Privacy Act of 1974; Systems of Records, 6583-6584 [E9-2787]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 74, Number 26 (Tuesday, February 10, 2009)]
[Notices]
[Pages 6583-6584]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-2787]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2009-OS-0019]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to add a new system of records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This Action will be effective without further notice on March 
12, 2009, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 8899 East 56th Street, Indianapolis, IN 46249-0150.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 589-
3510.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 4, 2009, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records about 
Individuals,' dated December 12, 2000, 65 FR 239.

    Dated: February 4, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T4165

SYSTEM NAME:
    DFAS Transportation Incentive Program Records.

SYSTEM LOCATION(S):
    Defense Finance and Accounting Service, Attn: Support Services, 
8899 E. 56th Street, Indianapolis, IN 46246-0201.
    Defense Finance and Accounting Service--Limestone, 27 Arkansas 
Road, Limestone, ME 04751-1500.
    Defense Finance and Accounting Service--TSO Patuxent River, 22299 
Exploration Park Drive, Lexington Park, MD 20653-2051.
    Defense Finance and Accounting Service--TSO Pensacola, 250 Raby 
Avenue, Pensacola, FL 32509-5122.
    Defense Finance and Accounting Service--Rome, 325 Brooks Road, 
Rome, NY 13441-4527.
    Defense Finance and Accounting Service, DFAS--Texarkana, P.O. BOX 
611, Texarkana, Texas 75505-6111.

Categories Of Individuals Covered By The System:
    Defense Finance and Accounting Service (DFAS) civilian employees, 
active duty military and reservist on active duty for more than 30 
days.

Categories Of Records In The System:
    Name, Social Security Number, home address and telephone number.

Authority For Maintenance Of The System:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 7905, Programs to 
Encourage Commuting by Means other than Single-Occupancy Motor 
Vehicles; E.O. 12191, Federal Facility Ride Sharing Program; E.O. 
13150, Federal Workforce Transportation and E.O. 9397 (SSN).

PURPOSE(S):
    In support of the DFAS Transportation Incentive Program for receipt 
and processing of employee applications and distribution of the fare 
media; to reimburse participants; to track the use of funds used to 
support the program; to evaluate employee participation in the program 
and to prevent misuse of the funds involved for participants outside 
the National Capitol Region (NCR). Participant records may be used by 
the DFAS site parking authorities for the purpose of identifying those 
individuals who receive a fare subsidy and also make use of a DFAS site 
parking sticker.

[[Page 6584]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To U.S. Department of Transportation for the purposes of 
administering the Public Transportation Benefit Program and/or 
verifying the eligibility of individuals to receive a fare subsidy 
pursuant to transportation benefit program operated by the DoD or other 
Federal agencies.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
DFAS compilation of systems of records notices apply to this system of 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on paper forms and on electronic storage media.

RETRIEVABILITY:
    Name and last 4 digits of the Social Security Number (SSN).

SAFEGUARDS:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access, and/
or locks. Access to records is limited to individuals who are properly 
screened and cleared on a need to know basis in the performance of 
their duties. User IDs and passwords are used to control access to the 
system data, and procedures are in place to deter and detect browsing 
and unauthorized access.

RETENTION AND DISPOSAL:
    Documents relating to the disbursement of transportation subsidies 
to employees, including applications of employees no longer in the 
program, superseded applications, certification logs, vouchers, 
spreadsheets, and other forms used to document the disbursement of 
subsidies are destroyed when 3 years old. Documents relating to cash 
reimbursements for transportation expenses associated with transit 
passes or vanpools, specifically Standard Form (SF) 1164, entitled 
``Claim for Reimbursement for Expenditures on Official Business'' are 
destroyed 6 years and 3 months after period covered by account.

SYSTEM MANAGER(S) AND ADDRESS:
    Defense Finance and Accounting Service, Transportation Incentive 
Program (TIP) Manager, Defense Finance and Accounting Service, Attn: 
Support Services, 8899 E. 56th Street, Indianapolis, IN 46249-0201.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Defense Finance and Accounting Service, Freedom of 
Information/Privacy Act Program Manager, Corporate Communications and 
Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number (SSN), 
current address and telephone number.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 8899 
E. 56th Street, Indianapolis, IN 46249-0150.
    Individuals should furnish full name, Social Security Number (SSN), 
current address and telephone number.

CONTESTING RECORD PROCEDURES:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 8899 
E. 56th Street, Indianapolis, IN 46249-0150.

RECORD SOURCE CATEGORIES:
    From the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. E9-2787 Filed 2-9-09; 8:45 am]
BILLING CODE 5001-06-P