Privacy Act of 1974; System of Records, 80379-80381 [E8-31055]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy
• Navy Department

[Federal Register Volume 73, Number 251 (Wednesday, December 31, 2008)]
[Notices]
[Pages 80379-80381]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-31055]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID: USN-2008-0067]


Privacy Act of 1974; System of Records

AGENCY: U.S. Marine Corps, DoD.

ACTION: Notice To Amend Two Systems of Records.

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SUMMARY: The U.S. Marine Corps is proposing to amend two systems of 
records notices in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 30, 2009, unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to Headquarters, U.S. Marine Corps, FOIA/PA 
Section (ARSF), 2 Navy Annex, Room 3134, Washington, DC 20380-1775.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Ross at (703) 614-4008.

SUPPLEMENTARY INFORMATION: The U.S. Marine Corps systems of records 
notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record systems being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: December 23, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
M-01080-2

SYSTEM NAME:
    U.S. Marine Corps Manpower Personnel Analysis Record (December 22, 
2008, 73 FR 73258).

CHANGES:
    Change System ID to ``M01080-2.''
* * * * *
M01080-2

SYSTEM NAME:
    U.S. Marine Corps Manpower Personnel Analysis Records.

SYSTEM LOCATION:
    Manpower and Reserve Affairs (M&RA), Manpower Information Systems 
Division (MI), 3280 Russell Rd., Quantico, VA 22134-5103.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All active duty and reserve Marines.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains personnel data which includes, but is not 
limited to name, rank/grade, Social Security Number (SSN), current 
address/contact information, duty status, component code, gender, 
security investigation date/type, education, enlistment contract 
details, end of active service (EAS), end of current contract (ECC), 
end of obligated service (EOS), training information to include 
military occupational specialties (MOS), and related data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 5013, Department of the Navy; 10 U.S.C. 5042, 
Headquarters, Marine Corps: general duties; 5 U.S.C. 301, Departmental 
Regulations; and E.O. 9397 (SSN).

PURPOSE(S):
    To redesign and develop appropriate information management, provide 
simulation, analysis, and forecasting tools to capture and process 
manpower information, making data visible to the appropriate Marine 
Corps decision makers. Through a single entry point in the system, 
manpower analysis managers will be able to control publication of 
applicable data across the entire enterprise through their respective 
chain of command.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of other departments and agencies of the 
Executive Branch of government, upon request, in the performance of 
their official duties related to the oversight of Navy/Marine Corps 
management.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Marine Corps' compilation of systems of records notices also apply to 
this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic Storage Media.

RETRIEVABILITY:
    By individual's name and Social Security Number (SSN).

SAFEGUARDS:
    Records are maintained in a secure, limited access, or monitored 
work area.

[[Page 80380]]

Physical entry by unauthorized persons is restricted by the use of 
locks, guards, or administrative procedures. Access to personal 
information is restricted to those who require the records in the 
performance of their official duties. Access to computer records is 
further restricted by the use of passwords which are changed 
periodically.

RETENTION AND DISPOSAL:
    The records retention has not been approved by National Archives 
and Records Administration, until then treat as permanent.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Manpower Information (MI), 3280 Russell Rd., Quantico, VA 
22134-5103.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Director, Manpower Information (MI), 3280 Russell Rd., Quantico, VA 
22134-5103.
    The request must be signed and include full name and Social 
Security Number (SSN), as well as your complete mailing address.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to: Director 
Manpower Information (MI), 3280 Russell Rd., Quantico, VA 22134-5103.
    The request must be signed and include full name and Social 
Security Number (SSN), as well as your complete mailing address.

CONTESTING RECORD PROCEDURES:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from Director, Manpower Information (MI), 3280 Russell Rd., Quantico, 
VA 22134-5103.

RECORD SOURCE CATEGORIES:
    Operational Data Store Enterprise (ODSE); Total Force Data 
Warehouse (TFDW); Marine Corps Recruiting Information Support System 
(MCRISS); Marine Corps Training Information Management System (MCTIMS); 
Manpower Assignment Support System (MASS) and Total Force Structure 
Management System (TFSMS).

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
M-01080-1

SYSTEM NAME:
    Total Force Administration System Secure Personnel Accountability 
(TFAS SPA) Records (November 12, 2008, 73 FR 66882).

CHANGES:
    Change System ID to ``M01080-1.''
* * * * *
M01080-1

SYSTEM NAME:
    Total Force Administration System Secure Personnel Accountability 
(TFAS SPA) Records.

SYSTEM LOCATION:
    Web servers will be located at Information Systems Management 
Branch (ARI), Headquarters Marine Corps, 2 Navy Annex, 
Washington, DC 20380-1775. The Cross Domain Solution (CDS) server will 
be located at the Defense Information Support Agency (DISA), 701 South 
Courthouse Road, Arlington, VA 22204-2199.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Deployed active duty Marines, as well as DoD members who are under 
the status of United States Code, Title 10, Armed Forces Operational 
Control (OPCON), and Administrative Control (ADCON) to Marine Force 
Commands to include Army National Guard, and reserve military service 
members of the Air Force, Navy, Army, and approved foreign military 
personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Deployed service data such as: Current location (Country, Area of 
Operation, Military Grid, Lat/Long, etc.), Title 10 OPCON, Title 10 
ADCON, assigned, attached, tenant command relationships; full name, 
rank, Social Security Number (SSN), date of birth, sex, death date, 
marital status, citizenship, country code, personnel category code, 
personnel entitlement condition type code, service, primary occupation 
code, and pay plan code. The system contains specific unit information 
(commander name and unit location), for the personnel it tracks.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, 
Headquarters, Marine Corps; CJCSM 3150.13B Joint Reporting Structure--
Personnel Manual; Title 10 U.S.C. 136, Uniform Code of Military Justice 
and E.O. 9397 (SSN).

PURPOSE(S):
    The TFAS SPA Module provides a tool to implement deployed 
accountability for all active duty U.S. Marines, as well as DoD members 
who are Title 10 OPCON to Marine Force Commands to include Army 
National Guard, and reserve military service members of the Air Force, 
Navy, Army, and approved foreign military personnel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of other departments and agencies of the 
Executive Branch of government, upon request, in the performance of 
their official duties related to the management of deployed Marine 
individuals at locations worldwide, as well as officials and 
investigating bodies for health surveillance purposes.
    The `Blanket Routine Uses' that appear at the beginning of the 
Marine Corps' compilation of systems of records notices also apply to 
this system. The Blanket Routine Uses' appear at https://
www.privacy.navy.mil/.
    Marine Forces delegated Title 10 operational control (OPCON) 
authority from a U.S. Armed Forces Combatant command. The Office of 
Secretary of Defense (OSD) has mandated that Marine operational forces 
are responsible to report the location of all Service Members' 
classified location under Marine Forces' command worldwide.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic storage media.

RETRIEVEABILITY:
    Name and/or Social Security Number and/or Unit.

SAFEGUARDS:
    Records are maintained in area only accessible to authorized ARI 
personnel that are properly screened, cleared, and trained. System 
software uses a user name and password challenge to lock out 
unauthorized access. System software contains authorization permission 
lists and role partitioning to limit access to appropriate 
organizational level.

RETENTION AND DISPOSAL:
    The records retention has not been approved by The National 
Archives and

[[Page 80381]]

Records Administration, until then treat as permanent.

SYSTEM MANAGER AND ADDRESS:
    Policy Official and Records Holder is Director, Manpower 
Information (MI), 3280 Russell Rd., Quantico, VA 22134-5103.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Director, Manpower Information (MI), 3280 Russell Rd., Quantico, VA 
22134-5103.
    Your request must be signed and include your full name and SSN, as 
well as your complete mailing address.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Director, 
Manpower Information (MI), 3280 Russell Rd., Quantico, VA 22134-5103.
    Your request must be signed and include your full name and SSN, as 
well as your complete mailing address.

CONTESTING RECORD PROCEDURES:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager, Director, Manpower Information (MI), 3280 
Russell Rd., Quantico, VA 22134-5103.

RECORD SOURCE CATEGORIES:
    Name, SSN, and associated personnel data is pulled from the 
Operational Data Store Enterprise (ODSE) and Defense Manpower Data 
Center (DMDC).

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Information specifically authorized to be classified under E.O. 
12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 
U.S.C. 552(k)(1).
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) published in 32 CFR part 806b. For additional information 
contact the system manager.

 [FR Doc. E8-31055 Filed 12-30-08; 8:45 am]
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