Privacy Act of 1974; System of Records, 6584-6587 [E9-2790]
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6584
Federal Register / Vol. 74, No. 26 / Tuesday, February 10, 2009 / Notices
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To U.S. Department of Transportation
for the purposes of administering the
Public Transportation Benefit Program
and/or verifying the eligibility of
individuals to receive a fare subsidy
pursuant to transportation benefit
program operated by the DoD or other
Federal agencies.
The DoD ‘Blanket Routine Uses’ set
forth at the beginning of the DFAS
compilation of systems of records
notices apply to this system of records.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored on paper forms and
on electronic storage media.
RETRIEVABILITY:
Name and last 4 digits of the Social
Security Number (SSN).
SAFEGUARDS:
Records are stored in an office
building protected by guards, controlled
screening, use of visitor registers,
electronic access, and/or locks. Access
to records is limited to individuals who
are properly screened and cleared on a
need to know basis in the performance
of their duties. User IDs and passwords
are used to control access to the system
data, and procedures are in place to
deter and detect browsing and
unauthorized access.
SYSTEM MANAGER(S) AND ADDRESS:
Defense Finance and Accounting
Service, Transportation Incentive
Program (TIP) Manager, Defense
Finance and Accounting Service, Attn:
Support Services, 8899 E. 56th Street,
Indianapolis, IN 46249–0201.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this record system
should address written inquiries to the
Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
Individuals should furnish full name,
Social Security Number (SSN), current
address and telephone number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to Defense Finance and
Accounting Service, Freedom of
Information/Privacy Act Program
Manager, Corporate Communications
and Legislative Liaison, 8899 E. 56th
Street, Indianapolis, IN 46249–0150.
Individuals should furnish full name,
Social Security Number (SSN), current
address and telephone number.
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation 5400.11–
R; 32 CFR part 324; or may be obtained
from Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
RECORD SOURCE CATEGORIES:
erowe on PROD1PC63 with NOTICES
RETENTION AND DISPOSAL:
VerDate Nov<24>2008
14:17 Feb 09, 2009
Jkt 217001
Dated: February 4, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DHA 04
SYSTEM NAME:
Defense Bone Marrow Donor Program
(February 22, 1993, 58 FR 10227).
From the individual.
Documents relating to the
disbursement of transportation
subsidies to employees, including
applications of employees no longer in
the program, superseded applications,
certification logs, vouchers,
spreadsheets, and other forms used to
document the disbursement of subsidies
are destroyed when 3 years old.
Documents relating to cash
reimbursements for transportation
expenses associated with transit passes
or vanpools, specifically Standard Form
(SF) 1164, entitled ‘‘Claim for
Reimbursement for Expenditures on
Official Business’’ are destroyed 6 years
and 3 months after period covered by
account.
SUMMARY: The Office of the Secretary of
Defense is altering a system of records
notice in its existing inventory of record
systems subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on
March 12, 2009 unless comments are
received which result in a contrary
determination.
ADDRESSES: Send comments to the
Office of the Secretary of Defense,
Privacy Act Coordinator, Records
Management Section, Washington
Headquarters Services, 1155 Defense
Pentagon, Washington, DC 20301–1155.
FOR FURTHER INFORMATION CONTACT: Ms.
Cindy Allard at (703) 588–6830.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r), of the
Privacy Act of 1974, as amended, was
submitted on February 2, 2009 to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
CHANGES:
None.
Change System ID to ‘‘DHA 04 DoD’’
*
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[FR Doc. E9–2787 Filed 2–9–09; 8:45 am]
*
BILLING CODE 5001–06–P
SYSTEM LOCATION:
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD–2009–OS–0015]
Privacy Act of 1974; System of
Records
Office of the Secretary, DoD.
Notice to alter a system of
AGENCY:
ACTION:
records.
PO 00000
Frm 00016
Fmt 4703
Sfmt 4703
Delete entry and replace with
‘‘Primary system: Naval Medical
Research Center, Silver Spring, MD
20910 and C.W. Bill Young/Department
of Defense Marrow Donor Center, Naval
Medical Research Center and
Georgetown University Medical Center,
11333 Woodglen Drive, Rockville, MD
20852–3071.
SECONDARY LOCATIONS:
The National Marrow Donor Program
Coordinating Center, 3001 Broadway
E:\FR\FM\10FEN1.SGM
10FEN1
Federal Register / Vol. 74, No. 26 / Tuesday, February 10, 2009 / Notices
Street NE., Minneapolis, MN 55413–
2195 (maintains no personal
identification information).
National Marrow Donor Program
(NMDP) Approved Marrow Collection
Centers and NMDP approved Apheresis
Centers for collection of adult
peripheral blood stem cells. Addresses
for these collection centers are available
from the System Manager.
System users at secondary locations
may access this system via internet.
This remote access is limited to users
with the appropriate system accounts
and permission levels. A list of these
secondary locations is available from
the System Manager.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with
‘‘Department of Defense military and
civilian personnel and their dependents
that have volunteered for and been
accepted as potential bone marrow
donors.’’
erowe on PROD1PC63 with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘Donor
registration and consent forms (or a
notation in writing if the consent was
obtained telephonically) including
consents for testing and to donate a
blood sample or buccal swab for HLA
(human leukocyte antigen) typing and
other genetic tests needed for matching
a potential donor and patient that may
affect transplant outcome; a consent to
donate platelets; a consent to donate
hematopoietic progenitor cells (HPC)
from the bone marrow or from blood, if
compatible with a patient; a consent to
undergo anesthesia if selected to donate
marrow or a consent to receive
filgrastim followed by phereses for
blood progenitor cells; consent for blood
donation or phereses to collect donor
blood lymphocytes for donor
lymphocyte infusion as part of the
transplant; report of physical
examination of the donor to include
complete medical history and the
results of laboratory and other tests (Xray, electrocardiogram, virology, etc.)
and examining physician’s report to the
donor center; information pertinent to
the collection process including post
hospitalization follow-up; donor’s
written consent for further donations
and insurance information offered
through the National Marrow Donor
Program. Donors may be contacted for
additional approved research programs
and if the donor agrees additional
consents will be obtained. Data items
include: Name, Social Security Number
(SSN), a bar-coded Donor Identification
Number (DIN) and genetic matching
types (human leukocyte antigen) type
VerDate Nov<24>2008
14:17 Feb 09, 2009
Jkt 217001
6585
and additional transplant matching
type; donor’s address, place of work,
home and work telephone numbers;
names, addresses and telephone
numbers of donor’s relatives and
friends; donor’s race/ethnicity; hospital
and hospital provider number, city and
state; name of transplant center; medical
follow-up on the donor after marrow or
blood hematopoietic progenitor cell
donation.’’
Note: This system of records contains
individually identifiable health information.
DoD 6025.18–R, ‘‘DoD Health Information
Privacy Regulation’’ issued pursuant to the
Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING/ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘10
U.S.C. 113, Secretary of Defense; 10
U.S.C. 136, Under Secretary of Defense
for Personnel and Readiness; 10 U.S.C.
3013, Secretary of the Army; 10 U.S.C.
5013, Secretary of the Navy; 10 U.S.C.
8013, Secretary of the Air Force; Public
Law 101–302, Dire Emergency
Supplemental Appropriations for
Disaster Assistance, Food Stamps,
Unemployment Compensation
Administration, and Other Urgent
Needs, and Transfers, and Reducing
Funds Budgeted for Military Spending
Act of 1990 and E.O. 9397 (SSN).’’
Delete entry and replace with ‘‘To
tissue type as many donors as possible
for inclusion in the National Registry of
marrow donors. This will offer patients
requiring bone marrow or blood
hematopoietic progenitor cell (PBSC)
transplants access to as many potential
donors as possible for the purpose of
obtaining compatible match.
To register donors with the National
Coordinating Center for the purpose of
obtaining a marrow match. Information
released will consist of Donor
Identification Number, donor’s race,
date of birth and sex, genetic matching
types (HLA), only.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘To the
National Coordinating Center for the
purpose of obtaining insurance coverage
for the donor selected to provide cells
for a clinical transplant. Information
released will consist of name, address,
Social Security Number (SSN) and date
of birth. Name and address only for the
purpose of direct informational mailing
(in such a way that the individual is not
linked to his or her donor identification
number or human leukocyte antigen
type).
To a NMDP-approved civilian
medical facility in only those cases
where required medical examination
and/or actual marrow or blood
hematopoietic progenitor cell
procurement is performed.
Frm 00017
Delete entry and replace with
‘‘Records are maintained on paper in
file folders and electronic storage
media.’’
RETRIEVABILITY:
Delete entry and replace with ‘‘By
donor’s name, Social Security Number
(SSN) or Donor Identification Number,
human leukocyte antigen type, date of
birth, sex and racial/ethnic group.’’
SAFEGUARDS:
PURPOSE(S):
PO 00000
STORAGE:
Fmt 4703
Sfmt 4703
Delete entry and replace with
‘‘Records are accessed by authorized
personnel with an official need-to-know
who have been trained for handling
personally identifiable information.
Hard copy records are maintained in
locked cabinets in restricted access
areas. Computer files are accessed on a
password-protected stand-alone
microcomputer system that includes a
complete array of certified intrusion
protection with computers housed in
restricted areas with mechanical locks
for additional protection. Computer files
containing personal identifiers are
maintained in a database server on a
network using strict firewall rules for
access and data files are maintained on
a database encoded format that cannot
be read without access through the
secure database. Backup data containing
personal identifiers are maintained in
secure locked cabinets and the data is
encrypted. Medical information
required to facilitate the donation
process is maintained on a local system
developed as part of the National
Marrow Donor Program. The database
requires a second and third level of
password protection for access by DoD
Marrow Donor Program personnel with
a need-to-know.
Specific permitted information
(without personal identifiers) is
transmitted to and received from the
national coordinating center of the
National Marrow Donor Program in a
secure system to facilitate selection of
donors for transplantation and provide
E:\FR\FM\10FEN1.SGM
10FEN1
6586
Federal Register / Vol. 74, No. 26 / Tuesday, February 10, 2009 / Notices
information about the progress of the
donation process.’’
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Pending. Until National Archives and
Records Administration approves the
retention and disposition schedule, treat
records as permanent.’’
*
*
*
*
*
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
Assistant Secretary of Defense (Health
Affairs), Office of Professional Affairs
and Quality Assurance, Room 3D366,
1200 Defense Pentagon, Washington, DC
20301–1200, where a log of these
requests will be maintained.
Individuals may also determine if
they are included by contacting the
Donor Center of the C.W. Bill Young
Marrow Donor Recruitment and
Research Program, the DoD Bone
Marrow Donor Program, 11333
Woodglen Drive, Rockville, MD 20852–
3071.
The request should contain the
individual’s full name and Social
Security Number (SSN).’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the OSD/JS FOIA Requester
Service Center, 1155 Defense Pentagon,
Washington, DC 20301–1155.
The request should contain the
individual’s full name, Social Security
number (SSN), and, if applicable, the
name of the medical facility where
examinations, tests, bone marrow
collection, and follow-up procedures
were conducted.’’
*
*
*
*
*
DHA 04 DoD
SYSTEM NAME:
Defense Bone Marrow Donor Program.
erowe on PROD1PC63 with NOTICES
SYSTEM LOCATION:
Primary system: Naval Medical
Research Center, Silver Spring, MD
20910 and C.W. Bill Young/Department
of Defense Marrow Donor Center, Naval
Medical Research Center and
Georgetown University Medical Center,
11333 Woodglen Drive, Rockville MD
20852–3071.
SECONDARY LOCATIONS:
The National Marrow Donor Program
Coordinating Center, 3001 Broadway
VerDate Nov<24>2008
14:17 Feb 09, 2009
Jkt 217001
Street, NE., Minneapolis, MN 55413–
2195 (no personal identification
information).
National Marrow Donor Program
(NMDP) Approved Marrow Collection
Centers and NMDP approved Apheresis
Centers for collection of adult
peripheral blood stem cells. Addresses
for these collection centers are available
from the System Manager.
System users at secondary locations
may access this system via internet.
This remote access is limited to users
with the appropriate system accounts
and permission levels. A list of these
secondary locations is available from
the System Manager.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of Defense military and
civilian personnel and their dependents
that have volunteered for and been
accepted as potential bone marrow
donors.
CATEGORIES OF RECORDS IN THE SYSTEM:
Donor registration and consent forms
(or a notation in writing if the consent
was obtained telephonically) including
consents for testing and to donate a
blood sample or buccal swab for HLA
(human leukocyte antigen) typing and
other genetic tests needed for matching
a potential donor and patient that may
affect transplant outcome; a consent to
donate platelets; a consent to donate
hematopoietic progenitor cells (HPC)
from the bone marrow or from blood, if
compatible with a patient; a consent to
undergo anesthesia if selected to donate
marrow or a consent to receive
filgrastim followed by phereses for
blood progenitor cells or consent for
blood donation or phereses to collect
donor blood lymphocytes for donor
lymphocyte infusion as part of the
transplant; report of physical
examination of the donor to include
complete medical history and the
results of laboratory and other tests (Xray, electrocardiogram, virology, etc.)
and examining physician’s report to the
donor center; information pertinent to
the collection process including post
hospitalization follow-up; donor’s
written consent for further donations
and insurance information offered
through the National Marrow Donor
Program. Donors may be contacted for
additional approved research programs
and if the donor agrees additional
consents will be obtained. Data items
include: Name, Social Security Number
(SSN), a bar-coded Donor Identification
Number (DIN) and genetic matching
types (HLA) type and additional
transplant matching type; donor’s
address, place of work, home and work
PO 00000
Frm 00018
Fmt 4703
Sfmt 4703
telephone numbers; names, addresses
and telephone numbers of donor’s
relatives and friends; donor’s race/
ethnicity; hospital and hospital provider
number, city and State; name of
transplant center; medical follow-up on
the donor after marrow or blood
hematopoietic progenitor cell donation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 113, Secretary of Defense;
10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness; 10
U.S.C. 3013, Secretary of the Army; 10
U.S.C. 5013, Secretary of the Navy; 10
U.S.C. 8013, Secretary of the Air Force;
Public Law 101–302, Dire Emergency
Supplemental Appropriations for
Disaster Assistance, Food Stamps,
Unemployment Compensation
Administration, and Other Urgent
Needs, and Transfers, and Reducing
Funds Budgeted for Military Spending
Act of 1990 and E.O. 9397 (SSN).
PURPOSE(S):
To tissue type as many donors as
possible for inclusion in the National
Registry of marrow donors. This will
offer patients requiring bone marrow or
blood hematopoietic progenitor cell
(PBSC) transplants access to as many
potential donors as possible for the
purpose of obtaining compatible match.
To list registered donors with the
National Coordinating Center for the
purpose of obtaining a marrow match.
Information released will consist of DIN,
donor’s race, date of birth and sex,
genetic matching types (HLA), only.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To the National Coordinating Center
for the purpose of obtaining insurance
coverage for the donor selected to
provide cells for a clinical transplant.
Information released will consist of
name, address, Social Security Number
and date of birth. Name and address
only for the purpose of direct
informational mailing (in such a way
that the individual is not linked to his
or her donor identification number or
HLA-type).
To a NMDP-approved civilian
medical facility in only those cases
where required medical examination
and/or actual marrow or blood
hematopoietic progenitor cell
procurement is performed.
E:\FR\FM\10FEN1.SGM
10FEN1
6587
Federal Register / Vol. 74, No. 26 / Tuesday, February 10, 2009 / Notices
Note: This system of records contains
individually identifiable health information.
DoD 6025.18–R, ‘‘DoD Health Information
Privacy Regulation’’ issued pursuant to the
Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING/ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Records are maintained on paper in
file folders and electronic storage media.
RETRIEVABILITY:
By donor’s name, Social Security
Number (SSN) or Donor Identification
Number, HLA type, date of birth, gender
and racial/ethnic group.
erowe on PROD1PC63 with NOTICES
SAFEGUARDS:
Records are accessed by authorized
personnel with an official need-to-know
who have been trained for handling
personally identifiable information.
Hard copy records are maintained in
locked cabinets in restricted access
areas. Computer files are accessed on a
password-protected stand-alone
microcomputer system that includes a
complete array of certified intrusion
protection with computers housed in
restricted areas with mechanical locks
for additional protection. Computer files
containing personal identifiers are
maintained in a database server on an
enclaved network using strict firewall
rules for access and data files are
maintained on a database encoded
format that cannot be read without
access through the secure database.
Backup data containing personal
identifiers are maintained in secure
locked cabinets and the data is
encrypted. Medical information
required to facilitate the donation
process is maintained on a local system
developed as part of the National
Marrow Donor Program; the database
requires a second and third level of
password protection for access by DoD
Marrow Donor Program personnel with
a need-to-know.
Specific permitted information
(without personal identifiers) is
transmitted to and received from the
national coordinating center of the
National Marrow Donor Program in a
secure system to facilitate selection of
donors for transplantation, and provide
information about the progress of the
donation process.
14:17 Feb 09, 2009
Jkt 217001
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pending. Until National Archives and
Records Administration approves the
retention and disposition schedule, treat
records as permanent.
[FR Doc. E9–2790 Filed 2–9–09; 8:45 am]
SYSTEM MANAGER(S) AND ADDRESS:
DEPARTMENT OF DEFENSE
Assistant Secretary of Defense (Health
Affairs), Office of Professional Affairs
and Quality Assurance, Room 3D366,
1200 Defense Pentagon, Washington, DC
20301–1200.
NOTIFICATION PROCEDURE:
STORAGE:
VerDate Nov<24>2008
RETENTION AND DISPOSAL:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
Assistant Secretary of Defense (Health
Affairs), Office of Professional Affairs
and Quality Assurance, Room 3D366,
1200 Defense Pentagon, Washington, DC
20301–1200, where a log of these
requests will be maintained.
Individuals may also determine if
they are included by contacting the
Donor Center of the C.W. Bill Young
Marrow Donor Recruitment and
Research Program, the DoD Bone
Marrow Donor Program, 11333
Woodglen Drive, Rockville, MD 20852–
3071.
The request should contain the
individual’s full name, Social Security
Number (SSN), and, if applicable, the
name of the medical facility where
examinations, tests, bone marrow
collection, and follow-up procedures
were conducted.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the OSD/JS FOIA Requester
Service Center, 1155 Defense Pentagon,
Washington, DC 20301–1155.
The request should contain the
individual’s full name, Social Security
Number (SSN), and, if applicable, the
name of the medical facility where
examinations, tests, bone marrow
collection, and follow-up procedures
were conducted.
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81; 32 CFR Part 311; or may
be obtained from the system manager.
None.
BILLING CODE 5001–06–P
Office of the Secretary
[Docket ID DOD–2009–OS–0016]
Privacy Act of 1974; System of
Records
AGENCY:
Office of the Inspector General,
DoD.
ACTION: Notice to amend systems of
records.
SUMMARY: The Office of the Inspector
General (OIG) is amending a system of
records notice in its existing inventory
of record systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This proposed action will be
effective without further notice on
March 12, 2009 unless comments are
received which result in a contrary
determination.
ADDRESSES: Send comments to Chief,
FOIA/PA Office, Inspector General,
Department of Defense, 400 Army Navy
Drive, Room 201, Arlington, VA 22202–
4704.
FOR FURTHER INFORMATION CONTACT:
Office of the Inspector General Privacy
Officer at (703) 604–8723.
SUPPLEMENTARY INFORMATION: The Office
of the Inspector General (OIG) systems
of records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
Dated: February 4, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
CIG–04
SYSTEM NAME:
RECORD SOURCE CATEGORIES:
Information is obtained from record
subjects and attending medical
specialists.
Case Control System—Investigative.
(October 15, 2008, 73 FR 61084).
CHANGES:
PO 00000
Frm 00019
Fmt 4703
Sfmt 4703
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E:\FR\FM\10FEN1.SGM
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10FEN1
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]]>Agencies
[Federal Register Volume 74, Number 26 (Tuesday, February 10, 2009)]
[Notices]
[Pages 6584-6587]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-2790]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2009-OS-0015]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice to alter a system of records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense is altering a system of
records notice in its existing inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
March 12, 2009 unless comments are received which result in a contrary
determination.
ADDRESSES: Send comments to the Office of the Secretary of Defense,
Privacy Act Coordinator, Records Management Section, Washington
Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301-
1155.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
systems of records notices subject to the Privacy Act of 1974, (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r), of the
Privacy Act of 1974, as amended, was submitted on February 2, 2009 to
the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: February 4, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHA 04
System Name:
Defense Bone Marrow Donor Program (February 22, 1993, 58 FR 10227).
Changes:
Change System ID to ``DHA 04 DoD''
* * * * *
System Location:
Delete entry and replace with ``Primary system: Naval Medical
Research Center, Silver Spring, MD 20910 and C.W. Bill Young/Department
of Defense Marrow Donor Center, Naval Medical Research Center and
Georgetown University Medical Center, 11333 Woodglen Drive, Rockville,
MD 20852-3071.
Secondary Locations:
The National Marrow Donor Program Coordinating Center, 3001
Broadway
[[Page 6585]]
Street NE., Minneapolis, MN 55413-2195 (maintains no personal
identification information).
National Marrow Donor Program (NMDP) Approved Marrow Collection
Centers and NMDP approved Apheresis Centers for collection of adult
peripheral blood stem cells. Addresses for these collection centers are
available from the System Manager.
System users at secondary locations may access this system via
internet. This remote access is limited to users with the appropriate
system accounts and permission levels. A list of these secondary
locations is available from the System Manager.''
Categories of Individuals Covered by the System:
Delete entry and replace with ``Department of Defense military and
civilian personnel and their dependents that have volunteered for and
been accepted as potential bone marrow donors.''
Categories of Records in the System:
Delete entry and replace with ``Donor registration and consent
forms (or a notation in writing if the consent was obtained
telephonically) including consents for testing and to donate a blood
sample or buccal swab for HLA (human leukocyte antigen) typing and
other genetic tests needed for matching a potential donor and patient
that may affect transplant outcome; a consent to donate platelets; a
consent to donate hematopoietic progenitor cells (HPC) from the bone
marrow or from blood, if compatible with a patient; a consent to
undergo anesthesia if selected to donate marrow or a consent to receive
filgrastim followed by phereses for blood progenitor cells; consent for
blood donation or phereses to collect donor blood lymphocytes for donor
lymphocyte infusion as part of the transplant; report of physical
examination of the donor to include complete medical history and the
results of laboratory and other tests (X-ray, electrocardiogram,
virology, etc.) and examining physician's report to the donor center;
information pertinent to the collection process including post
hospitalization follow-up; donor's written consent for further
donations and insurance information offered through the National Marrow
Donor Program. Donors may be contacted for additional approved research
programs and if the donor agrees additional consents will be obtained.
Data items include: Name, Social Security Number (SSN), a bar-coded
Donor Identification Number (DIN) and genetic matching types (human
leukocyte antigen) type and additional transplant matching type;
donor's address, place of work, home and work telephone numbers; names,
addresses and telephone numbers of donor's relatives and friends;
donor's race/ethnicity; hospital and hospital provider number, city and
state; name of transplant center; medical follow-up on the donor after
marrow or blood hematopoietic progenitor cell donation.''
Authority for Maintenance of the System:
Delete entry and replace with ``10 U.S.C. 113, Secretary of
Defense; 10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013,
Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force;
Public Law 101-302, Dire Emergency Supplemental Appropriations for
Disaster Assistance, Food Stamps, Unemployment Compensation
Administration, and Other Urgent Needs, and Transfers, and Reducing
Funds Budgeted for Military Spending Act of 1990 and E.O. 9397 (SSN).''
Purpose(s):
Delete entry and replace with ``To tissue type as many donors as
possible for inclusion in the National Registry of marrow donors. This
will offer patients requiring bone marrow or blood hematopoietic
progenitor cell (PBSC) transplants access to as many potential donors
as possible for the purpose of obtaining compatible match.
To register donors with the National Coordinating Center for the
purpose of obtaining a marrow match. Information released will consist
of Donor Identification Number, donor's race, date of birth and sex,
genetic matching types (HLA), only.''
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
Delete entry and replace with ``To the National Coordinating Center
for the purpose of obtaining insurance coverage for the donor selected
to provide cells for a clinical transplant. Information released will
consist of name, address, Social Security Number (SSN) and date of
birth. Name and address only for the purpose of direct informational
mailing (in such a way that the individual is not linked to his or her
donor identification number or human leukocyte antigen type).
To a NMDP-approved civilian medical facility in only those cases
where required medical examination and/or actual marrow or blood
hematopoietic progenitor cell procurement is performed.
Note: This system of records contains individually identifiable
health information. DoD 6025.18-R, ``DoD Health Information Privacy
Regulation'' issued pursuant to the Health Insurance Portability and
Accountability Act of 1996, applies to most such health information.
DoD 6025.18-R may place additional procedural requirements on the
uses and disclosures of such information beyond those found in the
Privacy Act of 1974 or mentioned in this system of records notice.''
Policies and practices for storing, retrieving/accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Records are maintained on paper in
file folders and electronic storage media.''
Retrievability:
Delete entry and replace with ``By donor's name, Social Security
Number (SSN) or Donor Identification Number, human leukocyte antigen
type, date of birth, sex and racial/ethnic group.''
Safeguards:
Delete entry and replace with ``Records are accessed by authorized
personnel with an official need-to-know who have been trained for
handling personally identifiable information. Hard copy records are
maintained in locked cabinets in restricted access areas. Computer
files are accessed on a password-protected stand-alone microcomputer
system that includes a complete array of certified intrusion protection
with computers housed in restricted areas with mechanical locks for
additional protection. Computer files containing personal identifiers
are maintained in a database server on a network using strict firewall
rules for access and data files are maintained on a database encoded
format that cannot be read without access through the secure database.
Backup data containing personal identifiers are maintained in secure
locked cabinets and the data is encrypted. Medical information required
to facilitate the donation process is maintained on a local system
developed as part of the National Marrow Donor Program. The database
requires a second and third level of password protection for access by
DoD Marrow Donor Program personnel with a need-to-know.
Specific permitted information (without personal identifiers) is
transmitted to and received from the national coordinating center of
the National Marrow Donor Program in a secure system to facilitate
selection of donors for transplantation and provide
[[Page 6586]]
information about the progress of the donation process.''
Retention and disposal:
Delete entry and replace with ``Pending. Until National Archives
and Records Administration approves the retention and disposition
schedule, treat records as permanent.''
* * * * *
Notification Procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Assistant Secretary of Defense (Health
Affairs), Office of Professional Affairs and Quality Assurance, Room
3D366, 1200 Defense Pentagon, Washington, DC 20301-1200, where a log of
these requests will be maintained.
Individuals may also determine if they are included by contacting
the Donor Center of the C.W. Bill Young Marrow Donor Recruitment and
Research Program, the DoD Bone Marrow Donor Program, 11333 Woodglen
Drive, Rockville, MD 20852-3071.
The request should contain the individual's full name and Social
Security Number (SSN).''
Record Access Procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the OSD/JS FOIA Requester Service Center, 1155
Defense Pentagon, Washington, DC 20301-1155.
The request should contain the individual's full name, Social
Security number (SSN), and, if applicable, the name of the medical
facility where examinations, tests, bone marrow collection, and follow-
up procedures were conducted.''
* * * * *
DHA 04 DoD
System Name:
Defense Bone Marrow Donor Program.
System Location:
Primary system: Naval Medical Research Center, Silver Spring, MD
20910 and C.W. Bill Young/Department of Defense Marrow Donor Center,
Naval Medical Research Center and Georgetown University Medical Center,
11333 Woodglen Drive, Rockville MD 20852-3071.
Secondary Locations:
The National Marrow Donor Program Coordinating Center, 3001
Broadway Street, NE., Minneapolis, MN 55413-2195 (no personal
identification information).
National Marrow Donor Program (NMDP) Approved Marrow Collection
Centers and NMDP approved Apheresis Centers for collection of adult
peripheral blood stem cells. Addresses for these collection centers are
available from the System Manager.
System users at secondary locations may access this system via
internet. This remote access is limited to users with the appropriate
system accounts and permission levels. A list of these secondary
locations is available from the System Manager.
Categories of Individuals Covered by the System:
Department of Defense military and civilian personnel and their
dependents that have volunteered for and been accepted as potential
bone marrow donors.
Categories of Records in the System:
Donor registration and consent forms (or a notation in writing if
the consent was obtained telephonically) including consents for testing
and to donate a blood sample or buccal swab for HLA (human leukocyte
antigen) typing and other genetic tests needed for matching a potential
donor and patient that may affect transplant outcome; a consent to
donate platelets; a consent to donate hematopoietic progenitor cells
(HPC) from the bone marrow or from blood, if compatible with a patient;
a consent to undergo anesthesia if selected to donate marrow or a
consent to receive filgrastim followed by phereses for blood progenitor
cells or consent for blood donation or phereses to collect donor blood
lymphocytes for donor lymphocyte infusion as part of the transplant;
report of physical examination of the donor to include complete medical
history and the results of laboratory and other tests (X-ray,
electrocardiogram, virology, etc.) and examining physician's report to
the donor center; information pertinent to the collection process
including post hospitalization follow-up; donor's written consent for
further donations and insurance information offered through the
National Marrow Donor Program. Donors may be contacted for additional
approved research programs and if the donor agrees additional consents
will be obtained. Data items include: Name, Social Security Number
(SSN), a bar-coded Donor Identification Number (DIN) and genetic
matching types (HLA) type and additional transplant matching type;
donor's address, place of work, home and work telephone numbers; names,
addresses and telephone numbers of donor's relatives and friends;
donor's race/ethnicity; hospital and hospital provider number, city and
State; name of transplant center; medical follow-up on the donor after
marrow or blood hematopoietic progenitor cell donation.
Authority for Maintenance of the System:
10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 136, Under Secretary
of Defense for Personnel and Readiness; 10 U.S.C. 3013, Secretary of
the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013,
Secretary of the Air Force; Public Law 101-302, Dire Emergency
Supplemental Appropriations for Disaster Assistance, Food Stamps,
Unemployment Compensation Administration, and Other Urgent Needs, and
Transfers, and Reducing Funds Budgeted for Military Spending Act of
1990 and E.O. 9397 (SSN).
Purpose(s):
To tissue type as many donors as possible for inclusion in the
National Registry of marrow donors. This will offer patients requiring
bone marrow or blood hematopoietic progenitor cell (PBSC) transplants
access to as many potential donors as possible for the purpose of
obtaining compatible match.
To list registered donors with the National Coordinating Center for
the purpose of obtaining a marrow match. Information released will
consist of DIN, donor's race, date of birth and sex, genetic matching
types (HLA), only.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the National Coordinating Center for the purpose of obtaining
insurance coverage for the donor selected to provide cells for a
clinical transplant. Information released will consist of name,
address, Social Security Number and date of birth. Name and address
only for the purpose of direct informational mailing (in such a way
that the individual is not linked to his or her donor identification
number or HLA-type).
To a NMDP-approved civilian medical facility in only those cases
where required medical examination and/or actual marrow or blood
hematopoietic progenitor cell procurement is performed.
[[Page 6587]]
Note: This system of records contains individually identifiable
health information. DoD 6025.18-R, ``DoD Health Information Privacy
Regulation'' issued pursuant to the Health Insurance Portability and
Accountability Act of 1996, applies to most such health information.
DoD 6025.18-R may place additional procedural requirements on the
uses and disclosures of such information beyond those found in the
Privacy Act of 1974 or mentioned in this system of records notice.
Policies and Practices for Storing, Retrieving/accessing, Retaining,
and Disposing of Records in the System:
Storage:
Records are maintained on paper in file folders and electronic
storage media.
Retrievability:
By donor's name, Social Security Number (SSN) or Donor
Identification Number, HLA type, date of birth, gender and racial/
ethnic group.
Safeguards:
Records are accessed by authorized personnel with an official need-
to-know who have been trained for handling personally identifiable
information. Hard copy records are maintained in locked cabinets in
restricted access areas. Computer files are accessed on a password-
protected stand-alone microcomputer system that includes a complete
array of certified intrusion protection with computers housed in
restricted areas with mechanical locks for additional protection.
Computer files containing personal identifiers are maintained in a
database server on an enclaved network using strict firewall rules for
access and data files are maintained on a database encoded format that
cannot be read without access through the secure database. Backup data
containing personal identifiers are maintained in secure locked
cabinets and the data is encrypted. Medical information required to
facilitate the donation process is maintained on a local system
developed as part of the National Marrow Donor Program; the database
requires a second and third level of password protection for access by
DoD Marrow Donor Program personnel with a need-to-know.
Specific permitted information (without personal identifiers) is
transmitted to and received from the national coordinating center of
the National Marrow Donor Program in a secure system to facilitate
selection of donors for transplantation, and provide information about
the progress of the donation process.
Retention and Disposal:
Pending. Until National Archives and Records Administration
approves the retention and disposition schedule, treat records as
permanent.
System Manager(s) and Address:
Assistant Secretary of Defense (Health Affairs), Office of
Professional Affairs and Quality Assurance, Room 3D366, 1200 Defense
Pentagon, Washington, DC 20301-1200.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Assistant Secretary of Defense (Health Affairs), Office of
Professional Affairs and Quality Assurance, Room 3D366, 1200 Defense
Pentagon, Washington, DC 20301-1200, where a log of these requests will
be maintained.
Individuals may also determine if they are included by contacting
the Donor Center of the C.W. Bill Young Marrow Donor Recruitment and
Research Program, the DoD Bone Marrow Donor Program, 11333 Woodglen
Drive, Rockville, MD 20852-3071.
The request should contain the individual's full name, Social
Security Number (SSN), and, if applicable, the name of the medical
facility where examinations, tests, bone marrow collection, and follow-
up procedures were conducted.
Record Access Procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the OSD/JS
FOIA Requester Service Center, 1155 Defense Pentagon, Washington, DC
20301-1155.
The request should contain the individual's full name, Social
Security Number (SSN), and, if applicable, the name of the medical
facility where examinations, tests, bone marrow collection, and follow-
up procedures were conducted.
Contesting Record Procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR Part 311; or may be obtained from
the system manager.
Record Source Categories:
Information is obtained from record subjects and attending medical
specialists.
Exemptions Claimed for the System:
None.
[FR Doc. E9-2790 Filed 2-9-09; 8:45 am]
BILLING CODE 5001-06-P
