destroyed by shredding, pulping, 
burning or degaussing.''

SYSTEM MANAGER(S) AND ADDRESS:
    Delete entry and replace with ``Defense Finance and Accounting 
Service, Corporate Communications and Legislative Liaison, Freedom of 
Information Act/Privacy Act Program Manager, 8899 E. 56th Street, 
Indianapolis, IN 46249-0150.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Defense Finance and 
Accounting Service, Corporate Communications and Legislative Liaison, 
8899 E. 56th Street, Indianapolis, IN 46249-1050.
    Individual should furnish full name, Social Security Number, 
current address, and telephone number.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Defense Finance and Accounting 
Service, Corporate Communications and Legislative Liaison, 8899 E. 56th 
Street, Indianapolis, IN 46249-1050.
    Individual should furnish full name, Social Security Number, 
current address, and telephone number.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The DFAS rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are published in DFAS Regulation 5400.11-R; 32 CFR part 
324; or may be obtained from the Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 8899 
E. 56th Street, Indianapolis, IN 46249-1050.''

RECORDS SOURCE CATEGORIES:
    Delete entry and replace with ``Records are obtained from the 
individual requester, DFAS Components, such as, Army, Navy, Air Force, 
and Marine Corps, and other Federal, state, and local governments, as 
applicable or appropriate, for processing the case.''
* * * * *
T5015b

SYSTEM NAME:
    Privacy Act Request Files.

SYSTEM LOCATION:
    Defense Finance and Accounting Service, Indianapolis, 8899 E. 56th 
Street, Indianapolis, IN 46249-0150.
    Defense Finance and Accounting Service, Cleveland, 1240 East Ninth 
Street, Cleveland, OH 44199-2055.
    Defense Finance and Accounting Service, Columbus, 3990 East Broad 
Street, Building 21, Columbus, OH 43213-1152.

[[Page 8066]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All persons who request access to, information from, or amendment 
of records about themselves maintained by the Defense Finance and 
Accounting Service under the provisions of the Privacy Act of 1974 (5 
U.S.C. 552a), as amended.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Full name, Social Security Number (SSN), address, telephone number, 
letters, memoranda, legal opinions, messages, and miscellaneous 
documents relating to an individual's request for access to, or 
amendment of, records concerning that person, including letters of 
denial, appeals, statements of disagreements, and related documents 
accumulated in processing requests received under the Privacy Act of 
1974.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 552a, The Privacy 
Act of 1974, as amended, as implemented by DFAS Regulation; DoD 
5400.11-R, Privacy Program; and E.O. 9397 (SSN).

PURPOSE(S):
    To record, process, and coordinate individual requests for access 
to, or amendment of personal records, and appeals on denials of 
requests for access or amendment to personal records.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information from this system may be provided to other Federal, 
state, and local agencies when it is necessary to coordinate responses 
or denials.
    The ``DoD Blanket Routine Uses'' published at the beginning of the 
DFAS compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper file folders and on electronic storage media.

RETRIEVABILITY:
    Retrieved by name and Social Security Number.

SAFEGUARDS:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data is restricted by passwords, which are 
changed periodically.

RETENTION AND DISPOSAL:
    Official Privacy Act requests are kept a minimum of 2 years; 
requests denied but not appealed are destroyed after 5 years; requests 
for access or amendment and appeals or denial are destroyed 4 years 
after final action or 3 years after adjudication by the courts, 
whichever is later; control logs of accounting of disclosures are kept 
5 years or in accordance with the approved disposition instructions for 
the related subject records, whichever is later. Records are destroyed 
by shredding, pulping, burning or degaussing.

SYSTEM MANAGER(S) AND ADDRESS:
    Defense Finance and Accounting Service, Corporate Communications 
and Legislative Liaison, Freedom of Information Act/Privacy Act Program 
Manager, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Corporate Communications and Legislative Liaison, 8899 E. 56th Street, 
Indianapolis, IN 46249-1050.
    Individual should furnish full name, Social Security Number, 
current address, and telephone number.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Defense Finance and Accounting Service, Corporate Communications 
and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-
1050.
    Individual should furnish full name, Social Security Number, 
current address, and telephone number.

CONTESTING RECORD PROCEDURES:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation; DoD 5400.11-R; 32 CFR part 324; or may be obtained from the 
Freedom of Information/Privacy Act Program Manager, Corporate 
Communications and Legislative Liaison, 8899 E. 56th Street, 
Indianapolis, IN 46249-1050.

RECORD SOURCE CATEGORIES:
    Records are obtained from the individual requester, DFAS 
Components, such as, Army, Navy, Air Force, and Marine Corps, and other 
Federal, state, and local governments, as applicable or appropriate, 
for processing the case.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E9-3699 Filed 2-20-09; 8:45 am]
BILLING CODE 5001-06-P