Privacy Act of 1974; System of Records, 4017-4018 [E9-1235]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force
• Air Force Department

[Federal Register Volume 74, Number 13 (Thursday, January 22, 2009)]
[Notices]
[Pages 4017-4018]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-1235]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2009-0004]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of Air Force proposes to amend a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on February 23, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-6488.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: January 13, 2009.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF PC O

System Name:
    General Officer Personnel Data System (June 11, 1997, 62 FR 31793).

Changes
* * * * *

System Location:
    Delete entry and replace with ``Headquarters, United States Air 
Force, 1040 Air Force Pentagon, Washington, DC 20330-1040, and 
Headquarters Air Force Personnel Center, 550 C Street W, Randolph Air 
Force Base, TX 78150-4703.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Individual's full name, Social 
Security Number (SSN), date of birth, active duty grade, mailing 
address and promotion board data; Career Brief data/cards; officer 
military record; photographs; biographies; retirement letters; 
dependent data; education data; promotion orders; assignment orders; 
demotion data; frocking letters; case studies; language data; 
effectiveness reports and promotion recommendations.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; 10 U.S.C. 805, The Air Staff and Air Force Instruction 36-
2406, Officer and Enlisted Evaluation System, Chapter 7, General 
Officer Evaluations and E.O. 9397 (SSN).''
* * * * *

Storage:
    Delete entry and replace with ``Maintained in visible file binders/
cabinets and electronic media storage.''
* * * * *

System Managers and Address:
    Delete entry and replace with ``Director, Headquarters Air Force 
Personnel Center, Officer Promotions, Appointments & Selection 
Continuation Branch, (HQ AFPC/DPSO), 550 C Street West, Randolph Air 
Force Base, TX 78150-4713.''

Notification Procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information on themselves is contained in this system should 
address written requests to Headquarters, United States Air Force, 
Deputy Chief of Staff/Personnel, Washington, DC 20330-5060.
    Written request should contain full name, Social Security Number, 
date of birth, active duty grade and complete mailing address with 
notary certified signature.''

Records access Procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information on them is contained in this system should address 
written inquiries to Headquarters, United States Air Force, Deputy 
Chief of Staff/Personnel, Washington, DC 20330-5060.
    Written request should contain full name, date of birth, Social 
Security Number, active duty grade and complete mailing address with 
notary certified signature.''
* * * * *

Contesting record procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records, and for contesting contents and appealing initial agency 
determinations are published in Air Force Instruction 33-332, Privacy 
Act Program; 32 CFR part 806b; or may be obtained from the system 
manager.''
* * * * *
F036 AF PC O

System name:
    General Officer Personnel Data System.

System location:
    Headquarters, United States Air Force, 1040 Air Force Pentagon,

[[Page 4018]]

Washington, DC 20330-1040, and Headquarters Air Force Personnel Center, 
550 C Street W, Randolph Air Force Base, TX 78150-4703.

Categories of individuals covered by the system:
    Retired, Active Duty, and Active Status Reserve of the Air Force 
General Officers.

Categories of records in the system:
    Individual's full name, Social Security Number (SSN), date of 
birth, active duty grade, mailing address and promotion board data; 
Career Brief data/cards; officer military record; photographs; 
biographies; retirement letters; dependent data; education data; 
promotion orders; assignment orders; demotion data; frocking letters; 
case studies; language data; effectiveness reports and promotion 
recommendations.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 805, The Air 
Staff and Air Force Instruction 36-2406, Officer and Enlisted 
Evaluation System, Chapter 7, General Officer Evaluations and E.O. 9397 
(SSN).

Purpose(s):
    To record active duty service and performance data about general 
officers for use in personnel management decisions and officer 
effectiveness, to include assignments, promotions and retirements.
    To provide source data for preparing or compiling personnel 
management data to include career profiles, seniority and retirement 
lists, memorandums for record concerning actions taken on general 
officers and statistical analyses.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Non-exempt records from this system may be disclosed to other 
federal agencies in anticipation of an individual's assignment or upon 
actual assignment to that agency, to the extent that the information is 
relevant and necessary to the agency's decision on the matter.
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in visible file binders/cabinets and electronic media 
storage.

Retrievability:
    Records are retrieved by last name and/or grade.

Safeguards:
    Access to these records is given only to the Chief of Staff, Deputy 
Chief of Staff/Personnel, Assistant for General Officer Matters, Chief 
of Air Force Reserve, Chief National Guard, and other persons 
responsible for servicing or reviewing the record system in performance 
of their official duties, who are properly screened and cleared for 
need-to-know.

Retention and disposal:
    Retired General Officer records are maintained indefinitely; 
retired Lieutenant General, Major General, and Brigadier General 
Officer records are retained for 3 years, then reviewed to determine if 
there are any materials of historical value which warrant indefinite 
retention. If not, records are destroyed by tearing into pieces, 
shredding, pulping or macerating. Computer records are destroyed by 
degaussing or overwriting.

System manager(s) and address:
    Director, Headquarters Air Force Personnel Center, Officer 
Promotions, Appointments & Selection Continuation Branch, (HQ AFPC/
DPSO), 550 C Street West, Randolph Air Force Base, TX 78150-4713.

Notification Procedures:
    Individuals seeking to determine whether information on themselves 
is contained in this system should address written requests to 
Headquarters, United States Air Force, Deputy Chief of Staff/Personnel, 
Washington, DC 20330-5060.
    Written request should contain full name, Social Security Number, 
date of birth, active duty grade and complete mailing address with 
notary certified signature.

Records access Procedures:
    Individuals seeking to determine whether information on them is 
contained in this system should address written inquiries to 
Headquarters, United States Air Force, Deputy Chief of Staff/Personnel, 
Washington, DC 20330-5060.
    Written request should contain full name, date of birth, Social 
Security Number, active duty grade and complete mailing address with 
notary certified signature.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332, Privacy Act Program; 32 CFR part 806b; or 
may be obtained from the system manager.

Record source categories:
    Personnel data base; member and Inspector General's investigations.

Exemptions claimed for the system:
    Air Force General Officer Promotion and Effectiveness Reports with 
close out dates on or before January 31, 1991, may be exempt under the 
provisions of 5 U.S.C. 552a(k)(7) from subsections of 5 U.S.C. 
552a(c)(3); (d); (e)(4)(H); and (f), as applicable, but only to the 
extent that disclosure would reveal the identity of a confidential 
source. For additional information contact the system manager.
    An exemption rule has been promulgated in accordance with the 
requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and 
published in the 32 CFR part 806b. For further information contact the 
system manager.

[FR Doc. E9-1235 Filed 1-21-09; 8:45 am]
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