Privacy Act of 1974; Publication of Compilation of Privacy Act Systems of Records, 994-1090 [E8-31316]

Agencies

• DEPARTMENT OF ENERGY

[Federal Register Volume 74, Number 6 (Friday, January 9, 2009)]
[Notices]
[Pages 994-1090]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-31316]



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Part II





Department of Energy





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Privacy Act of 1974; Publication of Compilation of Privacy Act Systems 
of Records; Notice

Federal Register / Vol. 74, No. 6 / Friday, January 9, 2009 / 
Notices

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DEPARTMENT OF ENERGY


Privacy Act of 1974; Publication of Compilation of Privacy Act 
Systems of Records

AGENCY: U.S. Department of Energy.

ACTION: Notice.

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SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a, and the 
Office of Management and Budget (OMB) Circular A-130, the Department of 
Energy including the National Nuclear Security Agency (NNSA) 
(hereinafter referred to collectively as ``DOE'' or ``the Department'') 
is publishing its compilation of Privacy Act Systems of Records. This 
notice provides an accurate and complete text of the agency's systems 
of records, and adopts many of the recommendations that were made to 
DOE in comments that were submitted concerning proposed amendments to 
the compilation published by DOE on April 2, 2008.

DATES: The compilation of Privacy Act Systems of Records is effective 
January 9, 2009. The proposed new system of records will be open for 
comments until February 18, 2009. A final notice will be published 
addressing any comments received and adopting the notice.

ADDRESSES: Written comments on the proposed new system of records 
should be directed to Verlette L. Gatlin, Deputy Director, Office of 
Information Resources, U.S. Department of Energy, MA-90, 1000 
Independence Avenue, SW., Washington, DC 20585, (202) 586-5955.

FOR FURTHER INFORMATION CONTACT: Verlette L. Gatlin, Deputy Director, 
Office of Information Resources, MA-90, U.S. Department of Energy, 1000 
Independence Avenue, SW., Washington, DC 20585, (202) 586-5955, Jerry 
Hanley, Chief Privacy Officer, Office of Information Resources, MA-90, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585, (202) 586-0483, and Isiah Smith, Deputy Assistant General 
Counsel for General Law, GC-77, U.S. Department of Energy, 1000 
Independence Avenue, SW., Washington DC 20585, (202) 586-8618.

SUPPLEMENTARY INFORMATION:

I. Background
II. Discussion on Comments
III. Proposed New System of Records
IV. Comment Procedures

I. Background

    DOE published a notice of its proposed compilation of its Privacy 
Act systems of records on April 2, 2008, at 73 FR 18044. The notice 
provided an accurate and complete text for the sixty-two systems of 
records established by DOE under the Privacy Act. Each system notice 
provided a description of the system of records, identified the purpose 
and authority for collecting and maintaining the information, reflected 
administrative changes that had been made, identified the appropriate 
DOE locations, and incorporated all routine uses. In addition, the 
notice proposed amendments to three existing systems of records, added 
a new routine use to all systems of records, established a new system 
of records, and deleted a system of records.
    In the April 2, 2008 Federal Register Notice, DOE provided a date 
of April 2, 2008 for the public to comment on the proposed amendments 
to the Privacy Act compilation. However, on April 9, 2008 at 73 FR 
19198, DOE published a notice correcting the comment date to May 9, 
2008, effectively providing a 37-day period for the public to comment 
on the proposed amendments. The Department received numerous internal 
comments and no public comments. An analysis of the comments and the 
response by the DOE are provided in this notice.

II. Discussion of Comments

    Comment: The Department received a comment stating that the DOE 
Headquarters, Washington, DC System Location for new system DOE-60 
General Correspondence Files, should not be specific to Forrestal 
Building, and should be changed to the broader U.S. Department of 
Energy, Headquarters, 1000 Independence Avenue, SW., Washington, DC 
20585 to provide broader coverage.
    Response: The comment is accurate. The text has been revised 
accordingly with this notice.
    Comment: The Department received several comments related to the 
Correlations section of the proposed Compilation. One commenter stated 
that, pursuant to an Office of Science (SC) restructure since the last 
publication of the Privacy Act Compilation, Field Site Offices may no 
longer be offices under the Field Location Office organization, but in 
all instances the Field Site Offices and their M&O Laboratories do 
maintain records under Field Location Office jurisdiction. Accordingly, 
in the Correlations section, the title ``Correlation of DOE Field 
Locations and Their Offices'' should be changed to ``Correlation of DOE 
Field Locations and Field Site Offices, M&O Laboratories, and Other 
Offices Maintaining Records under Field Location Jurisdiction.'' That 
commenter also stated that with respect to the offices that constitute 
the SC Integrated Support Center (Chicago and Oak Ridge), some 
information is outdated or inconsistent with the SC Integrated Support 
Center Service Provider Matrix under which they operate. Other 
commenters suggested additional updates to the Correlation section and 
provided supplemental information for updating that section.
    Response: The comments are accurate. The text has been revised 
accordingly with this notice.
    Comment: The Department received several comments related to System 
Locations in the proposed Compilation. One commenter stated that Field 
System Locations in all Field portions of Privacy Act Systems should be 
the location having jurisdiction over records in the System, i.e. , the 
location where the jurisdictional System Manager and cognizant Privacy 
Act Officer reside, not necessarily the physical location of the 
records. This is especially necessary in the 31 Systems of Records that 
provide that the System Manager for the Field portion of the System is 
the Manager (or Field subject matter Manager) of the System Location 
listed (DOE-1, 3, 5, 8, 13, 14, 16, 26, 28, 31, 33, 34, 35, 38, 41, 43, 
44, 45, 46, 48, 50, 51, 52, 55, 56, 60, 63, 75, 77, 81, and 84). Field 
Locations (the DOE Field Locations listed in the ``Correlations'' 
section) should be listed accordingly as the only System Locations for 
their respective portions of the system, and any correlating Field Site 
Offices, M&O laboratories, and other offices maintaining records for 
the Field Location should be removed as System Locations, because they 
fall under the umbrella of the Field Location and would be listed as 
such under that Field Location in the Correlations section. 
Notification and Records Access provisions of those Systems are 
consistent with this revision, because they direct public and routine 
users to submit their requests to the Privacy Act Officer at the 
respective System Location listed. Also, if Field Site Offices, M&O 
laboratories, and other offices maintaining records for Field Locations 
were listed as System Locations, the public would be misdirected to 
submit their requests to locations where no Privacy Act Officer exists. 
Other commenters requested updates to specific System Locations and 
provided updated supplemental information for updating System 
Locations.
    Response: The Privacy Act of 1974, 5 U.S.C. 552a Section (e)(4)(A) 
requires agencies to publish the name of the system and the location 
where the records are being maintained. On July 9, 1975 at 40 FR 28948, 
the Office of

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Management and Budget (OMB) published guidance to agencies implementing 
the Privacy Act. With respect to section (e)(4)(A), the OMB guidance 
stated ``agencies will specify each city/town and site at which the 
system of records is located.'' This includes the locations where 
records have been retired and sent to record centers. As currently 
structured the ``Correlation Section'' provides the public and routine 
users with the additional information necessary to determine which 
Field Location has jurisdiction over the records maintained for and by 
its correlating Field Site Offices, M&O and Laboratory sites. To 
determine the appropriate Privacy Act Officer for these locations, the 
additional information included in the ``Correlation Section'' and the 
updated language in the ``Notification Procedures'' directs the reader 
to the appropriate site. Although, the requester made a good point, the 
agency however, is correct providing a listing in the individual 
notices all of the field locations where records are being maintained. 
The various system managers for the systems of records were contacted 
and it was determined that this is consistent with the Privacy Act and 
the guidance provided by OMB. Therefore, the comment is not being 
adopted.
    Comment: The Department received a comment stating that in DOE-5, 
Personnel Records of Former Contractor Employees, in the Purpose 
section, ``with'' should be added to the last line to now read 
``associated with their employment.''
    Response: The comment is accurate. The text has been revised 
accordingly with this notice.
    Comment: The Department received a comment stating that in the 
Categories of Individuals Covered section of DOE-11, Emergency 
Operations Notification Call List, ``in DOE-11'' should be added to the 
parenthetical to read (``hereinafter referred to in DOE-11 collectively 
as ``DOE''). The commenter stated that without this change, from that 
point forward in the Compilation, the term ``DOE'' would mean DOE and 
NNSA.
    Response: The comment is inaccurate. The text is not being revised 
because NNSA is a part of DOE.
    Comment: The Department received a comment stating that, in spite 
of the fact that the Categories of Individuals Covered section under 
DOE-14, Report of Compensation includes DOE employees, the Purpose 
section only refers to reasonableness of compensation paid to top 
contractor personnel. If the full scope of data is compensation data on 
Contractor Key Personnel, DOE employees should not be mentioned in the 
Categories section. The commenter also stated that ``up to $100,000'' 
should be ``exceeding $100,000.00,'' based upon current salary 
information.
    Response: DOE agrees that the Categories of Individuals section 
should be revised to include only contractor employees, and the text of 
that section has been revised accordingly with this notice. DOE also 
agrees that the Categories of Records section should reflect the 
appropriate salary dollar threshold. However, based on unique 
provisions in DOE's contracts with its contractors, contractual salary 
dollar thresholds may differ. Therefore, DOE has revised with this 
notice the text of the Categories of Records section to replace 
``current salary up to $100,000'' with ``current salary meeting the 
threshold level for reporting as specified in the respective 
contract.''
    Comment: The Department received a comment stating that the new 
DOE-60 General Correspondence Files is missing the Purpose section. The 
commenter also stated that the supplementary information in the 
Preamble to the notice is inconsistent with the discussion in the 
Categories of Records in the System section. The Preamble states (1) 
that records to be maintained in this system ``pertain to general 
correspondence submitted to the Heads of the Departmental Program 
Offices and the Heads of the Departmental Field Offices,'' (2) that the 
categories of records to be covered by the system include ``incoming 
correspondence that may include name, address, telephone number, 
organization, date of birth, and supporting documentation'', and (3) 
that ``Files may also contain a copy of any response letters and 
documentation required to prepare the response.'' In contrast, the 
Categories of Records in the System section description is limited to 
``Name, address of correspondent, and copies of the agency response.'' 
It doesn't include the balance of the items listed in the supplementary 
information, and it doesn't restrict the correspondence to ``general 
correspondence submitted to the Heads of the Departmental Program 
Offices and the Heads of the Departmental Field Offices.'' The 
commenter suggested revising the Categories of Records in the System to 
provide the additional clarification expressed in supplementary 
information at the beginning of the proposed Compilation. Also, the 
commenter stated that like DOE-60, the system DOE-58 General 
Correspondence Files of Office of Secretary, Deputy Secretary and Under 
Secretary of Energy, also should include in its Categories of Records 
in the System section general correspondence submitted to those offices 
by individuals. DOE-58 currently only includes copies of the agency's 
response to the individual.
    Response: The comments are accurate. The text has been revised 
accordingly with this notice.
    Comment: The Department received a comment stating that the 
Counterintelligence organizations in the field report directly to the 
Office of Intelligence and Counterintelligence in Headquarters. The 
Field Offices and Support/Service Centers do not have responsibility 
for their records and any FOIA/PA requests should be directed to the 
Headquarters Counterintelligence Director. Accordingly, in DOE-84 
Counterintelligence Investigative Records, the System Manager section 
should be revised to remove the ``Field Offices,'' and the Notification 
Procedures section should be revised to remove the following: ``or the 
Privacy Act Officer at the appropriate address identified above under 
System Locations. For records maintained by the Laboratory, Site or 
Area Office, the request should be directed to the Privacy Act Officer 
that has jurisdiction over that site.''
    Response: The system manager(s) section of the notice informs the 
public of the physical address of the manager of the record. This is in 
conjunction with the ``System Location'' section (See comment on 
``System Locations.'') It is inaccurate to say that these field 
managers do not have responsibility for these records. As managers of 
these records they are responsible for the records and must follow the 
rules set by the Department for collecting, maintaining, safeguarding 
and storing the records. By removing the field system managers from the 
notice would be inconsistent with OMB's guidance. Therefore, this 
portion of the comment will not be adopted.
    The Privacy Act does not preclude individuals from submitting 
requests to those offices where records are maintained. If requests 
have been misdirected, the Department's regulation implementing the 
Privacy Act (Title 10 Code of Federal Regulations Section 1008) 
provides procedures how to process misdirected requests. We have 
considered the comment and the ``Notification Procedures'' section will 
be revised to instruct individuals to submit Privacy Act requests for 
these records to the Headquarters Privacy Act Officer.
    Comment: The Department received a comment stating that if the 
address of the System Location were included in

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the Correlation list, it would not have to be repeated each time the 
System Location is identified in the System.
    Response: DOE believes that although there may be some efficiency 
in the suggested change, such a change would only be applicable to 
certain locations and would cause potential requesters to take an extra 
step to locate the information needed to submit a request. Also, not 
repeating the system locations within the individual notices would not 
be consistent with OMB's guidance (see comment on ``System 
Locations.'') Therefore, the comment is not being adopted and the text 
is not being revised.
    Comment: The Department received a comment stating that because 
``Purpose'' sections throughout the Compilation provide clarification 
or add to the ``Categories of Records in the System'' sections, the 
commenter suggests adding language to the beginning of each Purpose 
section to tie the two sections, e.g., ``For those records described in 
Categories of Records in the System, such records are maintained. * * 
*''
    Response: DOE agrees with this suggested administrative change. The 
text has been revised accordingly with this notice.
    Comment: The Department received a comment stating that in all 
Systems involving records maintained in the Field, it would be clearer 
to the public if there was a revision to the ``Notification 
Procedures'' boilerplate sentence beginning ``For the records 
maintained. * * *'' to ``For records maintained by the M&O Laboratory 
or Field Site Office, the request should be directed to the Privacy Act 
Officer at the System Location listed as having jurisdiction over that 
site--see the Correlation of DOE Field Locations and Field Site 
Offices, M&O Laboratories, and Other Offices Maintaining Records under 
Field Location Jurisdiction at the beginning of this Compilation of 
Systems of Records.''
    Response: DOE agrees with this comment with two minor revisions. 
(1) Consistent with this commenter's previous comment regarding the 
organization within the Office of Science, such requests should be 
directed to the Privacy Act Officer at the System Location listed as 
having jurisdiction over ``the records'' for that site; and (2) better 
direction to requesters can be provided by stating ``* * * as listed in 
the Correlation * * *'' rather than ``see the Correlation * * *'' The 
text has been revised accordingly with this notice.
    Comment: The Department received a comment stating that the 
``Retrievability'' sections in some of the Systems specify that the 
records in the System are those retrieved by name or other personal 
identifier (e.g., SSN, badge number). Other Systems indicate that the 
record MAY BE retrieved by name or personal identifier. The commenter 
stated that this language is contrary to the Privacy Act and its 
implementing regulations (10 CFR 1008), which define ``System of 
Records'' as ``a group of any records under the control of any agency 
from which information is retrieved by the name of the individual or by 
some identifying number, symbol, or other identifying particular 
assigned to the individual.'' The commenter stated that the 
Retrievability sections should be amended to reflect that records in 
the system ARE retrieved by name and/or whatever other personal 
identifier(s) are applicable to the system.
    Response: The comment is accurate. The text has been revised 
accordingly with this notice.
    Comment: The Department received a comment stating that in the 
Purpose section of DOE-38 Occupational and Industrial Accident Records, 
``contract'' should be ``contractor.''
    Response: The comment is accurate. The text has been revised 
accordingly with this notice.
    Comment: The Department received a comment stating that in DOE-24 
Land Records System, something is missing in the first sentence of the 
``Purpose'' section, before ``grants, licenses.''
    Response: After consultation with the Privacy Act Officer and 
Counsel at one of the System Locations for this system, DOE has 
determined that there is in fact text missing from the language in the 
Purpose section of this system. The missing text in the ``Purpose'' 
section has been added accordingly with this notice.
    Comment: The Department received a comment stating that since 
``Department of Energy'' has been defined in the Introduction as either 
``DOE'' or ``Department'' there is no need to add the parenthetical in 
subsequent usage (e.g., DOE-9, Categories of Individuals).
    Response: DOE agrees with the suggested administrative changes. The 
text has been revised throughout the Compilation accordingly with this 
notice.

III. Proposed New System of Records

DOE-17 DOE Alert System

    The Department proposes to establish a new system of records 
entitled DOE-17 ``DOE Alert System.'' The Roam Secure Alert Network 
(RSAN) software is the prime component of the DOE Alert System. It 
provides the capability to send text messages to text-capable devices 
of DOE Headquarters employees in the event of an emergency. It is one 
of numerous communication systems that allow quick, effective, and 
efficient information dissemination. It is not the primary notification 
system for an event, however, it can be used to provide additional 
information following an even occurrence.
    The information in the system will pertain to DOE employees and 
contractor employees. It is a voluntary system that employees sign up 
to be alerted in case of an event or emergency. The information will be 
used by the Department to contact only the registered users of the 
system in case of an event.
    The records will be stored as paper records and electronic media. 
Information is retrieved by the name of the individual. The authorities 
for the DOE Alert System are Title 42 United States Code (U.S.C.) 
Section 7101 et seq.; and 50 U.S.C. 2401 et seq.
    The Department does not believe the maintenance of this system will 
have any substantial effect on privacy and other rights of individuals, 
particularly since the participation in the program is strictly 
voluntary and the information is provided by the employee. The system 
is necessary to efficiently administer the program.

IV. Comment Procedure

    As provided by 5 U.S.C. 552a(e)(11) interested persons are invited 
to submit written data, views or comments related to the proposed new 
system of records to the U.S. Department of Energy, Office of 
Information Resources, MA-90, 1000 Independence Avenue, SW., 
Washington, DC 20585. ``Comments'' should be written on the outside of 
the envelope and on the documents submitted to DOE with the designation 
``Department of Energy Privacy Act Systems of Records Proposal.'' The 
comments and all other relevant information will be considered by DOE 
before the proposed new system of records is adopted in its final form.
    A final notice will be published addressing any comments received 
and adopting the notice upon the expiration of the 40-day advance 
notice period for informing Congress and the Office of Management and 
Budget (OMB) of the proposed new system.
    The Department is submitting to Congress the report on the new 
system as required by OMB Circular A-130 concurrently with publication 
of this Federal Register notice.
    Set forth below is the compilation of DOE's Privacy Act Systems of 
Records that includes a Table of Contents,

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Correlation of Offices and the text of the individual systems of 
records.

    Issued in Washington, DC on December 17, 2008.
Ingrid Kolb,
Director, Office of Management.

Compilation of Systems of Records

Correlation of DOE Field Locations and Field Site Offices, M&O 
Laboratories, and Other Offices Maintaining Records Under Field 
Location Jurisdiction

Bonneville Power Administration
    Carlsbad Field Office:
Waste Isolation Pilot Project Office.

    Environmental Management Consolidated Business Center:
West Valley Demonstration Project.

    Golden Field Office:
National Renewable Energy Laboratory

    Idaho Operations Office:
Idaho National Laboratory;
Radiological and Environmental Sciences Laboratory.

    National Energy Technology Laboratory (NETL) Pittsburgh:
NETL Albany, OR,
NETL Fairbanks, AK,
NETL Morgantown, WV,
NETL Tulsa, OK.

    NNSA Service Center (Albuquerque) (formerly Albuquerque Operations 
Office):
Kansas City Site Office,
Kansas City Plant,
Lawrence Livermore National Laboratory,
Livermore Site Office,
Los Alamos Site Office,
Los Alamos National Laboratory,
Nevada Site Office (formerly NNSA Service Center (Nevada),
Pantex Site Office,
Pantex Plant,
Sandia Site Office,
Sandia National Laboratory,
NNSA Y-12 Site Office (formerly Y-12 Area Office),
Y-12 National Security Complex (formerly Y-12 Plant).

    NNSA Naval Reactors Laboratory Field Office--Pittsburgh Naval 
Reactors:
Bettis Atomic Power Laboratory,
Naval Reactors Facility, Idaho Falls, ID.

    NNSA Naval Reactors Laboratory Field Office--Schenectady Naval 
Reactors:
Knolls Atomic Power Laboratory,
Kesselring Site.
    Office of Repository Development (formerly Yucca Mountain Site 
Characteristic Office):
    Office of Science Chicago Office (formerly Chicago Operations 
Office):
Ames Site Office,
Ames Laboratory,
Argonne Site Office,
Argonne National Laboratory,
Brookhaven Site Office,
Brookhaven National Laboratory,
Fermi Site Office,
Fermi National Accelerator Laboratory,
Berkeley Site Office,
Lawrence Berkeley National Laboratory,
Princeton Site Office,
Princeton Plasma Physics Laboratory,
New Brunswick Laboratory.

Office of Science Oak Ridge Office (formerly Oak Ridge Operations 
Office)

Oak Ridge Gaseous Diffusion Plant (K-25),
Oak Ridge National Laboratory (X-10),
Oak Ridge Institute for Science and Education (ORISE),
Melton Valley TRU Waste Storage Facility,
Spallation Neutron Source, Oak Ridge Reservation,
Thomas Jefferson Site Office,
Thomas Jefferson National Accelerator Facility,
Paducah Gaseous Diffusion Plant,
Portsmouth Gaseous Diffusion Plant,
Portsmouth/Paducah Project Office, Lexington, KY,
Horizon Center,
East Tennessee Mechanical Contractors,
Pacific Northwest Site Office,
Pacific Northwest National Laboratory,
Stanford Site Office,
Stanford Linear Accelerator Center.

Richland Operations Office

AdvanceMed Hanford Inc.,
Office of River Protection.

Savannah River Operations Office

Savannah River Site Office (formerly Savannah River Area Office), 
including Savannah River,
Ecology Laboratory and Savannah River Technology Center,
NNSA Tritium Facility.
    Southeastern Power Administration:
Alaska Power Administration.
Southwestern Power Administration
    Strategic Petroleum Reserve Project Management Office:
Western Area Power Administration
Colorado River Storage Project Management Center,
Desert Southwest Regional Office,
Rocky Mountain Region,
Sierra Nevada Region,
Upper Great Plains Regional Office.

Table of Contents of All DOE Systems of Records as Adopted or Proposed

DOE-1 Grievance Records
DOE-2 DOE-Personnel Supervisor Maintained Personnel Records
DOE-3 Employee Concerns Program Records
DOE-4 Form EIA-457 Survey Reports, Residential Energy Consumption 
Survey (RECS)
DOE-5 Personnel Records of Former Contractor Employees
DOE-6 [Deleted-Reserved]
DOE-7 Whistleblower Investigation, Hearings, and Appeals Records
DOE-8 Intergovernmental Personnel Act (IPA) Agreements
DOE-9 Members of DOE Advisory Committees
DOE-10 Energy Employees Occupational Illness Compensation Program 
Act Files
DOE-11 Emergency Operations Notification Call List
DOE-12 Automated Materials Property System (AMPS)
DOE-13 Payroll and Leave Records
DOE-14 Report of Compensation
DOE-15 Intelligence-Related Access Authorization
DOE-16 Federal Employee Subsidy Program Records
DOE-17 DOE Alert System (Proposed New System--[DOE Number is being 
reissued]
DOE-18 Financial Accounting System
DOE-19 [Deleted-Reserved]
DOE-20 [Deleted-Reserved]
DOE-21 Asset Readiness Management System (ARMS)
DOE-22 [Deleted-Reserved]
DOE-23 Property Accountability System
DOE-24 Land Records System
DOE-25 U.S. DOE Commuter Locator and Parking Space Information 
System
DOE 26 Official Travel Records
DOE-27 Foreign Travel Management System (FTMS)
DOE-28 General Training Records
DOE-29 [Deleted-Reserved]
DOE-30 [Deleted-Reserved]
DOE-31 Firearms Qualification Records
DOE-32 [Deleted-Reserved]
DOE-33 Personnel Medical Records
DOE-34 Employee Assistance Program (EAP) Records
DOE-35 Personnel Radiation Exposure Records
DOE-36 [Deleted-Reserved]
DOE-37 [Deleted-Reserved]
DOE-38 Occupational and Industrial Accident Records
DOE-39 [Deleted-Reserved]
DOE-40 [Deleted-Reserved]
DOE-41 Legal Files (Claims, Litigation, Criminal Violations, 
Patents, and Others)
DOE-42 [Deleted-Reserved]
DOE-43 Personnel Security Clearance Files
DOE-44 Special Access Authorization for Categories of Classified 
Information
DOE-45 Weapons Data Access Control System (WDACS)
DOE-46 Administrative Review Files
DOE-47 [Deleted-Reserved]
DOE-48 Security Education and/or Infraction Reports
DOE-49 Security Communications File
DOE-50 Human Reliability Program Records
DOE-51 Employee and Visitor Access Control Records
DOE-52 Access Control Records of International Visits, Assignments, 
and Employment at DOE Facilities and

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Contractor Sites
DOE-53 Access Authorization for ADP Equipment
DOE-54 Investigative Files of the Inspector General
DOE-55 Freedom of Information and Privacy Act (FOIA/PA) Requests for 
Records
DOE-56 Congressional Constituent Inquiries
DOE-57 Congressional Profiles
DOE-58 General Correspondence Files of the Office of the Secretary 
of Energy, Deputy Secretary and Under Secretary of Energy
DOE-59 Mailing Lists for Requesters of Energy-Related Information
DOE-60 General Correspondence Files
DOE-61 Census of High Energy Physicists
DOE-62 Historical Files--Published Information Concerning Selected 
Persons in the Energy Field
DOE-63 Personal Identity Verification (PIV) Files
DOE-64 [Deleted-Reserved]
DOE-65 [Deleted-Reserved]
DOE-66 Power Sales to Individuals
DOE-67 [Deleted-Reserved]
DOE-68 [Deleted-Reserved]
DOE-69 [Deleted-Reserved]
DOE-70 [Deleted-Reserved]
DOE-71 The Radiation Accident Registry
DOE-72 The DOE Radiation Study Registry
DOE-73 The US-DPTA Registry
DOE-74 [Deleted-Reserved]
DOE-75 Call Detail Records
DOE-76 [Deleted-Reserved]
DOE-77 Physical Fitness Test Records
DOE-78 [Deleted-Reserved]
DOE-79 [Deleted-Reserved]
DOE-80 [Deleted-Reserved]
DOE-81 Counterintelligence Administrative and Analytical Records and 
Reports
DOE-82 Grant and Contract Records for Research Projects, Science 
Education, and Related Activities
DOE-83 Allegation-Based Inspection Files of the Office of Inspector 
General
DOE-84 Counterintelligence Investigative Records
DOE-85 [Reserved]
DOE-86 Human Radiation Experiments Records
DOE-87 [Deleted-Reserved]
DOE-88 Epidemiologic and Other Health Studies, Surveys, and 
Surveillances
Text of Systems of Records
DOE-1

SYSTEM NAME:
    Grievance Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, NNSA Naval Reactors Field Office, 
Pittsburgh Naval Reactors, P.O. Box 109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, NNSA Naval Reactors Field Office, 
Schenectady Naval Reactors, P.O. Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208.
    U.S. Department of Energy, Office of Science--Chicago Office, 9800 
South Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 1955 Fremont 
Avenue, Idaho Falls, ID 83415.
    U.S. Department of Energy, National Energy Technology Laboratory, 
P.O. Box 10940, 626 Cochrans Mill Road, Pittsburgh, PA 15236.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Tulsa), One West Third Street, Suite 1400, Tulsa, OK 74103-3519.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Alaska) 2175 University Avenue South, Suite 201, Fairbanks, AK 99709.
    U.S. Department of Energy, National Energy Technology Laboratory, 
1450 Queen Avenue, SW., Albany, OR 97321-2198.
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518.
    U.S. Department of Energy, Office of Science--Oak Ridge Office, 
P.O. Box 2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, Environmental Consolidated Business 
Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 45202.
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352.
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-6711.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Management Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 281213, Lakewood, CO 80228-8213.
    U.S. Department of Energy, Office of Repository Development, P.O. 
Box 364629, North Las Vegas, NV 89036-8629.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former DOE employees including National Nuclear 
Security Administration (NNSA) employees, consultants, board members, 
and applicants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Grievances; names; social security numbers; work and home address; 
work and home telephone numbers; job titles, series, and grade levels; 
organization; supervisors' names and telephone numbers; copies of 
employee records, such as personnel actions, performance appraisals, 
pay and leave records, and security clearance documents; management 
reports; witness statements; affidavits; checklists; notes; and 
relevant correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 5 U.S.C. 7121, and 
5 CFR Part 771.

PURPOSE(S):
    For those records described in Categories of Records in the System, 
such records maintained in the system pertain to grievances subject to 
the negotiated grievance process and the agency's administrative 
grievance process. The records in this system will be used by 
management officials in the resolution of employee concerns about 
working conditions, administration of the agency's grievance process, 
employee-supervisor relations, work processes, or other similar issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
union officials acting in their official capacity as a representative 
of the grievant or affected employees under 5 U.S.C. Chapter 71.
    2. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    3. A record from this system may be disclosed as a routine use to 
an

[[Page 999]]

appropriate Federal, State, or local agency that is authorized to 
review and resolve the issue(s) raised in the grievance.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and persons assisting such persons; 
and (3) witnesses, potential witnesses, their representatives and 
assistants, and any other persons possessing information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    5. A record from this system may be disclosed as a routine use to a 
contractor of the Department who is authorized to review and resolve 
the issue(s) raised in the grievance, including a mediator or 
arbitrator in the performance of their duties. Those provided 
information under this routine use are subject to the same limitations 
applicable to Department officers and employees under the Privacy Act.
    6. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records are retrieved by the name of the grievant or complainant or 
other personal identifier, such as social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director of Human Capital Management, U.S. Department 
of Energy, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The Human Capital Directors of the ``System 
Locations'' listed above are the system managers for their respective 
portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by Laboratories or Field Site Offices, the request 
should be directed to the Privacy Act Officer for the site that has 
jurisdiction over the ``System Location'' as listed in the Correlation. 
The request should include the requester's complete name, time period 
for which records are sought, and the office location(s) where the 
requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records generally are kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The grievant or complainant, applicable management officials, 
program office records, congressional offices, and fact finders' notes 
and reports.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-2

SYSTEM NAME:
    DOE-Personnel Supervisor Maintained Personnel Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, Alaska Power Administration, Federal 
Records Center, San Point Way, NE., Seattle, WA 98115.
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, NNSA Naval Reactors Field Office, 
Pittsburgh Naval Reactors, P.O. Box 109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, NNSA Naval Reactors Field Office, 
Schenectady Naval Reactors, P.O. Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Bonneville Power Administration, P.O. 
Box 3621, Portland, OR 97208.
    U.S. Department of Energy, Office of Science--Chicago Office, 9800 
South Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 1955 Fremont 
Avenue, Idaho Falls, ID 83415.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Pittsburgh), P.O. Box 10940, 626 Cochrans Mill Road, Pittsburgh, PA 
15236.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Tulsa), One West Third Street, Suite 1400, Tulsa, OK 74103-3519.
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 8913-8518.
    U.S. Department of Energy, Office of Science, Oak Ridge Office, 
P.O. Box 2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202.
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352.

[[Page 1000]]

    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-6711.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Management Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 281213, Lakewood, CO 80228-8213.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former DOE employees including National Nuclear 
Security Administration (NNSA) employees, who have departed within the 
last year, assigned military or detailed personnel, and applicants for 
employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, social security number, copies and summaries of employment 
history; SF-171; job description; education; address; next of kin; home 
and work telephone numbers; date of birth; awards and commendations 
received; participation in professional or community activities; 
training; earnings and leave data; travel actions; certification or 
qualification examinations; injury reports; appraisals; copy of ADP-
produced Form 702; Form 50; assignment records; security infraction 
notices; records of supervisor-employee discussions; supervisor 
observations; reprimands; admonitions; adverse actions; commendations; 
contingency planning data; security clearance status; and Government 
property in employee possession.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq., and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    For those records described in Categories of Records in the System, 
such records are maintained and used by DOE to maintain a file of 
personnel information that would allow DOE managers to make informed 
personnel and management decisions concerning employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to a 
Federal, State, or local agency to obtain information relevant to a 
Departmental decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit. The 
Department must deem such disclosure to be compatible with the purpose 
for which the Department collected the information.
    2. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    3. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving the constituent when 
the constituent has requested assistance from the member concerning the 
subject matter of the record. The member of Congress must provide a 
copy of the constituent's request for assistance.
    4. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records are retrieved by name.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters and Field Offices: The immediate supervisor of the 
subject of the record(s).

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by Laboratories or Field Site Offices, the request 
should be directed to the Privacy Act Officer for the site that has 
jurisdiction over the ``System Location'' as listed in the Correlation. 
The request should include the requester's complete name, time period 
for which records are sought, and the office location(s) where the 
requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject employee, employee's supervisor(s), personnel action 
documents, payroll documents, and personnel security documents.

SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
    None.
DOE-3

SYSTEM NAME:
    Employee Concerns Program Records.

SECURITY CLASSIFICATION:
    Unclassified.

[[Page 1001]]

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, NNSA Naval Reactors Field Office, 
Pittsburgh Naval Reactors, P.O. Box 109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, Office of Science, Chicago Office, 9800 
South Cass Avenue, Argonne, IL 60439.
    U.S. Department of Energy, Idaho Operations Office, 1955 Fremont 
Avenue, Idaho Falls, ID 83415.
    U.S. Department of Energy, NNSA Nevada Site Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518.
    U.S. Department of Energy, National Energy Technology Laboratory, 
P.O. Box 10940, 626 Cochrans Mill Road, Pittsburgh, PA 15236.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Morgantown), P.O. Box 880, Morgantown, WV 26507-0880.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Tulsa), One West Third Street, Suite 1400.
    U.S. Department of Energy, National Energy Technology Laboratory 
(Alaska) 2175 University Avenue South, Suite 201, Fairbanks, AK 99709.
    U.S. Department of Energy, National Energy Technology Laboratory, 
1450 Queen Avenue SW., Albany, OR 97321-2198.
    U.S. Department of Energy, Office of Science, Oak Ridge Office, 
P.O. Box 2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Cincinnati, OH 45202.
    U.S. Department of Energy, Office of River Protection, P.O. Box 
550, MS A1-61, Richland, WA 99352.
    U.S. Department of Energy, Richland Operations Office, P.O. Box 
550, Richland, WA 99352.
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801.
    U.S. Department of Energy, Southeastern Power Administration, 1166 
Athens Tech Road, Elberton, GA 30635-6711.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Management Office, 900 Commerce Road East, New Orleans, LA 70123.
    U.S. Department of Energy, Southwestern Power Administration, 
Williams Tower One, One West Third Street, Tulsa, OK 74103.
    U.S. Department of Energy, Western Area Power Administration, P.O. 
Box 281213, Lakewood, CO 80228-8213.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former DOE employees including National Nuclear 
Security Administration (NNSA) employees and DOE contractor and 
subcontractor employees who file concerns or complaints with the DOE 
Employee Concerns Program offices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee concerns, informal whistleblower reprisal complaints, 
names, social security numbers, work and home addresses and telephone 
numbers, job titles, series, grade or pay levels; organization; 
supervisors names and telephone numbers; copies of employee records 
such as personnel actions, performance appraisals, pay and leave 
records and security clearance documents; management reports; witness 
statements; affidavits; checklists; notes; and relevant correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; 42 U.S.C. 2201(p); 
42 U.S.C. 7254; 42 U.S.C. 5801(a).

RETRIEVABILITY:
    Records are retrieved by name and/or social security number.

PURPOSE(S):
    For those records described in Categories of Records in the System, 
such records are maintained and used by the Department to document and 
resolve employee concerns about environmental, safety and health 
issues, employee-supervisor relations, work processes and practices, 
and other work-related issues.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
USERS AND THE PURPOSES OF SUCH USES:
    1. A record from this system may be disclosed as a routine use to 
union officials acting in their official capacity as a representative 
of the grievant or affected employees under 5 U.S.C. Chapter 71.
    2. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member of Congress 
with respect to the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    3. A record from the system may be disclosed as a routine use to 
the appropriate local, State or Federal agency when records alone or in 
conjunction with other information, indicates a violation or potential 
violation of law whether civil, criminal, or regulatory in nature, and 
whether arising by general statute or particular program pursuant 
thereto.
    4. A record from this system may be disclosed as a routine use for 
the purpose of an investigation, settlement of claims, or the 
preparation and conduct of litigation to (1) a person representing the 
Department or assisting in such representation; (2) others involved in 
the matter, their representatives and persons assisting such persons; 
and (3) witnesses, potential witnesses, their representatives and 
assistants, and any other persons possessing information pertaining to 
the matter when it is necessary to obtain information or testimony 
relevant to the matter.
    5. A record from this system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties. Those provided information under this routine use are 
subject to the same limitations applicable to Department officers and 
employees under the Privacy Act.
    6. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records are retrieved by the name of the concerned employee or 
complainant

[[Page 1002]]

or other personal identifier, such as social security number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established DOE computer 
center procedures (personnel screening and physical security), and they 
are password protected. Access is limited to those whose official 
duties require access to the records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE records schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Director, Office of Employee Concerns, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The managers of the Office of Employee Concerns at 
the ``System Locations'' listed above are the system managers for their 
respective portions of this system.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U S. Department of Energy, 
Headquarters, Privacy Act Officer, or the Privacy Act Officer at the 
appropriate address identified above under ``System Locations.'' For 
records maintained by Laboratories or Field Site Offices, the request 
should be directed to the Privacy Act Officer for the site that has 
jurisdiction over the ``System Location'' as listed in the Correlation. 
The request should include the requester's complete name, time period 
for which records are sought, and the office location(s) where the 
requester believes the records are located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records generally are kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The concerned employee or complainant; applicable management 
officials; program office records; and congressional offices.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The system is exempt under subsections 552a(k)(1), (2) and (5) of 
the Privacy Act to the extent that information within the system meets 
the criteria of those subsections of the Act. Such information has been 
exempted from the provisions of subsections (c)(3); 5 U.S.C. Sec.  552a 
(d); 5 U.S.C. 552a (e)(1) of the Act; see the Department's Privacy Act 
regulation at 10 CFR Part 1008.
DOE-4

SYSTEM NAME:
    Form EIA-457 Survey Reports, Residential Energy Consumption Survey 
(RECS).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Energy Information Administration (EIA), 
1000 Independence Avenue, SW., Washington, DC 20585.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons responding to the Form EIA-457, Residential Energy 
Consumption Survey (RECS).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, identification number, age, gender, race, ethnicity, home 
address, home telephone number, income, family size and composition, 
characteristics of household, characteristics of housing unit, fuels 
used, household vehicles, name and address of landlord, names and 
addresses of energy suppliers, and records of energy purchases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq. and 50 U.S.C. 2401 et seq.

PURPOSE(S):
    For those records described in Categories of Records in the System, 
such information is collected and maintained by the DOE to measure the 
levels of energy consumption by homeowners and the cost of energy 
consumed. The information also is used for monitoring, analyzing, and 
modeling changes in the residential sector and its energy consumption.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. A record from the system may be disclosed as a routine use to 
DOE contractors in performance of their contracts, and their officers 
and employees who have a need for the record in the performance of 
their duties.
    2. A record may be disclosed to an agent under a written agreement 
to maintain the confidentiality of the record, to use the information 
for exclusively statistical purposes, and to use the information 
consistent with the purpose cited above. Those provided information 
under the routine uses are subject to the Privacy Act.
    3. A record from this system may be disclosed as a routine use to a 
member of Congress submitting a request involving a constituent when 
the constituent has requested assistance from the member of Congress 
with respect to the subject matter of the record. The member of 
Congress must provide a copy of the constituent's request for 
assistance.
    4. A record from this system may be disclosed as a routine use when 
(1) it is suspected or confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Department has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure is made to such agencies, entities, 
and persons who are reasonably necessary to assist in connection with 
the Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records may be stored as paper records and electronic media.

RETRIEVABILITY:
    Records are retrieved by name and/or identification number.

SAFEGUARDS:
    Paper records are maintained in locked cabinets and desks. 
Electronic records are controlled through established computer center 
procedures

[[Page 1003]]

(personnel screening and physical security), and they are password 
protected. Passwords are known only by authorized system users. Access 
is limited to those whose official duties require access to the 
records.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
National Archives and Records Administration (NARA) General Records 
Schedule and DOE record schedules that have been approved by NARA.

SYSTEM MANAGER(S) AND ADDRESS:
    Headquarters: Administrator, Energy Information Administration, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585.

NOTIFICATION PROCEDURES:
    In accordance with the DOE regulation implementing the Privacy Act, 
at Title 10, Code of Federal Regulations, Part 1008, a request by an 
individual to determine if a system of records contains information 
about him/her should be directed to the U.S. Department of Energy, 
Headquarters, Privacy Act Officer. The request should include the 
requester's complete name, time period for which records are sought, 
and the office location(s) where the requester believes the records are 
located.

RECORDS ACCESS PROCEDURES:
    Same as Notification Procedures above. Records are generally kept 
at locations where the work is performed. In accordance with the DOE 
Privacy Act regulation, proper identification is required before a 
request is processed.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures above.

RECORD SOURCE CATEGORIES:
    The subject individual and energy supply companies.

SYSTEM EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOE-5

SYSTEM NAME:
    Personnel Records of Former Contractor Employees.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION(S):
    U.S. Department of Energy, Headquarters, 1000 Independence Avenue, 
SW., Washington, DC 20585.
    U.S. Department of Energy, NNSA Service Center Albuquerque, P.O. 
Box 5400, Albuquerque, NM 87185-5400.
    U.S. Department of Energy, NNSA Naval Reactors Field Office, 
Pittsburgh Naval Reactors, P.O. Box 109, West Mifflin, PA 15122-0109.
    U.S. Department of Energy, NNSA Naval Reactors Field Office, 
Schenectady Naval Reactors, P.O. Box 1069, Schenectady, NY 12301.
    U.S. Department of Energy, Idaho Operations Office, 1955 Fremont 
Avenue, Idaho Falls, ID 83415.
    U.S. Department of Energy, Naval Petroleum Reserves in California, 
P.O. Box 11, Tupman, CA 93276.
    U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 
907 North Poplar, Suite 150, Casper, WY 82601.
    U.S. Department of Energy, Environmental Management Consolidated 
Business Center (EMCBC), 250 E. Fifth Street, Suite 500, Cincinnati, OH 
45202.
    U.S. Department of Energy, Grand Junction Office, 2597 B \3/4\ 
Road, Grand Junction, CO 81503.
    U.S. Department of Energy, Richland Operations Office, P.O. Box 550 
Richland, WA 99352.
    U.S. Department of Energy, Savannah River Operations Office, P.O. 
Box A, Aiken, SC 29801.
    U.S. Department of Energy, Strategic Petroleum Reserve Project 
Management Office, 900 Commerce Road East, New Orleans, LA 70123.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Former employees of companies that currently have or have had a 
contract with the DOE including the National Nuclear Security 
Administration (NNSA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, employment history, earnings, medical history, and other 
related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 7101 et seq., 50 U.S.C. 2401 et seq. and the Memorandum 
of Understanding between the Department of Energy and the Department of 
Health and Human Services, 56 FR 9701, March 7, 1991.

PURPOSE(S):
    For those records described in Categories of Records in the System, 
such records are maintained and used by the DOE