Privacy Act of 1974; System of Records, 6587-6589 [E9-2794]

Download as PDF 6587 Federal Register / Vol. 74, No. 26 / Tuesday, February 10, 2009 / Notices Note: This system of records contains individually identifiable health information. DoD 6025.18–R, ‘‘DoD Health Information Privacy Regulation’’ issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18–R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice. POLICIES AND PRACTICES FOR STORING, RETRIEVING/ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Records are maintained on paper in file folders and electronic storage media. RETRIEVABILITY: By donor’s name, Social Security Number (SSN) or Donor Identification Number, HLA type, date of birth, gender and racial/ethnic group. erowe on PROD1PC63 with NOTICES SAFEGUARDS: Records are accessed by authorized personnel with an official need-to-know who have been trained for handling personally identifiable information. Hard copy records are maintained in locked cabinets in restricted access areas. Computer files are accessed on a password-protected stand-alone microcomputer system that includes a complete array of certified intrusion protection with computers housed in restricted areas with mechanical locks for additional protection. Computer files containing personal identifiers are maintained in a database server on an enclaved network using strict firewall rules for access and data files are maintained on a database encoded format that cannot be read without access through the secure database. Backup data containing personal identifiers are maintained in secure locked cabinets and the data is encrypted. Medical information required to facilitate the donation process is maintained on a local system developed as part of the National Marrow Donor Program; the database requires a second and third level of password protection for access by DoD Marrow Donor Program personnel with a need-to-know. Specific permitted information (without personal identifiers) is transmitted to and received from the national coordinating center of the National Marrow Donor Program in a secure system to facilitate selection of donors for transplantation, and provide information about the progress of the donation process. 14:17 Feb 09, 2009 Jkt 217001 EXEMPTIONS CLAIMED FOR THE SYSTEM: Pending. Until National Archives and Records Administration approves the retention and disposition schedule, treat records as permanent. [FR Doc. E9–2790 Filed 2–9–09; 8:45 am] SYSTEM MANAGER(S) AND ADDRESS: DEPARTMENT OF DEFENSE Assistant Secretary of Defense (Health Affairs), Office of Professional Affairs and Quality Assurance, Room 3D366, 1200 Defense Pentagon, Washington, DC 20301–1200. NOTIFICATION PROCEDURE: STORAGE: VerDate Nov<24>2008 RETENTION AND DISPOSAL: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Assistant Secretary of Defense (Health Affairs), Office of Professional Affairs and Quality Assurance, Room 3D366, 1200 Defense Pentagon, Washington, DC 20301–1200, where a log of these requests will be maintained. Individuals may also determine if they are included by contacting the Donor Center of the C.W. Bill Young Marrow Donor Recruitment and Research Program, the DoD Bone Marrow Donor Program, 11333 Woodglen Drive, Rockville, MD 20852– 3071. The request should contain the individual’s full name, Social Security Number (SSN), and, if applicable, the name of the medical facility where examinations, tests, bone marrow collection, and follow-up procedures were conducted. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the OSD/JS FOIA Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301–1155. The request should contain the individual’s full name, Social Security Number (SSN), and, if applicable, the name of the medical facility where examinations, tests, bone marrow collection, and follow-up procedures were conducted. CONTESTING RECORD PROCEDURES: The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR Part 311; or may be obtained from the system manager. None. BILLING CODE 5001–06–P Office of the Secretary [Docket ID DOD–2009–OS–0016] Privacy Act of 1974; System of Records AGENCY: Office of the Inspector General, DoD. ACTION: Notice to amend systems of records. SUMMARY: The Office of the Inspector General (OIG) is amending a system of records notice in its existing inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on March 12, 2009 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General, Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 22202– 4704. FOR FURTHER INFORMATION CONTACT: Office of the Inspector General Privacy Officer at (703) 604–8723. SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG) systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below followed by the notice, as amended, published in its entirety. The proposed amendments are not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system report. Dated: February 4, 2009. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. CIG–04 SYSTEM NAME: RECORD SOURCE CATEGORIES: Information is obtained from record subjects and attending medical specialists. Case Control System—Investigative. (October 15, 2008, 73 FR 61084). CHANGES: PO 00000 Frm 00019 Fmt 4703 Sfmt 4703 * E:\FR\FM\10FEN1.SGM * * 10FEN1 * * 6588 Federal Register / Vol. 74, No. 26 / Tuesday, February 10, 2009 / Notices SYSTEM NAME: SYSTEM LOCATION: Delete entry and replace with ‘‘Case Reporting and Information Management System Records.’’ * * * * * Primary location: Office of the Inspector General, Department of Defense, Office of the Deputy Inspector General for Investigations, Defense Criminal Investigative Service (DCIS), 400 Army Navy Drive, Arlington, VA 22202–4704. Decentralized locations: Office of the Deputy Inspector General for Investigations/ Defense Criminal Investigative Service Field Offices, Resident Agencies, and Posts of Duty have temporary control over portions of the records. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Delete entry and replace with ‘‘Individuals covered include any person or activity which is or has been the subject of an OIG investigation. Additionally, covered individuals will include persons who have been identified as a target or informant as well as personnel employed by the Office of the Inspector General (OIG).’’ * * * * * CATEGORY OF RECORDS: Delete entry and replace with ‘‘Individual’s Name, Social Security Number (SSN), Drivers License, Other ID Numbers, Gender, Race/Ethnicity, Birth Date, Mailing Home Address, Mailing Office Address, Home Phone Number, Office Phone Numbers, Personal Email Address, Business Email Address, Place of Birth, Marital Status, Employment Information, Law Enforcement Data, records of investigations to include Reports of Investigation, Information Reports and Case Summaries, which are being or have been conducted by the OIG.’’ * * * * * SAFEGUARDS: Delete entry and replace with ‘‘Computerized records maintained in a controlled area are accessible only to authorized personnel. Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need therefore in the performance of official duties and who are properly screened and cleared for need-to-know. Electronic data system is password protected and will include data encryption of some fields.’’ RETENTION AND DISPOSAL: erowe on PROD1PC63 with NOTICES Delete entry and replace with ‘‘Electronic records are retained indefinitely for statistical purposes. Paper records are archived two years after cases are closed.’’ * * * * * CIG–04 SYSTEM NAME: Case Reporting and Information Management System Records. VerDate Nov<24>2008 14:17 Feb 09, 2009 Jkt 217001 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals covered include any person or activity which is or has been the subject of an OIG investigation. Additionally, covered individuals will include persons who have been identified as a target or informant as well as personnel employed by the Office of the Inspector General (OIG). CATEGORIES OF RECORDS IN THE SYSTEM: Individual’s Name, Social Security Number (SSN), Drivers License, Other ID Numbers, Gender, Race/Ethnicity, Birth Date, Mailing Home Address, Mailing Office Address, Home Phone Number, Office Phone Numbers, Personal Email Address, Business Email Address, Place of Birth, Marital Status, Employment Information, Law Enforcement Data, records of investigations to include Reports of Investigation, Information Reports and Case Summaries, which are being or have been conducted by the OIG. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Inspector General Act of 1978, (Pub. L. 452), as amended; DoD Directive 5106.1, Inspector General of the Department of Defense; and E.O. 9397 (SSN). PURPOSE(S): The file contains open and closed case listings used to manage investigations, to produce statistical reports, and to control various aspects of the investigative process. Users are OIG employees. Used to determine the existence, location, and status of cases, control workload, and to prepare statistical reports. The records in this system are used for the following purposes: Suitability, loyalty, eligibility, and general trustworthiness of individuals for access or continued access to classified information and suitability for access to government facilities or industrial firms engaged in government projects/contracts; contractor responsibility and PO 00000 Frm 00020 Fmt 4703 Sfmt 4703 suspension/debarment determinations; suitability for awards or similar benefits; use in current law enforcement investigation or program of any type; use in judicial or adjudicative proceedings including litigation or in accordance with a court order; to identify offenders, to provide facts and evidence upon which to base prosecution, to provide information to other investigative elements of the Department of Defense having jurisdiction over the substance of the allegations or a related investigative interest in criminal law enforcement investigations including statutory violations, counter-intelligence, counter-espionage and counter-terrorist activities and other security matters; to effect corrective administrative action and to recover money and property which has been wrongfully used or misappropriated; to make statistical evaluations and reports; to make decisions affecting personnel actions concerning members of the Armed Forces and or Federal employees; and to respond to other complaint investigations and congressional inquiries as appropriate. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To the U.S. Secret Service in conjunction with the protection of persons under its jurisdiction. To other Federal, State, or local agencies having jurisdiction over the substance of the allegations or a related investigative interest in criminal law enforcement investigations including statutory violations, counterintelligence, counter-espionage, and counter-terrorist activities and other security matters. To other Federal Inspector General offices, the President’s Council on Integrity and Efficiency, and/or other Federal law enforcement agencies for the purpose of coordinating and conducting administrative inquiries and civil and criminal investigations, or when responding to such offices, Council, and agencies in connection with the investigation of potential violations of law, rule, and/or regulation. To other Federal Inspector General offices, the President’s Council on Integrity and Efficiency, and/or the Department of Justice for purposes of E:\FR\FM\10FEN1.SGM 10FEN1 Federal Register / Vol. 74, No. 26 / Tuesday, February 10, 2009 / Notices conducting external reviews to ensure that adequate internal safeguards and management procedures continue to exist within the Office of the Inspector General of the Department of Defense. The ‘Blanket Routine Uses’ set forth at the beginning of the OIG’s compilation of systems of records notices also apply to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES: STORAGE: Electronic storage media. RETRIEVABILITY: By name or Social Security Number. SAFEGUARDS: RETENTION AND DISPOSAL: Electronic records are retained indefinitely for statistical purposes. Paper records are archived two years after cases are closed. EXEMPTIONS CLAIMED FOR THE SYSTEM: Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency that performs as its principle function any activity pertaining to the enforcement of criminal laws. An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 312. For additional information contact the system manager. BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Director, Internal Operations Directorate, Defense Criminal Investigative Service, Office of the Inspector General for Investigations, Office of the Inspector General of the Department of Defense, 400 Army Navy Drive, Arlington, VA 22202–4704. Department of the Air Force [Docket ID USAF–2009–0015] Privacy Act of 1974; System of Records Department of the Air Force. Notice to add a system of AGENCY: NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Freedom of Information Act Requester Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202–4704. Written requests should contain the individual’s full name (including former names and aliases) date and place of birth, Social Security Number (SSN), current home address, telephone number and the request must be signed. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained 14:17 Feb 09, 2009 OIG System Administrators. [FR Doc. E9–2794 Filed 2–9–09; 8:45 am] SYSTEM MANAGER(S) AND ADDRESS: erowe on PROD1PC63 with NOTICES The OIG’s rules for accessing records and for contesting contents and appealing initial agency determinations are published in 32 CFR part 312 or may be obtained from the system manager. RECORD SOURCE CATEGORIES: Computerized records maintained in a controlled area are accessible only to authorized personnel. Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need therefore in the performance of official duties and who are properly screened and cleared for need-to-know. Electronic data system is password protected and will include data encryption of some fields. VerDate Nov<24>2008 in this system should address written inquiries to the Freedom of Information Act Requester Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202–4704. Written requests should contain the individual’s full name (including former names and aliases) date and place of birth, Social Security Number (SSN), current home address, telephone number and the request must be signed. Jkt 217001 ACTION: records. SUMMARY: The Department of the Air Force proposes to add a system of records to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: The proposed action will be effective on March 12, 2009 unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 1800 Air Force Pentagon, Washington, DC 20330–1800. PO 00000 Frm 00021 Fmt 4703 Sfmt 4703 6589 FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696–7557. SUPPLEMENTARY INFORMATION: The Department of the Air Force’s notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed systems reports, as required by 5 U.S.C. 552a(r) of the Privacy Act, were submitted on January 22, 2009 to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996, (February 20, 1996, 61 FR 6427). Dated: February 4, 2009. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. F036 AF AETC B SYSTEM NAME: Graduate Training Integration Management Records. SYSTEM LOCATION: The Air Force headquarters database is located at HQ AETC/A3IS, Hangar 6, Suite 1, 1150 5th Street East, Randolph Air Force Base, TX 78150–4404. The site training databases are located at: 325th Operational Support Squadron, Bldg. 164, Room 105, 841 Florida Ave, Tyndall Air Force Base, FL 32403–5552. 56th Operations Support Squadron, Room 122, 7324 N. Homer Dr., Luke AFB, AZ 85309–1661. Doss Aviation, One William White Blvd., Room 120, Pueblo, CO 81001– 1120. 23 FT Squadron, 58 Operations Group, Bldg. 6621, Room 1, Andrews Ave., Ft Rucker, AL 36362–3636. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All students and cadre involved in the flight training operations to include: active duty Air Force, Navy and National Guard personnel and Reserves, Department of Defense (DoD) civilians, contractors and foreign national military. CATEGORIES OF RECORDS IN THE SYSTEM: Name, grade, Social Security Number (SSN), address and telephone number, source of commission, education information to include university, dates E:\FR\FM\10FEN1.SGM 10FEN1

Agencies

[Federal Register Volume 74, Number 26 (Tuesday, February 10, 2009)]
[Notices]
[Pages 6587-6589]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-2794]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0016]


Privacy Act of 1974; System of Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to amend systems of records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Inspector General (OIG) is amending a system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
March 12, 2009 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General, 
Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 
22202-4704.

FOR FURTHER INFORMATION CONTACT: Office of the Inspector General 
Privacy Officer at (703) 604-8723.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG) 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: February 4, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-04

System Name:
    Case Control System--Investigative. (October 15, 2008, 73 FR 
61084).

Changes:
* * * * *


[[Page 6588]]

System Name:
    Delete entry and replace with ``Case Reporting and Information 
Management System Records.''
* * * * *

Categories of Individuals Covered by the System:
    Delete entry and replace with ``Individuals covered include any 
person or activity which is or has been the subject of an OIG 
investigation. Additionally, covered individuals will include persons 
who have been identified as a target or informant as well as personnel 
employed by the Office of the Inspector General (OIG).''
* * * * *

Category of Records:
    Delete entry and replace with ``Individual's Name, Social Security 
Number (SSN), Drivers License, Other ID Numbers, Gender, Race/
Ethnicity, Birth Date, Mailing Home Address, Mailing Office Address, 
Home Phone Number, Office Phone Numbers, Personal Email Address, 
Business Email Address, Place of Birth, Marital Status, Employment 
Information, Law Enforcement Data, records of investigations to include 
Reports of Investigation, Information Reports and Case Summaries, which 
are being or have been conducted by the OIG.''
* * * * *

Safeguards:
    Delete entry and replace with ``Computerized records maintained in 
a controlled area are accessible only to authorized personnel. Records 
are maintained in a controlled facility. Physical entry is restricted 
by the use of locks, guards, and is accessible only to authorized 
personnel. Physical and electronic access is restricted to designated 
individuals having a need therefore in the performance of official 
duties and who are properly screened and cleared for need-to-know. 
Electronic data system is password protected and will include data 
encryption of some fields.''

Retention and Disposal:
    Delete entry and replace with ``Electronic records are retained 
indefinitely for statistical purposes. Paper records are archived two 
years after cases are closed.''
* * * * *
CIG-04

System Name:
    Case Reporting and Information Management System Records.

System location:
    Primary location: Office of the Inspector General, Department of 
Defense, Office of the Deputy Inspector General for Investigations, 
Defense Criminal Investigative Service (DCIS), 400 Army Navy Drive, 
Arlington, VA 22202-4704.
    Decentralized locations: Office of the Deputy Inspector General for 
Investigations/ Defense Criminal Investigative Service Field Offices, 
Resident Agencies, and Posts of Duty have temporary control over 
portions of the records.

Categories of Individuals Covered by the System:
    Individuals covered include any person or activity which is or has 
been the subject of an OIG investigation. Additionally, covered 
individuals will include persons who have been identified as a target 
or informant as well as personnel employed by the Office of the 
Inspector General (OIG).

Categories of Records in the System:
    Individual's Name, Social Security Number (SSN), Drivers License, 
Other ID Numbers, Gender, Race/Ethnicity, Birth Date, Mailing Home 
Address, Mailing Office Address, Home Phone Number, Office Phone 
Numbers, Personal Email Address, Business Email Address, Place of 
Birth, Marital Status, Employment Information, Law Enforcement Data, 
records of investigations to include Reports of Investigation, 
Information Reports and Case Summaries, which are being or have been 
conducted by the OIG.

Authority for Maintenance of the System:
    Inspector General Act of 1978, (Pub. L. 452), as amended; DoD 
Directive 5106.1, Inspector General of the Department of Defense; and 
E.O. 9397 (SSN).

Purpose(s):
    The file contains open and closed case listings used to manage 
investigations, to produce statistical reports, and to control various 
aspects of the investigative process. Users are OIG employees. Used to 
determine the existence, location, and status of cases, control 
workload, and to prepare statistical reports. The records in this 
system are used for the following purposes: Suitability, loyalty, 
eligibility, and general trustworthiness of individuals for access or 
continued access to classified information and suitability for access 
to government facilities or industrial firms engaged in government 
projects/contracts; contractor responsibility and suspension/debarment 
determinations; suitability for awards or similar benefits; use in 
current law enforcement investigation or program of any type; use in 
judicial or adjudicative proceedings including litigation or in 
accordance with a court order; to identify offenders, to provide facts 
and evidence upon which to base prosecution, to provide information to 
other investigative elements of the Department of Defense having 
jurisdiction over the substance of the allegations or a related 
investigative interest in criminal law enforcement investigations 
including statutory violations, counter-intelligence, counter-espionage 
and counter-terrorist activities and other security matters; to effect 
corrective administrative action and to recover money and property 
which has been wrongfully used or misappropriated; to make statistical 
evaluations and reports; to make decisions affecting personnel actions 
concerning members of the Armed Forces and or Federal employees; and to 
respond to other complaint investigations and congressional inquiries 
as appropriate.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Secret Service in conjunction with the protection of 
persons under its jurisdiction.
    To other Federal, State, or local agencies having jurisdiction over 
the substance of the allegations or a related investigative interest in 
criminal law enforcement investigations including statutory violations, 
counter-intelligence, counter-espionage, and counter-terrorist 
activities and other security matters.
    To other Federal Inspector General offices, the President's Council 
on Integrity and Efficiency, and/or other Federal law enforcement 
agencies for the purpose of coordinating and conducting administrative 
inquiries and civil and criminal investigations, or when responding to 
such offices, Council, and agencies in connection with the 
investigation of potential violations of law, rule, and/or regulation.
    To other Federal Inspector General offices, the President's Council 
on Integrity and Efficiency, and/or the Department of Justice for 
purposes of

[[Page 6589]]

conducting external reviews to ensure that adequate internal safeguards 
and management procedures continue to exist within the Office of the 
Inspector General of the Department of Defense.
    The `Blanket Routine Uses' set forth at the beginning of the OIG's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    By name or Social Security Number.

Safeguards:
    Computerized records maintained in a controlled area are accessible 
only to authorized personnel. Records are maintained in a controlled 
facility. Physical entry is restricted by the use of locks, guards, and 
is accessible only to authorized personnel. Physical and electronic 
access is restricted to designated individuals having a need therefore 
in the performance of official duties and who are properly screened and 
cleared for need-to-know. Electronic data system is password protected 
and will include data encryption of some fields.

Retention and disposal:
    Electronic records are retained indefinitely for statistical 
purposes. Paper records are archived two years after cases are closed.

System manager(s) and address:
    Director, Internal Operations Directorate, Defense Criminal 
Investigative Service, Office of the Inspector General for 
Investigations, Office of the Inspector General of the Department of 
Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Freedom of Information Act Requester Service Center/Privacy Act 
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written requests should contain the individual's full name 
(including former names and aliases) date and place of birth, Social 
Security Number (SSN), current home address, telephone number and the 
request must be signed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Freedom of Information Act Requester Service Center/Privacy Act Office, 
400 Army Navy Drive, Arlington, VA 22202-4704.
    Written requests should contain the individual's full name 
(including former names and aliases) date and place of birth, Social 
Security Number (SSN), current home address, telephone number and the 
request must be signed.

Contesting record procedures:
    The OIG's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 or may be obtained from the system manager.

Record source categories:
    OIG System Administrators.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency that performs as its principle function any activity pertaining 
to the enforcement of criminal laws.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 312. For additional 
information contact the system manager.

[FR Doc. E9-2794 Filed 2-9-09; 8:45 am]
BILLING CODE 5001-06-P