Privacy Act of 1974; Systems of Records, 696-698 [E9-41]
Download as PDF
<![CDATA[
696
Federal Register / Vol. 74, No. 4 / Wednesday, January 7, 2009 / Notices
Dated: December 30, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison, Officer,
Department of Defense.
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
December 12, 2000, 65 FR 239.
QNRO–3
Diet and Nutrition Evaluation Records
(August 22, 2000, 65 FR 50969).
Dated: December 30, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
REASON:
T7347b
SYSTEM NAME:
These records are no longer kept; the
data that was in the system did not
contain personal information, but only
information on the nutritional value of
foods.
SYSTEM NAME:
Defense Military Retiree and Annuity
Pay System (February 20, 2003, 68 FR
8230).
[FR Doc. E9–39 Filed 1–6–09; 8:45 am]
CHANGES:
BILLING CODE 5001–06–P
*
*
*
*
*
spouses and other dependents who are
victims of abuse.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Add a new routine use ‘‘To receive
approved requests from the military
services to make payments of
transitional compensation to military
member’s spouses, former spouses, and
other dependents that are determined to
be victims of abuse.’’
*
*
*
*
*
STORAGE:
Delete entry and replace with
‘‘Maintained in file folders and
electronic storage media.’’
SYSTEM LOCATION:
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD–2008–OS–0170]
Privacy Act of 1974; Systems of
Records
Delete entry and replace with
‘‘Military retirees, their dependents,
their survivors, former spouses and
abused dependents.’’
SUMMARY: The Defense Finance and
Accounting Service (DFAS) proposes to
alter a system of records notice in its
inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended.
DATES: This Action will be effective
without further notice on February 6,
2009 unless comments are received that
would result in a contrary
determination.
Send comments to the
FOIA/PA Program Manager, Corporate
Communications and Legislative
Liaison, Defense Finance and
Accounting Service, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
FOR FURTHER INFORMATION CONTACT: Ms.
Linda Krabbenhoft at (303) 589–3510.
SUPPLEMENTARY INFORMATION: The
Defense Finance and Accounting
Service notices for systems of records
subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been
published in the Federal Register and
are available from the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on December 30, 2008, to the
House Committee on Government
Reform, the Senate Committee on
Governmental Affairs, and the Office of
Management and Budget (OMB)
VerDate Nov<24>2008
16:10 Jan 06, 2009
Jkt 217001
Delete entry and replace with ‘‘Name
and Social Security Number (SSN).’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
AGENCY: Defense Finance and
Accounting Service, DoD.
ACTION: Notice to Alter a System of
Records.
ADDRESSES:
RETRIEVABILITY:
Delete entry and replace with
‘‘Director of Continuing Government
Activity, Defense Finance and
Accounting Service—Cleveland, 1240
East Ninth Street, Cleveland, OH 44199–
2055.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘Name,
Social Security Number (SSN), address,
telephone number, master pay files,
court orders, Application for
Transitional Compensation, payment
schedules, case processing record, direct
deposit forms, annual certification form,
acknowledgment action form,
correspondence and other supporting
documents relating to entitlements and
deductions of military retirees,
annuitants, dependents, former spouses
and abused dependents.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘5
U.S.C. 301, Departmental Regulations;
10 U.S.C., Chapters 53, 61, 63, 65, 67,
69, 71, 73, 74; 10 U.S.C. Sec. 1059, and
1408(h); 38 U.S.C. Sec. 1311 and 1313;
Pub. L. 92–425; Pub. L. 102–484 Sec.
653; Pub. L. 103–160 Sec. 554 and 1058;
Pub. L. 105–261, Sec. 570; DoDI
1342.24, Transitional Compensation for
Abused Dependents; DoD Financial
Management Regulation 7000.14–R,
Volume 7B and E.O. 9397 (SSN).’’
PURPOSE(S):
Delete entry and replace with ‘‘To
maintain pay and personnel information
for use in the computation of military
retired pay survivor annuity pay and to
make payments to spouses, former
PO 00000
Frm 00026
Fmt 4703
Sfmt 4703
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Disposition for Retired and Annuitant
Pay records range from 30 days to 56
years. The administrative records such
as, change of address, electronic
messages or tax records, that are not pay
affecting, are destroyed using retention
of 30 days to less than 6 years. All pay
affecting documents such as retirement
documents, account computation
information or entitlement/eligibility
records are retained for six years or
more and the pay histories are retained
for 56 years. Records are destroyed by
tearing, shredding, pulping, macerating,
burning, or degaussing the electronic
storage media.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Policy
official: Director of Continuing
Government Activity, Defense Finance
and Accounting Service Cleveland,
(DFAS–PD/CL), 1240 East Ninth Street,
Cleveland, OH 44199–2055.
Record holder: Systems Manager,
Lockheed Martin, Defense Finance and
Accounting Service—Cleveland, 1240
East Ninth Street, Cleveland, OH 44199–
2055.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about them is
contained in this record system should
address written inquiries to the Defense
Finance and Accounting Service,
Freedom of Information/Privacy Act
Program Manager, Corporate
Communications and Legislative
Liaison, 8899 East 56th Street,
Indianapolis, IN 46249–0150.
The requester should be able to
provide sufficient proof of identity, such
E:\FR\FM\07JAN1.SGM
07JAN1
Federal Register / Vol. 74, No. 4 / Wednesday, January 7, 2009 / Notices
as name, Social Security Number (SSN),
place of employment, or other
information available from the record
itself.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about them contained in
this system should address written
inquiries to Defense Finance and
Accounting Service, Freedom of
Information/Privacy Act Program
Manager, Corporate Communications
and Legislative Liaison, 8899 East 56th
Street, Indianapolis, IN 46249–0150.
The requester should be able to
provide sufficient proof of identity, such
as name, Social Security Number, place
of employment, or other information
available from the record itself.’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
DFAS rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in DFAS Regulation 5400.11–
R; 32 CFR part 324; or may be obtained
from the Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 8899 East 56th
Street, Indianapolis, IN 46249–0150.’’
RECORD SOURCE CATEGORIES:
Delete entry and replace with ‘‘From
the individual concerned; other DoD
Components such as Army, Navy, Air
Force and Marine Corps; state or local
governments; members’ survivors such
spouses, other dependents or guardians
of the member or dependent children;
former spouses, private law firms which
are executors of estates in casualty
cases, financial, educational and
medical institutions, and other federal
government agencies such as the
Department of Veterans Affairs, Social
Security Administration, and Internal
Revenue Service.’’
*
*
*
*
*
T7347b
SYSTEM NAME:
Defense Military Retiree and Annuity
Pay System Records.
SYSTEM LOCATION:
Director of Continuing Government
Activity, Defense Finance and
Accounting Service—Cleveland, 1240
East Ninth Street, Cleveland, OH 44199–
2055.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Military retirees, their dependents,
their survivors, former spouses and
abused dependents.
VerDate Nov<24>2008
16:10 Jan 06, 2009
Jkt 217001
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number (SSN),
address, telephone number, master pay
files, court orders, Application for
Transitional Compensation, payment
schedules, case processing record, direct
deposit forms, annual certification form,
acknowledgment action form,
correspondence and other supporting
documents relating to entitlements and
deductions of military retirees,
annuitants, dependents, former spouses
and abused dependents.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 10 U.S.C., Chapters 53, 61,
63, 65, 67, 69, 71, 73, 74; 10 U.S.C. Sec.
1059, and 1408(h); 38 U.S.C. Sec. 1311
and 1313; Pub. L. 92–425; Pub. L. 102–
484 Sec. 653; Pub. L. 103–160 Sec. 554
and 1058; Pub. L. 105–261, Sec. 570;
DoDI 1342.24, Transitional
Compensation for Abused Dependents;
DoD Financial Management Regulation
7000.14–R, Volume 7B and E.O. 9397
(SSN).
PURPOSE(S):
To maintain pay and personnel
information for use in the computation
of military retired pay survivor annuity
pay and to make payments to spouses,
former spouses and other dependents
who are victims of abuse.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
Records are provided to the Internal
Revenue Service for normal wage and
tax withholding.
Disclosures are made to the
Department of Veterans Affairs (DVA)
regarding establishments, changes and
discontinuing of DVA compensation to
retirees and annuitants.
Information is provided to individuals
authorized to receive retired and
annuitant payments on behalf of retirees
or annuitants.
The Army Emergency Relief, NavyMarine Corps Relief Society and Air
Force Assistance Fund to process
allotments for repayment of interest-free
loans from the society and retiree
charitable allotments in support of fund
drives initiated by the Secretaries of the
Army, Navy, and Air Force. The
information will be used to process
allotments on behalf of service members
and retirees.
PO 00000
Frm 00027
Fmt 4703
Sfmt 4703
697
To officials and employees of the
American Red Cross in the performance
of their official duties relating to the
assistance of the members and their
dependents and relatives.
To former spouses for purposes of
providing information, consistent with
the requirements of 10 U.S.C. 1450(f)(3),
regarding Survivor Benefit Plan
coverage.
To spouses for purposes of providing
information, consistent with the
requirements of 10 U.S.C. 1448(a),
regarding Survivor Benefit Plan
coverage.
To receive approved requests from the
military services to make payments of
transitional compensation to military
member’s spouses, former spouses, and
other dependents that are determined to
be victims of abuse.
The DoD ‘Blanket Routine Uses’
published at the beginning of the DFAS
compilation of systems of records
notices also apply to this system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained in file folders and
electronic storage media.
RETRIEVABILITY:
Name and Social Security Number
(SSN).
SAFEGUARDS:
Records are maintained in a
controlled facility. Physical entry is
restricted by the use of locks, guards,
and is accessible only to authorized
personnel. Access to records is limited
to person(s) responsible for servicing the
record in performance of their official
duties and who are properly screened
and cleared for need-to-know. Access to
computerized data is restricted by
passwords, which are changed
periodically.
RETENTION AND DISPOSAL:
Disposition for Retired and Annuitant
Pay records range from 30 days to 56
years. The administrative records such
as, change of address, electronic
messages or tax records, that are not pay
affecting, are destroyed using retention
of 30 days to less than 6 years. All pay
affecting documents such as retirement
documents, account computation
information or entitlement/eligibility
records are retained for six years or
more and the pay histories are retained
for 56 years. Records are destroyed by
tearing, shredding, pulping, macerating,
burning, or degaussing the electronic
storage media.
E:\FR\FM\07JAN1.SGM
07JAN1
698
Federal Register / Vol. 74, No. 4 / Wednesday, January 7, 2009 / Notices
SYSTEM MANAGER(S) AND ADDRESS:
Policy official: Director of Continuing
Government Activity, Defense Finance
and Accounting Service Cleveland,
(DFAS–PD/CL), 1240 East Ninth Street,
Cleveland, OH 44199–2055.
Record holder: Systems Manager,
Lockheed Martin, Defense Finance and
Accounting Service—Cleveland, 1240
East Ninth Street, Cleveland, OH 44199–
2055.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about them is
contained in this record system should
address written inquiries to the Defense
Finance and Accounting Service,
Freedom of Information/Privacy Act
Program Manager, Corporate
Communications and Legislative
Liaison, 8899 East 56th Street,
Indianapolis, IN 46249–0150.
The requester should be able to
provide sufficient proof of identity, such
as name, Social Security Number, place
of employment, or other information
available from the record itself.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about them contained in
this system should address written
inquiries to Defense Finance and
Accounting Service, Freedom of
Information/Privacy Act Program
Manager, Corporate Communications
and Legislative Liaison, 8899 East 56th
Street, Indianapolis, IN 46249–0150.
The requester should be able to
provide sufficient proof of identity, such
as name, Social Security Number, place
of employment, or other information
available from the record itself.
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation 5400.11–
R; 32 CFR part 324; or may be obtained
from the Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 8899 East 56th
Street, Indianapolis, IN 46249–0150.
RECORD SOURCE CATEGORIES:
From the individual concerned; other
DoD Components such as Army, Navy,
Air Force and Marine Corps; state or
local governments; members’ survivors
such as spouses, other dependents or
guardians of the member or dependent
children; former spouses, private law
firms which are executors of estates in
casualty cases, financial, educational
and medical institutions, and other
federal government agencies such as the
VerDate Nov<24>2008
16:10 Jan 06, 2009
Jkt 217001
Department of Veterans Affairs, Social
Security Administration, and Internal
Revenue Service.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Dated: December 30, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer,
Department of Defense.
GNSA 09
None.
SYSTEM NAME:
[FR Doc. E9–41 Filed 1–6–09; 8:45 am]
NSA/CSS Personnel File (August 9,
1993, 58 FR 42303).
BILLING CODE 5001–06–P
CHANGES:
DEPARTMENT OF DEFENSE
*
*
*
*
*
Office of the Secretary
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
[Docket ID DoD–2008–OS–0169]
Delete entry and replace with
‘‘Civilian employees, personnel under
contract, military assignees, dependents
of NSA/CSS personnel assigned to field
elements, individuals integrated into the
cryptologic reserve program, custodial
and commercial services personnel.’’
Privacy Act of 1974; System of
Records
AGENCY: National Security Agency/
Central Security Service, DoD.
ACTION: Notice to Alter a System of
Records.
CATEGORIES OF RECORDS IN THE SYSTEM:
The National Security
Agency/Central Security Service is
proposing to alter a system of records
notice in its existing inventory of record
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
SUMMARY:
DATES: This proposed action will be
effective without further notice on
February 6, 2009 unless comments are
received which result in a contrary
determination.
Send comments to the
National Security Agency/Central
Security Service, Office of Policy, 9800
Savage Road, Suite 6248, Ft. George G.
Meade, MD 20755–6248.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Ms.
Anne Hill at (301) 688–6527.
The
National Security Agency/Central
Security Service systems of records
notices subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended, have
been published in the Federal Register
and are available from the address
above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on December 19, 2008, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
SUPPLEMENTARY INFORMATION:
PO 00000
Frm 00028
Fmt 4703
Sfmt 4703
Delete entry and replace with ‘‘File
contains personnel papers and forms
including but not limited to
applications, transcripts,
correspondence, notices of personnel
action, performance appraisals, internal
staffing resume, professionalization
documentation and correspondence,
training forms, temporary duty, letters
of reprimand, special assignment
documentation, letters of
commendation, promotion
documentation, field assignment
preference, requests for transfers,
permanent change of station, passport,
transportation, official orders, awards,
suggestions, pictures, complaints,
separation, retirement, time utilization,
scholarship/fellowship or other school
appointments, military service, reserve
status, military check in/out sheets,
military orders, security appraisal,
career battery and other test results,
language capability, military personnel
utilization survey, work experience,
notes and memoranda on individual
aspects of performance, productivity
and suitability, information on
individual eligibility to serve on various
boards and committees, emergency loan
records, other information relevant to
personnel management, housing
information where required.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with
‘‘National Security Agency Act of 1959,
Public Law 86–36 (codified at 50 U.S.C.
Section 402 note); Title of the United
States Code and certain implementing
Office of Personnel Management
regulations contained within 5 CFR Part
293, Personnel Records; 10 U.S.C. 1124,
Cash awards for disclosures,
suggestions, inventions, and scientific
E:\FR\FM\07JAN1.SGM
07JAN1
]]>Agencies
[Federal Register Volume 74, Number 4 (Wednesday, January 7, 2009)]
[Notices]
[Pages 696-698]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E9-41]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2008-OS-0170]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice to Alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Finance and Accounting Service (DFAS) proposes to
alter a system of records notice in its inventory of record systems
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This Action will be effective without further notice on February
6, 2009 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate
Communications and Legislative Liaison, Defense Finance and Accounting
Service, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 589-
3510.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 30, 2008, to
the House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
`Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated December 12, 2000, 65 FR 239.
Dated: December 30, 2008.
Patricia L. Toppings,
OSD Federal Register Liaison Officer, Department of Defense.
T7347b
System name:
Defense Military Retiree and Annuity Pay System (February 20, 2003,
68 FR 8230).
Changes:
* * * * *
System location:
Delete entry and replace with ``Director of Continuing Government
Activity, Defense Finance and Accounting Service--Cleveland, 1240 East
Ninth Street, Cleveland, OH 44199-2055.''
Categories of individuals covered by the system:
Delete entry and replace with ``Military retirees, their
dependents, their survivors, former spouses and abused dependents.''
Categories of records in the system:
Delete entry and replace with ``Name, Social Security Number (SSN),
address, telephone number, master pay files, court orders, Application
for Transitional Compensation, payment schedules, case processing
record, direct deposit forms, annual certification form, acknowledgment
action form, correspondence and other supporting documents relating to
entitlements and deductions of military retirees, annuitants,
dependents, former spouses and abused dependents.''
Authority for maintenance of the system:
Delete entry and replace with ``5 U.S.C. 301, Departmental
Regulations; 10 U.S.C., Chapters 53, 61, 63, 65, 67, 69, 71, 73, 74; 10
U.S.C. Sec. 1059, and 1408(h); 38 U.S.C. Sec. 1311 and 1313; Pub. L.
92-425; Pub. L. 102-484 Sec. 653; Pub. L. 103-160 Sec. 554 and 1058;
Pub. L. 105-261, Sec. 570; DoDI 1342.24, Transitional Compensation for
Abused Dependents; DoD Financial Management Regulation 7000.14-R,
Volume 7B and E.O. 9397 (SSN).''
Purpose(s):
Delete entry and replace with ``To maintain pay and personnel
information for use in the computation of military retired pay survivor
annuity pay and to make payments to spouses, former spouses and other
dependents who are victims of abuse.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Add a new routine use ``To receive approved requests from the
military services to make payments of transitional compensation to
military member's spouses, former spouses, and other dependents that
are determined to be victims of abuse.''
* * * * *
Storage:
Delete entry and replace with ``Maintained in file folders and
electronic storage media.''
Retrievability:
Delete entry and replace with ``Name and Social Security Number
(SSN).''
Retention and disposal:
Delete entry and replace with ``Disposition for Retired and
Annuitant Pay records range from 30 days to 56 years. The
administrative records such as, change of address, electronic messages
or tax records, that are not pay affecting, are destroyed using
retention of 30 days to less than 6 years. All pay affecting documents
such as retirement documents, account computation information or
entitlement/eligibility records are retained for six years or more and
the pay histories are retained for 56 years. Records are destroyed by
tearing, shredding, pulping, macerating, burning, or degaussing the
electronic storage media.''
System manager(s) and address:
Delete entry and replace with ``Policy official: Director of
Continuing Government Activity, Defense Finance and Accounting Service
Cleveland, (DFAS-PD/CL), 1240 East Ninth Street, Cleveland, OH 44199-
2055.
Record holder: Systems Manager, Lockheed Martin, Defense Finance
and Accounting Service--Cleveland, 1240 East Ninth Street, Cleveland,
OH 44199-2055.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about them is contained in this record system
should address written inquiries to the Defense Finance and Accounting
Service, Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 8899 East 56th Street,
Indianapolis, IN 46249-0150.
The requester should be able to provide sufficient proof of
identity, such
[[Page 697]]
as name, Social Security Number (SSN), place of employment, or other
information available from the record itself.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about them contained in this system should address written
inquiries to Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications and
Legislative Liaison, 8899 East 56th Street, Indianapolis, IN 46249-
0150.
The requester should be able to provide sufficient proof of
identity, such as name, Social Security Number, place of employment, or
other information available from the record itself.''
Contesting record procedures:
Delete entry and replace with ``The DFAS rules for accessing
records, for contesting contents and appealing initial agency
determinations are published in DFAS Regulation 5400.11-R; 32 CFR part
324; or may be obtained from the Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 8899
East 56th Street, Indianapolis, IN 46249-0150.''
Record source categories:
Delete entry and replace with ``From the individual concerned;
other DoD Components such as Army, Navy, Air Force and Marine Corps;
state or local governments; members' survivors such spouses, other
dependents or guardians of the member or dependent children; former
spouses, private law firms which are executors of estates in casualty
cases, financial, educational and medical institutions, and other
federal government agencies such as the Department of Veterans Affairs,
Social Security Administration, and Internal Revenue Service.''
* * * * *
T7347b
System name:
Defense Military Retiree and Annuity Pay System Records.
System location:
Director of Continuing Government Activity, Defense Finance and
Accounting Service--Cleveland, 1240 East Ninth Street, Cleveland, OH
44199-2055.
Categories of individuals covered by the system:
Military retirees, their dependents, their survivors, former
spouses and abused dependents.
Categories of records in the system:
Name, Social Security Number (SSN), address, telephone number,
master pay files, court orders, Application for Transitional
Compensation, payment schedules, case processing record, direct deposit
forms, annual certification form, acknowledgment action form,
correspondence and other supporting documents relating to entitlements
and deductions of military retirees, annuitants, dependents, former
spouses and abused dependents.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapters 53, 61,
63, 65, 67, 69, 71, 73, 74; 10 U.S.C. Sec. 1059, and 1408(h); 38 U.S.C.
Sec. 1311 and 1313; Pub. L. 92-425; Pub. L. 102-484 Sec. 653; Pub. L.
103-160 Sec. 554 and 1058; Pub. L. 105-261, Sec. 570; DoDI 1342.24,
Transitional Compensation for Abused Dependents; DoD Financial
Management Regulation 7000.14-R, Volume 7B and E.O. 9397 (SSN).
Purpose(s):
To maintain pay and personnel information for use in the
computation of military retired pay survivor annuity pay and to make
payments to spouses, former spouses and other dependents who are
victims of abuse.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Records are provided to the Internal Revenue Service for normal
wage and tax withholding.
Disclosures are made to the Department of Veterans Affairs (DVA)
regarding establishments, changes and discontinuing of DVA compensation
to retirees and annuitants.
Information is provided to individuals authorized to receive
retired and annuitant payments on behalf of retirees or annuitants.
The Army Emergency Relief, Navy-Marine Corps Relief Society and Air
Force Assistance Fund to process allotments for repayment of interest-
free loans from the society and retiree charitable allotments in
support of fund drives initiated by the Secretaries of the Army, Navy,
and Air Force. The information will be used to process allotments on
behalf of service members and retirees.
To officials and employees of the American Red Cross in the
performance of their official duties relating to the assistance of the
members and their dependents and relatives.
To former spouses for purposes of providing information, consistent
with the requirements of 10 U.S.C. 1450(f)(3), regarding Survivor
Benefit Plan coverage.
To spouses for purposes of providing information, consistent with
the requirements of 10 U.S.C. 1448(a), regarding Survivor Benefit Plan
coverage.
To receive approved requests from the military services to make
payments of transitional compensation to military member's spouses,
former spouses, and other dependents that are determined to be victims
of abuse.
The DoD `Blanket Routine Uses' published at the beginning of the
DFAS compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained in file folders and electronic storage media.
Retrievability:
Name and Social Security Number (SSN).
Safeguards:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of locks, guards, and is accessible only to
authorized personnel. Access to records is limited to person(s)
responsible for servicing the record in performance of their official
duties and who are properly screened and cleared for need-to-know.
Access to computerized data is restricted by passwords, which are
changed periodically.
Retention and disposal:
Disposition for Retired and Annuitant Pay records range from 30
days to 56 years. The administrative records such as, change of
address, electronic messages or tax records, that are not pay
affecting, are destroyed using retention of 30 days to less than 6
years. All pay affecting documents such as retirement documents,
account computation information or entitlement/eligibility records are
retained for six years or more and the pay histories are retained for
56 years. Records are destroyed by tearing, shredding, pulping,
macerating, burning, or degaussing the electronic storage media.
[[Page 698]]
System manager(s) and address:
Policy official: Director of Continuing Government Activity,
Defense Finance and Accounting Service Cleveland, (DFAS-PD/CL), 1240
East Ninth Street, Cleveland, OH 44199-2055.
Record holder: Systems Manager, Lockheed Martin, Defense Finance
and Accounting Service--Cleveland, 1240 East Ninth Street, Cleveland,
OH 44199-2055.
Notification procedure:
Individuals seeking to determine whether information about them is
contained in this record system should address written inquiries to the
Defense Finance and Accounting Service, Freedom of Information/Privacy
Act Program Manager, Corporate Communications and Legislative Liaison,
8899 East 56th Street, Indianapolis, IN 46249-0150.
The requester should be able to provide sufficient proof of
identity, such as name, Social Security Number, place of employment, or
other information available from the record itself.
Record access procedures:
Individuals seeking access to information about them contained in
this system should address written inquiries to Defense Finance and
Accounting Service, Freedom of Information/Privacy Act Program Manager,
Corporate Communications and Legislative Liaison, 8899 East 56th
Street, Indianapolis, IN 46249-0150.
The requester should be able to provide sufficient proof of
identity, such as name, Social Security Number, place of employment, or
other information available from the record itself.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the
Freedom of Information/Privacy Act Program Manager, Corporate
Communications and Legislative Liaison, 8899 East 56th Street,
Indianapolis, IN 46249-0150.
Record source categories:
From the individual concerned; other DoD Components such as Army,
Navy, Air Force and Marine Corps; state or local governments; members'
survivors such as spouses, other dependents or guardians of the member
or dependent children; former spouses, private law firms which are
executors of estates in casualty cases, financial, educational and
medical institutions, and other federal government agencies such as the
Department of Veterans Affairs, Social Security Administration, and
Internal Revenue Service.
Exemptions claimed for the system:
None.
[FR Doc. E9-41 Filed 1-6-09; 8:45 am]
BILLING CODE 5001-06-P
