Privacy Act of 1974; System of Records, 7671-7676 [E9-3508]

Download as PDF Federal Register / Vol. 74, No. 32 / Thursday, February 19, 2009 / Notices purpose of protecting the territory, people, and interests of the United States of America against breaches of security related to DoD controlled information or facilities, and against terrorist activities. The DoD ‘‘Blanket Routine Uses’’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: For verification purposes, individual should provide full name, Social Security Number (SSN), sufficient details to permit locating pertinent records and signature. CONTESTING RECORD PROCEDURES: The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340– 21; 32 CFR part 505; or may be obtained from the system manager. STORAGE: RECORD SOURCE CATEGORIES: Paper records in file folders and electronic storage media. From the individual, DoD security offices, system managers, computer facility managers, automated interfaces for user codes on file at Department of Defense sites. RETRIEVABILITY: Name, Social Security Number (SSN), biometric template, fingerprints, face, iris, DNA and other biometric data. SAFEGUARDS: Computerized records maintained in a controlled area are accessible only to authorized personnel. Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need therefore in the performance of official duties and who are properly screened and cleared for need-to-know. RETENTION AND DISPOSAL: Data is destroyed when superseded or when no longer needed for operational purposes, whichever is later by shredding, pulping, degaussing or erasing. SYSTEM MANAGER(S) AND ADDRESS: Director, Biometrics Task Force, 1901 South Bell Street, Suite 900, Arlington, Virginia 22202–4512. NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Director, Biometrics Task Force, 1901 South Bell Street, Suite 900, Arlington, Virginia 22202–4512. For verification purposes, individual should provide full name, Social Security Number (SSN), sufficient details to permit locating pertinent records and signature. sroberts on PROD1PC70 with NOTICES RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to Director, Biometrics Task Force, 1901 South Bell Street, Suite 900, Arlington, Virginia 22202–4512. VerDate Nov<24>2008 17:38 Feb 18, 2009 Jkt 217001 EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E9–3513 Filed 2–18–09; 8:45 am] BILLING CODE 5001–06–P 7671 for small disadvantaged businesses in certain acquisitions. This price evaluation adjustment is implemented in Subpart 19.11 of the Federal Acquisition Regulation. Section 801 of the Strom Thurmond National Defense Authorization Act for Fiscal Year 1999 (Pub. L. 105–261) amended 10 U.S.C. 2323(e)(3) to prohibit DoD from applying such a price evaluation adjustment for a 1-year period following a fiscal year in which DoD achieved the 5 percent goal for contract awards established in 10 U.S.C. 2323(a). Since, in fiscal year 2008, DoD exceeded this 5 percent goal, use of the price evaluation adjustment in DoD acquisitions must be suspended for a 1year period, from March 13, 2009, to March 12, 2010. Michele P. Peterson, Editor, Defense Acquisition Regulations System. [FR Doc. E9–3518 Filed 2–18–09; 8:45 am] BILLING CODE 5001–08–P DEPARTMENT OF DEFENSE DEPARTMENT OF DEFENSE Defense Acquisition Regulations System Department of the Navy Suspension of the Price Evaluation Adjustment for Small Disadvantaged Businesses [Docket ID: USN–2009–0003] AGENCY: Defense Acquisition Regulations System, Department of Defense (DoD). ACTION: Notice of 1-year suspension of the price evaluation adjustment for small disadvantaged businesses. AGENCY: SUMMARY: The Director of Defense Procurement has suspended the use of the price evaluation adjustment, as required by 10 U.S.C. 2323(e)(3)(B), because DoD exceeded its 5 percent goal described in 10 U.S.C. 2323(a) in fiscal year 2008. The suspension will be in effect for 1 year and will be reevaluated in fiscal year 2009 based on the level of DoD contract awards established in 10 U.S.C. 2323(a). DATES: Effective Date: March 13, 2009. Applicability Date: This suspension applies to all solicitations issued during the period from March 13, 2009, to March 12, 2010. FOR FURTHER INFORMATION CONTACT: Ms. Susan Pollack, Defense Procurement, OUSD(AT&L)/DPAP, 3015 Defense Pentagon, Washington, DC 20301–3015, telephone 703–697–8336; facsimile 703–614–1254. SUPPLEMENTARY INFORMATION: Pursuant to the authority granted in 10 U.S.C. 2323(e), DoD has previously applied a 10 percent price evaluation adjustment PO 00000 Frm 00014 Fmt 4703 Sfmt 4703 Privacy Act of 1974; System of Records ACTION: Department of the Navy, DoD. Notice to alter a system of records. SUMMARY: The Department of the Navy proposes to alter a system of records notice in its existing inventory of records systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on March 23, 2009 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy Branch, Head of Naval Operations (DNS–36), 2000 Navy Pentagon, Washington, DC 20350–2000. FOR FURTHER INFORMATION CONTACT: Ms. Miriam Brown-Lam, (202) 685–6545. SUPPLEMENTARY INFORMATION: The Department of the Navy’s systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system reports, as required by 5 U.S.C. 552a(r), of the Privacy Act of 1974, as amended, were E:\FR\FM\19FEN1.SGM 19FEN1 7672 Federal Register / Vol. 74, No. 32 / Thursday, February 19, 2009 / Notices submitted on February 11, 2009, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: February 12, 2009. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. NM01500–2 SYSTEM NAME: Department of the Navy (DON) Education and Training Records (November 22, 2005, 70 FR 70594). CHANGES: * * * * * sroberts on PROD1PC70 with NOTICES SYSTEM LOCATION: Delete entry and replace with ‘‘Student records are located at schools and other training activities or elements of the Department of the Navy, to include the U.S. Navy and the U.S. Marine Corps. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices. Sailor/Marine American Council on Education Registry Transcript (SMART) database is maintained at the Naval Educational and Training Professional Development Technology Center, Code N6, 6490 Saufley Field Road, Pensacola, FL 32509–5237. Vertical Launch System (VLS) records are maintained at the Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division (4W20), 4363 Missile Way, Port Hueneme, CA 93043–4307. Student and individual Marine training and education records are maintained in the Training and Education Command (TECOM) Integrated Management System (TIMS) database located at the USMC (TECOM), 3300 Russell Road, Quantico VA 22134– 5001. The Corporate enterprise Training Activity Resource System (CeTARS) is maintained at the Naval Education Training Professional Development Technology Center (NETPDTC), 6490 Saufley Field Road, Pensacola, FL 32509–5235.’’ CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Delete entry and replace with ‘‘Student records cover present, former VerDate Nov<24>2008 17:38 Feb 18, 2009 Jkt 217001 and prospective students at Navy and Marine Corps schools and other training activities or associated educational institution of Navy sponsored programs; instructors, staff and support personnel; participants associated with activities of the Naval Education and Training Command, including the Navy College Office and other training programs; tutorial and tutorial volunteer programs; dependents’ schooling. SMART records cover Active duty Navy and Marine Corps members, reservists, and separated or retired Navy and Marine Corps members. VLS records cover civilians, active duty Navy members and Department of the Navy contractors. TIMS records include the student records for Marines and other service students attending Marine schools, Marines students attending other service’s schools, Marine’s classes/ courses from educational institutions, and the record of each Marines’ training and education in an individual electronic training jacket for active and reserve Marine Corps personnel. CeTARS records include those of former, present, and prospective military service members, foreign nationals, DoD civilians and contractor personnel.’’ CATEGORIES OF RECORDS IN THE SYSTEM: Delete entry and replace with ‘‘Student records: Schools and personnel training programs administration and evaluation records. Such records as basic identification records i.e., Social Security Number, name, gender, date of birth, personnel records i.e., rank/rate/grade, branch of service, billet, expiration of active obligated service, professional records i.e., Navy enlisted classification, military occupational specialty for Marines, subspecialty codes, test scores, psychological profile, basic test battery scores, and Navy advancement test scores. Educational records i.e., education levels, service and civilian schools attended, degrees, majors, personnel assignment data, course achievement data, class grades, class standing, and attrition categories. Academic/training records, manual and mechanized, and other records of educational and professional accomplishment. SMART records: Certified to be true copies of service record page 4; certificates of completion; college transcripts; test score completions; grade reports; Request for Sailor/Marine American Council on Education Registry Transcript. VLS records: Name, quiz scores, homework scores, and test scores. In PO 00000 Frm 00015 Fmt 4703 Sfmt 4703 those instances when the student has performed below the minimum requirements, copies of the minutes of the Academic Review Board will be included. TIMS records: Includes student records data as shown above, the individual record of ‘‘all things training and education’’ for each Marine in a individual Electronic Training Jacket, the assignment to ‘‘promotion points’’ for specific completed training course and identifies the skills, proficiencies and courses/classes for current and higher Military Occupational Specialty (MOS) requirements. CeTARS records: Contains personnel records for students, instructors and administrative staff members. The data in these personnel records consists of: (1) Basic identification records i.e., Social Security Number, name, sex, date of birth (2) personnel records i.e., rank/ rate/grade, branch of service, billet, expiration of active obligated service (3) professional records i.e., Navy enlisted classification, MOS for Marines, subspecialty codes, test scores, psychological profile, basic test battery scores, and Navy advancement test scores (4) Educational records i.e., education levels, service and civilian schools attended, degrees, majors, personnel assignment data, course achievement data, class grades, class standing, and attrition categories (5) Academic/training records, manual and mechanized, and other records of educational and professional accomplishment.’’ PURPOSE(S): Delete entry and replace with ‘‘Student records: To record course and training demands, requirements, and achievements; analyze student groups or courses; provide academic and performance evaluation in response to official inquiries; provide guidance and counseling to students; prepare required reports; and for other training administration and planning purposes. SMART records: To provide recommended college credit based on military experience and training to colleges and universities for review and acceptance. Requesters may have information mailed to them or the college(s)/university(ies) of their choice. VLS records: To record course and training demands, requirements, and achievements; analyze student groups or courses; provide academic and performance evaluation in response to official inquiries; and provide guidance and counseling to students. TIMS records: To provide a database of student records for students attending Marine schools and courses, for Marines E:\FR\FM\19FEN1.SGM 19FEN1 Federal Register / Vol. 74, No. 32 / Thursday, February 19, 2009 / Notices attending other service’s schools, Marines attending/completing educational institution courses/classes, and to provide an individual record of ‘‘all things training and education’’ for Marine active duty and reserve personnel. Provides the individual Electronic Training Jacket that can be accessed against the unit morning report allowing evaluation against the MOS Roadmap for individual training assessment and requirements. At the unit level, allowing the evaluation of the assigned personnel training assessment against the Marine Corps Training and Readiness Manuals for automated Unit Training Management support, automated unit training readiness assessment, and the determination of unit combat readiness percentage. CeTARS records: Facilitates the collection, storage, modification, and retrieval of training information about the students attending Navy courses, as well as course-related data and quota data for planning/execution of Navy training.’’ * * * * * STORAGE: Delete entry and replace with ‘‘Paper records and electronic storage media.’’ RETRIEVABILITY: Delete entry and replace with ‘‘By name, Social Security Number (SSN), and/or date of birth.’’ sroberts on PROD1PC70 with NOTICES SAFEGUARDS: Delete entry and replace with ‘‘Full nine-digit SSNs are transformed to show only the last four digits on the input screens. All output products have been similarly modified showing only the last four digits of the SSN. Physical access to the central computer operations area is provided on a need-to-know basis and to CAC card authorized, authenticated personnel only. Records are maintained in controlled access rooms or areas. Data is limited to personnel training information. Physical access to computer workstations areas is also strictly controlled. Each Information System Security Officer (ISSO) exercises direct authority over workstation area access and physical control of Information System (IS) equipment and the data produced within their area of responsibility. Terminal identification is positive and maintained by control points. Physical access to terminals is restricted to specifically authorized individuals. Password authorization, assignment and monitoring are the responsibility of the functional manager.’’ VerDate Nov<24>2008 17:38 Feb 18, 2009 Jkt 217001 RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Student records: Destroyed after completion of training, transfer, or discharge, provided the data has been recorded in the individual’s service record or on the student’s record card. SMART records: Automated SMART (transcripts) are retained permanently. Documents submitted to compile, update, or correct SMART records, which include service record page 4s, transcripts, and certificates, are destroyed after 3 years. VLS records: Destroyed 2 years after completion of training. TIMS records: Automated TIMS records are retained permanently. The records are utilized for near term and historical assessments including training schools/courses, recruit selection criteria, training requirements, individual course completion, school training through-put, and student attrition. CeTARS records: Permanent.’’ SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘Student records: The commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices. SMART records: Director, Navy College Center (N2A5), 6490 Saufley Field Road, Pensacola, FL 32509–5204. VLS records: Department Manager, Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division, 4363 Missile Way, Port Hueneme, CA 93043–4307. TIMS records: Commanding General, Training and Education Command, Attn: TIMS Program Manager, 3300 Russell Road, Quantico, VA 22134– 5001. CeTARS records: Commander, Naval Education and Training Professional Development and Technology Center (NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 32509–5235.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the appropriate official below: Student records: Address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices. PO 00000 Frm 00016 Fmt 4703 Sfmt 4703 7673 Requester should provide full name, Social Security Number (SSN), military or civilian duty status, if applicable, and other data when appropriate, such as graduation date. SMART records: Address written inquiries to the Director, Navy College Center (N2A5), 6490 Saufley Field Road, Pensacola, FL 32509–5204. Send a completed ‘‘Request for Sailor/ Marine American Council on Education Registry Transcript’’ which solicits full name, command address, current rate/ rank, Social Security Number, home and work telephone numbers, current status branch of service, etc., and must be signed. VLS records: Address written inquiries to the Department Manager, Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division (4W20), 4363 Missile Way, Port Hueneme, CA 93043–4307. Requester should provide full name, Social Security Number (SSN), military, civilian, or contractor duty status, if applicable, and other data when appropriate, such as graduation date. TIMS records: Address written inquiries to the Commanding General, Training and Education Command, Attn: TIMS Program Manager, 3300 Russell Road, Quantico, VA 22134– 5001. Requester should provide a signed request that includes their full name, Social Security Number (SSN), military, civilian, or contractor duty status, if applicable, and other data when appropriate, such as graduation date. CeTARS records: Address written inquiries to Commander, Naval Education and Training Professional Development and Technology Center (NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 32509–5235. Requester should provide full name, address, Social Security Number (SSN) and be signed.’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking to access information about themselves contained in this system should address written inquiries to the appropriate official below: Student records: Address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices. Requester should provide his full name, Social Security Number (SSN), military or civilian duty status, if E:\FR\FM\19FEN1.SGM 19FEN1 7674 Federal Register / Vol. 74, No. 32 / Thursday, February 19, 2009 / Notices applicable, and other data when appropriate, such as graduation date. SMART records: Address written inquiries to the Director, Navy College Center (N2A5), 6490 Saufley Field Road, Pensacola, FL 32509–5204. Send a completed ‘‘Request for Sailor/ Marine American Council on Education Registry Transcript’’ which solicits full name, command address, current rate/ rank, Social Security Number, home and work telephone numbers, current status branch of service, etc., and must be signed. VLS records: Address written inquiries to the Department Manager, Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division (4W20), 4363 Missile Way, Port Hueneme, CA 93043–4307. Requester should provide full name, Social Security Number (SSN), military, civilian or contractor duty status, if applicable, and other data when appropriate, such as graduation date. TIMS records: Address written inquiries to the Commanding General, Training and Education Command, Attn: TIMS Program Manager, 3300 Russell Road, Quantico, VA 22134– 5001. Requester should provide a signed request that includes their full name, Social Security Number (SSN), military, civilian, or contractor duty status, if applicable, and other data when appropriate, such as graduation date. CeTARS records: Address written inquiries to the Commander, Naval Education and Training Professional Development and Technology Center (NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 32509–5235. Requester should provide full name, current rate/rank, Social Security Number (SSN), status, branch of service, and must be signed.’’ sroberts on PROD1PC70 with NOTICES RECORD SOURCE CATEGORIES: Delete entry and replace with ‘‘Individual; schools and educational institutions; and instructor personnel; Navy Personnel Command (NPC), Naval Education and Training Command (NETC), Navy Recruiting Command (NRC), USMC Training and Education Command (TECOM); Joint Primary Aircraft Training System (JPATS), Chief of Naval Air Training (CNATRA), Naval Special Warfare Center; or from various other Privacy Act systems.’’ * * * * * NM01500–2 SYSTEM NAME: Department of the Navy (DON) Education and Training Records. VerDate Nov<24>2008 17:38 Feb 18, 2009 Jkt 217001 SYSTEM LOCATION: Student records are located at schools and other training activities or elements of the Department of the Navy, to include the U.S. Navy and the U.S. Marine Corps. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices. Sailor/Marine American Council on Education Registry Transcript (SMART) database is maintained at the Naval Educational and Training Professional Development Technology Center, Code N6, 6490 Saufley Field Road, Pensacola, FL 32509–5237. Vertical Launch System (VLS) records are maintained at the Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division (4W20), 4363 Missile Way, Port Hueneme, CA 93043–4307. Student and individual Marine training and education records are maintained in the Training and Education Command (TECOM) Integrated Management System (TIMS) database located at the USMC (TECOM), 3300 Russell Road, Quantico VA 22134– 5001. The Corporate enterprise Training Activity Resource System (CeTARS) is maintained at the Naval Education Training Professional Development Technology Center (NETPDTC), 6490 Saufley Field Road, Pensacola, FL 32509–5235. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Student records cover present, former, and prospective students at Navy and Marine Corps schools and other training activities or associated educational institution of Navy sponsored programs; instructors, staff and support personnel; participants associated with activities of the Naval Education and Training Command, including the Navy College Office and other training programs; tutorial and tutorial volunteer programs; dependents’ schooling. SMART records cover Active duty Navy and Marine Corps members, reservists, and separated or retired Navy and Marine Corps members. VLS records cover civilians, active duty Navy members, and Department of the Navy contractors. TIMS records include the student records for Marines and other service students attending Marine schools, Marines students attending other service’s schools, Marine’s classes/ courses from educational institutions, and the record of each Marines’ training and education in an individual electronic training jacket for active and reserve Marine Corps personnel. PO 00000 Frm 00017 Fmt 4703 Sfmt 4703 CeTARS records include those of former, present and prospective military service members, foreign nationals, DoD civilians and contractor personnel. CATEGORIES OF RECORDS IN THE SYSTEM: Student records: Schools and personnel training programs administration and evaluation records. Such records as basic identification records i.e., Social Security Number, name, sex, date of birth, personnel records i.e., rank/rate/grade, branch of service, billet, expiration of active obligated service, professional records i.e., Navy enlisted classification, military occupational specialty for Marines, subspecialty codes, test scores, psychological profile, basic test battery scores, and Navy advancement test scores. Educational records i.e., education levels, service and civilian schools attended, degrees, majors, personnel assignment data, course achievement data, class grades, class standing, and attrition categories. Academic/training records, manual and mechanized, and other records of educational and professional accomplishment. SMART records: Certified to be true copies of service record page 4; certificates of completion; college transcripts; test score completions; grade reports; Request for Sailor/Marine American Council on Education Registry Transcript. VLS records: Name, quiz scores, homework scores, and test scores. In those instances when the student has performed below the minimum requirements, copies of the minutes of the Academic Review Board will be included. TIMS records: Includes student records data as shown above, the individual record of ‘‘all things training and education’’ for each Marine in a individual Electronic Training Jacket, the assignment to ‘‘promotion points’’ for specific completed training course and identifies the skills, proficiencies and courses/classes for current and higher Military Occupational Specialty (MOS) requirements. CeTARS records: Contains personnel records for students, instructors and administrative staff members. The data in these personnel records consists of: (1) Basic identification records i.e., Social Security Number, name, sex, date of birth (2) personnel records i.e., rank/ rate/grade, branch of service, billet, expiration of active obligated service (3) professional records i.e., Navy enlisted classification, MOS for Marines, subspecialty codes, test scores, psychological profile, basic test battery scores, and Navy advancement test E:\FR\FM\19FEN1.SGM 19FEN1 Federal Register / Vol. 74, No. 32 / Thursday, February 19, 2009 / Notices scores (4) Educational records i.e., education levels, service and civilian schools attended, degrees, majors, personnel assignment data, course achievement data, class grades, class standing, and attrition categories (5) Academic/training records, manual and mechanized, and other records of educational and professional accomplishment. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN). sroberts on PROD1PC70 with NOTICES PURPOSE(S): Student records: To record course and training demands, requirements, and achievements; analyze student groups or courses; provide academic and performance evaluation in response to official inquiries; provide guidance and counseling to students; prepare required reports; and for other training administration and planning purposes. SMART records: To provide recommended college credit based on military experience and training to colleges and universities for review and acceptance. Requesters may have information mailed to them or the college(s)/university(ies) of their choice. VLS records: To record course and training demands, requirements, and achievements; analyze student groups or courses; provide academic and performance evaluation in response to official inquiries; and provide guidance and counseling to students. TIMS records: To provide a database of student records for students attending Marine schools and courses, for Marines attending other service’s schools, Marines attending/completing educational institution courses/classes, and to provide an individual record of ‘‘all things training and education’’ for Marine active duty and reserve personnel. Provides the individual Electronic Training Jacket that can be accessed against the unit morning report allowing evaluation against the MOS Roadmap for individual training assessment and requirements. At the unit level, allowing the evaluation of the assigned personnel training assessment against the Marine Corps Training and Readiness Manuals for automated Unit Training Management support, automated unit training readiness assessment, and the determination of unit combat readiness percentage. CeTARS records: Facilitates the collection, storage, modification, and retrieval of training information about the students attending Navy courses, as well as course-related data, and quota VerDate Nov<24>2008 17:38 Feb 18, 2009 Jkt 217001 data for planning/execution of Navy training. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system. 7675 transcripts, and certificates, are destroyed after 3 years. VLS records: Destroyed 2 years after completion of training. TIMS records: Automated TIMS records are retained permanently. The records are utilized for near term and historical assessments including training schools/courses, recruit selection criteria, training requirements, individual course completion, school training through-put, and student attrition. CeTARS records: Permanent. SYSTEM MANAGER(S) AND ADDRESS: SAFEGUARDS: Full nine-digit Social Security Number (SSN) are transformed to show only the last four digits on the input screens. All output products have been similarly modified showing only the last four digits of the SSN. Physical access to the central computer operations area is provided on a need-to-know basis and to CAC card authorized, authenticated personnel only. Records are maintained in controlled access rooms or areas. Data is limited to personnel training information. Physical access to computer workstations areas is also strictly controlled. Each Information System Security Officer (ISSO) exercises direct authority over workstation area access and physical control of Information System (IS) equipment and the data produced within their area of responsibility. Terminal identification is positive and maintained by control points. Physical access to terminals is restricted to specifically authorized individuals. Password authorization, assignment and monitoring are the responsibility of the functional manager. Student records: The commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices. SMART records: Director, Navy College Center (N2A5), 6490 Saufley Field Road, Pensacola, FL 32509–5204. VLS records: Department Manager, Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division, 4363 Missile Way, Port Hueneme, CA 93043–4307. TIMS records: Commanding General, Training and Education Command, Attn: TIMS Program Manager, 3300 Russell Road, Quantico, VA 22134– 5001. CeTARS records: Commander, Naval Education and Training Professional Development and Technology Center (NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 32509–5235. NOTIFICATION PROCEDURE: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper records and electronic storage media. RETRIEVABILITY: By name, Social Security Number (SSN) and/or date of birth. RETENTION AND DISPOSAL: Student records: Destroyed after completion of training, transfer, or discharge, provided the data has been recorded in the individual’s service record or on the student’s record card. SMART records: Automated SMART (transcripts) are retained permanently. Documents submitted to compile, update, or correct SMART records, which include service record page 4s, PO 00000 Frm 00018 Fmt 4703 Sfmt 4703 Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the appropriate official below: Student records: Address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices. Requester should provide his full name, Social Security Number (SSN), military or civilian duty status, if applicable, and other data when appropriate, such as graduation date. SMART records: Address written inquiries to the Director, Navy College Center (N2A5), 6490 Saufley Field Road, Pensacola, FL 32509–5204. Send a completed ‘‘Request for Sailor/ Marine American Council on Education Registry Transcript’’ which solicits full name, command address, current rate/ rank, Social Security Number, home and E:\FR\FM\19FEN1.SGM 19FEN1 7676 Federal Register / Vol. 74, No. 32 / Thursday, February 19, 2009 / Notices work telephone numbers, current status branch of service, etc., and must be signed. VLS records: Address written inquiries to the Department Manager, Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division (4W20), 4363 Missile Way, Port Hueneme, CA 93043–4307. Requester should provide full name, Social Security Number (SSN), military, civilian, or contractor duty status, if applicable, and other data when appropriate, such as graduation date. TIMS records: Address written inquiries to the Commanding General, Training and Education Command, Attn: TIMS Program Manager, 3300 Russell Road, Quantico, VA 22134– 5001. Requester should provide a signed request that includes their full name, Social Security Number (SSN), military, civilian, or contractor duty status, if applicable, and other data when appropriate, such as graduation date. CeTARS records: Address written inquiries to Commander, Naval Education and Training Professional Development and Technology Center (NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 32509–5235. Requester should provide full name, address, Social Security Number (SSN) and be signed. CONTESTING RECORD PROCEDURES: sroberts on PROD1PC70 with NOTICES RECORD ACCESS PROCEDURES: Individuals seeking to access information about themselves contained in this system should address written inquiries to the appropriate official below: Student records: Address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices. Requester should provide his full name, Social Security Number (SSN), military or civilian duty status, if applicable, and other data when appropriate, such as graduation date. SMART records: Address written inquiries to the Director, Navy College Center (N2A5), 6490 Saufley Field Road, Pensacola, FL 32509–5204. Send a completed ‘‘Request for Sailor/ Marine American Council on Education Registry Transcript’’ which solicits full name, command address, current rate/ rank, Social Security Number, home and work telephone numbers, current status branch of service, etc., and must be signed. VLS records: Address written inquiries to the Department Manager, VerDate Nov<24>2008 17:38 Feb 18, 2009 Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division (4W20), 4363 Missile Way, Port Hueneme, CA 93043–4307. Requester should provide full name, Social Security Number (SSN), military, civilian or contractor duty status, if applicable, and other data when appropriate, such as graduation date. TIMS records: Address written inquiries to the Commanding General, Training and Education Command, Attn: TIMS Program Manager, 3300 Russell Road, Quantico, VA 22134– 5001. Requester should provide a signed request that includes their full name, Social Security Number (SSN), military, civilian, or contractor duty status, if applicable, and other data when appropriate, such as graduation date. CeTARS records: Address written inquiries to the Commander, Naval Education and Training Professional Development and Technology Center (NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 32509–5235. Requester should provide full name, current rate/rank, Social Security Number (SSN), status, branch of service, and must be signed. Jkt 217001 The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Individual; schools and educational institutions; and instructor personnel; Navy Personnel Command (NPC), Naval Education and Training Command (NETC), Navy Recruiting Command (NRC), USMC Training and Education Command (TECOM); Joint Primary Aircraft Training System (JPATS), Chief of Naval Air Training (CNATRA), Naval Special Warfare Center; or from various other Privacy Act systems. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E9–3508 Filed 2–18–09; 8:45 am] BILLING CODE 5001–06–P PO 00000 Frm 00019 Fmt 4703 Sfmt 4703 DEPARTMENT OF EDUCATION Impact Aid Program; Notice Reopening the Application Deadline Date for Certain Impact Aid Fiscal Year 2010 Section 8002 and Section 8003 Grants Catalog of Federal Domestic Assistance (CFDA) Number: 84.041. SUMMARY: The Secretary reopens the application deadline date for the submission of e-Applications for certain Impact Aid fiscal year (FY) 2010 section 8002 and section 8003 grants until February 20, 2009. Impact Aid regulations at 34 CFR 222.3 specify that the annual application deadline is January 31. The Secretary takes this action to allow more time for the preparation and submission of applications only by potential applicants that were adversely affected by severe inclement weather conditions in their areas during the week before the original deadline. DATES: The new deadline date for affected applicants to submit applications is: Deadline for Transmittal of Applications: February 20, 2009. State educational agencies (SEAs) wishing to comment on section 8002 or section 8003 applications filed by affected local educational agencies (LEAs) must do so by March 9, 2009. Late Applications: The Secretary will accept and approve for payment any otherwise approvable application that is received on or before the 60th calendar day after February 20, which is April 21, 2009; however, any affected applicant submitting an otherwise approvable late application will have its payment reduced in accordance with section 8005(d)(2) of the Elementary and Secondary Education Act of 1965, as amended (ESEA), 20 U.S.C. 7705(d)(2), by 10 percent of the amount it would have received had its application been filed by February 20, 2009. SUPPLEMENTARY INFORMATION: Under this reopened deadline, we will not accept applications from eligible applicants that submitted their FY 2010 section 8002 and section 8003 applications to the Department before the original deadline date of February 2 (first business day after January 31, 2009), 4:30:00 p.m., Washington, DC time. If you are an affected section 8002 and section 8003 applicant submitting an application under the reopened deadline announced in this notice, you must provide a brief explanation with your application regarding how weather conditions limited your ability to submit your application by the initial deadline. You should also be prepared E:\FR\FM\19FEN1.SGM 19FEN1

Agencies

[Federal Register Volume 74, Number 32 (Thursday, February 19, 2009)]
[Notices]
[Pages 7671-7676]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-3508]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID: USN-2009-0003]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to alter a system of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Navy proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
March 23, 2009 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Head of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Ms. Miriam Brown-Lam, (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were

[[Page 7672]]

submitted on February 11, 2009, to the House Committee on Oversight and 
Government Reform, the Senate Committee on Homeland Security and 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: February 12, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM01500-2

System name:
    Department of the Navy (DON) Education and Training Records 
(November 22, 2005, 70 FR 70594).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Student records are located at 
schools and other training activities or elements of the Department of 
the Navy, to include the U.S. Navy and the U.S. Marine Corps. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Sailor/Marine American Council on Education Registry Transcript 
(SMART) database is maintained at the Naval Educational and Training 
Professional Development Technology Center, Code N6, 6490 Saufley Field 
Road, Pensacola, FL 32509-5237.
    Vertical Launch System (VLS) records are maintained at the Naval 
Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Student and individual Marine training and education records are 
maintained in the Training and Education Command (TECOM) Integrated 
Management System (TIMS) database located at the USMC (TECOM), 3300 
Russell Road, Quantico VA 22134-5001.
    The Corporate enterprise Training Activity Resource System (CeTARS) 
is maintained at the Naval Education Training Professional Development 
Technology Center (NETPDTC), 6490 Saufley Field Road, Pensacola, FL 
32509-5235.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Student records cover present, 
former and prospective students at Navy and Marine Corps schools and 
other training activities or associated educational institution of Navy 
sponsored programs; instructors, staff and support personnel; 
participants associated with activities of the Naval Education and 
Training Command, including the Navy College Office and other training 
programs; tutorial and tutorial volunteer programs; dependents' 
schooling.
    SMART records cover Active duty Navy and Marine Corps members, 
reservists, and separated or retired Navy and Marine Corps members.
    VLS records cover civilians, active duty Navy members and 
Department of the Navy contractors.
    TIMS records include the student records for Marines and other 
service students attending Marine schools, Marines students attending 
other service's schools, Marine's classes/courses from educational 
institutions, and the record of each Marines' training and education in 
an individual electronic training jacket for active and reserve Marine 
Corps personnel.
    CeTARS records include those of former, present, and prospective 
military service members, foreign nationals, DoD civilians and 
contractor personnel.''

Categories of records in the system:
    Delete entry and replace with ``Student records: Schools and 
personnel training programs administration and evaluation records. Such 
records as basic identification records i.e., Social Security Number, 
name, gender, date of birth, personnel records i.e., rank/rate/grade, 
branch of service, billet, expiration of active obligated service, 
professional records i.e., Navy enlisted classification, military 
occupational specialty for Marines, subspecialty codes, test scores, 
psychological profile, basic test battery scores, and Navy advancement 
test scores. Educational records i.e., education levels, service and 
civilian schools attended, degrees, majors, personnel assignment data, 
course achievement data, class grades, class standing, and attrition 
categories. Academic/training records, manual and mechanized, and other 
records of educational and professional accomplishment.
    SMART records: Certified to be true copies of service record page 
4; certificates of completion; college transcripts; test score 
completions; grade reports; Request for Sailor/Marine American Council 
on Education Registry Transcript.
    VLS records: Name, quiz scores, homework scores, and test scores. 
In those instances when the student has performed below the minimum 
requirements, copies of the minutes of the Academic Review Board will 
be included.
    TIMS records: Includes student records data as shown above, the 
individual record of ``all things training and education'' for each 
Marine in a individual Electronic Training Jacket, the assignment to 
``promotion points'' for specific completed training course and 
identifies the skills, proficiencies and courses/classes for current 
and higher Military Occupational Specialty (MOS) requirements.
    CeTARS records: Contains personnel records for students, 
instructors and administrative staff members. The data in these 
personnel records consists of: (1) Basic identification records i.e., 
Social Security Number, name, sex, date of birth (2) personnel records 
i.e., rank/rate/grade, branch of service, billet, expiration of active 
obligated service (3) professional records i.e., Navy enlisted 
classification, MOS for Marines, subspecialty codes, test scores, 
psychological profile, basic test battery scores, and Navy advancement 
test scores (4) Educational records i.e., education levels, service and 
civilian schools attended, degrees, majors, personnel assignment data, 
course achievement data, class grades, class standing, and attrition 
categories (5) Academic/training records, manual and mechanized, and 
other records of educational and professional accomplishment.''

Purpose(s):
    Delete entry and replace with ``Student records: To record course 
and training demands, requirements, and achievements; analyze student 
groups or courses; provide academic and performance evaluation in 
response to official inquiries; provide guidance and counseling to 
students; prepare required reports; and for other training 
administration and planning purposes.
    SMART records: To provide recommended college credit based on 
military experience and training to colleges and universities for 
review and acceptance. Requesters may have information mailed to them 
or the college(s)/university(ies) of their choice.
    VLS records: To record course and training demands, requirements, 
and achievements; analyze student groups or courses; provide academic 
and performance evaluation in response to official inquiries; and 
provide guidance and counseling to students.
    TIMS records: To provide a database of student records for students 
attending Marine schools and courses, for Marines

[[Page 7673]]

attending other service's schools, Marines attending/completing 
educational institution courses/classes, and to provide an individual 
record of ``all things training and education'' for Marine active duty 
and reserve personnel. Provides the individual Electronic Training 
Jacket that can be accessed against the unit morning report allowing 
evaluation against the MOS Roadmap for individual training assessment 
and requirements. At the unit level, allowing the evaluation of the 
assigned personnel training assessment against the Marine Corps 
Training and Readiness Manuals for automated Unit Training Management 
support, automated unit training readiness assessment, and the 
determination of unit combat readiness percentage.
    CeTARS records: Facilitates the collection, storage, modification, 
and retrieval of training information about the students attending Navy 
courses, as well as course-related data and quota data for planning/
execution of Navy training.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``By name, Social Security Number 
(SSN), and/or date of birth.''

Safeguards:
    Delete entry and replace with ``Full nine-digit SSNs are 
transformed to show only the last four digits on the input screens. All 
output products have been similarly modified showing only the last four 
digits of the SSN. Physical access to the central computer operations 
area is provided on a need-to-know basis and to CAC card authorized, 
authenticated personnel only. Records are maintained in controlled 
access rooms or areas. Data is limited to personnel training 
information. Physical access to computer workstations areas is also 
strictly controlled. Each Information System Security Officer (ISSO) 
exercises direct authority over workstation area access and physical 
control of Information System (IS) equipment and the data produced 
within their area of responsibility. Terminal identification is 
positive and maintained by control points. Physical access to terminals 
is restricted to specifically authorized individuals. Password 
authorization, assignment and monitoring are the responsibility of the 
functional manager.''

Retention and disposal:
    Delete entry and replace with ``Student records: Destroyed after 
completion of training, transfer, or discharge, provided the data has 
been recorded in the individual's service record or on the student's 
record card.
    SMART records: Automated SMART (transcripts) are retained 
permanently. Documents submitted to compile, update, or correct SMART 
records, which include service record page 4s, transcripts, and 
certificates, are destroyed after 3 years.
    VLS records: Destroyed 2 years after completion of training.
    TIMS records: Automated TIMS records are retained permanently. The 
records are utilized for near term and historical assessments including 
training schools/courses, recruit selection criteria, training 
requirements, individual course completion, school training through-
put, and student attrition.
    CeTARS records: Permanent.''

System manager(s) and address:
    Delete entry and replace with ``Student records: The commanding 
officer of the activity in question. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records notices.
    SMART records: Director, Navy College Center (N2A5), 6490 Saufley 
Field Road, Pensacola, FL 32509-5204.
    VLS records: Department Manager, Naval Surface Warfare Center, Port 
Hueneme Division, Missile/Launcher Department, Launcher Systems 
Division, 4363 Missile Way, Port Hueneme, CA 93043-4307.
    TIMS records: Commanding General, Training and Education Command, 
Attn: TIMS Program Manager, 3300 Russell Road, Quantico, VA 22134-5001.
    CeTARS records: Commander, Naval Education and Training 
Professional Development and Technology Center (NETPDTC), Attn: CeTARS 
Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 
32509-5235.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the appropriate official below:
    Student records: Address written inquiries to the commanding 
officer of the activity in question. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records notices.
    Requester should provide full name, Social Security Number (SSN), 
military or civilian duty status, if applicable, and other data when 
appropriate, such as graduation date.
    SMART records: Address written inquiries to the Director, Navy 
College Center (N2A5), 6490 Saufley Field Road, Pensacola, FL 32509-
5204.
    Send a completed ``Request for Sailor/Marine American Council on 
Education Registry Transcript'' which solicits full name, command 
address, current rate/rank, Social Security Number, home and work 
telephone numbers, current status branch of service, etc., and must be 
signed.
    VLS records: Address written inquiries to the Department Manager, 
Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Requester should provide full name, Social Security Number (SSN), 
military, civilian, or contractor duty status, if applicable, and other 
data when appropriate, such as graduation date.
    TIMS records: Address written inquiries to the Commanding General, 
Training and Education Command, Attn: TIMS Program Manager, 3300 
Russell Road, Quantico, VA 22134-5001.
    Requester should provide a signed request that includes their full 
name, Social Security Number (SSN), military, civilian, or contractor 
duty status, if applicable, and other data when appropriate, such as 
graduation date.
    CeTARS records: Address written inquiries to Commander, Naval 
Education and Training Professional Development and Technology Center 
(NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley 
Field Road, Pensacola, FL 32509-5235.
    Requester should provide full name, address, Social Security Number 
(SSN) and be signed.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access 
information about themselves contained in this system should address 
written inquiries to the appropriate official below:
    Student records: Address written inquiries to the commanding 
officer of the activity in question. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records notices.
    Requester should provide his full name, Social Security Number 
(SSN), military or civilian duty status, if

[[Page 7674]]

applicable, and other data when appropriate, such as graduation date.
    SMART records: Address written inquiries to the Director, Navy 
College Center (N2A5), 6490 Saufley Field Road, Pensacola, FL 32509-
5204.
    Send a completed ``Request for Sailor/Marine American Council on 
Education Registry Transcript'' which solicits full name, command 
address, current rate/rank, Social Security Number, home and work 
telephone numbers, current status branch of service, etc., and must be 
signed.
    VLS records: Address written inquiries to the Department Manager, 
Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Requester should provide full name, Social Security Number (SSN), 
military, civilian or contractor duty status, if applicable, and other 
data when appropriate, such as graduation date.
    TIMS records: Address written inquiries to the Commanding General, 
Training and Education Command, Attn: TIMS Program Manager, 3300 
Russell Road, Quantico, VA 22134-5001.
    Requester should provide a signed request that includes their full 
name, Social Security Number (SSN), military, civilian, or contractor 
duty status, if applicable, and other data when appropriate, such as 
graduation date.
    CeTARS records: Address written inquiries to the Commander, Naval 
Education and Training Professional Development and Technology Center 
(NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley 
Field Road, Pensacola, FL 32509-5235.
    Requester should provide full name, current rate/rank, Social 
Security Number (SSN), status, branch of service, and must be signed.''

Record source categories:
    Delete entry and replace with ``Individual; schools and educational 
institutions; and instructor personnel; Navy Personnel Command (NPC), 
Naval Education and Training Command (NETC), Navy Recruiting Command 
(NRC), USMC Training and Education Command (TECOM); Joint Primary 
Aircraft Training System (JPATS), Chief of Naval Air Training (CNATRA), 
Naval Special Warfare Center; or from various other Privacy Act 
systems.''
* * * * *
NM01500-2

System name:
    Department of the Navy (DON) Education and Training Records.

System location:
    Student records are located at schools and other training 
activities or elements of the Department of the Navy, to include the 
U.S. Navy and the U.S. Marine Corps. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records notices.
    Sailor/Marine American Council on Education Registry Transcript 
(SMART) database is maintained at the Naval Educational and Training 
Professional Development Technology Center, Code N6, 6490 Saufley Field 
Road, Pensacola, FL 32509-5237.
    Vertical Launch System (VLS) records are maintained at the Naval 
Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Student and individual Marine training and education records are 
maintained in the Training and Education Command (TECOM) Integrated 
Management System (TIMS) database located at the USMC (TECOM), 3300 
Russell Road, Quantico VA 22134-5001.
    The Corporate enterprise Training Activity Resource System (CeTARS) 
is maintained at the Naval Education Training Professional Development 
Technology Center (NETPDTC), 6490 Saufley Field Road, Pensacola, FL 
32509-5235.

Categories of individuals covered by the system:
    Student records cover present, former, and prospective students at 
Navy and Marine Corps schools and other training activities or 
associated educational institution of Navy sponsored programs; 
instructors, staff and support personnel; participants associated with 
activities of the Naval Education and Training Command, including the 
Navy College Office and other training programs; tutorial and tutorial 
volunteer programs; dependents' schooling.
    SMART records cover Active duty Navy and Marine Corps members, 
reservists, and separated or retired Navy and Marine Corps members.
    VLS records cover civilians, active duty Navy members, and 
Department of the Navy contractors.
    TIMS records include the student records for Marines and other 
service students attending Marine schools, Marines students attending 
other service's schools, Marine's classes/courses from educational 
institutions, and the record of each Marines' training and education in 
an individual electronic training jacket for active and reserve Marine 
Corps personnel.
    CeTARS records include those of former, present and prospective 
military service members, foreign nationals, DoD civilians and 
contractor personnel.

Categories of records in the system:
    Student records: Schools and personnel training programs 
administration and evaluation records. Such records as basic 
identification records i.e., Social Security Number, name, sex, date of 
birth, personnel records i.e., rank/rate/grade, branch of service, 
billet, expiration of active obligated service, professional records 
i.e., Navy enlisted classification, military occupational specialty for 
Marines, subspecialty codes, test scores, psychological profile, basic 
test battery scores, and Navy advancement test scores. Educational 
records i.e., education levels, service and civilian schools attended, 
degrees, majors, personnel assignment data, course achievement data, 
class grades, class standing, and attrition categories. Academic/
training records, manual and mechanized, and other records of 
educational and professional accomplishment.
    SMART records: Certified to be true copies of service record page 
4; certificates of completion; college transcripts; test score 
completions; grade reports; Request for Sailor/Marine American Council 
on Education Registry Transcript.
    VLS records: Name, quiz scores, homework scores, and test scores. 
In those instances when the student has performed below the minimum 
requirements, copies of the minutes of the Academic Review Board will 
be included.
    TIMS records: Includes student records data as shown above, the 
individual record of ``all things training and education'' for each 
Marine in a individual Electronic Training Jacket, the assignment to 
``promotion points'' for specific completed training course and 
identifies the skills, proficiencies and courses/classes for current 
and higher Military Occupational Specialty (MOS) requirements.
    CeTARS records: Contains personnel records for students, 
instructors and administrative staff members. The data in these 
personnel records consists of: (1) Basic identification records i.e., 
Social Security Number, name, sex, date of birth (2) personnel records 
i.e., rank/rate/grade, branch of service, billet, expiration of active 
obligated service (3) professional records i.e., Navy enlisted 
classification, MOS for Marines, subspecialty codes, test scores, 
psychological profile, basic test battery scores, and Navy advancement 
test

[[Page 7675]]

scores (4) Educational records i.e., education levels, service and 
civilian schools attended, degrees, majors, personnel assignment data, 
course achievement data, class grades, class standing, and attrition 
categories (5) Academic/training records, manual and mechanized, and 
other records of educational and professional accomplishment.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; and E.O. 9397 (SSN).

Purpose(s):
    Student records: To record course and training demands, 
requirements, and achievements; analyze student groups or courses; 
provide academic and performance evaluation in response to official 
inquiries; provide guidance and counseling to students; prepare 
required reports; and for other training administration and planning 
purposes.
    SMART records: To provide recommended college credit based on 
military experience and training to colleges and universities for 
review and acceptance. Requesters may have information mailed to them 
or the college(s)/university(ies) of their choice.
    VLS records: To record course and training demands, requirements, 
and achievements; analyze student groups or courses; provide academic 
and performance evaluation in response to official inquiries; and 
provide guidance and counseling to students.
    TIMS records: To provide a database of student records for students 
attending Marine schools and courses, for Marines attending other 
service's schools, Marines attending/completing educational institution 
courses/classes, and to provide an individual record of ``all things 
training and education'' for Marine active duty and reserve personnel. 
Provides the individual Electronic Training Jacket that can be accessed 
against the unit morning report allowing evaluation against the MOS 
Roadmap for individual training assessment and requirements. At the 
unit level, allowing the evaluation of the assigned personnel training 
assessment against the Marine Corps Training and Readiness Manuals for 
automated Unit Training Management support, automated unit training 
readiness assessment, and the determination of unit combat readiness 
percentage.
    CeTARS records: Facilitates the collection, storage, modification, 
and retrieval of training information about the students attending Navy 
courses, as well as course-related data, and quota data for planning/
execution of Navy training.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD `Blanket Routine 
Uses' that appear at the beginning of the Navy's compilation of systems 
of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    By name, Social Security Number (SSN) and/or date of birth.

Safeguards:
    Full nine-digit Social Security Number (SSN) are transformed to 
show only the last four digits on the input screens. All output 
products have been similarly modified showing only the last four digits 
of the SSN. Physical access to the central computer operations area is 
provided on a need-to-know basis and to CAC card authorized, 
authenticated personnel only. Records are maintained in controlled 
access rooms or areas. Data is limited to personnel training 
information. Physical access to computer workstations areas is also 
strictly controlled. Each Information System Security Officer (ISSO) 
exercises direct authority over workstation area access and physical 
control of Information System (IS) equipment and the data produced 
within their area of responsibility. Terminal identification is 
positive and maintained by control points. Physical access to terminals 
is restricted to specifically authorized individuals. Password 
authorization, assignment and monitoring are the responsibility of the 
functional manager.

Retention and disposal:
    Student records: Destroyed after completion of training, transfer, 
or discharge, provided the data has been recorded in the individual's 
service record or on the student's record card.
    SMART records: Automated SMART (transcripts) are retained 
permanently. Documents submitted to compile, update, or correct SMART 
records, which include service record page 4s, transcripts, and 
certificates, are destroyed after 3 years.
    VLS records: Destroyed 2 years after completion of training.
    TIMS records: Automated TIMS records are retained permanently. The 
records are utilized for near term and historical assessments including 
training schools/courses, recruit selection criteria, training 
requirements, individual course completion, school training through-
put, and student attrition.
    CeTARS records: Permanent.

System manager(s) and address:
    Student records: The commanding officer of the activity in 
question. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    SMART records: Director, Navy College Center (N2A5), 6490 Saufley 
Field Road, Pensacola, FL 32509-5204.
    VLS records: Department Manager, Naval Surface Warfare Center, Port 
Hueneme Division, Missile/Launcher Department, Launcher Systems 
Division, 4363 Missile Way, Port Hueneme, CA 93043-4307.
    TIMS records: Commanding General, Training and Education Command, 
Attn: TIMS Program Manager, 3300 Russell Road, Quantico, VA 22134-5001.
    CeTARS records: Commander, Naval Education and Training 
Professional Development and Technology Center (NETPDTC), Attn: CeTARS 
Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 
32509-5235.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the appropriate official below:
    Student records: Address written inquiries to the commanding 
officer of the activity in question. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records notices.
    Requester should provide his full name, Social Security Number 
(SSN), military or civilian duty status, if applicable, and other data 
when appropriate, such as graduation date.
    SMART records: Address written inquiries to the Director, Navy 
College Center (N2A5), 6490 Saufley Field Road, Pensacola, FL 32509-
5204.
    Send a completed ``Request for Sailor/Marine American Council on 
Education Registry Transcript'' which solicits full name, command 
address, current rate/rank, Social Security Number, home and

[[Page 7676]]

work telephone numbers, current status branch of service, etc., and 
must be signed.
    VLS records: Address written inquiries to the Department Manager, 
Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Requester should provide full name, Social Security Number (SSN), 
military, civilian, or contractor duty status, if applicable, and other 
data when appropriate, such as graduation date.
    TIMS records: Address written inquiries to the Commanding General, 
Training and Education Command, Attn: TIMS Program Manager, 3300 
Russell Road, Quantico, VA 22134-5001.
    Requester should provide a signed request that includes their full 
name, Social Security Number (SSN), military, civilian, or contractor 
duty status, if applicable, and other data when appropriate, such as 
graduation date.
    CeTARS records: Address written inquiries to Commander, Naval 
Education and Training Professional Development and Technology Center 
(NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley 
Field Road, Pensacola, FL 32509-5235.
    Requester should provide full name, address, Social Security Number 
(SSN) and be signed.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
appropriate official below:
    Student records: Address written inquiries to the commanding 
officer of the activity in question. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records notices.
    Requester should provide his full name, Social Security Number 
(SSN), military or civilian duty status, if applicable, and other data 
when appropriate, such as graduation date.
    SMART records: Address written inquiries to the Director, Navy 
College Center (N2A5), 6490 Saufley Field Road, Pensacola, FL 32509-
5204.
    Send a completed ``Request for Sailor/Marine American Council on 
Education Registry Transcript'' which solicits full name, command 
address, current rate/rank, Social Security Number, home and work 
telephone numbers, current status branch of service, etc., and must be 
signed.
    VLS records: Address written inquiries to the Department Manager, 
Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher 
Department, Launcher Systems Division (4W20), 4363 Missile Way, Port 
Hueneme, CA 93043-4307.
    Requester should provide full name, Social Security Number (SSN), 
military, civilian or contractor duty status, if applicable, and other 
data when appropriate, such as graduation date.
    TIMS records: Address written inquiries to the Commanding General, 
Training and Education Command, Attn: TIMS Program Manager, 3300 
Russell Road, Quantico, VA 22134-5001.
    Requester should provide a signed request that includes their full 
name, Social Security Number (SSN), military, civilian, or contractor 
duty status, if applicable, and other data when appropriate, such as 
graduation date.
    CeTARS records: Address written inquiries to the Commander, Naval 
Education and Training Professional Development and Technology Center 
(NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley 
Field Road, Pensacola, FL 32509-5235.
    Requester should provide full name, current rate/rank, Social 
Security Number (SSN), status, branch of service, and must be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual; schools and educational institutions; and instructor 
personnel; Navy Personnel Command (NPC), Naval Education and Training 
Command (NETC), Navy Recruiting Command (NRC), USMC Training and 
Education Command (TECOM); Joint Primary Aircraft Training System 
(JPATS), Chief of Naval Air Training (CNATRA), Naval Special Warfare 
Center; or from various other Privacy Act systems.

Exemptions claimed for the system:
    None.

[FR Doc. E9-3508 Filed 2-18-09; 8:45 am]
BILLING CODE 5001-06-P