Office of Tribal Program; Announcement Type: Competing Continuation, 819-825 [E8-31468]
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Federal Register / Vol. 74, No. 5 / Thursday, January 8, 2009 / Notices
TABLE 2.—ESTIMATED ANNUAL RECORDKEEPING BURDEN1—Continued
Activity
No. of Recordkeepers
Annual Frequency per
Recordkeeping
3,295
1
SOP maintenance
Total Annual
Records
Hours per
Record
3,295
Total Hours
1
Total
1There
135,095
are no capital costs or operating and maintenance costs associated with this collection of information.
C. Costs Associated With Electronic
Submission
There are no capital costs or operating
and maintenance costs associated with
the transition from paper to electronic
submissions. To create an SPL file and
submit it to FDA, a registrant would
need the following tools: A computer,
appropriate software, access to the
Internet, knowledge of terminology and
standards, and access to FDA’s ESG.
Registrants (and most individuals)
have computers and Internet access
available for their use. If a business does
not have an available computer or
access to the Internet, free use of
computers and Internet are usually
available at public facilities, e.g., a
community library; or they may request
a waiver from submitting the
information electronically. Software is
necessary to create a ‘‘document.’’ The
SPL file or ‘‘document’’ may be created
internally by a business with experience
with SPL, or a business may use a userfriendly software (XForms)3 available at
no cost for industry use. In addition to
the software, FDA also provides
technical assistance, and other
resources, code sets and codes, and data
standards regarding SPL files.4
Once the SPL file is created, the
registrant would upload the file through
the ESG. A digital certificate is needed
to use the ESG. The digital certificate
binds together the owner’s name and a
pair of electronic keys (a public key and
a private key) that can be used to
encrypt and sign documents. However,
a small fee of up to $20.00 is charged
for the digital certificate and the
registrant may need to renew the
certificate not less than annually. FDA
is not calculating this small fee as cost
of doing business because it is less than
or equal to the biannual courier costs
the registrant incurs for paper
submissions.
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3,295
3 See https://www.fda.gov/oc/datacouncil/
xforms.html.
4 See https://www.fda.gov/oc/datacouncil/
spl.html.
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Dated: December 22, 2008.
Jeffrey Shuren,
Associate Commissioner for Policy and
Planning.
[FR Doc. E9–108 Filed 1–7–09; 8:45 am]
BILLING CODE 4160–01–S
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Indian Health Service
[Funding Announcement Number: HHS–
2009–IHS–NIHB–0001]
Office of Tribal Program;
Announcement Type: Competing
Continuation
Catalog of Federal Domestic Assistance
Numbers (s): 93.933
Key Dates: Application Deadline Date:
January 9, 2009
Review Date: January 16, 2009
Results Notification: January 21, 2009
Earliest Anticipated Start Date:
February 1, 2009
I. Funding Opportunity Description
Authority: The Indian Health Service (IHS)
announces that a Single Source cooperative
agreement is open for receipt of an
application from the National Indian Health
Board. This program is authorized under
Public Health Service Act, 42 U.S.C. 301.
This program is described at 93.933 in the
Catalog of Federal Domestic Assistance
(CFDA). Purpose: The Office of Tribal
Programs (OTP) has designated funds for the
Single Source National Indian Health Board
(NIHB) to further health program objectives
in the American Indian/Alaska Native (AI/
AN) community with outreach and education
efforts in the interest of improving Indian
health care. The NIHB is the only national
Indian organization with expertise on the
variety of issues related to the provision of
health care to Indian people.
The NIHB represents all 562–
Federally recognized tribes: including
Tribal governments operating their own
health care delivery systems through
self-determination agreements with the
IHS and tribes that continue to receive
health care directly from the IHS. The
NIHB is governed by twelve elected
Tribal Government Officials who
represent each of the twelve IHS Areas
and the HHS regions where Federally
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recognized Tribes exist. The NIHB is the
only national organization with an
expertise in health policy and health
programs, and the only national
organization with the designated
authority to represent all AI/AN tribes
and villages. The NIHB has a national
constituency and clearly supports
critical services and activities within the
IHS mission of quality health care for
AI/AN people. The NIHB provides
policy analysis and development,
program assessment and development,
regional and national meeting
coordination, consultation and health
care advocacy to IHS and HHS based on
tribal input through a broad based
consumer network. Furthermore, the
NIHB also provides planning and
technical assistance to Tribes, Area
Health Boards, and other Tribal
organizations through the cooperative
agreement with the IHS.
II. Award Information
Type of Award: Cooperative
Agreement. A cooperative agreement
will be awarded as the OTP staff will
have substantial programmatic
involvement with the recipient in
carrying out the project as noted in the
following delineated roles of
involvement to further IHS’ health
program objectives in the AI/AN
community with outreach and
education efforts in the interest of
improving Indian health care.
Cooperative Agreement—Involvement
of Parties
This project is a cooperative
agreement between the IHS and the
NIHB.
Selected entity is responsible for the
following:
1. To provide technical advice in the
area of health care policy analysis and
program development on which IHS
needs to take action;
2. To provide consultation that is
representative of all Tribal governments
in the area of health care policy analysis
and program development;
3. To assure that health care advocacy
is based on Tribal input through a broad
based consumer network involving the
Area Indian Health Boards or Health
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Board Representatives from each of the
twelve IHS areas;
4. To provide an opportunity for
Tribal Government officials to share
their concerns, challenges, and
recommendations for improving health
care delivery through the IHS in forums
designed to provide training, technical
assistance, and appropriate policy
discussions; and
5. To provide periodic dissemination
of health care information, including
publication of a newsletter.
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Programmatic Involvement of the IHS
Staff
1. IHS staff will review articles
concerning the Agency for accuracy and
may, as requested by the NIHB, provide
relevant articles.
2. IHS staff will have input over the
hiring of key personnel as defined by
regulation or provision in the
cooperative agreement.
3. IHS will provide technical
assistance to the NIHB as requested and
attend and participate in all the NIHB
meetings.
4. IHS staff may, at the request of the
NIHB, participate on study groups and
may recommend topics for analysis and
discussion.
Estimated Funds Available: The
estimated total amount that is available
to support the two year program is
$1,616,374. Fiscal year (FY) 2009 is
estimated at: $808,187, which may vary,
based on Tribal shares assumptions;
$100,000 associated with providing
legislative education, outreach and
communications support to the IHS
Tribal Leaders Diabetes Committee and
to facilitate Tribal consultation on
Special Diabetes Program for Indians;
$150,000 to support the IHS Just MoveIt health promotion and disease
prevention initiative with Tribes;
$250,000 to support the IHS Behavioral
Health program in its suicide prevention
and methamphetamine initiative. The
second year (FY) 2010 award will be
issued for an estimated total award of
$808,187. Non-competing continuation
awards for the remainder of the project
are also subject to the availability of
funds.
The estimated total amount that is
available to support the two year
program is $1,616,374 and is subject to
the availability of funds. Fiscal year
(FY) 2009 is estimated at $808,187 total
costs which may vary based on tribal
shares assumption. The second year
(FY) 2010 award will be issued for an
estimated total of $808,187 total costs.
Non-competing continuation awards for
the remainder of the project are also
subject to the availability of funds.
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Anticipated Number of Awards: One
Single Source award will be issued to
the NIHB Program.
Project Period: Twenty-Three months.
The initial budget period will cover 11
months commencing on February 1,
2009 through December 31, 2009 and
the second budget period will run from
January 1,2010 through December 31,
2010.
Award Amount: Estimated $808,187,
per year as described above.
III. Eligibility Information
1. Eligibility is limited to the NIHB
based on the single source justification
provided under Section I. Funding
Opportunity Description.
2. This is a Single Source
announcement. The funding level noted
includes both direct and indirect costs.
Applicant’s budget may not exceed the
maximum funding level described
above per budget period.
3. Proof of non-profit status required:
501c(3) Non-Profit certification.
4. Cost Sharing or Matching—The
NIHB Program does not require
matching funds or cost sharing.
5. Other Requirements—
• If the application budget exceeds
the stated dollar amount that is outlined
within this announcement, it will not be
considered for funding.
• Please refer to section IV., Item 6,
‘‘Funding Restrictions,’’ for further
information regarding ineligible
activities.
IV. Application and Submission
Information
1. Application package may be found
on the Grants.gov Web site: https://
www.grants.gov or at: https://
www.ihs.gov/NonMedicalPrograms/
gogp/gogp_funding.asp. Detailed
application instructions for this
announcement are downloadable from
the Grants.gov Web site.
2. IHS Contacts:
Programmatic Concerns
Mr. Ronald B. Demaray, Acting
Director, Office of Tribal Programs,
Indian Health Service, 801 Thompson
Avenue, Suite 220, Rockville, Maryland
20852. Contact Information: (301) 443–
1104 (Telephone) (301) 443–4666 (Fax)
and E-Mail Address:
Ronald.Demaray@IHS.GOV.
Business Concerns
Ms. Sylvia Ryan, Grants Management
Specialist, Division of Grants
Operations, Indian Health Service, 801
Thompson Avenue, IMP 360, Rockville,
Maryland 20852. Contact Information:
(301) 443–5204 (Telephone), (301) 443–
9602 (Fax), and E-Mail Address:
Sylvia.Ryan@IHS.GOV.
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Note: The Division of Grants Operations is
the official receipt point for grant
applications (electronic and paper).
Grants.gov Agency Contact
Information regarding the electronic
grants.gov process, issues, and waivers
waiving the electronic process may be
obtained from the following person:
Ms. Michelle G. Bulls, Chief Grants
Management Officer, Director, Division
of Grants Policy, Indian Health Service,
801 Thompson Avenue, TMP 625,
Rockville, Maryland 20852. Contact
information: (301) 443–6528
(Telephone) and E-Mail Address:
Michelle.Bulls@lHS.GOV.
Paper Applications (only allowed
under approved waivers): NIHB must
obtain prior approval to submit a paper
application. Please use the following
link to obtain the necessary forms for
paper submissions:
Forms
• SF–424 Application for Federal
Assistance [POFI].
• SF–424A Budget Information/Nonconstruction Programs [PDF].
• PHS 5161 Form [PDFI; Certification
forms (see pages 17–19 of the PHS 5161)
checklist pages (see pages 25–26).
• SF–424B Non-construction
Programs [PDFJ].
• Disclosure of Lobbying Activities
Form [PDF].
• Certification Regarding Lobbying.
• Debarment Certification (Primary).
• Drug-free Certification.
• Environmental Tobacco Smoke.
• Maintenance of Effort Certification.
Please mail the original application
and two copies to: The Division of
Grants Operations; 801 Thompson
Avenue, TMP 360; Rockville, Maryland
20852. Please send it to the attention of
the grants management contact that is
listed above.
3. Content and Form of Narrative
Submission:
• Abstract (one page) summarizing
the project.
• Introduction and Need for
Assistance.
• Project Objective(s), Approach and
Results and Benefits.
• Project Evaluation.
• Organizational Capabilities and
Qualifications.
• Be typewritten and single spaced.
• Use black type not smaller than 12
characters per one inch.
• Margins must not be less than one
inch.
• Have consecutively numbered
pages.
• Contain a narrative that does not
exceed 14 typed pages that includes the
other submission requirements below.
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The 14-page narrative does not include
the abstract, the work plan, standard
forms, 501 c(3) Non-Profit Statement,
table of contents, budget, budget
justifications, multi-year narratives,
multi-year budget, multi-year budget
justification, and/or other appendix
items.
Public Policy Requirements: All
Federal-wide public policies apply to
IHS grants with exception of the
Lobbying and Discrimination policy.
4. Submission Dates and Times: The
application must be submitted
electronically through Grants.gov by
12:00 midnight Eastern Standard Time
(EST) on Friday, January 9, 2009. NOTE:
The application package is posted in
Adobe vs. PureEdge Forms. In addition,
Grants.gov currently utilizes a Microsoft
Office Word 2003 software version.
Entities utilizing other than Microsoft
Office Word 2003 software version must
make arrangements to accommodate this
situation. If technical challenges arise
and the applicant is unable to
successfully complete the electronic
application process, the applicant must
contact Michelle G. Bulls, Division of
Grants Policy, fifteen days prior to the
application deadline and inform her of
the difficulties that the organization is
experiencing. The grantee must obtain
prior approval, in writing (e-mail
requests are acceptable), allowing the
paper submission. If submission of a
paper application is requested and
approved, the manually signed original
and two copies of the application must
be sent to the appropriate grants person
listed in Section IV.2. above. Unsigned
paper applications will not be accepted
and will be returned to the applicant.
Applications not submitted through
Grants.gov, without an approved
waiver, will be returned to the applicant
without review or consideration. Late
applications will not be accepted for
processing, will be returned to the
applicant, and will not be considered
for funding.
5. Intergovernmental Review:
Executive Order 12372 requiring
intergovernmental review is not
applicable to this program.
6. Funding Restrictions: Pre-award
costs are allowable. In accordance with
45 CFR Part 74 all pre-award costs are
incurred at the recipient’s risk. The
awarding office is under no obligation to
reimburse such costs if for any reason
the applicant does not receive an award
or if the award to the recipient is less
than anticipated.
• Only one Single Source cooperative
agreement will be awarded.
• IHS will not acknowledge receipt of
the application.
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• An unsigned paper application is
not acceptable; therefore, it will not be
reviewed and will be returned.
7. Other Submission Requirements:
Electronic Submission—The preferred
method for receipt of applications is
electronic submission through
Grants.gov. However, should any
technical challenges arise regarding the
submission, please contact Grants.gov
Customer Support at 1–800–518–4726
or support@grants.gov. The Contact
Center hours of operation are MondayFriday from 7:00 a.m. to 9:00 p.m. EST.
If you require additional assistance
please call (301) 443–6290 and identify
the need for assistance regarding your
Grants.gov application. Your call will be
transferred to the appropriate grants
staff member. The applicant must seek
assistance at least fifteen days prior to
the application deadline. An applicant
that does not adhere to the timelines for
Central Contractor Registry (CCR) and/
or Grants.gov registration and/or
requesting timely assistance with
technical issues will not be a candidate
for receiving a waiver approval to
submit a paper application.
To submit an application
electronically, please use the https://
www.Grants.gov apply site. Download a
copy of the application package from
the Grants.gov Web site, complete it
offline and then upload and submit the
application via the Grants.gov site. You
may not e-mail an electronic copy of a
grant application to IHS.
Please be reminded of the following:
• The preferred application receipt
process is Grants.gov. The paper process
is not the preferred method. However, if
you have technical problems submitting
your application on-line, please contact
directly Grants.gov Customer Support
at: https://www.grants.gov/
CustomerSupport.
• Upon contacting Grants.gov, obtain
a tracking number as proof of contact.
The tracking number is helpful if there
are technical issues that cannot be
resolved.
• If it is determined that a formal
waiver is necessary, the applicant must
submit a request, in writing (e-mails are
acceptable), to Michelle.Bulls@ihs.gov
that includes a justification for the need
to deviate from the standard electronic
submission process. Upon receipt of the
waiver approval, a hard-copy
application package must be
downloaded by the applicant from
Grants.gov, completed, manually
signed, and sent directly to the Division
of Grants Operations (DGO), 801
Thompson Avenue, TMP 360; Rockville,
MD 20852 by the due date, Friday,
January 9, 2009.
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• Upon entering the Grants.gov site,
there is information available that
outlines the requirements to the
applicant regarding electronic
submission of an application through
Grants.gov, as well as the hours of
operation. Applicants are strongly
encouraged to not wait until the
deadline date to begin the application
process through Grants.gov as the
registration process for CCR and
Grants.gov could take up to fifteen
working days.
• To use Grants.gov, an applicant,
must have a Data Universal Numbering
System (DTJNS) Number that is also
registered in the CCR allowing a
minimum often days working days to
complete CCR registration.
• All documents must be submitted
electronically, including all relevant
information on the SF–424 and all
necessary assurances and certifications.
• Please use the optional attachment
feature in Grants.gov to attach
additional documentation that may be
requested by IHS such as Memorandum
of Agreements (MOAs) with Area Local
Health Boards as well as national
affiliations with organizations, e.g.,
National Congress of American Indians
(NCAI), etc.
• The application must comply with
the 14-page limitation requirements
described in the program
announcement.
• After you electronically submit
your application, you will receive an
automatic acknowledgment from
Grants.gov that contains a Grants.gov
tracking number. The IHS DGO will
retrieve your application from
Grants.gov. The DGO will not notify
applicants that the application has been
received.
• You may access the electronic
application package which includes the
synopsis for this program on: https://
www.Grants.gov or the full
announcement on: https://www.ihs.gov/
NonMedicalPrograms/gogp/
index.cfm?module=gogp_funding.
• You may search for the
downloadable application package
utilizing Grants.gov FIND to search for
the CFDA number 93.933.
• The applicant must provide the
Funding Opportunity Number: HHS–
2009–IHS–NIHB–0001.
E-mail applications will not be
accepted under this announcement.
DUNS Number
Applicants are required to have a
DUNS number to apply for a grant or
cooperative agreement from the Federal
Government. The DUNS number is a
nine-digit identification number, which
uniquely identifies business entities.
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Obtaining a DUNS number is easy and
there is no charge. To obtain a DUNS
number, access Dun and Bradstreet at
the following Web site: https://
www.dunandbradstreet.com or call 1–
866–705–5711. Interested parties may
wish to obtain their DUNS number by
phone to expedite the process.
Applicants must also be registered
with the CCR. A DUNS number is
required before CCR registration can be
completed. Many organizations may
already have a DUNS number. Please
use the telephone number listed above
to investigate whether or not your
organization has a DUNS number.
Registration with the CCR is free of
charge.
Applicants may register by calling 1–
888–227–2423. Please review and
complete the CCR Registration
Worksheet located at https://
www.grants.gov/CCRRegister.
More detailed information regarding
these registration processes can be
found at https://www.grants.gov.
V. Application Review Information
The instructions for preparing the
application narrative also constitute the
evaluation criteria for reviewing and
scoring the application. Weights
assigned to each section are noted in
parentheses. The 14-page narrative
should include only the first year of
activities; information for multi-year
projects should be included as an
appendix. See ‘‘MULTI-YEAR PROJECT
REQUIREMENTS’’ at the end of this
section for more information.
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1. Narrative
A. Abstract—one page summary.
B. Criteria
Introduction and Need for Assistance
(20 points)
(1) Describe the organization’s current
health, education and technical
assistance operations as related to the
broad spectrum of health needs of the
AI/AN community. Include authorized
delegation of authority, i.e.,
memorandum of agreement from a
national organization representative of
all AI/ANs (such as NCAI) authorizing
entity to act in the health care advocacy
role for all AllAN communities. Include
what programs and services are
currently provided (i.e., Federally
funded, State funded, etc.), any
memorandums of agreement with other
National, Area or Local Indian Health
Board organizations, HHS agencies that
rely on the applicant as the primary
gateway organization that is capable of
providing the dissemination of health
information, information regarding
technologies currently used (i.e.,
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hardware, software, services, etc.), and
identify the source(s) of technical
support for those technologies (i.e., inhouse staff, contractors, vendors, etc.).
Include information regarding how long
the applicant has been operating and its
length of association/partnerships with
Area Health Boards, etc. [historical
collaboration].
(2) Describe the organization’s current
technical assistance ability. Include
what programs and services are
currently provided, programs and
services projected to be provided,
memorandums of agreement with other
National Indian organizations such as
NCAI that deem the applicant as the
primary source of information for AI/
AN, memorandums of agreement with
other Area Indian Health Boards, etc.
(3) Describe the population to be
served by the proposed project. Include
a description of the number of Tribes
who currently benefit from the technical
assistance provided by the applicant.
(4) Describe the geographic location of
the proposed project including any
geographic barriers experienced by the
recipients of the technical assistance to
the health care information provided.
(5) Identify all previous IRS Single
Source cooperative agreement awards
received including dates of funding and
summaries of the project’s
accomplishments. State how previous
IHS Single Source cooperative
agreement funds facilitated education,
training, and technical assistance
nation-wide and relate the progression
of health care information delivery and
development relative to the current
proposed project. (Copies of reports will
not be accepted.)
(6) Describe collaborative and
supportive efforts with National, Area
and Local Indian Health Boards.
(7) Describe budget consultation
efforts undertaken on behalf of Tribes,
Tribal organizations and urban
organization and the benefits and
outcomes derived as a result of these
consultations. What changed for the AI/
AN community?
(8) Explain the reason for your
proposed project by identifying specific
gaps or weaknesses in services or
infrastructure that will be addressed by
the proposed project. Explain how these
gaps/weaknesses were discovered. If the
proposed project includes information
technology (i.e., hardware, software,
etc.), provide further information
regarding measures taken or to be taken
that ensure the proposed project will
not create other gaps in services or
infrastructure (i.e., IHS interface
capability, GPRA reporting
requirements, contract reporting
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requirements, Information Technology
(IT) compatibility, etc.), if applicable.
(9) Describe the effect of the proposed
project on current programs (i.e.,
Federally-funded, State funded, etc.)
and, if applicable, on current equipment
(i.e., hardware, software, services, etc.).
Include the effect of the proposed
project on planned/anticipated
programs and/or equipment.
(10) Describe how the project relates
to the purpose of the cooperative
agreement by addressing the following:
Identify how the proposed project will
address NIHB education, budget
consultation, health data dissemination,
training, and technical assistance.
Project Objective(s), Workplan and
Consultants (40 points)
A. Identify the proposed project
objective(s) addressing the following:
• Measurable and (if applicable)
quantifiable.
• Results oriented.
• Time-limited.
Example: Issue four quarterly
newsletters, provide NIHB alerts and
quantify number of contacts with Tribes
annually.
B. Address how the proposed project
will result in change or improvement in
program operations or processes for
each proposed project objective. Also
address what tangible products, if any,
are expected from the project, (i.e.
legislative analysis, policy analysis,
Annual Conference, Summits, etc.)
C. Address the extent to which the
proposed project will build the
organization’s capacity to provide,
improve, or expand services that
address the need(s) of the target
population. Include a strategic plan and
business plan currently in place that are
being used. Include the plan(s) with the
application submission.
D. Submit a workplan in the appendix
which includes the following
information:
• Provide the action steps on a
timeline for accomplishing the proposed
project objective(s).
• Identify who will perform the
action steps.
• Identify who will supervise the
action steps taken.
• Identify what tangible products will
be produced during and the end of the
proposed project objective(s).
• Identify who will accept and/or
approve work products during the
duration of the proposed project and at
the end of the proposed project.
• Include any training that will take
place during the proposed project and
who will be attending the training.
• Include evaluation activities
planned.
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E. If consultants or contractors will be
used during the proposed project, please
include the following information in
their scope of work (or note if
consultants/contractors will not be
used):
• Educational requirements.
• Desired qualifications and work
experience.
• Expected work products to be
delivered on a timeline.
If a potential consultant/contractor
has already been identified, please
include a resume in the Appendix.
F. Describe what updates will be
required for the continued success of
the proposed project. Include when
these updates are anticipated and where
funds will come from to conduct the
update and/or maintenance.
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Project Evaluation (15 points)
Each proposed objective requires an
evaluation component to assess its
progression and ensure its completion.
Also, include the evaluation activities in
the work-plan.
Describe the proposed plan to
evaluate both outcomes and process.
Outcome evaluation relates to the
results identified in the objectives, and
process evaluation relates to the workplan and activities of the project.
A. For outcome evaluation, describe:
• What the criteria will be for
determining success of each objective.
• What data will be collected to
determine whether the objective was
met.
• At what intervals will data be
collected.
• Who will collect the data and their
qualifications.
• How the data will be analyzed.
• How the results will be used.
B. For process evaluation, describe:
• How the project will be monitored
and assessed for potential problems and
needed quality improvements.
• Who will be responsible for
monitoring and managing project
improvements based on results of
ongoing process improvements and
their qualifications.
• How ongoing monitoring will be
used to improve the project.
• Any products, such as manuals or
policies, that might be developed and
how they might lend themselves to
replication by others.
• How the project will document
what is learned throughout the project
period.
C. Describe any evaluation efforts that
are planned to occur after the grant
period ends.
D. Describe the ultimate benefit for
the AL/AN that will be derived from
this project.
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Organizational Capabilities and
Qualifications (15 points)
A. Describe the organizational
structure of the organization beyond
health care activities, if applicable.
B. Describe the ability of the
organization to manage the proposed
project. Include information regarding
similarly sized projects in scope and
financial assistance as well as other
cooperative agreements/grants and
projects successfully completed.
C. Describe what equipment (i.e., fax
machine, phone, computer, etc.) and
facility space (i.e., office space) will be
available for use during the proposed
project. Include information about any
equipment not currently available that
will be purchased through the
cooperative agreement/grant.
D. List key personnel who will work
on the project. Include title used in the
work-plan. In the appendix, include
position descriptions and resumes for
all key personnel. Position descriptions
should clearly describe each position
and duties, indicating desired
qualifications and experience
requirements related to the proposed
project. Resumes must indicate that the
proposed staff member is qualified to
carry out the proposed project activities.
If a position is to be filled, indicate that
information on the proposed position
description.
Categorical Budget and Budget
Justification (10 points)
A. Provide a categorical budget for
each of the 12-month budget periods
requested.
B. If indirect costs are claimed,
indicate and apply the current
negotiated rate to the budget. Include a
copy of the rate agreement in the
appendix.
C. Provide a narrative justification
explaining why each line item is
necessary/relevant to the proposed
project. Include sufficient cost and other
details to facilitate the determination of
cost allowability (i.e., equipment
specifications, etc.).
Multi-Year Project Requirements
For additional years of funding, the
applicant must include a narrative for
each additional year’s project objectives,
evaluation components, work plan,
categorical budget, and budget
justification. The same weights and
criteria as noted in Section V.
Application Review Information that is
used to evaluate the first year of a multiyear project will be applied when
evaluating the second year of the multiyear application. A weak second year
submission could negatively impact the
overall score of the application.
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823
Appendix Items
A. Work plan for proposed objectives.
B. Position descriptions for key staff.
C. Resumes of key staff that reflect
current duties.
D. Consultant proposed scope of
work (if applicable).
E. Indirect Cost Rate Agreement, if
applicable.
F. Organizational chart.
G. Multi-Year Project Requirements
noted above.
H. Application Checklist.
2. Review and Selection Process
In addition to the above criteria/
requirements, applications are
considered according to the following:
A. Application Submission
(Application Deadline: Friday, January
9, 2009). The application received in
advance of or by the deadline and
verified by the tracking number will
undergo a preliminary review to
determine that:
• The applicant and proposed project
is eligible in accordance with this Single
Source cooperative agreement
announcement;
• The application builds upon
previously funded project(s); and
• The application narrative, forms,
and materials submitted meet the
requirements of the announcement
allowing the review panel to undertake
an in-depth evaluation; otherwise the
application may be returned.
B. Objective Review of Application—
The objective review of the cooperative
agreement is scheduled for Friday,
January 16, 2009. The application will
be screened to ensure that eligibility
requirements are complete, responsive,
and conform to this Single Source
cooperative agreement program
announcement. The application will be
reviewed for merit by the Ad Hoc
Objective Review Committee (ORC)
appointed by the IHS to review and
make recommendations on the
application. The technical review will
be conducted in accordance with the
[HS Objective Review Guidelines. The
technical review process ensures
objectivity is maintained on the Single
Source cooperative agreement
application. The application will be
evaluated and rated on the basis of the
evaluation criteria listed in Section V.1.
The criteria will be used to evaluate the
quality of a proposed project, determine
the likelihood of success and to assign
a numerical score to the application.
The application must score 60 points or
above by the ORC to be considered for
funding. The DGO will conduct a cost
analysis on the proposal and provide
additional recommendations. The
program official accepts the DGO
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08JAN1
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Federal Register / Vol. 74, No. 5 / Thursday, January 8, 2009 / Notices
recommendations when considering or
recommending funding. The program
official forwards the final
recommendations and documentation to
the Acting Director, Office of Tribal
Programs (OTP), for final review and
approval.
3. Anticipated Announcement and
Award Dates. The IHS anticipates the
earliest award start date will be
February 1, 2009.
VI. Award Administration Information
erowe on PROD1PC63 with NOTICES
1. Award Notices
The Notice of Award (NoA) will be
initiated by the DGO and will be mailed
via postal mail to the recipient. The
NoA will be signed by the Grants
Management Officer and is the
authorizing document for which funds
are dispersed to the approved entities.
The NoA will serve as the official
notification of the cooperative
agreement award and will reflect the
amount of Federal funds awarded for
the purpose of the cooperative
agreement and the involvement of each
party’s responsibilities: Recipient’s and
IHS, the terms and conditions of the
award, the effective date of the award,
and the budget/project period. The NoA
is the legally binding document. The
applicant will receive a copy of the
Executive Summary which identifies
the weaknesses and strengths of the
application submitted.
ORC Results Notification: Wednesday,
January 23, 2009.
The Acting Director, OTP, or program
official, will notify the contact person
identified on the proposal of the results
of the objective review in writing via
postal mail. If the application is
declared ineligible, the applicant will
receive written notification of the
ineligibility determination. The
ineligibility notification will include
information regarding the rationale for
the ineligibility decision citing specific
information from the application and/or
this Single Source cooperative
agreement program announcement. If
the application is disapproved for a low
score, the applicant will receive a copy
of the Executive Summary which
identifies the weaknesses and strengths
of the application submitted. Any other
correspondence announcing to the
Applicant’s Project Director that an
application was recommended for
approval is not an authorization to begin
performance. Pre-award costs are
allowable charges under this
cooperative agreement as noted in Part
IV. Application and Submission
Information, Item 6. Funding
Restrictions.
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2. Administrative and National Policy
Requirements
Cooperative Agreements are
administered in accordance with the
following authorities and regulations:
• This single source cooperative
agreement program announcement.
• Public Health Service Act Section
301.
• 45 CFR Part 74, ‘‘Administration of
Grants to Non-Profit Recipients.’’
• Department of Health and Human
Services, Grants Policy Statement,
January 2007.
• Appropriate Cost Principles: OMB
Circular A–122, ‘‘Non-profit
Organizations.’’
• OMB Circular A–133, ‘‘Audits of
States, Local Governments and NonProfit Organizations.’’
• Healthy People 2010–The Public
Health Service (PHS) is committed to
achieving the health promotion and
disease prevention objectives of
‘‘Healthy People 2010,’’ a PHS-led
national activity for setting priority
areas. This Program Announcement is
related to one or more of the priority
areas. A copy of ‘‘Healthy People 2010’’
is available at: https://
www.healthypeople.gov.
3. Indirect Costs
This section applies to all grant
recipients that request indirect cost in
their application. In accordance with
HHS Grants Policy Statement, Part II–
27, IHS requires applicants to have a
current indirect cost rate agreement in
place prior to award. The rate agreement
must be prepared in accordance with
the applicable cost principles and
guidance as provided by the cognizant
agency or office. A current rate refers to
the rate covering the applicable
activities during the award budget
period. If the current rate is not on file
with the awarding office, the award
shall include funds for reimbursement
of indirect costs. However, the indirect
cost portion will remain restricted until
the current rate is provided to the DGO.
Questions regarding the indirect cost
policy may be addressed to the grants
management staff at either 301–443–
6290 or 301–443–5204.
If it is determined by the Division of
Cost Allocation (DCA) that it is not
feasible for the organization to develop
a rate in order to charge the costs as
direct costs, the organization must have
an accounting system that identifies and
segregates costs and assigns them
commensurate with the benefits
provided to each grant-supported
project and the entity’s other activities.
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4. Reporting
A. Progress Report. Program progress
reports are required quarterly. Quarterly
program progress reports must be
submitted within 30 days at the end of
each quarter. These reports will include
a brief comparison of actual
accomplishments to the goals
established for the period, reasons for
slippage (if applicable), and other
pertinent information as required. A
final report must be submitted within 90
days of expiration of the budget/project
period.
B. Financial Status Reports. Financial
status reports are required quarterly.
Quarterly financial status reports must
be submitted within 30 days at the end
of each quarter. Final financial status
reports are due within 90 days of
expiration of the budget/project period.
Standard Form 269 (long form) will be
used for financial reporting.
C. Reports. The recipient is
responsible and accountable for
accurate reporting of the Progress
Narrative Reports and Financial Status
Reports. Final Financial Status Reports
(SF–269) must be verified from the
grantee records on how the value was
derived. Final reports (narrative and
financial) are due within 90 days after
each budget period. Failure to submit
required reports within the time
allowed may result in suspension or
termination of an active grant,
withholding of additional awards for the
project, or other enforcement actions
such as withholding of payments or
converting to the reimbursement
method of payment. Continued failure
to submit required reports may result in
one or both of the following: (1) The
imposition of special award provisions;
and (2) the non-funding or non-award of
other eligible projects or activities. This
applies whether the delinquency is
attributable to the failure of the grantee
organization or the individual
responsible for preparation of the
reports.
VII. Agency Contact(s)
Interested parties may obtain
programmatic information from the
person listed under Programmatic
Concerns under section IV of this
program announcement. Grant-related
and business management information
may be obtained from the Grants
Management Specialist listed under
section IV of this program
announcement. Grants.gov concerns
submission and waiver requests may be
addressed by Ms. Michelle Bulls,
Division of Grants Policy. Contact
information is noted under section IV of
this program announcement. Please note
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that the telephone numbers provided
are not toll-free.
VIII. Other Information
Application Checklist: The following
application checklist is included to
assist the applicant in proposal
preparation and follow-up. Applicant is
highly encouraged to employ this
checklist for their benefit and to submit
it as part of their proposal as an
attachment in Grants.gov to allow for
verification of receipt. This checklist
will be utilized by the DGO during their
initial screening for eligibility and will
825
be utilized by the OTP during their
programmatic review for content of the
application to ensure required items
requested are submitted and the
application is eligible for further review
via the ORC. This checklist is available
upon request from the OTP office.
FY 2009 IHS COOPERATIVE AGREEMENT APPLICATION CHECKLIST
Applicant Name: ............................................................................................................................................................................................................
Application Tracking Number: .......................................................................................................................................................................................
Signed Paper Submission: ............................................................................................................................................................................................
Electronic Submission: ..................................................................................................................................................................................................
Waiver Obtained: ...........................................................................................................................................................................................................
Project Type: ..................................................................................................................................................................................................................
Item
Applicant
Grants
Program
1. IHS FY 2009 Checklist ..........................................................................................
2. Eligibility: National Indian Health Board Organization ..........................................
3. 501c(3) Non-Profit Certification .............................................................................
4. SF 424 Application for Federal Assistance ...........................................................
5. SF 424A Budget—Non-Construction ....................................................................
6. SF 424B Assurances—Non-Construction .............................................................
7. Disclosure of Lobbying Activities ...........................................................................
8. Certification Regarding Lobbying ..........................................................................
9. Debarment Certification (Primary) .........................................................................
10. Drug-free Certification .........................................................................................
11. Environmental Tobacco Smoke ..........................................................................
12. Maintenance of Effort Certification ......................................................................
13. Abstract ................................................................................................................
14. Project Narrative (14 pages maximum) ..............................................................
a. Introduction and Need for Assistance ............................................................
b. Project Objective(s), Work-plan & Consultants ..............................................
c. Project Evaluation ...........................................................................................
d. Organizational Capabilities & Qualifications ..................................................
e. Categorical Budget and Budget Justification .................................................
15. APPENDIX ITEMS:
a. Work-plan for proposed objectives ................................................................
b. Multi-year Summaries and Budget Justifications ...........................................
c. Position Descriptions for Key Staff .................................................................
d. Resumes of Key Staff that reflect current duties ...........................................
e. Consultant proposed scope of work (if applicable) ........................................
f. Memorandums of Agreements ........................................................................
g. Indirect Cost Rate Agreement, if applicable ..................................................
h. Organizational chart .......................................................................................
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erowe on PROD1PC63 with NOTICES
Applicant Signature/Date: ..............................................................................................................................................................................................
IHS Grants Management Signature/Date: .....................................................................................................................................................................
IHS Program Office Signature/Date: .............................................................................................................................................................................
The PHS strongly encourages all grant
and contract recipients to provide a
smoke-free workplace and promote the
non-use of all tobacco products. In
addition, Public Law 103–227, the ProChildren Act of 1994, prohibits smoking
in certain facilities (or in some cases,
any portion of the facility) in which
regular or routine education, library,
day care, health care or early childhood
development services are provided to
children. This is consistent with the
HHS mission to protect and advance the
physical and mental health of the
American people.
Dated: 12/29/08
Robert G. McSwain,
Director, Indian Head Service.
[FR Doc. E8–31468 Filed 1–7–09; 8:45 am]
BILLING CODE 4160–16–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
National Institutes of Health
National Institute of Environmental
Health Sciences; Notice of Closed
Meeting
Pursuant to section 10(d) of the
Federal Advisory Committee Act, as
amended (5 U.S.C. Appendix 2), notice
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13:57 Jan 07, 2009
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is hereby given of the following
meeting.
The meeting will be closed to the
public in accordance with the
provisions set forth in sections
552b(c)(4) and 552b(c)(6), Title 5 U.S.C.,
as amended. The grant applications and
the discussions could disclose
confidential trade secrets or commercial
property such as patentable material,
and personal information concerning
individuals associated with the grant
applications, the disclosure of which
would constitute a clearly unwarranted
invasion of personal privacy.
Name of Committee: National Institute of
Environmental Health Sciences Special
E:\FR\FM\08JAN1.SGM
08JAN1
]]>Agencies
[Federal Register Volume 74, Number 5 (Thursday, January 8, 2009)]
[Notices]
[Pages 819-825]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-31468]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Indian Health Service
[Funding Announcement Number: HHS-2009-IHS-NIHB-0001]
Office of Tribal Program; Announcement Type: Competing
Continuation
Catalog of Federal Domestic Assistance Numbers (s): 93.933
Key Dates: Application Deadline Date: January 9, 2009
Review Date: January 16, 2009
Results Notification: January 21, 2009
Earliest Anticipated Start Date: February 1, 2009
I. Funding Opportunity Description
Authority: The Indian Health Service (IHS) announces that a
Single Source cooperative agreement is open for receipt of an
application from the National Indian Health Board. This program is
authorized under Public Health Service Act, 42 U.S.C. 301. This
program is described at 93.933 in the Catalog of Federal Domestic
Assistance (CFDA). Purpose: The Office of Tribal Programs (OTP) has
designated funds for the Single Source National Indian Health Board
(NIHB) to further health program objectives in the American Indian/
Alaska Native (AI/AN) community with outreach and education efforts
in the interest of improving Indian health care. The NIHB is the
only national Indian organization with expertise on the variety of
issues related to the provision of health care to Indian people.
The NIHB represents all 562-Federally recognized tribes: including
Tribal governments operating their own health care delivery systems
through self-determination agreements with the IHS and tribes that
continue to receive health care directly from the IHS. The NIHB is
governed by twelve elected Tribal Government Officials who represent
each of the twelve IHS Areas and the HHS regions where Federally
recognized Tribes exist. The NIHB is the only national organization
with an expertise in health policy and health programs, and the only
national organization with the designated authority to represent all
AI/AN tribes and villages. The NIHB has a national constituency and
clearly supports critical services and activities within the IHS
mission of quality health care for AI/AN people. The NIHB provides
policy analysis and development, program assessment and development,
regional and national meeting coordination, consultation and health
care advocacy to IHS and HHS based on tribal input through a broad
based consumer network. Furthermore, the NIHB also provides planning
and technical assistance to Tribes, Area Health Boards, and other
Tribal organizations through the cooperative agreement with the IHS.
II. Award Information
Type of Award: Cooperative Agreement. A cooperative agreement will
be awarded as the OTP staff will have substantial programmatic
involvement with the recipient in carrying out the project as noted in
the following delineated roles of involvement to further IHS' health
program objectives in the AI/AN community with outreach and education
efforts in the interest of improving Indian health care.
Cooperative Agreement--Involvement of Parties
This project is a cooperative agreement between the IHS and the
NIHB.
Selected entity is responsible for the following:
1. To provide technical advice in the area of health care policy
analysis and program development on which IHS needs to take action;
2. To provide consultation that is representative of all Tribal
governments in the area of health care policy analysis and program
development;
3. To assure that health care advocacy is based on Tribal input
through a broad based consumer network involving the Area Indian Health
Boards or Health
[[Page 820]]
Board Representatives from each of the twelve IHS areas;
4. To provide an opportunity for Tribal Government officials to
share their concerns, challenges, and recommendations for improving
health care delivery through the IHS in forums designed to provide
training, technical assistance, and appropriate policy discussions; and
5. To provide periodic dissemination of health care information,
including publication of a newsletter.
Programmatic Involvement of the IHS Staff
1. IHS staff will review articles concerning the Agency for
accuracy and may, as requested by the NIHB, provide relevant articles.
2. IHS staff will have input over the hiring of key personnel as
defined by regulation or provision in the cooperative agreement.
3. IHS will provide technical assistance to the NIHB as requested
and attend and participate in all the NIHB meetings.
4. IHS staff may, at the request of the NIHB, participate on study
groups and may recommend topics for analysis and discussion.
Estimated Funds Available: The estimated total amount that is
available to support the two year program is $1,616,374. Fiscal year
(FY) 2009 is estimated at: $808,187, which may vary, based on Tribal
shares assumptions; $100,000 associated with providing legislative
education, outreach and communications support to the IHS Tribal
Leaders Diabetes Committee and to facilitate Tribal consultation on
Special Diabetes Program for Indians; $150,000 to support the IHS Just
Move-It health promotion and disease prevention initiative with Tribes;
$250,000 to support the IHS Behavioral Health program in its suicide
prevention and methamphetamine initiative. The second year (FY) 2010
award will be issued for an estimated total award of $808,187. Non-
competing continuation awards for the remainder of the project are also
subject to the availability of funds.
The estimated total amount that is available to support the two
year program is $1,616,374 and is subject to the availability of funds.
Fiscal year (FY) 2009 is estimated at $808,187 total costs which may
vary based on tribal shares assumption. The second year (FY) 2010 award
will be issued for an estimated total of $808,187 total costs. Non-
competing continuation awards for the remainder of the project are also
subject to the availability of funds.
Anticipated Number of Awards: One Single Source award will be
issued to the NIHB Program.
Project Period: Twenty-Three months. The initial budget period will
cover 11 months commencing on February 1, 2009 through December 31,
2009 and the second budget period will run from January 1,2010 through
December 31, 2010.
Award Amount: Estimated $808,187, per year as described above.
III. Eligibility Information
1. Eligibility is limited to the NIHB based on the single source
justification provided under Section I. Funding Opportunity
Description.
2. This is a Single Source announcement. The funding level noted
includes both direct and indirect costs. Applicant's budget may not
exceed the maximum funding level described above per budget period.
3. Proof of non-profit status required: 501c(3) Non-Profit
certification.
4. Cost Sharing or Matching--The NIHB Program does not require
matching funds or cost sharing.
5. Other Requirements--
If the application budget exceeds the stated dollar amount
that is outlined within this announcement, it will not be considered
for funding.
Please refer to section IV., Item 6, ``Funding
Restrictions,'' for further information regarding ineligible
activities.
IV. Application and Submission Information
1. Application package may be found on the Grants.gov Web site:
https://www.grants.gov or at: https://www.ihs.gov/NonMedicalPrograms/
gogp/gogp_funding.asp. Detailed application instructions for this
announcement are downloadable from the Grants.gov Web site.
2. IHS Contacts:
Programmatic Concerns
Mr. Ronald B. Demaray, Acting Director, Office of Tribal Programs,
Indian Health Service, 801 Thompson Avenue, Suite 220, Rockville,
Maryland 20852. Contact Information: (301) 443-1104 (Telephone) (301)
443-4666 (Fax) and E-Mail Address: Ronald.Demaray@IHS.GOV.
Business Concerns
Ms. Sylvia Ryan, Grants Management Specialist, Division of Grants
Operations, Indian Health Service, 801 Thompson Avenue, IMP 360,
Rockville, Maryland 20852. Contact Information: (301) 443-5204
(Telephone), (301) 443-9602 (Fax), and E-Mail Address:
Sylvia.Ryan@IHS.GOV.
Note: The Division of Grants Operations is the official receipt
point for grant applications (electronic and paper).
Grants.gov Agency Contact
Information regarding the electronic grants.gov process, issues,
and waivers waiving the electronic process may be obtained from the
following person:
Ms. Michelle G. Bulls, Chief Grants Management Officer, Director,
Division of Grants Policy, Indian Health Service, 801 Thompson Avenue,
TMP 625, Rockville, Maryland 20852. Contact information: (301) 443-6528
(Telephone) and E-Mail Address: Michelle.Bulls@lHS.GOV.
Paper Applications (only allowed under approved waivers): NIHB must
obtain prior approval to submit a paper application. Please use the
following link to obtain the necessary forms for paper submissions:
Forms
SF-424 Application for Federal Assistance [POFI].
SF-424A Budget Information/Non-construction Programs
[PDF].
PHS 5161 Form [PDFI; Certification forms (see pages 17-19
of the PHS 5161) checklist pages (see pages 25-26).
SF-424B Non-construction Programs [PDFJ].
Disclosure of Lobbying Activities Form [PDF].
Certification Regarding Lobbying.
Debarment Certification (Primary).
Drug-free Certification.
Environmental Tobacco Smoke.
Maintenance of Effort Certification.
Please mail the original application and two copies to: The
Division of Grants Operations; 801 Thompson Avenue, TMP 360; Rockville,
Maryland 20852. Please send it to the attention of the grants
management contact that is listed above.
3. Content and Form of Narrative Submission:
Abstract (one page) summarizing the project.
Introduction and Need for Assistance.
Project Objective(s), Approach and Results and Benefits.
Project Evaluation.
Organizational Capabilities and Qualifications.
Be typewritten and single spaced.
Use black type not smaller than 12 characters per one
inch.
Margins must not be less than one inch.
Have consecutively numbered pages.
Contain a narrative that does not exceed 14 typed pages
that includes the other submission requirements below.
[[Page 821]]
The 14-page narrative does not include the abstract, the work plan,
standard forms, 501 c(3) Non-Profit Statement, table of contents,
budget, budget justifications, multi-year narratives, multi-year
budget, multi-year budget justification, and/or other appendix items.
Public Policy Requirements: All Federal-wide public policies apply
to IHS grants with exception of the Lobbying and Discrimination policy.
4. Submission Dates and Times: The application must be submitted
electronically through Grants.gov by 12:00 midnight Eastern Standard
Time (EST) on Friday, January 9, 2009. NOTE: The application package is
posted in Adobe vs. PureEdge Forms. In addition, Grants.gov currently
utilizes a Microsoft Office Word 2003 software version. Entities
utilizing other than Microsoft Office Word 2003 software version must
make arrangements to accommodate this situation. If technical
challenges arise and the applicant is unable to successfully complete
the electronic application process, the applicant must contact Michelle
G. Bulls, Division of Grants Policy, fifteen days prior to the
application deadline and inform her of the difficulties that the
organization is experiencing. The grantee must obtain prior approval,
in writing (e-mail requests are acceptable), allowing the paper
submission. If submission of a paper application is requested and
approved, the manually signed original and two copies of the
application must be sent to the appropriate grants person listed in
Section IV.2. above. Unsigned paper applications will not be accepted
and will be returned to the applicant. Applications not submitted
through Grants.gov, without an approved waiver, will be returned to the
applicant without review or consideration. Late applications will not
be accepted for processing, will be returned to the applicant, and will
not be considered for funding.
5. Intergovernmental Review: Executive Order 12372 requiring
intergovernmental review is not applicable to this program.
6. Funding Restrictions: Pre-award costs are allowable. In
accordance with 45 CFR Part 74 all pre-award costs are incurred at the
recipient's risk. The awarding office is under no obligation to
reimburse such costs if for any reason the applicant does not receive
an award or if the award to the recipient is less than anticipated.
Only one Single Source cooperative agreement will be
awarded.
IHS will not acknowledge receipt of the application.
An unsigned paper application is not acceptable;
therefore, it will not be reviewed and will be returned.
7. Other Submission Requirements:
Electronic Submission--The preferred method for receipt of
applications is electronic submission through Grants.gov. However,
should any technical challenges arise regarding the submission, please
contact Grants.gov Customer Support at 1-800-518-4726 or
support@grants.gov. The Contact Center hours of operation are Monday-
Friday from 7:00 a.m. to 9:00 p.m. EST. If you require additional
assistance please call (301) 443-6290 and identify the need for
assistance regarding your Grants.gov application. Your call will be
transferred to the appropriate grants staff member. The applicant must
seek assistance at least fifteen days prior to the application
deadline. An applicant that does not adhere to the timelines for
Central Contractor Registry (CCR) and/or Grants.gov registration and/or
requesting timely assistance with technical issues will not be a
candidate for receiving a waiver approval to submit a paper
application.
To submit an application electronically, please use the https://
www.Grants.gov apply site. Download a copy of the application package
from the Grants.gov Web site, complete it offline and then upload and
submit the application via the Grants.gov site. You may not e-mail an
electronic copy of a grant application to IHS.
Please be reminded of the following:
The preferred application receipt process is Grants.gov.
The paper process is not the preferred method. However, if you have
technical problems submitting your application on-line, please contact
directly Grants.gov Customer Support at: https://www.grants.gov/
CustomerSupport.
Upon contacting Grants.gov, obtain a tracking number as
proof of contact. The tracking number is helpful if there are technical
issues that cannot be resolved.
If it is determined that a formal waiver is necessary, the
applicant must submit a request, in writing (e-mails are acceptable),
to Michelle.Bulls@ihs.gov that includes a justification for the need to
deviate from the standard electronic submission process. Upon receipt
of the waiver approval, a hard-copy application package must be
downloaded by the applicant from Grants.gov, completed, manually
signed, and sent directly to the Division of Grants Operations (DGO),
801 Thompson Avenue, TMP 360; Rockville, MD 20852 by the due date,
Friday, January 9, 2009.
Upon entering the Grants.gov site, there is information
available that outlines the requirements to the applicant regarding
electronic submission of an application through Grants.gov, as well as
the hours of operation. Applicants are strongly encouraged to not wait
until the deadline date to begin the application process through
Grants.gov as the registration process for CCR and Grants.gov could
take up to fifteen working days.
To use Grants.gov, an applicant, must have a Data
Universal Numbering System (DTJNS) Number that is also registered in
the CCR allowing a minimum often days working days to complete CCR
registration.
All documents must be submitted electronically, including
all relevant information on the SF-424 and all necessary assurances and
certifications.
Please use the optional attachment feature in Grants.gov
to attach additional documentation that may be requested by IHS such as
Memorandum of Agreements (MOAs) with Area Local Health Boards as well
as national affiliations with organizations, e.g., National Congress of
American Indians (NCAI), etc.
The application must comply with the 14-page limitation
requirements described in the program announcement.
After you electronically submit your application, you will
receive an automatic acknowledgment from Grants.gov that contains a
Grants.gov tracking number. The IHS DGO will retrieve your application
from Grants.gov. The DGO will not notify applicants that the
application has been received.
You may access the electronic application package which
includes the synopsis for this program on: https://www.Grants.gov or the
full announcement on: https://www.ihs.gov/NonMedicalPrograms/gogp/
index.cfm?module=gogp_funding.
You may search for the downloadable application package
utilizing Grants.gov FIND to search for the CFDA number 93.933.
The applicant must provide the Funding Opportunity Number:
HHS-2009-IHS-NIHB-0001.
E-mail applications will not be accepted under this announcement.
DUNS Number
Applicants are required to have a DUNS number to apply for a grant
or cooperative agreement from the Federal Government. The DUNS number
is a nine-digit identification number, which uniquely identifies
business entities.
[[Page 822]]
Obtaining a DUNS number is easy and there is no charge. To obtain a
DUNS number, access Dun and Bradstreet at the following Web site:
https://www.dunandbradstreet.com or call 1-866-705-5711. Interested
parties may wish to obtain their DUNS number by phone to expedite the
process.
Applicants must also be registered with the CCR. A DUNS number is
required before CCR registration can be completed. Many organizations
may already have a DUNS number. Please use the telephone number listed
above to investigate whether or not your organization has a DUNS
number. Registration with the CCR is free of charge.
Applicants may register by calling 1-888-227-2423. Please review
and complete the CCR Registration Worksheet located at https://
www.grants.gov/CCRRegister.
More detailed information regarding these registration processes
can be found at https://www.grants.gov.
V. Application Review Information
The instructions for preparing the application narrative also
constitute the evaluation criteria for reviewing and scoring the
application. Weights assigned to each section are noted in parentheses.
The 14-page narrative should include only the first year of activities;
information for multi-year projects should be included as an appendix.
See ``MULTI-YEAR PROJECT REQUIREMENTS'' at the end of this section for
more information.
1. Narrative
A. Abstract--one page summary.
B. Criteria
Introduction and Need for Assistance (20 points)
(1) Describe the organization's current health, education and
technical assistance operations as related to the broad spectrum of
health needs of the AI/AN community. Include authorized delegation of
authority, i.e., memorandum of agreement from a national organization
representative of all AI/ANs (such as NCAI) authorizing entity to act
in the health care advocacy role for all AllAN communities. Include
what programs and services are currently provided (i.e., Federally
funded, State funded, etc.), any memorandums of agreement with other
National, Area or Local Indian Health Board organizations, HHS agencies
that rely on the applicant as the primary gateway organization that is
capable of providing the dissemination of health information,
information regarding technologies currently used (i.e., hardware,
software, services, etc.), and identify the source(s) of technical
support for those technologies (i.e., in-house staff, contractors,
vendors, etc.). Include information regarding how long the applicant
has been operating and its length of association/partnerships with Area
Health Boards, etc. [historical collaboration].
(2) Describe the organization's current technical assistance
ability. Include what programs and services are currently provided,
programs and services projected to be provided, memorandums of
agreement with other National Indian organizations such as NCAI that
deem the applicant as the primary source of information for AI/AN,
memorandums of agreement with other Area Indian Health Boards, etc.
(3) Describe the population to be served by the proposed project.
Include a description of the number of Tribes who currently benefit
from the technical assistance provided by the applicant.
(4) Describe the geographic location of the proposed project
including any geographic barriers experienced by the recipients of the
technical assistance to the health care information provided.
(5) Identify all previous IRS Single Source cooperative agreement
awards received including dates of funding and summaries of the
project's accomplishments. State how previous IHS Single Source
cooperative agreement funds facilitated education, training, and
technical assistance nation-wide and relate the progression of health
care information delivery and development relative to the current
proposed project. (Copies of reports will not be accepted.)
(6) Describe collaborative and supportive efforts with National,
Area and Local Indian Health Boards.
(7) Describe budget consultation efforts undertaken on behalf of
Tribes, Tribal organizations and urban organization and the benefits
and outcomes derived as a result of these consultations. What changed
for the AI/AN community?
(8) Explain the reason for your proposed project by identifying
specific gaps or weaknesses in services or infrastructure that will be
addressed by the proposed project. Explain how these gaps/weaknesses
were discovered. If the proposed project includes information
technology (i.e., hardware, software, etc.), provide further
information regarding measures taken or to be taken that ensure the
proposed project will not create other gaps in services or
infrastructure (i.e., IHS interface capability, GPRA reporting
requirements, contract reporting requirements, Information Technology
(IT) compatibility, etc.), if applicable.
(9) Describe the effect of the proposed project on current programs
(i.e., Federally-funded, State funded, etc.) and, if applicable, on
current equipment (i.e., hardware, software, services, etc.). Include
the effect of the proposed project on planned/anticipated programs and/
or equipment.
(10) Describe how the project relates to the purpose of the
cooperative agreement by addressing the following: Identify how the
proposed project will address NIHB education, budget consultation,
health data dissemination, training, and technical assistance.
Project Objective(s), Workplan and Consultants (40 points)
A. Identify the proposed project objective(s) addressing the
following:
Measurable and (if applicable) quantifiable.
Results oriented.
Time-limited.
Example: Issue four quarterly newsletters, provide NIHB alerts and
quantify number of contacts with Tribes annually.
B. Address how the proposed project will result in change or
improvement in program operations or processes for each proposed
project objective. Also address what tangible products, if any, are
expected from the project, (i.e. legislative analysis, policy analysis,
Annual Conference, Summits, etc.)
C. Address the extent to which the proposed project will build the
organization's capacity to provide, improve, or expand services that
address the need(s) of the target population. Include a strategic plan
and business plan currently in place that are being used. Include the
plan(s) with the application submission.
D. Submit a workplan in the appendix which includes the following
information:
Provide the action steps on a timeline for accomplishing
the proposed project objective(s).
Identify who will perform the action steps.
Identify who will supervise the action steps taken.
Identify what tangible products will be produced during
and the end of the proposed project objective(s).
Identify who will accept and/or approve work products
during the duration of the proposed project and at the end of the
proposed project.
Include any training that will take place during the
proposed project and who will be attending the training.
Include evaluation activities planned.
[[Page 823]]
E. If consultants or contractors will be used during the proposed
project, please include the following information in their scope of
work (or note if consultants/contractors will not be used):
Educational requirements.
Desired qualifications and work experience.
Expected work products to be delivered on a timeline.
If a potential consultant/contractor has already been identified,
please include a resume in the Appendix.
F. Describe what updates will be required for the continued success
of the proposed project. Include when these updates are anticipated and
where funds will come from to conduct the update and/or maintenance.
Project Evaluation (15 points)
Each proposed objective requires an evaluation component to assess
its progression and ensure its completion. Also, include the evaluation
activities in the work-plan.
Describe the proposed plan to evaluate both outcomes and process.
Outcome evaluation relates to the results identified in the objectives,
and process evaluation relates to the work-plan and activities of the
project.
A. For outcome evaluation, describe:
What the criteria will be for determining success of each
objective.
What data will be collected to determine whether the
objective was met.
At what intervals will data be collected.
Who will collect the data and their qualifications.
How the data will be analyzed.
How the results will be used.
B. For process evaluation, describe:
How the project will be monitored and assessed for
potential problems and needed quality improvements.
Who will be responsible for monitoring and managing
project improvements based on results of ongoing process improvements
and their qualifications.
How ongoing monitoring will be used to improve the
project.
Any products, such as manuals or policies, that might be
developed and how they might lend themselves to replication by others.
How the project will document what is learned throughout
the project period.
C. Describe any evaluation efforts that are planned to occur after
the grant period ends.
D. Describe the ultimate benefit for the AL/AN that will be derived
from this project.
Organizational Capabilities and Qualifications (15 points)
A. Describe the organizational structure of the organization beyond
health care activities, if applicable.
B. Describe the ability of the organization to manage the proposed
project. Include information regarding similarly sized projects in
scope and financial assistance as well as other cooperative agreements/
grants and projects successfully completed.
C. Describe what equipment (i.e., fax machine, phone, computer,
etc.) and facility space (i.e., office space) will be available for use
during the proposed project. Include information about any equipment
not currently available that will be purchased through the cooperative
agreement/grant.
D. List key personnel who will work on the project. Include title
used in the work-plan. In the appendix, include position descriptions
and resumes for all key personnel. Position descriptions should clearly
describe each position and duties, indicating desired qualifications
and experience requirements related to the proposed project. Resumes
must indicate that the proposed staff member is qualified to carry out
the proposed project activities. If a position is to be filled,
indicate that information on the proposed position description.
Categorical Budget and Budget Justification (10 points)
A. Provide a categorical budget for each of the 12-month budget
periods requested.
B. If indirect costs are claimed, indicate and apply the current
negotiated rate to the budget. Include a copy of the rate agreement in
the appendix.
C. Provide a narrative justification explaining why each line item
is necessary/relevant to the proposed project. Include sufficient cost
and other details to facilitate the determination of cost allowability
(i.e., equipment specifications, etc.).
Multi-Year Project Requirements
For additional years of funding, the applicant must include a
narrative for each additional year's project objectives, evaluation
components, work plan, categorical budget, and budget justification.
The same weights and criteria as noted in Section V. Application Review
Information that is used to evaluate the first year of a multi-year
project will be applied when evaluating the second year of the multi-
year application. A weak second year submission could negatively impact
the overall score of the application.
Appendix Items
A. Work plan for proposed objectives.
B. Position descriptions for key staff.
C. Resumes of key staff that reflect current duties.
D. Consultant proposed scope of work (if applicable).
E. Indirect Cost Rate Agreement, if applicable.
F. Organizational chart.
G. Multi-Year Project Requirements noted above.
H. Application Checklist.
2. Review and Selection Process
In addition to the above criteria/requirements, applications are
considered according to the following:
A. Application Submission (Application Deadline: Friday, January 9,
2009). The application received in advance of or by the deadline and
verified by the tracking number will undergo a preliminary review to
determine that:
The applicant and proposed project is eligible in
accordance with this Single Source cooperative agreement announcement;
The application builds upon previously funded project(s);
and
The application narrative, forms, and materials submitted
meet the requirements of the announcement allowing the review panel to
undertake an in-depth evaluation; otherwise the application may be
returned.
B. Objective Review of Application--The objective review of the
cooperative agreement is scheduled for Friday, January 16, 2009. The
application will be screened to ensure that eligibility requirements
are complete, responsive, and conform to this Single Source cooperative
agreement program announcement. The application will be reviewed for
merit by the Ad Hoc Objective Review Committee (ORC) appointed by the
IHS to review and make recommendations on the application. The
technical review will be conducted in accordance with the [HS Objective
Review Guidelines. The technical review process ensures objectivity is
maintained on the Single Source cooperative agreement application. The
application will be evaluated and rated on the basis of the evaluation
criteria listed in Section V.1. The criteria will be used to evaluate
the quality of a proposed project, determine the likelihood of success
and to assign a numerical score to the application. The application
must score 60 points or above by the ORC to be considered for funding.
The DGO will conduct a cost analysis on the proposal and provide
additional recommendations. The program official accepts the DGO
[[Page 824]]
recommendations when considering or recommending funding. The program
official forwards the final recommendations and documentation to the
Acting Director, Office of Tribal Programs (OTP), for final review and
approval.
3. Anticipated Announcement and Award Dates. The IHS anticipates
the earliest award start date will be February 1, 2009.
VI. Award Administration Information
1. Award Notices
The Notice of Award (NoA) will be initiated by the DGO and will be
mailed via postal mail to the recipient. The NoA will be signed by the
Grants Management Officer and is the authorizing document for which
funds are dispersed to the approved entities. The NoA will serve as the
official notification of the cooperative agreement award and will
reflect the amount of Federal funds awarded for the purpose of the
cooperative agreement and the involvement of each party's
responsibilities: Recipient's and IHS, the terms and conditions of the
award, the effective date of the award, and the budget/project period.
The NoA is the legally binding document. The applicant will receive a
copy of the Executive Summary which identifies the weaknesses and
strengths of the application submitted.
ORC Results Notification: Wednesday, January 23, 2009.
The Acting Director, OTP, or program official, will notify the
contact person identified on the proposal of the results of the
objective review in writing via postal mail. If the application is
declared ineligible, the applicant will receive written notification of
the ineligibility determination. The ineligibility notification will
include information regarding the rationale for the ineligibility
decision citing specific information from the application and/or this
Single Source cooperative agreement program announcement. If the
application is disapproved for a low score, the applicant will receive
a copy of the Executive Summary which identifies the weaknesses and
strengths of the application submitted. Any other correspondence
announcing to the Applicant's Project Director that an application was
recommended for approval is not an authorization to begin performance.
Pre-award costs are allowable charges under this cooperative agreement
as noted in Part IV. Application and Submission Information, Item 6.
Funding Restrictions.
2. Administrative and National Policy Requirements
Cooperative Agreements are administered in accordance with the
following authorities and regulations:
This single source cooperative agreement program
announcement.
Public Health Service Act Section 301.
45 CFR Part 74, ``Administration of Grants to Non-Profit
Recipients.''
Department of Health and Human Services, Grants Policy
Statement, January 2007.
Appropriate Cost Principles: OMB Circular A-122, ``Non-
profit Organizations.''
OMB Circular A-133, ``Audits of States, Local Governments
and Non-Profit Organizations.''
Healthy People 2010-The Public Health Service (PHS) is
committed to achieving the health promotion and disease prevention
objectives of ``Healthy People 2010,'' a PHS-led national activity for
setting priority areas. This Program Announcement is related to one or
more of the priority areas. A copy of ``Healthy People 2010'' is
available at: https://www.healthypeople.gov.
3. Indirect Costs
This section applies to all grant recipients that request indirect
cost in their application. In accordance with HHS Grants Policy
Statement, Part II-27, IHS requires applicants to have a current
indirect cost rate agreement in place prior to award. The rate
agreement must be prepared in accordance with the applicable cost
principles and guidance as provided by the cognizant agency or office.
A current rate refers to the rate covering the applicable activities
during the award budget period. If the current rate is not on file with
the awarding office, the award shall include funds for reimbursement of
indirect costs. However, the indirect cost portion will remain
restricted until the current rate is provided to the DGO.
Questions regarding the indirect cost policy may be addressed to
the grants management staff at either 301-443-6290 or 301-443-5204.
If it is determined by the Division of Cost Allocation (DCA) that
it is not feasible for the organization to develop a rate in order to
charge the costs as direct costs, the organization must have an
accounting system that identifies and segregates costs and assigns them
commensurate with the benefits provided to each grant-supported project
and the entity's other activities.
4. Reporting
A. Progress Report. Program progress reports are required
quarterly. Quarterly program progress reports must be submitted within
30 days at the end of each quarter. These reports will include a brief
comparison of actual accomplishments to the goals established for the
period, reasons for slippage (if applicable), and other pertinent
information as required. A final report must be submitted within 90
days of expiration of the budget/project period.
B. Financial Status Reports. Financial status reports are required
quarterly. Quarterly financial status reports must be submitted within
30 days at the end of each quarter. Final financial status reports are
due within 90 days of expiration of the budget/project period. Standard
Form 269 (long form) will be used for financial reporting.
C. Reports. The recipient is responsible and accountable for
accurate reporting of the Progress Narrative Reports and Financial
Status Reports. Final Financial Status Reports (SF-269) must be
verified from the grantee records on how the value was derived. Final
reports (narrative and financial) are due within 90 days after each
budget period. Failure to submit required reports within the time
allowed may result in suspension or termination of an active grant,
withholding of additional awards for the project, or other enforcement
actions such as withholding of payments or converting to the
reimbursement method of payment. Continued failure to submit required
reports may result in one or both of the following: (1) The imposition
of special award provisions; and (2) the non-funding or non-award of
other eligible projects or activities. This applies whether the
delinquency is attributable to the failure of the grantee organization
or the individual responsible for preparation of the reports.
VII. Agency Contact(s)
Interested parties may obtain programmatic information from the
person listed under Programmatic Concerns under section IV of this
program announcement. Grant-related and business management information
may be obtained from the Grants Management Specialist listed under
section IV of this program announcement. Grants.gov concerns submission
and waiver requests may be addressed by Ms. Michelle Bulls, Division of
Grants Policy. Contact information is noted under section IV of this
program announcement. Please note
[[Page 825]]
that the telephone numbers provided are not toll-free.
VIII. Other Information
Application Checklist: The following application checklist is
included to assist the applicant in proposal preparation and follow-up.
Applicant is highly encouraged to employ this checklist for their
benefit and to submit it as part of their proposal as an attachment in
Grants.gov to allow for verification of receipt. This checklist will be
utilized by the DGO during their initial screening for eligibility and
will be utilized by the OTP during their programmatic review for
content of the application to ensure required items requested are
submitted and the application is eligible for further review via the
ORC. This checklist is available upon request from the OTP office.
FY 2009 IHS Cooperative Agreement Application Checklist
----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------
Applicant Name:.................................................................................................
Application Tracking Number:....................................................................................
Signed Paper Submission:........................................................................................
Electronic Submission:..........................................................................................
Waiver Obtained:................................................................................................
Project Type:...................................................................................................
----------------------------------------------------------------------------------------------------------------
Item Applicant Grants Program
----------------------------------------------------------------------------------------------------------------
1. IHS FY 2009 Checklist............................... ................. ................. .................
2. Eligibility: National Indian Health Board ................. ................. .................
Organization..........................................
3. 501c(3) Non-Profit Certification.................... ................. ................. .................
4. SF 424 Application for Federal Assistance........... ................. ................. .................
5. SF 424A Budget--Non-Construction.................... ................. ................. .................
6. SF 424B Assurances--Non-Construction................ ................. ................. .................
7. Disclosure of Lobbying Activities................... ................. ................. .................
8. Certification Regarding Lobbying.................... ................. ................. .................
9. Debarment Certification (Primary)................... ................. ................. .................
10. Drug-free Certification............................ ................. ................. .................
11. Environmental Tobacco Smoke........................ ................. ................. .................
12. Maintenance of Effort Certification................ ................. ................. .................
13. Abstract........................................... ................. ................. .................
14. Project Narrative (14 pages maximum)............... ................. ................. .................
a. Introduction and Need for Assistance............ ................. ................. .................
b. Project Objective(s), Work-plan & Consultants... ................. ................. .................
c. Project Evaluation.............................. ................. ................. .................
d. Organizational Capabilities & Qualifications.... ................. ................. .................
e. Categorical Budget and Budget Justification..... ................. ................. .................
15. APPENDIX ITEMS:
a. Work-plan for proposed objectives............... ................. ................. .................
b. Multi-year Summaries and Budget Justifications.. ................. ................. .................
c. Position Descriptions for Key Staff............. ................. ................. .................
d. Resumes of Key Staff that reflect current duties ................. ................. .................
e. Consultant proposed scope of work (if ................. ................. .................
applicable).......................................
f. Memorandums of Agreements....................... ................. ................. .................
g. Indirect Cost Rate Agreement, if applicable..... ................. ................. .................
h. Organizational chart............................ ................. ................. .................
----------------------------------------------------------------------------------------------------------------
Applicant Signature/Date:.......................................................................................
IHS Grants Management Signature/Date:...........................................................................
IHS Program Office Signature/Date:..............................................................................
----------------------------------------------------------------------------------------------------------------
The PHS strongly encourages all grant and contract recipients to
provide a smoke-free workplace and promote the non-use of all tobacco
products. In addition, Public Law 103-227, the Pro-Children Act of
1994, prohibits smoking in certain facilities (or in some cases, any
portion of the facility) in which regular or routine education,
library, day care, health care or early childhood development services
are provided to children. This is consistent with the HHS mission to
protect and advance the physical and mental health of the American
people.
Dated: 12/29/08
Robert G. McSwain,
Director, Indian Head Service.
[FR Doc. E8-31468 Filed 1-7-09; 8:45 am]
BILLING CODE 4160-16-P
