Privacy Act of 1974; Systems of Records, 4006-4009 [E9-1239]

Download as PDF 4006 Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices so that analytical studies can be conducted with a view to assessing the present needs and future requirements of such personnel. 17. To Federal and state agencies to validate demographic data (e.g., Social Security Number, citizenship status, date and place of birth, etc.) for individuals in DoD personnel and pay files so that accurate information is available in support of DoD requirements. 18. To the Bureau of Citizenship and Immigration Services, Department of Homeland Security, for purposes of facilitating the verification of individuals who may be eligible for expedited naturalization (Pub. L. 108– 136, Section 1701, and E.O. 13269, Expedited Naturalization). 19. To the Federal voting program to provide unit and e-mail addresses for the purpose of notifying the military members where to obtain absentee ballots. 20. To the Department of Homeland Security for the conduct of studies related to the health and well-being of Coast Guard members and to authenticate and identify Coast Guard personnel. 21. To Coast Guard recruiters in the performance of their assigned duties. 22. To the Office of Personnel Management: To conduct computer matching programs regulated by the Privacy Act of 1974, as amended (5 U.S.C. 552a), for the purpose of: (1) Providing to OPM all reserve military members eligible for TRICARE Reserve Select (TRS) to matched against the OPM Central Personnel Data File (OPM/GOVT–1) for providing those reserve military members that are also Federal civil service employees. This disclosure by OPM will provide the DoD with the FEHB eligibility and Federal employment information necessary to determine continuing eligibility for the TRS program. Only those reservists not eligible for FEHB are eligible for TRS (Section 1076d of title 10). POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are maintained on magnetic tapes and disks, and are housed in a controlled computer media library. rmajette on PRODPC74 with NOTICES RETRIEVABILITY: Records about individuals are retrieved by an algorithm which uses name, Social Security Number, date of birth, rank, and duty location as possible inputs. Retrievals are made on summary basis by geographic VerDate Nov<24>2008 14:47 Jan 21, 2009 Jkt 217001 characteristics and location and demographic characteristics. Information about individuals will not be distinguishable in summary retrievals. Retrievals for the purposes of generating address lists for direct mail distribution may be made using selection criteria based on geographic and demographic keys. SAFEGUARDS: Computerized records are maintained in a controlled area accessible only to authorized personnel. Entry to these areas is restricted to those personnel with a valid requirement and authorization to enter. Physical entry is restricted by the use of locks, guards, and administrative procedures (e.g., fire protection regulations). Access to personal information is restricted to those who require the records in the performance of their official duties, and to the individuals who are the subjects of the record or their authorized representatives. Access to personal information is further restricted by the use of passwords, which are changed periodically. All individuals granted access to this system of records is to have received Information Assurance and Privacy Act training. RETENTION AND DISPOSAL: Data is destroyed when superseded or when no longer needed for operational purposes, whichever is later. SYSTEM MANAGER(S) AND ADDRESS: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955–6771. Written requests should contain the full name, Social Security Number (SSN), date of birth, and current address and telephone number of the individual. Individuals should provide the name and number of this system of records notice so that your request can be tasked to the appropriate OSD/JS office. This section must also include a description of needed identifier so that the record may be retrieved. RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system should address written inquiries to the OSD/JS FOIA Requester Fmt 4703 Sfmt 4703 The OSD rules for accessing records, for contesting contents and appealing initial agency determinations are published in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the Privacy Act Officer, Office of Freedom of Information, Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301–1155. RECORD SOURCE CATEGORIES: Individuals, personnel, pay, and benefit systems of the military and civilian departments and agencies of the Defense Department, the Coast Guard, the Public Health Service, the National Oceanic and Atmospheric Administration, Department of Veterans Affairs, and other Federal agencies. EXEMPTIONS CLAIMED FOR THE SYSTEM: [FR Doc. E9–1237 Filed 1–21–09; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE NOTIFICATION PROCEDURE: Frm 00026 CONTESTING RECORD PROCEDURES: None. Deputy Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955– 6771. PO 00000 Service Center, Office of the Freedom of Information, Washington Headquarters Services, 1155 Defense Pentagon, Washington, DC 20301–1155. Written requests should contain the full name, Social Security Number (SSN), date of birth, and current address and telephone number of the individual. Individuals should provide the name and number of this system of records notice so that your request can be tasked to the appropriate OSD/JS office. This section must also include a description of needed identifier so that the record may be retrieved. Office of the Secretary [Docket ID DoD–2009–OS–0007] Privacy Act of 1974; Systems of Records Defense Logistics Agency, DoD. Notice to Alter a System of Records. AGENCY: ACTION: SUMMARY: The Defense Logistics Agency proposes to alter a system of records notice in its existing inventory of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on February 23, 2009 unless comments are received which result in a contrary determination. ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, Defense Logistics Agency, Attn: DP, E:\FR\FM\22JAN1.SGM 22JAN1 Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767–5045. SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system reports, as required by 5 U.S.C. 552a(r), of the Privacy Act of 1974, as amended, were submitted on January 13, 2009, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). activities or facilities; or outside of those areas in cases where DLA is or may be a party of interest. Individuals or companies who purchase or seek to purchase excess or surplus personal property from the Department of Defense (DOD) where that property is either U.S. Mention List or Commerce Control List property.’’ CATEGORIES OF RECORDS IN THE SYSTEM: Dated: January 13, 2009. Morgan E. Frazier, Alternate OSD Federal Register Liaison Officer, Department of Defense. Delete entry and replace with ‘‘Individual’s name, address and telephone number, Reports of Preliminary Inquiry, Criminal Information Reports, Reports of Referral, Reports of Investigation, Police Incident Reports, Trade Security Controls Assessment Records, Reports of Post Sale Investigation, Crime Vulnerability Assessments, Response to Leads, Reports of Outreach, Reports of Corrective Action, invoices, sales contracts, messages, statements of witnesses, subjects, and victims, photographs, laboratory reports, data collection reports, and other related papers by DLA Investigators, Security Officers, Federal, State, and local law enforcement and investigative agencies.’’ S500.20 DLA–I AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM NAME: Criminal Incidents/Investigations File (February 22, 1993, 58 FR 10854). CHANGES: SYSTEM IDENTIFIER: Delete ‘‘DLA–I’’ from entry. SYSTEM NAME: Delete entry and replace with ‘‘Defense Logistics Agency Criminal Incident Reporting System Records.’’ SYSTEM LOCATION: Delete entry and replace with ‘‘Enterprise Data Center East, 8180 Green Meadows Drive, Lewis Center, OH 43035–9605. Records may also be maintained within the DLA Offices that use these records in the performance of their official duties located at Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060–6221 and the DLA Field Activities.’’ rmajette on PRODPC74 with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Delete entry and replace with ‘‘Civilian and military personnel of DLA, contractor employees, and other persons who have committed or are suspected of having committed, any criminal act (felony or misdemeanor) or any violations of laws, regulations, or ethical standards on DLA controlled VerDate Nov<24>2008 14:47 Jan 21, 2009 Jkt 217001 Delete entry and replace with ‘‘The Omnibus Crime Control Act of 1994; Section 21, Internal Security Act of 1950 (Pub. L. 831, 81st Congress); DOD Directive 5105.22, Defense Logistics Agency (32 CFR part 359); DOD Directive 5105.42, Defense Security Service (32 CFR part 361); DOD Directive 7730.47, Defense IncidentBased Reporting System; DOD Instruction 2030.8, Trade Security Controls on DOD Excess and Surplus Personal Property; DOD Instruction 5240.4, Reporting of Counterintelligence and Criminal Violations; DOD Instruction 5505.2, Criminal Investigations of Fraud Offenses; 28 U.S.C. 534, Uniform Federal Crime Reporting Act; 18 U.S.C. 922, Brady Handgun Violence Prevention Act of 1994; 42 U.S.C. 10601,Victim Rights and Restitution Act of 1990; 10 U.S.C. 1562, Database on Domestic Violence Incidents; and E.O. 9397 (SSN).’’ PURPOSE(S): Delete entry and replace with ‘‘Information in this system is used by DLA Office of Investigations, DLA Offices of Public Safety, and the DLA Office of General Counsel personnel to monitor progress of cases and to develop non-personal statistical data on crime and criminal investigative support for the future. The DLA General Counsel also uses data to review cases, PO 00000 Frm 00027 Fmt 4703 Sfmt 4703 4007 determine proper legal action, and coordinate on all available remedies. Information is released to DLA managers who use the information to determine actions required to correct the causes of loss and to take appropriate action against DLA employees or contractors in cases of their involvement. Records are also used by DLA to monitor the progress of investigations, identify crime conducive conditions, and prepare crime vulnerability assessments/statistics.’’ ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Delete entry and replace with ‘‘In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To Federal, State, and local agencies having jurisdiction over or investigative interest in the substance of the investigation, for corrective action, debarment, or reporting purposes. To Government contractors employing individuals who are subjects of an investigation. To DLA contractors or vendors when the investigation pertains to a person they employ or to a product or service they provide to DOD when disclosure is necessary to accomplish or support corrective action. The DoD ‘Blanket Routine Uses’ also apply to this system of records.’’ * * * * * STORAGE: Delete entry and replace with ‘‘Paper records and electronic storage media.’’ * * * * * SAFEGUARDS: Delete entry and replace with ‘‘Physical entry is restricted by the use of guards, locks, and administrative procedures. Computer terminals are password controlled with systemgenerated, forced password-change protocols or also equipped with ‘Smart Card’ technology that requires the insertion of an embedded identification card and entry of a personal identification number (PIN). In addition, computer screens lock after a preset period of inactivity with re-entry controlled by passwording. DCIRS is also password controlled. Access to the database is limited to those DLA personnel who require the records in the performance of their official duties. Employees are periodically briefed on their responsibilities regarding privacy E:\FR\FM\22JAN1.SGM 22JAN1 4008 Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices information. All individuals granted access to DCIRS is to have taken Information Assurance and Privacy Act training. Records and computerized files are maintained in areas accessible only to the DLA OI, DLA Offices of Public Safety, and the DLA General Counsel personnel.’’ RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Disposition pending. Until the National Archives and Records Administration has approved the retention and disposal of these records, treat them as permanent.’’ SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘Staff Director, DLA Office of Investigations, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Stop 2358, Fort Belvoir, VA 22060–6221.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. Individual must provide full name, current address and telephone numbers.’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. Individual must provide full name, current address and telephone numbers.’’ CONTESTING RECORD PROCEDURES: rmajette on PRODPC74 with NOTICES Delete entry and replace with ‘‘The DLA rules for accessing records, for contesting contents and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060– 6221.’’ RECORD SOURCE CATEGORIES: Delete entry and replace with ‘‘Reports of Preliminary Inquiry, Criminal Information Reports, Reports of Referral, Reports of Investigation, Police Incident Reports, Trade Security VerDate Nov<24>2008 14:47 Jan 21, 2009 Jkt 217001 Controls Assessment Records, Reports of Post Sale Investigation, Crime Vulnerability Assessments, Responses to Leads, Reports of Outreach, Reports of Corrective Action, Commander or Director’s Reports of Corrective Action, invoices, sales contracts, messages, statements of witnesses, subjects, and victims, photographs, laboratory reports, data collection reports, and other related papers by DLA Investigators, Security Officers, Federal, State, and local law enforcement and investigative agencies.’’ EXEMPTIONS CLAIMED FOR THE SYSTEM: Delete entry and replace with ‘‘Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency that performs as its principle function any activity pertaining to the enforcement of criminal laws. An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3)(c) and (e) and is published at 32 CFR part 323. For more information contact the system manager.’’ * * * * * S500.20 SYSTEM NAME: Defense Logistics Agency Criminal Incident Reporting System Records. SYSTEM LOCATION: Enterprise Data Center East, 8180 Green Meadows Drive, Lewis Center, OH 43035–9605. Records may also be maintained within the DLA Offices that use these records in the performance of their official duties located at Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060–6221 and the DLA Field Activities. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Civilian and military personnel of DLA, contractor employees, and other persons who have committed or are suspected of having committed, any criminal act (felony or misdemeanor) or any violations of laws, regulations, or ethical standards on DLA controlled activities or facilities; or outside of those areas in cases where DLA is or may be a party of interest. Individuals or companies who purchase or seek to purchase excess or surplus personal property from the Department of Defense (DOD) where that property is either U.S. Mention List or Commerce Control List property. PO 00000 Frm 00028 Fmt 4703 Sfmt 4703 CATEGORIES OF RECORDS IN THE SYSTEM: Individual’s name, address and telephone number, Reports of Preliminary Inquiry, Criminal Information Reports, Reports of Referral, Reports of Investigation, Police Incident Reports, Trade Security Controls Assessment Records, Reports of Post Sale Investigation, Crime Vulnerability Assessments, Response to Leads, Reports of Outreach, Reports of Corrective Action, Commander or Director’s Reports of Corrective Action, invoices, sales contracts, messages, statements of witnesses, subjects, and victims, photographs, laboratory reports, data collection reports, and other related papers by DLA Investigators, Security Officers, Federal, State, and local law enforcement and investigative agencies. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Omnibus Crime Control Act of 1994; Section 21, Internal Security Act of 1950 (Pub. L. 831, 81st Congress); DOD Directive 5105.22, Defense Logistics Agency (32 CFR part 359); DOD Directive 5105.42, Defense Security Service (32 CFR part 361); DOD Directive 7730.47, Defense IncidentBased Reporting System; DOD Instruction 2030.8, Trade Security Controls on DOD Excess and Surplus Personal Property; DOD Instruction 5240.4, Reporting of Counterintelligence and Criminal Violations; DOD Instruction 5505.2, Criminal Investigations of Fraud Offenses; 28 U.S.C. 534, Uniform Federal Crime Reporting Act; 18 U.S.C. 922, Brady Handgun Violence Prevention Act of 1994; 42 U.S.C. 10601,Victim Rights and Restitution Act of 1990; 10 U.S.C. 1562, Database on Domestic Violence Incidents; and E.O. 9397 (SSN). PURPOSE(S): Information in this system is used by DLA Office of Investigations, DLA Offices of Public Safety, and the DLA Office of General Counsel personnel to monitor progress of cases and to develop non-personal statistical data on crime and criminal investigative support for the future. DLA General Counsel also uses data to review cases, determine proper legal action, and coordinate on all available remedies. Information is released to DLA managers who use the information to determine actions required to correct the causes of loss and to take appropriate action against DLA employees or contractors in cases of their involvement. Records are also used by DLA to monitor the progress of investigations, identify crime conducive conditions, and prepare crime vulnerability assessments/statistics. E:\FR\FM\22JAN1.SGM 22JAN1 Federal Register / Vol. 74, No. 13 / Thursday, January 22, 2009 / Notices ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Safety, and the DLA General Counsel personnel. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: To Federal, State, and local agencies having jurisdiction over or investigative interest in the substance of the investigation, for corrective action, debarment, or reporting purposes. To Government contractors employing individuals who are subjects of an investigation. To DLA contractors or vendors when the investigation pertains to a person they employ or to a product or service they provide to DOD when disclosure is necessary to accomplish or support corrective action. The DOD ‘‘Blanket Routine Uses’’ also apply to this system of records. RETENTION AND DISPOSAL: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Paper records and electronic storage media. RETRIEVABILITY: Hardcopy records filed chronologically by DLA case number and cross-indexed to individual or file name. Automated records are retrievable by name of the individual or firm, DLA case number, DLA Field Activity number or activity code, or keyword. rmajette on PRODPC74 with NOTICES SAFEGUARDS: Physical entry is restricted by the use of guards, locks, and administrative procedures. Computer terminals are password controlled with systemgenerated, forced password-change protocols or also equipped with ‘‘Smart Card’’ technology that requires the insertion of an embedded identification card and entry of a personal identification number (PIN). In addition, computer screens lock after a preset period of inactivity with re-entry controlled by passwording. DCIRS is also password controlled. Access to the database is limited to those DLA personnel who require the records in the performance of their official duties. Employees are periodically briefed on their responsibilities regarding privacy information. All individuals granted access to DCIRS is to have taken Information Assurance and Privacy Act training. Records and computerized files are maintained in areas accessible only to the DLA OI, DLA Offices of Public 14:47 Jan 21, 2009 Jkt 217001 SYSTEM MANAGER(S) AND ADDRESS: Staff Director, DLA Office of Investigations, Headquarters, Defense Logistics Agency, 8725 John J. Kingman Road, Stop 2358, Fort Belvoir, VA 22060–6221. Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. Individual must provide full name, current address and telephone numbers. CONTESTING RECORD PROCEDURES: The DLA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060– 6221. RECORD SOURCE CATEGORIES: Reports of Preliminary Inquiry, Criminal Information Reports, Reports of Referral, Reports of Investigation, Police Incident Reports, Trade Security Controls Assessment Records, Reports of Post Sale Investigation, Crime Vulnerability Assessments, Response to Leads, Reports of Outreach, Reports of Corrective Action, Commander or Director’s Reports of Corrective Action, invoices, sales contracts, messages, statements of witnesses, subjects, and victims, photographs, laboratory reports, data collection reports, and other related papers, by DLA Investigators, Security Officers, Federal, State, and local law enforcement and investigative agencies. Frm 00029 Fmt 4703 Sfmt 4703 Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency that performs as its principle function any activity pertaining to the enforcement of criminal laws. An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3)(c) and (e) and is published at 32 CFR part 323. For more information contact the system manager. [FR Doc. E9–1239 Filed 1–21–09; 8:45 am] DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID DoD–2009–OS–0009] Privacy Act of 1974; Systems of Records Defense Logistics Agency, DoD. Notice To Alter a System of Records. AGENCY: ACTION: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. Individual must provide full name, current address and telephone numbers. PO 00000 EXEMPTIONS CLAIMED FOR THE SYSTEM: BILLING CODE 5001–06–P NOTIFICATION PROCEDURE: RECORD ACCESS PROCEDURES: STORAGE: VerDate Nov<24>2008 Disposition pending. Until the National Archives and Records Administration has approved the retention and disposal of these records, treat them as permanent. 4009 SUMMARY: The Defense Logistics Agency proposes to alter a system of records notice in its existing inventory of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: This proposed action will be effective without further notice on February 23, 2009, unless comments are received which result in a contrary determination. ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, Defense Logistics Agency, Attn: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060–6221. FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767–5045. SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system reports, as required by 5 U.S.C. 552a(r), of the Privacy Act of 1974, as amended, were submitted on January 13, 2009, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated E:\FR\FM\22JAN1.SGM 22JAN1

Agencies

[Federal Register Volume 74, Number 13 (Thursday, January 22, 2009)]
[Notices]
[Pages 4006-4009]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-1239]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2009-OS-0007]


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to Alter a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
February 23, 2009 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, Attn: DP,

[[Page 4007]]

8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system reports, as required by 5 U.S.C. 552a(r), of 
the Privacy Act of 1974, as amended, were submitted on January 13, 
2009, to the House Committee on Oversight and Government Reform, the 
Senate Committee on Homeland Security and Governmental Affairs, and the 
Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: January 13, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.20 DLA-I

System name:
    Criminal Incidents/Investigations File (February 22, 1993, 58 FR 
10854).

Changes:
System identifier:
    Delete ``DLA-I'' from entry.

System name:
    Delete entry and replace with ``Defense Logistics Agency Criminal 
Incident Reporting System Records.''

System location:
    Delete entry and replace with ``Enterprise Data Center East, 8180 
Green Meadows Drive, Lewis Center, OH 43035-9605. Records may also be 
maintained within the DLA Offices that use these records in the 
performance of their official duties located at Headquarters, Defense 
Logistics Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6221 and the DLA Field Activities.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Civilian and military personnel of 
DLA, contractor employees, and other persons who have committed or are 
suspected of having committed, any criminal act (felony or misdemeanor) 
or any violations of laws, regulations, or ethical standards on DLA 
controlled activities or facilities; or outside of those areas in cases 
where DLA is or may be a party of interest. Individuals or companies 
who purchase or seek to purchase excess or surplus personal property 
from the Department of Defense (DOD) where that property is either U.S. 
Mention List or Commerce Control List property.''

Categories of records in the system:
    Delete entry and replace with ``Individual's name, address and 
telephone number, Reports of Preliminary Inquiry, Criminal Information 
Reports, Reports of Referral, Reports of Investigation, Police Incident 
Reports, Trade Security Controls Assessment Records, Reports of Post 
Sale Investigation, Crime Vulnerability Assessments, Response to Leads, 
Reports of Outreach, Reports of Corrective Action, invoices, sales 
contracts, messages, statements of witnesses, subjects, and victims, 
photographs, laboratory reports, data collection reports, and other 
related papers by DLA Investigators, Security Officers, Federal, State, 
and local law enforcement and investigative agencies.''

Authority for maintenance of the system:
    Delete entry and replace with ``The Omnibus Crime Control Act of 
1994; Section 21, Internal Security Act of 1950 (Pub. L. 831, 81st 
Congress); DOD Directive 5105.22, Defense Logistics Agency (32 CFR part 
359); DOD Directive 5105.42, Defense Security Service (32 CFR part 
361); DOD Directive 7730.47, Defense Incident-Based Reporting System; 
DOD Instruction 2030.8, Trade Security Controls on DOD Excess and 
Surplus Personal Property; DOD Instruction 5240.4, Reporting of 
Counterintelligence and Criminal Violations; DOD Instruction 5505.2, 
Criminal Investigations of Fraud Offenses; 28 U.S.C. 534, Uniform 
Federal Crime Reporting Act; 18 U.S.C. 922, Brady Handgun Violence 
Prevention Act of 1994; 42 U.S.C. 10601,Victim Rights and Restitution 
Act of 1990; 10 U.S.C. 1562, Database on Domestic Violence Incidents; 
and E.O. 9397 (SSN).''

Purpose(s):
    Delete entry and replace with ``Information in this system is used 
by DLA Office of Investigations, DLA Offices of Public Safety, and the 
DLA Office of General Counsel personnel to monitor progress of cases 
and to develop non-personal statistical data on crime and criminal 
investigative support for the future. The DLA General Counsel also uses 
data to review cases, determine proper legal action, and coordinate on 
all available remedies. Information is released to DLA managers who use 
the information to determine actions required to correct the causes of 
loss and to take appropriate action against DLA employees or 
contractors in cases of their involvement. Records are also used by DLA 
to monitor the progress of investigations, identify crime conducive 
conditions, and prepare crime vulnerability assessments/statistics.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To Federal, State, and local agencies having jurisdiction over or 
investigative interest in the substance of the investigation, for 
corrective action, debarment, or reporting purposes.
    To Government contractors employing individuals who are subjects of 
an investigation.
    To DLA contractors or vendors when the investigation pertains to a 
person they employ or to a product or service they provide to DOD when 
disclosure is necessary to accomplish or support corrective action.
    The DoD `Blanket Routine Uses' also apply to this system of 
records.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''
* * * * *

Safeguards:
    Delete entry and replace with ``Physical entry is restricted by the 
use of guards, locks, and administrative procedures. Computer terminals 
are password controlled with system-generated, forced password-change 
protocols or also equipped with `Smart Card' technology that requires 
the insertion of an embedded identification card and entry of a 
personal identification number (PIN). In addition, computer screens 
lock after a preset period of inactivity with re-entry controlled by 
passwording. DCIRS is also password controlled. Access to the database 
is limited to those DLA personnel who require the records in the 
performance of their official duties. Employees are periodically 
briefed on their responsibilities regarding privacy

[[Page 4008]]

information. All individuals granted access to DCIRS is to have taken 
Information Assurance and Privacy Act training. Records and 
computerized files are maintained in areas accessible only to the DLA 
OI, DLA Offices of Public Safety, and the DLA General Counsel 
personnel.''

Retention and disposal:
    Delete entry and replace with ``Disposition pending. Until the 
National Archives and Records Administration has approved the retention 
and disposal of these records, treat them as permanent.''

System manager(s) and address:
    Delete entry and replace with ``Staff Director, DLA Office of 
Investigations, Headquarters, Defense Logistics Agency, 8725 John J. 
Kingman Road, Stop 2358, Fort Belvoir, VA 22060-6221.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Privacy Act Office, 
Headquarters, Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman 
Road, Stop 2533, Fort Belvoir, VA 22060-6221.
    Individual must provide full name, current address and telephone 
numbers.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the Privacy Act Office, Headquarters, 
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.
    Individual must provide full name, current address and telephone 
numbers.''

Contesting record procedures:
    Delete entry and replace with ``The DLA rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are contained in 32 CFR part 323, or may be obtained 
from the Privacy Act Office, Headquarters, Defense Logistics Agency, 
Attn: DGA, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 
22060-6221.''

Record source categories:
    Delete entry and replace with ``Reports of Preliminary Inquiry, 
Criminal Information Reports, Reports of Referral, Reports of 
Investigation, Police Incident Reports, Trade Security Controls 
Assessment Records, Reports of Post Sale Investigation, Crime 
Vulnerability Assessments, Responses to Leads, Reports of Outreach, 
Reports of Corrective Action, Commander or Director's Reports of 
Corrective Action, invoices, sales contracts, messages, statements of 
witnesses, subjects, and victims, photographs, laboratory reports, data 
collection reports, and other related papers by DLA Investigators, 
Security Officers, Federal, State, and local law enforcement and 
investigative agencies.''

Exemptions claimed for the system:
    Delete entry and replace with ``Parts of this system may be exempt 
pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and 
maintained by a component of the agency that performs as its principle 
function any activity pertaining to the enforcement of criminal laws.
    An exemption rule for this system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3)(c) 
and (e) and is published at 32 CFR part 323. For more information 
contact the system manager.''
* * * * *
S500.20

System name:
    Defense Logistics Agency Criminal Incident Reporting System 
Records.

System location:
    Enterprise Data Center East, 8180 Green Meadows Drive, Lewis 
Center, OH 43035-9605. Records may also be maintained within the DLA 
Offices that use these records in the performance of their official 
duties located at Headquarters, Defense Logistics Agency, 8725 John J. 
Kingman Road, Fort Belvoir, VA 22060-6221 and the DLA Field Activities.

Categories of individuals covered by the system:
    Civilian and military personnel of DLA, contractor employees, and 
other persons who have committed or are suspected of having committed, 
any criminal act (felony or misdemeanor) or any violations of laws, 
regulations, or ethical standards on DLA controlled activities or 
facilities; or outside of those areas in cases where DLA is or may be a 
party of interest. Individuals or companies who purchase or seek to 
purchase excess or surplus personal property from the Department of 
Defense (DOD) where that property is either U.S. Mention List or 
Commerce Control List property.

Categories of records in the system:
    Individual's name, address and telephone number, Reports of 
Preliminary Inquiry, Criminal Information Reports, Reports of Referral, 
Reports of Investigation, Police Incident Reports, Trade Security 
Controls Assessment Records, Reports of Post Sale Investigation, Crime 
Vulnerability Assessments, Response to Leads, Reports of Outreach, 
Reports of Corrective Action, Commander or Director's Reports of 
Corrective Action, invoices, sales contracts, messages, statements of 
witnesses, subjects, and victims, photographs, laboratory reports, data 
collection reports, and other related papers by DLA Investigators, 
Security Officers, Federal, State, and local law enforcement and 
investigative agencies.

Authority for maintenance of the system:
    The Omnibus Crime Control Act of 1994; Section 21, Internal 
Security Act of 1950 (Pub. L. 831, 81st Congress); DOD Directive 
5105.22, Defense Logistics Agency (32 CFR part 359); DOD Directive 
5105.42, Defense Security Service (32 CFR part 361); DOD Directive 
7730.47, Defense Incident-Based Reporting System; DOD Instruction 
2030.8, Trade Security Controls on DOD Excess and Surplus Personal 
Property; DOD Instruction 5240.4, Reporting of Counterintelligence and 
Criminal Violations; DOD Instruction 5505.2, Criminal Investigations of 
Fraud Offenses; 28 U.S.C. 534, Uniform Federal Crime Reporting Act; 18 
U.S.C. 922, Brady Handgun Violence Prevention Act of 1994; 42 U.S.C. 
10601,Victim Rights and Restitution Act of 1990; 10 U.S.C. 1562, 
Database on Domestic Violence Incidents; and E.O. 9397 (SSN).

Purpose(s):
    Information in this system is used by DLA Office of Investigations, 
DLA Offices of Public Safety, and the DLA Office of General Counsel 
personnel to monitor progress of cases and to develop non-personal 
statistical data on crime and criminal investigative support for the 
future. DLA General Counsel also uses data to review cases, determine 
proper legal action, and coordinate on all available remedies. 
Information is released to DLA managers who use the information to 
determine actions required to correct the causes of loss and to take 
appropriate action against DLA employees or contractors in cases of 
their involvement. Records are also used by DLA to monitor the progress 
of investigations, identify crime conducive conditions, and prepare 
crime vulnerability assessments/statistics.

[[Page 4009]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DOD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, and local agencies having jurisdiction over or 
investigative interest in the substance of the investigation, for 
corrective action, debarment, or reporting purposes.
    To Government contractors employing individuals who are subjects of 
an investigation.
    To DLA contractors or vendors when the investigation pertains to a 
person they employ or to a product or service they provide to DOD when 
disclosure is necessary to accomplish or support corrective action.
    The DOD ``Blanket Routine Uses'' also apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Hardcopy records filed chronologically by DLA case number and 
cross-indexed to individual or file name. Automated records are 
retrievable by name of the individual or firm, DLA case number, DLA 
Field Activity number or activity code, or keyword.

Safeguards:
    Physical entry is restricted by the use of guards, locks, and 
administrative procedures. Computer terminals are password controlled 
with system-generated, forced password-change protocols or also 
equipped with ``Smart Card'' technology that requires the insertion of 
an embedded identification card and entry of a personal identification 
number (PIN). In addition, computer screens lock after a preset period 
of inactivity with re-entry controlled by passwording. DCIRS is also 
password controlled. Access to the database is limited to those DLA 
personnel who require the records in the performance of their official 
duties. Employees are periodically briefed on their responsibilities 
regarding privacy information. All individuals granted access to DCIRS 
is to have taken Information Assurance and Privacy Act training. 
Records and computerized files are maintained in areas accessible only 
to the DLA OI, DLA Offices of Public Safety, and the DLA General 
Counsel personnel.

Retention and disposal:
    Disposition pending. Until the National Archives and Records 
Administration has approved the retention and disposal of these 
records, treat them as permanent.

System manager(s) and address:
    Staff Director, DLA Office of Investigations, Headquarters, Defense 
Logistics Agency, 8725 John J. Kingman Road, Stop 2358, Fort Belvoir, 
VA 22060-6221.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Office, Headquarters, Defense 
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Stop 2533, Fort 
Belvoir, VA 22060-6221.
    Individual must provide full name, current address and telephone 
numbers.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: 
DGA, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221.
    Individual must provide full name, current address and telephone 
numbers.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Office, Headquarters, 
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Reports of Preliminary Inquiry, Criminal Information Reports, 
Reports of Referral, Reports of Investigation, Police Incident Reports, 
Trade Security Controls Assessment Records, Reports of Post Sale 
Investigation, Crime Vulnerability Assessments, Response to Leads, 
Reports of Outreach, Reports of Corrective Action, Commander or 
Director's Reports of Corrective Action, invoices, sales contracts, 
messages, statements of witnesses, subjects, and victims, photographs, 
laboratory reports, data collection reports, and other related papers, 
by DLA Investigators, Security Officers, Federal, State, and local law 
enforcement and investigative agencies.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency that performs as its principle function any activity pertaining 
to the enforcement of criminal laws.
    An exemption rule for this system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3)(c) 
and (e) and is published at 32 CFR part 323. For more information 
contact the system manager.

[FR Doc. E9-1239 Filed 1-21-09; 8:45 am]
BILLING CODE 5001-06-P