Privacy Act of 1974; System of Records, 79833-79834 [E8-30875]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 73, Number 250 (Tuesday, December 30, 2008)]
[Notices]
[Pages 79833-79834]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-30875]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2008-OS-0163]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to Add a System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on January 29, 2009 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to Chief, OSD/JS Privacy Office, Freedom of 
Information Directorate, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at (703) 588-6830.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 17, 2008, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals', dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: December 18, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHRA 06

SYSTEM NAME:
    National Security Education Program Records.

SYSTEM LOCATION:
    National Security Education Program, 1101 Wilson Blvd., Suite 1210, 
Arlington, VA 22209-2248.
    Institute of International Education, 1400 K Street, 6th floor, 
Washington, DC 20005.
    Trident Systems, Inc., 10201 Fairfax Blvd., Suite 300, Fairfax, VA 
22030.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who apply for the following scholarships or 
fellowships: David L. Boren Scholarships, English for Heritage Language 
Speakers Scholarships, David L. Boren Fellowships, and Flagship 
Fellowships.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information collected on the online application and an award 
recipient includes not limited to: Title; full name; current address, 
city, state, and zip code; permanent address, city, state; Social 
Security Number (SSN); current telephone number and permanent telephone 
number; e-mail address; voting district; date of birth; country or 
state of birth; naturalization information; educational information; 
region, country, and language to be studied under award; other 
languages spoken; proficiency in language studied at time of award; 
overseas experience; relevant activities; honors and awards; government 
agencies of interest; proposed study abroad program information and 
budget; other scholarship funding information; gender; ethnicity; 
employer name and employer address; supervisor name, title, and 
telephone number; position title; employment dates and hours; language 
used in position; security clearance held for position; award type; 
date of award completion; graduation date; length of service 
requirement; date of availability for work; information on veteran's 
preference, Federal employment history, and preferences with regard to 
being contacted by intelligence agencies; degree information; foreign 
language information; job history; overseas experience; other 
information e.g., special recognitions or memberships; special skills 
and qualifications; fieldwork or volunteer experience.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    50 U.S.C. 1901 et. seq., as amended; Pub. L. 102-183, David L. 
Boren National Security Education Act of 1991; DoDD 1025.6, National 
Security Education Program; and E.O. 9397 (SSN).

PURPOSE(S):
    To provide Americans with the resources and encouragement needed to 
acquire skills and experiences in areas of the world critical to the 
future security of nations in exchange for a commitment to seek work in 
the federal government. This will enable the National Security 
Education Program to select qualified applicants to be awarded National 
Security Education Program scholarships and fellowships.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To authorized federal hiring officials to facilitate the recruiting 
of National Security Education Program award recipients into federal 
service for the purpose of fulfilling National Security Education 
Program's mission.
    To the Boren Forum, the non-profit National Security Education 
Program alumni organization to confirm the name, award year and type of 
award of National Security Education Program award recipients.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to 
aid in the collection of outstanding debts owed to the Federal 
government, typically to provide an incentive for debtors to repay 
delinquent Federal government debts by

[[Page 79834]]

making these debts part of their credit records.
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number); the amount, status, and 
history of the claim; and the agency or program under which the claim 
arose for the sole purpose of allowing the consumer reporting agency to 
prepare a commercial credit report.
    The DoD ``Blanket Routine Uses'' apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders and electronic storage media.

RETRIEVABILITY:
    Individual's name and Social Security Number (SSN).

SAFEGUARDS:
    Paper and electronic media containing information is restricted to 
those who require the data in the performance of their official duties. 
Access to information is further restricted by the use of passwords 
that are changed periodically. Physical entry is restricted by the use 
of locks, guards, and administrative procedures. Contract officers are 
required to incorporate all appropriate Privacy Act clauses and 
contractor personnel are required to sign non-disclosure documents 
holding them to all provisions of the Privacy Act.

RETENTION AND DISPOSAL:
    Disposition pending (until the National Archives and Records 
Administration approves retention and disposal schedule, records will 
be treated as permanent).

SYSTEM MANAGER(S) AND ADDRESS:
    Deputy Director, National Security Education Program, 1101 Wilson 
Blvd., Suite 1210, Arlington, VA 22209-2248.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the National Security Education Office, 1101 
Wilson Blvd., Suite 1210, Arlington, VA 22209-2248.
    Requests should contain the name and number of this system of 
records notice, individual's name, address, award year and type, Social 
Security Number (SSN), and must be signed.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the OSD/JS 
FOIA Requester Service Center, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Requests should contain the name and number of this system of 
records notice, individual's name, address, award year and type, Social 
Security Number (SSN) and must be signed.

CONTESTING RECORD PROCEDURES:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

RECORD SOURCE CATEGORIES:
    Individual, DD Form 2752, National Security Education Program 
Service Agreement For Scholarship and Fellowship Awards and DD Form 
2753, National Security Education Program Service Agreement Report 
(SAR) for Scholarship and Fellowship.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. E8-30875 Filed 12-29-08; 8:45 am]
BILLING CODE 5001-06-P