Privacy Act of 1974; Systems of Records, 4009-4012 [E9-1246]
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Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Safety, and the DLA General Counsel
personnel.
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DOD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To Federal, State, and local agencies
having jurisdiction over or investigative
interest in the substance of the
investigation, for corrective action,
debarment, or reporting purposes.
To Government contractors
employing individuals who are subjects
of an investigation.
To DLA contractors or vendors when
the investigation pertains to a person
they employ or to a product or service
they provide to DOD when disclosure is
necessary to accomplish or support
corrective action.
The DOD ‘‘Blanket Routine Uses’’ also
apply to this system of records.
RETENTION AND DISPOSAL:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Paper records and electronic storage
media.
RETRIEVABILITY:
Hardcopy records filed
chronologically by DLA case number
and cross-indexed to individual or file
name. Automated records are retrievable
by name of the individual or firm, DLA
case number, DLA Field Activity
number or activity code, or keyword.
rmajette on PRODPC74 with NOTICES
SAFEGUARDS:
Physical entry is restricted by the use
of guards, locks, and administrative
procedures. Computer terminals are
password controlled with systemgenerated, forced password-change
protocols or also equipped with ‘‘Smart
Card’’ technology that requires the
insertion of an embedded identification
card and entry of a personal
identification number (PIN). In addition,
computer screens lock after a preset
period of inactivity with re-entry
controlled by passwording. DCIRS is
also password controlled. Access to the
database is limited to those DLA
personnel who require the records in
the performance of their official duties.
Employees are periodically briefed on
their responsibilities regarding privacy
information. All individuals granted
access to DCIRS is to have taken
Information Assurance and Privacy Act
training. Records and computerized files
are maintained in areas accessible only
to the DLA OI, DLA Offices of Public
14:47 Jan 21, 2009
Jkt 217001
SYSTEM MANAGER(S) AND ADDRESS:
Staff Director, DLA Office of
Investigations, Headquarters, Defense
Logistics Agency, 8725 John J. Kingman
Road, Stop 2358, Fort Belvoir, VA
22060–6221.
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221.
Individual must provide full name,
current address and telephone numbers.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road,
Stop 2533, Fort Belvoir, VA 22060–
6221.
RECORD SOURCE CATEGORIES:
Reports of Preliminary Inquiry,
Criminal Information Reports, Reports
of Referral, Reports of Investigation,
Police Incident Reports, Trade Security
Controls Assessment Records, Reports
of Post Sale Investigation, Crime
Vulnerability Assessments, Response to
Leads, Reports of Outreach, Reports of
Corrective Action, Commander or
Director’s Reports of Corrective Action,
invoices, sales contracts, messages,
statements of witnesses, subjects, and
victims, photographs, laboratory reports,
data collection reports, and other related
papers, by DLA Investigators, Security
Officers, Federal, State, and local law
enforcement and investigative agencies.
Frm 00029
Fmt 4703
Sfmt 4703
Parts of this system may be exempt
pursuant to 5 U.S.C. 552a(j)(2) if the
information is compiled and maintained
by a component of the agency that
performs as its principle function any
activity pertaining to the enforcement of
criminal laws.
An exemption rule for this system has
been promulgated in accordance with
the requirements of 5 U.S.C. 553(b)(1),
(2), and (3)(c) and (e) and is published
at 32 CFR part 323. For more
information contact the system manager.
[FR Doc. E9–1239 Filed 1–21–09; 8:45 am]
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD–2009–OS–0009]
Privacy Act of 1974; Systems of
Records
Defense Logistics Agency, DoD.
Notice To Alter a System of
Records.
AGENCY:
ACTION:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, Attn: DGA, 8725 John J.
Kingman Road, Stop 2533, Fort Belvoir,
VA 22060–6221.
Individual must provide full name,
current address and telephone numbers.
PO 00000
EXEMPTIONS CLAIMED FOR THE SYSTEM:
BILLING CODE 5001–06–P
NOTIFICATION PROCEDURE:
RECORD ACCESS PROCEDURES:
STORAGE:
VerDate Nov<24>2008
Disposition pending. Until the
National Archives and Records
Administration has approved the
retention and disposal of these records,
treat them as permanent.
4009
SUMMARY: The Defense Logistics Agency
proposes to alter a system of records
notice in its existing inventory of
records systems subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on
February 23, 2009, unless comments are
received which result in a contrary
determination.
ADDRESSES: Send comments to the
Privacy Act Officer, Headquarters,
Defense Logistics Agency, Attn: DP,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221.
FOR FURTHER INFORMATION CONTACT: Ms.
Jody Sinkler at (703) 767–5045.
SUPPLEMENTARY INFORMATION: The
Defense Logistics Agency systems of
records notices subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address above.
The proposed system reports, as
required by 5 U.S.C. 552a(r), of the
Privacy Act of 1974, as amended, were
submitted on January 13, 2009, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
E:\FR\FM\22JAN1.SGM
22JAN1
4010
Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices
February 8, 1996 (February 20, 1996, 61
FR 6427).
Dated: January 13, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
PURPOSE(S):
S180.30 DSCR
SYSTEM NAME:
FOIA and Privacy Act Request
Tracking System (November 16, 2004,
69 FR 67112).
CHANGES:
SYSTEM IDENTIFIER:
Delete entry and replace with
‘‘S510.30.’’
SYSTEM NAME:
SYSTEM LOCATION:
Delete entry and replace with
‘‘Freedom of Information Act/Privacy
Act Office, Headquarters, Defense
Logistics Agency, Attn: DGA, 8725 John
J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221 and the FOIA/
PA Offices of the DLA Field Activities.
Mailing addresses for the DLA Field
Activities may be obtained from the
System manager.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with
‘‘Individuals who submit Freedom of
Information Act (FOIA) and Privacy Act
(PA) requests, or FOIA/PA
administrative appeals; individuals
whose requests and/or records have
been referred to the Defense Logistics
Agency by other agencies; and in some
instances includes attorneys
representing individuals submitting
such requests and appeals, or
individuals who are the subjects of such
requests and appeals.’’
rmajette on PRODPC74 with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Records created or compiled in
response to FOIA and Privacy Act
requests and administrative appeals and
includes the original requests and
administrative appeals; responses to
such requests and administrative
appeals; all related memoranda,
correspondence, notes, and other related
or supporting documentation; and, in
some instances, copies of requested
records and records under
administrative appeal.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘5
U.S.C. 301, Departmental Regulations; 5
14:47 Jan 21, 2009
Jkt 217001
Delete entry and replace with ‘‘This
system is maintained for the purpose of
processing access requests and
administrative appeals under the FOIA,
access and amendment requests and
administrative appeals under the
Privacy Act; for the purpose of
participating in litigation regarding
agency action on such requests and
appeals; and for the purpose of assisting
the Defense Logistics Agency in carrying
out any other responsibilities under the
FOIA and the Privacy Act.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with
‘‘Freedom of Information Act/Privacy
Act Requests and Administrative
Appeal Records.’’
VerDate Nov<24>2008
U.S.C. 552, Freedom of Information Act;
and 5 U.S.C. 552a, The Privacy Act of
1974 (as amended).’’
Add a new paragraph as follows:
‘‘Information from this system may be
provided to other Federal, state, and
local agencies when it is necessary to
coordinate responses or denials.’’
*
*
*
*
*
STORAGE:
Delete entry and replace with
‘‘Records may be stored on paper and/
or on electronic media.’’
RETRIEVABILITY:
Delete entry and replace with
‘‘Records are retrieved by the name of
the requester or appellant; the number
assigned to the request or appeal; and in
some instances may be retrieved by the
name of the attorney representing the
requester or appellant, or the name of an
individual who is the subject of such a
request or appeal.’’
SAFEGUARDS:
Delete entry and replace with
‘‘Information in this system is
safeguarded in accordance with
applicable laws, rules, and policies.
Access is limited to those officers and
employees of the agency who have an
official need for access in order to
perform their duties. Access is further
restricted by the use of a two-factor
authentication process (common access
card and registered login name).
Physical entry is restricted by the use of
locks, guards, and administrative
procedures. Employees are periodically
briefed on the consequences of
improperly accessing restricted
databases.’’
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Freedom of Information Act
Requests—Full disclosure files are
destroyed 2 years after date of reply;
FOIA request denial files are destroyed
PO 00000
Frm 00030
Fmt 4703
Sfmt 4703
after 6 years if not appealed; FOIA
appeal files are destroyed 6 years after
final determination by agency, or 6
years after the time at which a requester
could file suit, or 3 years after
adjudication by courts, whichever is
later.
Privacy Act Requests—Requests
totally granted are destroyed 2 years
after date of reply; requests totally or
partially denied and not appealed are
destroyed 5 years after date of reply;
requests totally or partially denied and
appealed are destroyed 4 years after
final determination by agency or 3 years
after final adjudication by courts,
whichever is later.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Chief
Privacy and FOIA Officer, FOIA/Privacy
Act Office, Headquarters, Defense
Logistics Agency, Attn: DGA, 8725 John
J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the DLA
Activity to which the initial request was
addressed and/or directed or you may
submit your request to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, Attn: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Inquiry should contain the requester’s
full name, individual’s full name who is
the subject of the record if different from
the requester, current address,
telephone number, a description of the
records sought, and correspondence
tracking number, if known.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves under the
Privacy Act contained in this system
should address written inquiries to the
DLA Activity to which the initial
request was addressed and/or directed
or you may submit your request to the
Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
Inquiry should contain the requester’s
full name, individual’s full name who is
the subject of the record if different from
the requester, current address,
telephone number, a description of the
records sought, and correspondence
tracking number, if known.’’
E:\FR\FM\22JAN1.SGM
22JAN1
Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
DLA rules for accessing records, for
contesting contents,* and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road,
Suite 1644, Fort Belvoir, VA 22060–
6221.’’
——————
* Some information may be exempt from
contesting record procedures.
*
*
*
*
*
individuals who are the subjects of such
requests and appeals.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records created or compiled in
response to FOIA and Privacy Act
requests and administrative appeals and
includes the original requests and
administrative appeals; responses to
such requests and administrative
appeals; all related memoranda,
correspondence, notes, and other related
or supporting documentation; and, in
some instances, copies of requested
records and records under
administrative appeal.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘During
the course of a FOIA/Privacy Act action,
exempt materials from other systems of
records may become part of the case
records in this system of records. To the
extent that copies of exempt records
from those ‘other’ systems of records are
entered into these PA case records,
Defense Logistics Agency hereby claims
the same exemptions for the records as
claimed in the original primary systems
of records which they are a part.
An exemption rule for this system has
been promulgated in accordance with
requirements of 5 U.S.C. 553(b)(1), (2),
and (3), (c), and (e) and published in 32
CFR part 323. For additional
information contact the System
manager.’’
*
*
*
*
*
5 U.S.C. 301, Departmental
Regulations; 5 U.S.C. 552, Freedom of
Information Act; and 5 U.S.C. 552a, The
Privacy Act of 1974 (as amended).
S510.30
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DOD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
Information from this system may be
provided to other Federal, state, and
local agencies when it is necessary to
coordinate responses or denials.
The DoD ‘‘Blanket Routine Uses’’
apply to this system of records.
SYSTEM NAME:
Freedom of Information Act/Privacy
Act Requests and Administrative
Appeal Records.
SYSTEM LOCATION:
Freedom of Information Act/Privacy
Act Office, Headquarters, Defense
Logistics Agency, Attn: DGA, 8725 John
J. Kingman Road, Suite 1644, Fort
Belvoir, VA 22060–6221 and the FOIA/
PA Offices of the DLA Field Activities.
Mailing addresses for the DLA Field
Activities may be obtained from the
System manager.
PURPOSE(S):
This system is maintained for the
purpose of processing access requests
and administrative appeals under the
FOIA, access and amendment requests
and administrative appeals under the
Privacy Act; for the purpose of
participating in litigation regarding
agency action on such requests and
appeals; and for the purpose of assisting
the Defense Logistics Agency in carrying
out any other responsibilities under the
FOIA and the Privacy Act.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
rmajette on PRODPC74 with NOTICES
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who submit Freedom of
Information Act (FOIA) and Privacy Act
(PA) requests, or FOIA/PA
administrative appeals; individuals
whose requests and/or records have
been referred to the Defense Logistics
Agency by other agencies; and in some
instances includes attorneys
representing individuals submitting
such requests and appeals, or
VerDate Nov<24>2008
14:47 Jan 21, 2009
Jkt 217001
Records may be stored on paper and/
or on electronic media.
RETRIEVABILITY:
Records are retrieved by the name of
the requester or appellant; the number
assigned to the request or appeal; and in
some instances may be retrieved by the
name of the attorney representing the
requester or appellant, or the name of an
individual who is the subject of such a
request or appeal.
PO 00000
Frm 00031
Fmt 4703
Sfmt 4703
4011
SAFEGUARDS:
Information in this system is
safeguarded in accordance with
applicable laws, rules, and policies.
Access is limited to those officers and
employees of the agency who have an
official need for access in order to
perform their duties. Access is further
restricted by the use of a two-factor
authentication process (Common Access
Card and registered login name).
Physical entry is restricted by the use of
locks, guards, and administrative
procedures. Employees are periodically
briefed on the consequences of
improperly accessing restricted
databases.
RETENTION AND DISPOSAL:
Freedom of Information Act
Requests—Full disclosure files are
destroyed 2 years after date of reply;
FOIA request denial files are destroyed
after 6 years if not appealed; FOIA
appeal files are destroyed 6 years after
final determination by agency, or 6
years after the time at which a requester
could file suit, or 3 years after
adjudication by courts, whichever is
later.
Privacy Act Requests—Requests
totally granted are destroyed 2 years
after date of reply; requests totally or
partially denied and not appealed are
destroyed 5 years after date of reply;
requests totally or partially denied and
appealed are destroyed 4 years after
final determination by agency or 3 years
after final adjudication by courts,
whichever is later.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Privacy and FOIA Officer,
FOIA/Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about them is
contained in this system should address
written inquiries to the DLA Activity to
which the initial request was addressed
and/or directed or you may submit your
request to the Privacy Act Office,
Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road,
Suite 1644, Fort Belvoir, VA 22060–
6221.
Inquiry should contain the requester’s
full name, individual’s full name who is
the subject of the record if different from
the requester, current address,
telephone number, a description of the
records sought, and correspondence
tracking number, if known.
E:\FR\FM\22JAN1.SGM
22JAN1
4012
Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves under the
Privacy Act contained in this system
should address written inquiries to the
DLA Activity to which the initial
request was addressed and/or directed
or you may submit your request to the
Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
Inquiry should contain the requester’s
full name, individual’s full name who is
the subject of the record if different from
the requester, current address,
telephone number, a description of the
records sought, and correspondence
tracking number, if known.
CONTESTING RECORD PROCEDURES:
The DLA rules for accessing records,
for contesting contents,* and appealing
initial agency determinations are
contained in 32 CFR part 323, or may
be obtained from the Privacy Act Office,
Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road,
Suite 1644, Fort Belvoir, VA 22060–
6221.
——————
* Some information may be exempt from
contesting record procedures.
RECORD SOURCE CATEGORIES:
Data is provided by the record subject,
the FOIA/Privacy Act staff, and program
software. Those individuals who submit
initial requests and administrative
appeals pursuant to the FOIA and the
Privacy Act; the agency records
searched in the process of responding to
such requests and appeals; other
agencies or entities that have referred to
the Defense Logistics Agency requests
concerning Defense Logistics Agency
records, or that have consulted with the
Defense Logistics Agency regarding the
handling of particular requests.
rmajette on PRODPC74 with NOTICES
EXEMPTIONS CLAIMED FOR THE SYSTEM:
During the course of a FOIA/Privacy
Act action, exempt materials from other
systems of records may become part of
the case records in this system of
records. To the extent that copies of
exempt records from those ‘‘other’’
systems of records are entered into these
FOIA/PA case records, Defense Logistics
Agency hereby claims the same
exemptions for the records as claimed in
the original primary systems of records
which they are a part.
An exemption rule for this system has
been promulgated in accordance with
requirements of 5 U.S.C. 553(b)(1), (2),
and (3), (c), and (e) and published in 32
CFR part 323. For additional
VerDate Nov<24>2008
14:47 Jan 21, 2009
Jkt 217001
information contact the System
manager.
SYSTEM LOCATION:
DEPARTMENT OF DEFENSE
Delete entry and replace with ‘‘Air
Force Personnel Center, Enlisted
Promotion and Military Testing Branch
(HQ AFPC/DPSOE), 550 C Street West,
Randolph Air Force Base, TX 78150–
4711.’’
Department of the Air Force
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
[FR Doc. E9–1246 Filed 1–21–09; 8:45 am]
BILLING CODE 5001–06–P
[Docket ID USAF–2009–0005]
Privacy Act of 1974; System of
Records
AGENCY:
Department of the Air Force,
DoD.
ACTION:
Notice to amend a system of
records.
SUMMARY: The Department of Air Force
proposes to amend a system of records
to its inventory of record systems
subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended.
DATES: The changes will be effective on
February 23, 2009 unless comments are
received that would result in a contrary
determination.
ADDRESSES: Send comments to the Air
Force Privacy Act Officer, Office of
Warfighting Integration and Chief
Information Officer, SAF/XCPPI, 1800
Air Force Pentagon, Washington, DC
20330–1800.
FOR FURTHER INFORMATION CONTACT: Mr.
Kenneth Brodie at (703) 696–6488.
SUPPLEMENTARY INFORMATION: The
Department of the Air Force systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974, (5 U.S.C. 552a), as
amended, which requires the
submission of a new or altered system
report.
Dated: January 13, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
F036 AFPC N
SYSTEM NAME:
Air Force Personnel Test 851, Test
Answer Sheets (June 11, 1997, 62 FR
31793).
CHANGES:
*
PO 00000
*
*
Frm 00032
*
Fmt 4703
*
Sfmt 4703
Delete entry and replace with ‘‘Active
duty airmen in grades E–4 through E–
8, Senior Airman to Senior Master
Sergeant.’’
*
*
*
*
*
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘10
U.S.C. 8013, Secretary of the Air Force;
Air Force Instruction 36–2605, Air
Force Military Personnel Testing
System, Chapter 1 and Attachment 9
and E.O. 9397 (SSN).’’
PURPOSE(S):
Delete entry and replace with ‘‘Used
by Air Force Personnel Center/Enlisted
Promotions (AFPC/DPSOE) to score
tests. The percent correct score on the
Specialty Knowledge Test, Promotion
Fitness Examination and United States
Air Force Supervisory Examination, are
weighted factors in the Weighted
Airman Promotion System to advance
airmen (E–4 to E–8) to the next higher
enlisted grade. The percent correct score
on the United States Air Force
Supervisory Examination is used as an
eligibility criterion for promotion to
grade E–8 and E–9.’’
*
*
*
*
*
STORAGE:
Delete entry and replace with
‘‘Maintained in visible file binders/
cabinets and electronic storage media.’’
*
*
*
*
*
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Chief,
Air Force Personnel Center, Enlisted
Promotion and Military Testing Branch
(HQ AFPC/DPSOE), 550 C Street West,
Randolph Air Force Base, TX 78150–
4711.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether this system of records contains
information on themselves should
address written inquiries to Chief, Air
Force Personnel Center, Enlisted
Promotion and Military Testing Branch
(HQ AFPC/DPSOE), 550 C Street West,
Randolph Air Force Base, TX 78150–
4711.
Request should contain full name,
address, Social Security Number (SSN)
and a notary certified signature.’’
E:\FR\FM\22JAN1.SGM
22JAN1
]]>Agencies
[Federal Register Volume 74, Number 13 (Thursday, January 22, 2009)]
[Notices]
[Pages 4009-4012]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-1246]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2009-OS-0009]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice To Alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency proposes to alter a system of
records notice in its existing inventory of records systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
February 23, 2009, unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, Attn: DP, 8725 John J. Kingman Road, Stop
2533, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The proposed system reports, as required by 5 U.S.C. 552a(r), of
the Privacy Act of 1974, as amended, were submitted on January 13,
2009, to the House Committee on Oversight and Government Reform, the
Senate Committee on Homeland Security and Governmental Affairs, and the
Office of Management and Budget (OMB) pursuant to paragraph 4c of
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities
for Maintaining Records About Individuals,' dated
[[Page 4010]]
February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: January 13, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S180.30 DSCR
System name:
FOIA and Privacy Act Request Tracking System (November 16, 2004, 69
FR 67112).
Changes:
System identifier:
Delete entry and replace with ``S510.30.''
System name:
Delete entry and replace with ``Freedom of Information Act/Privacy
Act Requests and Administrative Appeal Records.''
System location:
Delete entry and replace with ``Freedom of Information Act/Privacy
Act Office, Headquarters, Defense Logistics Agency, Attn: DGA, 8725
John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221 and the
FOIA/PA Offices of the DLA Field Activities. Mailing addresses for the
DLA Field Activities may be obtained from the System manager.''
Categories of individuals covered by the system:
Delete entry and replace with ``Individuals who submit Freedom of
Information Act (FOIA) and Privacy Act (PA) requests, or FOIA/PA
administrative appeals; individuals whose requests and/or records have
been referred to the Defense Logistics Agency by other agencies; and in
some instances includes attorneys representing individuals submitting
such requests and appeals, or individuals who are the subjects of such
requests and appeals.''
Categories of records in the system:
Delete entry and replace with ``Records created or compiled in
response to FOIA and Privacy Act requests and administrative appeals
and includes the original requests and administrative appeals;
responses to such requests and administrative appeals; all related
memoranda, correspondence, notes, and other related or supporting
documentation; and, in some instances, copies of requested records and
records under administrative appeal.''
Authority for maintenance of the system:
Delete entry and replace with ``5 U.S.C. 301, Departmental
Regulations; 5 U.S.C. 552, Freedom of Information Act; and 5 U.S.C.
552a, The Privacy Act of 1974 (as amended).''
Purpose(s):
Delete entry and replace with ``This system is maintained for the
purpose of processing access requests and administrative appeals under
the FOIA, access and amendment requests and administrative appeals
under the Privacy Act; for the purpose of participating in litigation
regarding agency action on such requests and appeals; and for the
purpose of assisting the Defense Logistics Agency in carrying out any
other responsibilities under the FOIA and the Privacy Act.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Add a new paragraph as follows: ``Information from this system may
be provided to other Federal, state, and local agencies when it is
necessary to coordinate responses or denials.''
* * * * *
Storage:
Delete entry and replace with ``Records may be stored on paper and/
or on electronic media.''
Retrievability:
Delete entry and replace with ``Records are retrieved by the name
of the requester or appellant; the number assigned to the request or
appeal; and in some instances may be retrieved by the name of the
attorney representing the requester or appellant, or the name of an
individual who is the subject of such a request or appeal.''
Safeguards:
Delete entry and replace with ``Information in this system is
safeguarded in accordance with applicable laws, rules, and policies.
Access is limited to those officers and employees of the agency who
have an official need for access in order to perform their duties.
Access is further restricted by the use of a two-factor authentication
process (common access card and registered login name). Physical entry
is restricted by the use of locks, guards, and administrative
procedures. Employees are periodically briefed on the consequences of
improperly accessing restricted databases.''
Retention and disposal:
Delete entry and replace with ``Freedom of Information Act
Requests--Full disclosure files are destroyed 2 years after date of
reply; FOIA request denial files are destroyed after 6 years if not
appealed; FOIA appeal files are destroyed 6 years after final
determination by agency, or 6 years after the time at which a requester
could file suit, or 3 years after adjudication by courts, whichever is
later.
Privacy Act Requests--Requests totally granted are destroyed 2
years after date of reply; requests totally or partially denied and not
appealed are destroyed 5 years after date of reply; requests totally or
partially denied and appealed are destroyed 4 years after final
determination by agency or 3 years after final adjudication by courts,
whichever is later.''
System manager(s) and address:
Delete entry and replace with ``Chief Privacy and FOIA Officer,
FOIA/Privacy Act Office, Headquarters, Defense Logistics Agency, Attn:
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the DLA Activity to which the initial
request was addressed and/or directed or you may submit your request to
the Privacy Act Office, Headquarters, Defense Logistics Agency, Attn:
DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-
6221.
Inquiry should contain the requester's full name, individual's full
name who is the subject of the record if different from the requester,
current address, telephone number, a description of the records sought,
and correspondence tracking number, if known.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves under the Privacy Act contained in this
system should address written inquiries to the DLA Activity to which
the initial request was addressed and/or directed or you may submit
your request to the Privacy Act Office, Headquarters, Defense Logistics
Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir,
VA 22060-6221.
Inquiry should contain the requester's full name, individual's full
name who is the subject of the record if different from the requester,
current address, telephone number, a description of the records sought,
and correspondence tracking number, if known.''
[[Page 4011]]
Contesting record procedures:
Delete entry and replace with ``The DLA rules for accessing
records, for contesting contents,* and appealing initial agency
determinations are contained in 32 CFR part 323, or may be obtained
from the Privacy Act Office, Headquarters, Defense Logistics Agency,
Attn: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA
22060-6221.''
------------
* Some information may be exempt from contesting record
procedures.
* * * * *
Exemptions claimed for the system:
Delete entry and replace with ``During the course of a FOIA/Privacy
Act action, exempt materials from other systems of records may become
part of the case records in this system of records. To the extent that
copies of exempt records from those `other' systems of records are
entered into these PA case records, Defense Logistics Agency hereby
claims the same exemptions for the records as claimed in the original
primary systems of records which they are a part.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c),
and (e) and published in 32 CFR part 323. For additional information
contact the System manager.''
* * * * *
S510.30
System name:
Freedom of Information Act/Privacy Act Requests and Administrative
Appeal Records.
System location:
Freedom of Information Act/Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221 and the FOIA/PA Offices of the DLA
Field Activities. Mailing addresses for the DLA Field Activities may be
obtained from the System manager.
Categories of individuals covered by the system:
Individuals who submit Freedom of Information Act (FOIA) and
Privacy Act (PA) requests, or FOIA/PA administrative appeals;
individuals whose requests and/or records have been referred to the
Defense Logistics Agency by other agencies; and in some instances
includes attorneys representing individuals submitting such requests
and appeals, or individuals who are the subjects of such requests and
appeals.
Categories of records in the system:
Records created or compiled in response to FOIA and Privacy Act
requests and administrative appeals and includes the original requests
and administrative appeals; responses to such requests and
administrative appeals; all related memoranda, correspondence, notes,
and other related or supporting documentation; and, in some instances,
copies of requested records and records under administrative appeal.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 552, Freedom of
Information Act; and 5 U.S.C. 552a, The Privacy Act of 1974 (as
amended).
Purpose(s):
This system is maintained for the purpose of processing access
requests and administrative appeals under the FOIA, access and
amendment requests and administrative appeals under the Privacy Act;
for the purpose of participating in litigation regarding agency action
on such requests and appeals; and for the purpose of assisting the
Defense Logistics Agency in carrying out any other responsibilities
under the FOIA and the Privacy Act.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DOD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information from this system may be provided to other Federal,
state, and local agencies when it is necessary to coordinate responses
or denials.
The DoD ``Blanket Routine Uses'' apply to this system of records.
Policies and practices for storing, retrieving, accessing, retaining
and disposing of records in the system:
Storage:
Records may be stored on paper and/or on electronic media.
Retrievability:
Records are retrieved by the name of the requester or appellant;
the number assigned to the request or appeal; and in some instances may
be retrieved by the name of the attorney representing the requester or
appellant, or the name of an individual who is the subject of such a
request or appeal.
Safeguards:
Information in this system is safeguarded in accordance with
applicable laws, rules, and policies. Access is limited to those
officers and employees of the agency who have an official need for
access in order to perform their duties. Access is further restricted
by the use of a two-factor authentication process (Common Access Card
and registered login name). Physical entry is restricted by the use of
locks, guards, and administrative procedures. Employees are
periodically briefed on the consequences of improperly accessing
restricted databases.
Retention and disposal:
Freedom of Information Act Requests--Full disclosure files are
destroyed 2 years after date of reply; FOIA request denial files are
destroyed after 6 years if not appealed; FOIA appeal files are
destroyed 6 years after final determination by agency, or 6 years after
the time at which a requester could file suit, or 3 years after
adjudication by courts, whichever is later.
Privacy Act Requests--Requests totally granted are destroyed 2
years after date of reply; requests totally or partially denied and not
appealed are destroyed 5 years after date of reply; requests totally or
partially denied and appealed are destroyed 4 years after final
determination by agency or 3 years after final adjudication by courts,
whichever is later.
System manager(s) and address:
Chief Privacy and FOIA Officer, FOIA/Privacy Act Office,
Headquarters, Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Notification procedure:
Individuals seeking to determine whether information about them is
contained in this system should address written inquiries to the DLA
Activity to which the initial request was addressed and/or directed or
you may submit your request to the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain the requester's full name, individual's full
name who is the subject of the record if different from the requester,
current address, telephone number, a description of the records sought,
and correspondence tracking number, if known.
[[Page 4012]]
Record access procedures:
Individuals seeking access to information about themselves under
the Privacy Act contained in this system should address written
inquiries to the DLA Activity to which the initial request was
addressed and/or directed or you may submit your request to the Privacy
Act Office, Headquarters, Defense Logistics Agency, Attn: DGA, 8725
John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Inquiry should contain the requester's full name, individual's full
name who is the subject of the record if different from the requester,
current address, telephone number, a description of the records sought,
and correspondence tracking number, if known.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents,* and
appealing initial agency determinations are contained in 32 CFR part
323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
------------
* Some information may be exempt from contesting record procedures.
Record source categories:
Data is provided by the record subject, the FOIA/Privacy Act staff,
and program software. Those individuals who submit initial requests and
administrative appeals pursuant to the FOIA and the Privacy Act; the
agency records searched in the process of responding to such requests
and appeals; other agencies or entities that have referred to the
Defense Logistics Agency requests concerning Defense Logistics Agency
records, or that have consulted with the Defense Logistics Agency
regarding the handling of particular requests.
Exemptions claimed for the system:
During the course of a FOIA/Privacy Act action, exempt materials
from other systems of records may become part of the case records in
this system of records. To the extent that copies of exempt records
from those ``other'' systems of records are entered into these FOIA/PA
case records, Defense Logistics Agency hereby claims the same
exemptions for the records as claimed in the original primary systems
of records which they are a part.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c),
and (e) and published in 32 CFR part 323. For additional information
contact the System manager.
[FR Doc. E9-1246 Filed 1-21-09; 8:45 am]
BILLING CODE 5001-06-P
