Privacy Act of 1974; System of Records, 6587-6589 [E9-2794]
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6587
Federal Register / Vol. 74, No. 26 / Tuesday, February 10, 2009 / Notices
Note: This system of records contains
individually identifiable health information.
DoD 6025.18–R, ‘‘DoD Health Information
Privacy Regulation’’ issued pursuant to the
Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING/ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Records are maintained on paper in
file folders and electronic storage media.
RETRIEVABILITY:
By donor’s name, Social Security
Number (SSN) or Donor Identification
Number, HLA type, date of birth, gender
and racial/ethnic group.
erowe on PROD1PC63 with NOTICES
SAFEGUARDS:
Records are accessed by authorized
personnel with an official need-to-know
who have been trained for handling
personally identifiable information.
Hard copy records are maintained in
locked cabinets in restricted access
areas. Computer files are accessed on a
password-protected stand-alone
microcomputer system that includes a
complete array of certified intrusion
protection with computers housed in
restricted areas with mechanical locks
for additional protection. Computer files
containing personal identifiers are
maintained in a database server on an
enclaved network using strict firewall
rules for access and data files are
maintained on a database encoded
format that cannot be read without
access through the secure database.
Backup data containing personal
identifiers are maintained in secure
locked cabinets and the data is
encrypted. Medical information
required to facilitate the donation
process is maintained on a local system
developed as part of the National
Marrow Donor Program; the database
requires a second and third level of
password protection for access by DoD
Marrow Donor Program personnel with
a need-to-know.
Specific permitted information
(without personal identifiers) is
transmitted to and received from the
national coordinating center of the
National Marrow Donor Program in a
secure system to facilitate selection of
donors for transplantation, and provide
information about the progress of the
donation process.
14:17 Feb 09, 2009
Jkt 217001
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pending. Until National Archives and
Records Administration approves the
retention and disposition schedule, treat
records as permanent.
[FR Doc. E9–2790 Filed 2–9–09; 8:45 am]
SYSTEM MANAGER(S) AND ADDRESS:
DEPARTMENT OF DEFENSE
Assistant Secretary of Defense (Health
Affairs), Office of Professional Affairs
and Quality Assurance, Room 3D366,
1200 Defense Pentagon, Washington, DC
20301–1200.
NOTIFICATION PROCEDURE:
STORAGE:
VerDate Nov<24>2008
RETENTION AND DISPOSAL:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
Assistant Secretary of Defense (Health
Affairs), Office of Professional Affairs
and Quality Assurance, Room 3D366,
1200 Defense Pentagon, Washington, DC
20301–1200, where a log of these
requests will be maintained.
Individuals may also determine if
they are included by contacting the
Donor Center of the C.W. Bill Young
Marrow Donor Recruitment and
Research Program, the DoD Bone
Marrow Donor Program, 11333
Woodglen Drive, Rockville, MD 20852–
3071.
The request should contain the
individual’s full name, Social Security
Number (SSN), and, if applicable, the
name of the medical facility where
examinations, tests, bone marrow
collection, and follow-up procedures
were conducted.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the OSD/JS FOIA Requester
Service Center, 1155 Defense Pentagon,
Washington, DC 20301–1155.
The request should contain the
individual’s full name, Social Security
Number (SSN), and, if applicable, the
name of the medical facility where
examinations, tests, bone marrow
collection, and follow-up procedures
were conducted.
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR Part 311; or may
be obtained from the system manager.
None.
BILLING CODE 5001–06–P
Office of the Secretary
[Docket ID DOD–2009–OS–0016]
Privacy Act of 1974; System of
Records
AGENCY:
Office of the Inspector General,
DoD.
ACTION: Notice to amend systems of
records.
SUMMARY: The Office of the Inspector
General (OIG) is amending a system of
records notice in its existing inventory
of record systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This proposed action will be
effective without further notice on
March 12, 2009 unless comments are
received which result in a contrary
determination.
ADDRESSES: Send comments to Chief,
FOIA/PA Office, Inspector General,
Department of Defense, 400 Army Navy
Drive, Room 201, Arlington, VA 22202–
4704.
FOR FURTHER INFORMATION CONTACT:
Office of the Inspector General Privacy
Officer at (703) 604–8723.
SUPPLEMENTARY INFORMATION: The Office
of the Inspector General (OIG) systems
of records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
Dated: February 4, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
CIG–04
SYSTEM NAME:
RECORD SOURCE CATEGORIES:
Information is obtained from record
subjects and attending medical
specialists.
Case Control System—Investigative.
(October 15, 2008, 73 FR 61084).
CHANGES:
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*
*
10FEN1
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*
6588
Federal Register / Vol. 74, No. 26 / Tuesday, February 10, 2009 / Notices
SYSTEM NAME:
SYSTEM LOCATION:
Delete entry and replace with ‘‘Case
Reporting and Information Management
System Records.’’
*
*
*
*
*
Primary location: Office of the
Inspector General, Department of
Defense, Office of the Deputy Inspector
General for Investigations, Defense
Criminal Investigative Service (DCIS),
400 Army Navy Drive, Arlington, VA
22202–4704.
Decentralized locations: Office of the
Deputy Inspector General for
Investigations/ Defense Criminal
Investigative Service Field Offices,
Resident Agencies, and Posts of Duty
have temporary control over portions of
the records.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with
‘‘Individuals covered include any
person or activity which is or has been
the subject of an OIG investigation.
Additionally, covered individuals will
include persons who have been
identified as a target or informant as
well as personnel employed by the
Office of the Inspector General (OIG).’’
*
*
*
*
*
CATEGORY OF RECORDS:
Delete entry and replace with
‘‘Individual’s Name, Social Security
Number (SSN), Drivers License, Other
ID Numbers, Gender, Race/Ethnicity,
Birth Date, Mailing Home Address,
Mailing Office Address, Home Phone
Number, Office Phone Numbers,
Personal Email Address, Business Email
Address, Place of Birth, Marital Status,
Employment Information, Law
Enforcement Data, records of
investigations to include Reports of
Investigation, Information Reports and
Case Summaries, which are being or
have been conducted by the OIG.’’
*
*
*
*
*
SAFEGUARDS:
Delete entry and replace with
‘‘Computerized records maintained in a
controlled area are accessible only to
authorized personnel. Records are
maintained in a controlled facility.
Physical entry is restricted by the use of
locks, guards, and is accessible only to
authorized personnel. Physical and
electronic access is restricted to
designated individuals having a need
therefore in the performance of official
duties and who are properly screened
and cleared for need-to-know.
Electronic data system is password
protected and will include data
encryption of some fields.’’
RETENTION AND DISPOSAL:
erowe on PROD1PC63 with NOTICES
Delete entry and replace with
‘‘Electronic records are retained
indefinitely for statistical purposes.
Paper records are archived two years
after cases are closed.’’
*
*
*
*
*
CIG–04
SYSTEM NAME:
Case Reporting and Information
Management System Records.
VerDate Nov<24>2008
14:17 Feb 09, 2009
Jkt 217001
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals covered include any
person or activity which is or has been
the subject of an OIG investigation.
Additionally, covered individuals will
include persons who have been
identified as a target or informant as
well as personnel employed by the
Office of the Inspector General (OIG).
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s Name, Social Security
Number (SSN), Drivers License, Other
ID Numbers, Gender, Race/Ethnicity,
Birth Date, Mailing Home Address,
Mailing Office Address, Home Phone
Number, Office Phone Numbers,
Personal Email Address, Business Email
Address, Place of Birth, Marital Status,
Employment Information, Law
Enforcement Data, records of
investigations to include Reports of
Investigation, Information Reports and
Case Summaries, which are being or
have been conducted by the OIG.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Inspector General Act of 1978, (Pub.
L. 452), as amended; DoD Directive
5106.1, Inspector General of the
Department of Defense; and E.O. 9397
(SSN).
PURPOSE(S):
The file contains open and closed
case listings used to manage
investigations, to produce statistical
reports, and to control various aspects of
the investigative process. Users are OIG
employees. Used to determine the
existence, location, and status of cases,
control workload, and to prepare
statistical reports. The records in this
system are used for the following
purposes: Suitability, loyalty, eligibility,
and general trustworthiness of
individuals for access or continued
access to classified information and
suitability for access to government
facilities or industrial firms engaged in
government projects/contracts;
contractor responsibility and
PO 00000
Frm 00020
Fmt 4703
Sfmt 4703
suspension/debarment determinations;
suitability for awards or similar benefits;
use in current law enforcement
investigation or program of any type;
use in judicial or adjudicative
proceedings including litigation or in
accordance with a court order; to
identify offenders, to provide facts and
evidence upon which to base
prosecution, to provide information to
other investigative elements of the
Department of Defense having
jurisdiction over the substance of the
allegations or a related investigative
interest in criminal law enforcement
investigations including statutory
violations, counter-intelligence,
counter-espionage and counter-terrorist
activities and other security matters; to
effect corrective administrative action
and to recover money and property
which has been wrongfully used or
misappropriated; to make statistical
evaluations and reports; to make
decisions affecting personnel actions
concerning members of the Armed
Forces and or Federal employees; and to
respond to other complaint
investigations and congressional
inquiries as appropriate.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To the U.S. Secret Service in
conjunction with the protection of
persons under its jurisdiction.
To other Federal, State, or local
agencies having jurisdiction over the
substance of the allegations or a related
investigative interest in criminal law
enforcement investigations including
statutory violations, counterintelligence, counter-espionage, and
counter-terrorist activities and other
security matters.
To other Federal Inspector General
offices, the President’s Council on
Integrity and Efficiency, and/or other
Federal law enforcement agencies for
the purpose of coordinating and
conducting administrative inquiries and
civil and criminal investigations, or
when responding to such offices,
Council, and agencies in connection
with the investigation of potential
violations of law, rule, and/or
regulation.
To other Federal Inspector General
offices, the President’s Council on
Integrity and Efficiency, and/or the
Department of Justice for purposes of
E:\FR\FM\10FEN1.SGM
10FEN1
Federal Register / Vol. 74, No. 26 / Tuesday, February 10, 2009 / Notices
conducting external reviews to ensure
that adequate internal safeguards and
management procedures continue to
exist within the Office of the Inspector
General of the Department of Defense.
The ‘Blanket Routine Uses’ set forth at
the beginning of the OIG’s compilation
of systems of records notices also apply
to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
CONTESTING RECORD PROCEDURES:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
By name or Social Security Number.
SAFEGUARDS:
RETENTION AND DISPOSAL:
Electronic records are retained
indefinitely for statistical purposes.
Paper records are archived two years
after cases are closed.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Parts of this system may be exempt
pursuant to 5 U.S.C. 552a(j)(2) if the
information is compiled and maintained
by a component of the agency that
performs as its principle function any
activity pertaining to the enforcement of
criminal laws.
An exemption rule for this record
system has been promulgated in
accordance with the requirements of 5
U.S.C. 553(b)(1), (2), and (3), (c) and (e)
and published in 32 CFR part 312. For
additional information contact the
system manager.
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Director, Internal Operations
Directorate, Defense Criminal
Investigative Service, Office of the
Inspector General for Investigations,
Office of the Inspector General of the
Department of Defense, 400 Army Navy
Drive, Arlington, VA 22202–4704.
Department of the Air Force
[Docket ID USAF–2009–0015]
Privacy Act of 1974; System of
Records
Department of the Air Force.
Notice to add a system of
AGENCY:
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
Freedom of Information Act Requester
Service Center/Privacy Act Office, 400
Army Navy Drive, Arlington, VA
22202–4704.
Written requests should contain the
individual’s full name (including former
names and aliases) date and place of
birth, Social Security Number (SSN),
current home address, telephone
number and the request must be signed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
14:17 Feb 09, 2009
OIG System Administrators.
[FR Doc. E9–2794 Filed 2–9–09; 8:45 am]
SYSTEM MANAGER(S) AND ADDRESS:
erowe on PROD1PC63 with NOTICES
The OIG’s rules for accessing records
and for contesting contents and
appealing initial agency determinations
are published in 32 CFR part 312 or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Computerized records maintained in a
controlled area are accessible only to
authorized personnel. Records are
maintained in a controlled facility.
Physical entry is restricted by the use of
locks, guards, and is accessible only to
authorized personnel. Physical and
electronic access is restricted to
designated individuals having a need
therefore in the performance of official
duties and who are properly screened
and cleared for need-to-know.
Electronic data system is password
protected and will include data
encryption of some fields.
VerDate Nov<24>2008
in this system should address written
inquiries to the Freedom of Information
Act Requester Service Center/Privacy
Act Office, 400 Army Navy Drive,
Arlington, VA 22202–4704.
Written requests should contain the
individual’s full name (including former
names and aliases) date and place of
birth, Social Security Number (SSN),
current home address, telephone
number and the request must be signed.
Jkt 217001
ACTION:
records.
SUMMARY: The Department of the Air
Force proposes to add a system of
records to its inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: The proposed action will be
effective on March 12, 2009 unless
comments are received that would
result in a contrary determination.
ADDRESSES: Send comments to the Air
Force Privacy Act Officer, Office of
Warfighting Integration and Chief
Information Officer, SAF/XCPPI, 1800
Air Force Pentagon, Washington, DC
20330–1800.
PO 00000
Frm 00021
Fmt 4703
Sfmt 4703
6589
FOR FURTHER INFORMATION CONTACT: Mr.
Kenneth Brodie at (703) 696–7557.
SUPPLEMENTARY INFORMATION: The
Department of the Air Force’s notices
for systems of records subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The proposed systems reports, as
required by 5 U.S.C. 552a(r) of the
Privacy Act, were submitted on January
22, 2009 to the House Committee on
Oversight and Government Reform, the
Senate Committee on Homeland
Security and Governmental Affairs, and
the Office of Management and Budget
(OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A–130,
‘Federal Agency Responsibilities for
Maintaining Records About
Individuals,’ dated February 8, 1996,
(February 20, 1996, 61 FR 6427).
Dated: February 4, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
F036 AF AETC B
SYSTEM NAME:
Graduate Training Integration
Management Records.
SYSTEM LOCATION:
The Air Force headquarters database
is located at HQ AETC/A3IS, Hangar 6,
Suite 1, 1150 5th Street East, Randolph
Air Force Base, TX 78150–4404.
The site training databases are located
at:
325th Operational Support Squadron,
Bldg. 164, Room 105, 841 Florida Ave,
Tyndall Air Force Base, FL 32403–5552.
56th Operations Support Squadron,
Room 122, 7324 N. Homer Dr., Luke
AFB, AZ 85309–1661.
Doss Aviation, One William White
Blvd., Room 120, Pueblo, CO 81001–
1120.
23 FT Squadron, 58 Operations
Group, Bldg. 6621, Room 1, Andrews
Ave., Ft Rucker, AL 36362–3636.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All students and cadre involved in the
flight training operations to include:
active duty Air Force, Navy and
National Guard personnel and Reserves,
Department of Defense (DoD) civilians,
contractors and foreign national
military.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, grade, Social Security Number
(SSN), address and telephone number,
source of commission, education
information to include university, dates
E:\FR\FM\10FEN1.SGM
10FEN1
]]>Agencies
[Federal Register Volume 74, Number 26 (Tuesday, February 10, 2009)]
[Notices]
[Pages 6587-6589]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-2794]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2009-OS-0016]
Privacy Act of 1974; System of Records
AGENCY: Office of the Inspector General, DoD.
ACTION: Notice to amend systems of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Inspector General (OIG) is amending a system
of records notice in its existing inventory of record systems subject
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
March 12, 2009 unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General,
Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA
22202-4704.
FOR FURTHER INFORMATION CONTACT: Office of the Inspector General
Privacy Officer at (703) 604-8723.
SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG)
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: February 4, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-04
System Name:
Case Control System--Investigative. (October 15, 2008, 73 FR
61084).
Changes:
* * * * *
[[Page 6588]]
System Name:
Delete entry and replace with ``Case Reporting and Information
Management System Records.''
* * * * *
Categories of Individuals Covered by the System:
Delete entry and replace with ``Individuals covered include any
person or activity which is or has been the subject of an OIG
investigation. Additionally, covered individuals will include persons
who have been identified as a target or informant as well as personnel
employed by the Office of the Inspector General (OIG).''
* * * * *
Category of Records:
Delete entry and replace with ``Individual's Name, Social Security
Number (SSN), Drivers License, Other ID Numbers, Gender, Race/
Ethnicity, Birth Date, Mailing Home Address, Mailing Office Address,
Home Phone Number, Office Phone Numbers, Personal Email Address,
Business Email Address, Place of Birth, Marital Status, Employment
Information, Law Enforcement Data, records of investigations to include
Reports of Investigation, Information Reports and Case Summaries, which
are being or have been conducted by the OIG.''
* * * * *
Safeguards:
Delete entry and replace with ``Computerized records maintained in
a controlled area are accessible only to authorized personnel. Records
are maintained in a controlled facility. Physical entry is restricted
by the use of locks, guards, and is accessible only to authorized
personnel. Physical and electronic access is restricted to designated
individuals having a need therefore in the performance of official
duties and who are properly screened and cleared for need-to-know.
Electronic data system is password protected and will include data
encryption of some fields.''
Retention and Disposal:
Delete entry and replace with ``Electronic records are retained
indefinitely for statistical purposes. Paper records are archived two
years after cases are closed.''
* * * * *
CIG-04
System Name:
Case Reporting and Information Management System Records.
System location:
Primary location: Office of the Inspector General, Department of
Defense, Office of the Deputy Inspector General for Investigations,
Defense Criminal Investigative Service (DCIS), 400 Army Navy Drive,
Arlington, VA 22202-4704.
Decentralized locations: Office of the Deputy Inspector General for
Investigations/ Defense Criminal Investigative Service Field Offices,
Resident Agencies, and Posts of Duty have temporary control over
portions of the records.
Categories of Individuals Covered by the System:
Individuals covered include any person or activity which is or has
been the subject of an OIG investigation. Additionally, covered
individuals will include persons who have been identified as a target
or informant as well as personnel employed by the Office of the
Inspector General (OIG).
Categories of Records in the System:
Individual's Name, Social Security Number (SSN), Drivers License,
Other ID Numbers, Gender, Race/Ethnicity, Birth Date, Mailing Home
Address, Mailing Office Address, Home Phone Number, Office Phone
Numbers, Personal Email Address, Business Email Address, Place of
Birth, Marital Status, Employment Information, Law Enforcement Data,
records of investigations to include Reports of Investigation,
Information Reports and Case Summaries, which are being or have been
conducted by the OIG.
Authority for Maintenance of the System:
Inspector General Act of 1978, (Pub. L. 452), as amended; DoD
Directive 5106.1, Inspector General of the Department of Defense; and
E.O. 9397 (SSN).
Purpose(s):
The file contains open and closed case listings used to manage
investigations, to produce statistical reports, and to control various
aspects of the investigative process. Users are OIG employees. Used to
determine the existence, location, and status of cases, control
workload, and to prepare statistical reports. The records in this
system are used for the following purposes: Suitability, loyalty,
eligibility, and general trustworthiness of individuals for access or
continued access to classified information and suitability for access
to government facilities or industrial firms engaged in government
projects/contracts; contractor responsibility and suspension/debarment
determinations; suitability for awards or similar benefits; use in
current law enforcement investigation or program of any type; use in
judicial or adjudicative proceedings including litigation or in
accordance with a court order; to identify offenders, to provide facts
and evidence upon which to base prosecution, to provide information to
other investigative elements of the Department of Defense having
jurisdiction over the substance of the allegations or a related
investigative interest in criminal law enforcement investigations
including statutory violations, counter-intelligence, counter-espionage
and counter-terrorist activities and other security matters; to effect
corrective administrative action and to recover money and property
which has been wrongfully used or misappropriated; to make statistical
evaluations and reports; to make decisions affecting personnel actions
concerning members of the Armed Forces and or Federal employees; and to
respond to other complaint investigations and congressional inquiries
as appropriate.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U.S. Secret Service in conjunction with the protection of
persons under its jurisdiction.
To other Federal, State, or local agencies having jurisdiction over
the substance of the allegations or a related investigative interest in
criminal law enforcement investigations including statutory violations,
counter-intelligence, counter-espionage, and counter-terrorist
activities and other security matters.
To other Federal Inspector General offices, the President's Council
on Integrity and Efficiency, and/or other Federal law enforcement
agencies for the purpose of coordinating and conducting administrative
inquiries and civil and criminal investigations, or when responding to
such offices, Council, and agencies in connection with the
investigation of potential violations of law, rule, and/or regulation.
To other Federal Inspector General offices, the President's Council
on Integrity and Efficiency, and/or the Department of Justice for
purposes of
[[Page 6589]]
conducting external reviews to ensure that adequate internal safeguards
and management procedures continue to exist within the Office of the
Inspector General of the Department of Defense.
The `Blanket Routine Uses' set forth at the beginning of the OIG's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
By name or Social Security Number.
Safeguards:
Computerized records maintained in a controlled area are accessible
only to authorized personnel. Records are maintained in a controlled
facility. Physical entry is restricted by the use of locks, guards, and
is accessible only to authorized personnel. Physical and electronic
access is restricted to designated individuals having a need therefore
in the performance of official duties and who are properly screened and
cleared for need-to-know. Electronic data system is password protected
and will include data encryption of some fields.
Retention and disposal:
Electronic records are retained indefinitely for statistical
purposes. Paper records are archived two years after cases are closed.
System manager(s) and address:
Director, Internal Operations Directorate, Defense Criminal
Investigative Service, Office of the Inspector General for
Investigations, Office of the Inspector General of the Department of
Defense, 400 Army Navy Drive, Arlington, VA 22202-4704.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Freedom of Information Act Requester Service Center/Privacy Act
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
Written requests should contain the individual's full name
(including former names and aliases) date and place of birth, Social
Security Number (SSN), current home address, telephone number and the
request must be signed.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Freedom of Information Act Requester Service Center/Privacy Act Office,
400 Army Navy Drive, Arlington, VA 22202-4704.
Written requests should contain the individual's full name
(including former names and aliases) date and place of birth, Social
Security Number (SSN), current home address, telephone number and the
request must be signed.
Contesting record procedures:
The OIG's rules for accessing records and for contesting contents
and appealing initial agency determinations are published in 32 CFR
part 312 or may be obtained from the system manager.
Record source categories:
OIG System Administrators.
Exemptions claimed for the system:
Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2)
if the information is compiled and maintained by a component of the
agency that performs as its principle function any activity pertaining
to the enforcement of criminal laws.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3),
(c) and (e) and published in 32 CFR part 312. For additional
information contact the system manager.
[FR Doc. E9-2794 Filed 2-9-09; 8:45 am]
BILLING CODE 5001-06-P
