Privacy Act of 1974; System of Records, 79853-79855 [E8-30874]
Download as PDF
79853
Federal Register / Vol. 73, No. 250 / Tuesday, December 30, 2008 / Notices
RETRIEVABILITY:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
By name and/or Social Security
Number (SSN).
Individual records and data elements
in this file may be exempt pursuant to
5 U.S.C. 552a(k)(1), (k)(2), and (k)(4).
An exemption rule for this record
system has been promulgated according
to the requirements of 5 U.S.C.
553(b)(1), (2), and (3), (c) and (e) and
published in 32 CFR part 322. For
additional information contact the
system manager.
SAFEGUARDS:
Buildings are secured by a series of
guarded pedestrian gates and
checkpoints. Access to facilities is
limited to security-cleared personnel
and escorted visitors only. Within the
facilities themselves, access to paper
and computer printouts are controlled
by limited-access facilities and lockable
containers. Access to electronic means
is limited and controlled by computer
password protection.
[FR Doc. E8–30873 Filed 12–29–08; 8:45 am]
BILLING CODE 5001–06–P
NOTIFICATION PROCEDURE:
[Docket ID DOD–2008–OS–0165]
Privacy Act of 1974; System of
Records
AGENCY: National Security Agency/
Central Security Service, DoD.
ACTION: Notice to alter a System of
Records.
RECORD ACCESS PROCEDURES:
Send comments to the
National Security Agency/Central
Security Service, Office of Policy, 9800
Savage Road, Suite 6248, Ft. George G.
Meade, MD 20755–6248.
FOR FURTHER INFORMATION CONTACT: Ms.
Anne Hill at (301) 688–6527.
SUPPLEMENTARY INFORMATION: The
National Security Agency/Central
Security Service systems of records
notices subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended, have
been published in the Federal Register
and are available from the address
above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on December 19, 2008, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ dated
ADDRESSES:
pwalker on PROD1PC71 with NOTICES
The NSA/CSS rules for contesting
contents and appealing initial
determinations are published at 32 CFR
part 322 or may be obtained by written
request addressed to the National
Security Agency/Central Security
Service, Freedom of Information Act/
Privacy Act Office, 9800 Savage Road,
Ft. George G. Meade, MD 20755–6000.
RECORD SOURCE CATEGORIES:
Individuals themselves,
organizational elements, personnel file,
and other sources as appropriate and
required.
VerDate Aug<31>2005
00:29 Dec 30, 2008
Jkt 217001
SYSTEM NAME:
NSA/CSS Employee Assistance
Service (EAS) Case Records (February
22, 1993, 58 FR 10531).
PO 00000
Frm 00065
Fmt 4703
Sfmt 4703
*
*
*
*
CATEGORIES OF INDIVIDUALS COVERED IN THE
SYSTEM:
Office of the Secretary
SUMMARY: The National Security
Agency/Central Security Service is
proposing to alter a system of records
notice in its existing inventory of record
systems subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on
January 29, 2009 unless comments are
received which result in a contrary
determination.
CONTESTING RECORD PROCEDURES:
GNSA 17
*
DEPARTMENT OF DEFENSE
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the National
Security Agency/Central Security
Service, Freedom of Information Act/
Privacy Act Office, 9800 Savage Road,
Ft. George G. Meade, MD 20755–6000.
Written inquiries should contain the
individual’s full name, Social Security
Number (SSN) and mailing address.
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the National Security
Agency/Central Security Service,
Freedom of Information Act/Privacy Act
Office, 9800 Savage Road, Ft. George G.
Meade, MD 20755–6000.
Written inquiries should contain the
individual’s full name, Social Security
Number (SSN) and mailing address.
Dated: December 22, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
CHANGES:
RETENTION AND DISPOSAL:
Destroy when 4 years old by pulping,
burning, shredding, or erasure or
destruction of magnet media.
System manager(s) and address:
Director, Equal Employment
Opportunity & Diversity, National
Security Agency/Central Security
Service, Ft. George G. Meade, MD
20755–6000.
February 8, 1996 (February 20, 1996, 61
FR 6427).
Delete entry and replace with ‘‘NSA/
CSS civilian employees, military
assignees, and family members who
voluntarily request counseling
assistance. Non-NSA federal employees
and third-party employees (foreign
nationals) who are detailed to NSA/
CSS.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘Files
consist of the individual’s full name,
Social Security Number (SSN), address
and case records compiled by counselor
and patient questionnaires,
questionnaires completed by private
counselors to whom clients are referred,
the records of medical treatment and
services, correspondence with personal
physicians and other care providers,
NSA/CSS Medical Center reports,
results of psychological assessment
testing and interviews, psychiatric
examination results and related
reports.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘5
U.S.C. Section 301, Departmental
Regulations; 5 U.S.C. Sections 7301,
Presidential Regulations and 7361–
7362, Employee Assistance Program; 5
U.S.C. Sections 7901–7904, Services to
Employees; 42 U.S.C. Sections 290dd–
1—290dd–2, Confidentiality of records;
5 CFR Part 792, Federal Employees’
Health and Counseling Programs;
Executive Order 12564, Drug Free
Federal Workplace; Executive Order
12196, Occupational safety and health
programs for Federal employees, as
amended and E.O. 9397 (SSN).’’
*
*
*
*
*
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act, these records or
E:\FR\FM\30DEN1.SGM
30DEN1
79854
Federal Register / Vol. 73, No. 250 / Tuesday, December 30, 2008 / Notices
information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
In any legal proceeding, where
pertinent, to which DoD is a party
before a court of administrative body
(including, but not limited to the Equal
Employment Opportunity Commission
and Merit Systems Protection Board).
To any entity or individual under
contract with NSA/CSS for the purpose
of providing Employee Assistance
Service related services.
Note: Record of the identity, diagnosis,
prognosis, or treatment of any client/patient,
irrespective of whether or when he ceases to
be a client/patient, maintained in connection
with the performance of any alcohol or drug
abuse prevention and treatment function
conducted, regulated, or directly or indirectly
assisted by any department or agency of the
United States, shall, except as provided
therein, be confidential and be disclosed only
for the purposes and under the circumstances
expressly authorized in 42 U.S.C. 290dd-2.
This statute takes precedence over the
Privacy Act of 1974, in regard to accessibility
of such records except to the individual to
whom the record pertains. The Army’s
‘Blanket Routine Uses’ do not apply to these
types records.
Note: This system of records contains
individually identifiable health information.
The DoD Health Information Privacy
Regulation (DoD 6025.18–R) issued pursuant
to the Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.’’
*
*
*
*
*
STORAGE:
Delete entry and replace with ‘‘Paper
in file folders and electronic storage
media.’’
RETRIEVABILITY:
Delete entry and replace with ‘‘By
individual’s name and/or Social
Security Number (SSN).’’
pwalker on PROD1PC71 with NOTICES
SAFEGUARDS:
Delete entry and replace with
‘‘Buildings are secured by a series of
guarded pedestrian gates and
checkpoints. Access to facilities is
limited to security-cleared personnel
and escorted visitors only. Within the
facilities themselves, access to paper
and computer printouts are controlled
by limited-access facilities and lockable
containers. Access to electronic means
is limited and controlled by computer
password protection.’’
VerDate Aug<31>2005
00:29 Dec 30, 2008
Jkt 217001
RETENTION AND DISPOSAL:
SYSTEM LOCATION:
Delete entry and replace with
‘‘Records of clients will be retained at
the Employee Assistance Service facility
for three years after case closure,
retained for five additional years in the
Agency storage facility, then destroyed
by pulping, burning, shredding, erasure
or destruction of magnetic media.
Records of clients who retire or
separate within three years of case
closing will be retained at the Employee
Assistance Service facility for a year
after the date of separation or
retirement, then stored for five years in
the Agency storage facility, then
destroyed by pulping, burning,
shredding or erasure or destruction of
magnetic media.’’
National Security Agency/Central
Security Service, Ft. George G. Meade,
MD 20755–6000.
SYSTEM MANAGER:
Delete entry and replace with ‘‘Chief,
Employee Assistance Services, National
Security Agency/Central Security
Service, Ft. George G. Meade, MD
20755–6000.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the National
Security Agency/Central Security
Service, Freedom of Information Act/
Privacy Act Office, 9800 Savage Road,
Ft. George G. Meade, MD 20755–6000.
Written inquiries should contain the
individual’s full name, Social Security
Number (SSN) and mailing address.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the National Security
Agency/Central Security Service,
Freedom of Information Act/Privacy Act
Office, 9800 Savage Road, Ft. George G.
Meade, MD 20755–6000.
Written inquiries should contain the
individual’s full name, Social Security
Number (SSN) and mailing address.’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
NSA/CSS rules for contesting contents
and appealing initial determinations are
published at 32 CFR part 322 or may be
obtained from the systems manager.’’
GNSA 17
SYSTEM NAME:
NSA/CSS Employee Assistance
Service Case Records.
PO 00000
Frm 00066
Fmt 4703
Sfmt 4703
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
NSA/CSS civilian employees, military
assignees, and family members who
voluntarily request counseling
assistance. Non-NSA federal employees
and third-party employees (foreign
nationals) who are detailed to NSA/CSS.
CATEGORIES OF RECORDS IN THE SYSTEM:
Files consist of the individual’s full
name, Social Security Number (SSN),
address and case records compiled by
counselor and patient questionnaires,
questionnaires completed by private
counselors to whom clients are referred,
the records of medical treatment and
services, correspondence with personal
physicians and other care providers,
NSA/CSS Medical Center reports,
results of psychological assessment
testing and interviews, psychiatric
examination results and related reports.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Section 301, Departmental
Regulations; 5 U.S.C. Sections 7301,
Presidential Regulations and 7361–
7362, Employee Assistance Program; 5
U.S.C. Sections 7901–7904, Services to
Employees; 42 U.S.C. Sections 290dd–
1–290dd–2, Confidentiality of records; 5
CFR Part 792, Federal Employees’
Health and Counseling Programs; E.O.
12564, Drug Free Federal Workplace;
E.O. 12196, Occupational safety and
health programs for Federal employees,
as amended and E.O. 9397 (SSN).
PURPOSE(S):
Used by counselors to facilitate and
record treatment, referral and follow-up
on behalf of employees.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
In any legal proceeding, where
pertinent, to which DoD is a party
before a court of administrative body
(including, but not limited to the Equal
Employment Opportunity Commission
and Merit Systems Protection Board).
To any entity or individual under
contract with NSA/CSS for the purpose
of providing Employee Assistance
Service related services.
E:\FR\FM\30DEN1.SGM
30DEN1
Federal Register / Vol. 73, No. 250 / Tuesday, December 30, 2008 / Notices
Note: Record of the identity, diagnosis,
prognosis, or treatment of any client/patient,
irrespective of whether or when he ceases to
be a client/patient, maintained in connection
with the performance of any alcohol or drug
abuse prevention and treatment function
conducted, regulated, or directly or indirectly
assisted by any department or agency of the
United States, shall, except as provided
therein, be confidential and be disclosed only
for the purposes and under the circumstances
expressly authorized in 42 U.S.C. 290dd–2.
This statute takes precedence over the
Privacy Act of 1974, in regard to accessibility
of such records except to the individual to
whom the record pertains. The Army’s
‘Blanket Routine Uses’ do not apply to these
types records.
Note: This system of records contains
individually identifiable health information.
The DoD Health Information Privacy
Regulation (DoD 6025.18–R) issued pursuant
to the Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.
the Agency storage facility, then
destroyed by pulping, burning,
shredding, or erasure or destruction of
magnetic media.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, Employee Assistance Services,
National Security Agency/Central
Security Service, Ft. George G. Meade,
MD 20755–6000.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the National
Security Agency/Central Security
Service, Freedom of Information Act/
Privacy Act Office, 9800 Savage Road,
Ft. George G. Meade, MD 20755–6000.
Written inquiries should contain the
individual’s full name, Social Security
Number (SSN) and mailing address.
RECORD ACCESS PROCEDURES:
Paper in file folders and electronic
storage media.
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the National Security
Agency/Central Security Service,
Freedom of Information Act/Privacy Act
Office, 9800 Savage Road, Ft. George G.
Meade, MD 20755–6000.
Written inquiries should contain the
individual’s full name, Social Security
Number (SSN) and mailing address.
RETRIEVABILITY:
The NSA/CSS rules for contesting
contents and appealing initial
determinations are published at 32 CFR
part 322 or may be obtained from the
systems manager.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
SAFEGUARDS:
Buildings are secured by a series of
guarded pedestrian gates and
checkpoints. Access to facilities is
limited to security-cleared personnel
and escorted visitors only. Within the
facilities themselves, access to paper
and computer printouts are controlled
by limited-access facilities and lockable
containers. Access to electronic means
is limited and controlled by computer
password protection.
RETENTION AND DISPOSAL:
pwalker on PROD1PC71 with NOTICES
be provided access to the information
exempt to the extent that disclosure
would reveal the identify of a
confidential source. NOTE: When
claimed, this exemption allows limited
protection of investigative reports
maintained in a system of records used
in personnel or administrative actions.
Records maintained solely for
statistical research or program
evaluation purposes and which are not
used to make decisions on the rights,
benefits, or entitlement of an individual
except for census records which may be
disclosed under 13 U.S.C. 8, may be
exempt pursuant to 5 U.S.C. 552a(k)(4).
Investigatory material compiled solely
for the purpose of determining
suitability, eligibility, or qualifications
for federal civilian employment,
military service, federal contracts, or
access to classified information may be
exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material
would reveal the identity of a
confidential source.
An exemption rule for this record
system has been promulgated according
to the requirements of 5 U.S.C.
553(b)(1), (2), and (3), (c) and (e) and
published in 32 CFR part 322. For
additional information contact the
system manager.
CONTESTING RECORD PROCEDURES:
By the individual’s name and/or
Social Security Number (SSN).
79855
Records of clients will be retained at
the Employee Assistance Service facility
for three years after case closure,
retained for five additional years in the
Agency storage facility, then destroyed
by pulping, burning, shredding, erasure
or destruction of magnetic media.
Records of clients who retire or
separate within three years of case
closing will be retained at the Employee
Assistance Service facility for a year
after the date of separation or
retirement, then stored for five years in
VerDate Aug<31>2005
00:29 Dec 30, 2008
Jkt 217001
RECORD SOURCE CATEGORIES:
Primary sources are Employee
Assistance Service counselors, the client
and the client’s family. Other sources
include other counselors, and other
individuals within NSA/CSS.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Portions of this system may be exempt
under 5 U.S.C. 552a (k)(1), (k)(2), (k)(4)
and (k)(5), as applicable.
Information specifically authorized to
be classified under E.O. 12958, as
implemented by DoD 5200.1–R, may be
exempt pursuant to 5 U.S.C. 552a(k)(1).
Investigatory material compiled for
law enforcement purposes, other than
material within the scope of subsection
5 U.S.C. 552a(j)(2), may be exempt
pursuant to 5 U.S.C. 552a(k)(2).
However, if an individual is denied any
right, privilege, or benefit for which he
would otherwise be entitled by Federal
law or for which he would otherwise be
eligible, as a result of the maintenance
of the information, the individual will
PO 00000
Frm 00067
Fmt 4703
Sfmt 4703
[FR Doc. E8–30874 Filed 12–29–08; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Navy
Notice of Extension of Public
Comment Period for the Draft
Environmental Impact Statement for
the Laurelwood Housing Area Access,
Naval Weapons Station Earle, Colts
Neck, NJ
Department of the Navy, DoD.
Notice.
AGENCY:
ACTION:
SUMMARY: Under the National
Environmental Policy Act, the U.S.
Environmental Protection Agency
published a notice of availability on
November 28, 2008 in the Federal
Register (73 FR 72477) for the
Department of the Navy’s Draft
Environmental Impact Statement (Draft
EIS) for the Laurelwood Housing Area
Access, Naval Weapons Station Earle,
Colts Neck, New Jersey (EIS No.
20080480). This notice announces the
extension of the public comment period
from January 12, 2009 to January 23,
2009.
FOR FURTHER INFORMATION CONTACT:
Naval Facilities Engineering Command
(NAVFAC) Atlantic, Attn: Laurelwood
E:\FR\FM\30DEN1.SGM
30DEN1
Agencies
[Federal Register Volume 73, Number 250 (Tuesday, December 30, 2008)]
[Notices]
[Pages 79853-79855]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-30874]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2008-OS-0165]
Privacy Act of 1974; System of Records
AGENCY: National Security Agency/Central Security Service, DoD.
ACTION: Notice to alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The National Security Agency/Central Security Service is
proposing to alter a system of records notice in its existing inventory
of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a),
as amended.
DATES: This proposed action will be effective without further notice on
January 29, 2009 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the National Security Agency/Central
Security Service, Office of Policy, 9800 Savage Road, Suite 6248, Ft.
George G. Meade, MD 20755-6248.
FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.
SUPPLEMENTARY INFORMATION: The National Security Agency/Central
Security Service systems of records notices subject to the Privacy Act
of 1974, (5 U.S.C. 552a), as amended, have been published in the
Federal Register and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 19, 2008, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: December 22, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
GNSA 17
System name:
NSA/CSS Employee Assistance Service (EAS) Case Records (February
22, 1993, 58 FR 10531).
Changes:
* * * * *
Categories of individuals covered in the system:
Delete entry and replace with ``NSA/CSS civilian employees,
military assignees, and family members who voluntarily request
counseling assistance. Non-NSA federal employees and third-party
employees (foreign nationals) who are detailed to NSA/CSS.''
Categories of records in the system:
Delete entry and replace with ``Files consist of the individual's
full name, Social Security Number (SSN), address and case records
compiled by counselor and patient questionnaires, questionnaires
completed by private counselors to whom clients are referred, the
records of medical treatment and services, correspondence with personal
physicians and other care providers, NSA/CSS Medical Center reports,
results of psychological assessment testing and interviews, psychiatric
examination results and related reports.''
Authority for maintenance of the system:
Delete entry and replace with ``5 U.S.C. Section 301, Departmental
Regulations; 5 U.S.C. Sections 7301, Presidential Regulations and 7361-
7362, Employee Assistance Program; 5 U.S.C. Sections 7901-7904,
Services to Employees; 42 U.S.C. Sections 290dd-1--290dd-2,
Confidentiality of records; 5 CFR Part 792, Federal Employees' Health
and Counseling Programs; Executive Order 12564, Drug Free Federal
Workplace; Executive Order 12196, Occupational safety and health
programs for Federal employees, as amended and E.O. 9397 (SSN).''
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these
records or
[[Page 79854]]
information contained therein may specifically be disclosed outside the
DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
In any legal proceeding, where pertinent, to which DoD is a party
before a court of administrative body (including, but not limited to
the Equal Employment Opportunity Commission and Merit Systems
Protection Board).
To any entity or individual under contract with NSA/CSS for the
purpose of providing Employee Assistance Service related services.
Note: Record of the identity, diagnosis, prognosis, or treatment
of any client/patient, irrespective of whether or when he ceases to
be a client/patient, maintained in connection with the performance
of any alcohol or drug abuse prevention and treatment function
conducted, regulated, or directly or indirectly assisted by any
department or agency of the United States, shall, except as provided
therein, be confidential and be disclosed only for the purposes and
under the circumstances expressly authorized in 42 U.S.C. 290dd-2.
This statute takes precedence over the Privacy Act of 1974, in
regard to accessibility of such records except to the individual to
whom the record pertains. The Army's `Blanket Routine Uses' do not
apply to these types records.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.''
* * * * *
Storage:
Delete entry and replace with ``Paper in file folders and
electronic storage media.''
Retrievability:
Delete entry and replace with ``By individual's name and/or Social
Security Number (SSN).''
Safeguards:
Delete entry and replace with ``Buildings are secured by a series
of guarded pedestrian gates and checkpoints. Access to facilities is
limited to security-cleared personnel and escorted visitors only.
Within the facilities themselves, access to paper and computer
printouts are controlled by limited-access facilities and lockable
containers. Access to electronic means is limited and controlled by
computer password protection.''
Retention and disposal:
Delete entry and replace with ``Records of clients will be retained
at the Employee Assistance Service facility for three years after case
closure, retained for five additional years in the Agency storage
facility, then destroyed by pulping, burning, shredding, erasure or
destruction of magnetic media.
Records of clients who retire or separate within three years of
case closing will be retained at the Employee Assistance Service
facility for a year after the date of separation or retirement, then
stored for five years in the Agency storage facility, then destroyed by
pulping, burning, shredding or erasure or destruction of magnetic
media.''
System Manager:
Delete entry and replace with ``Chief, Employee Assistance
Services, National Security Agency/Central Security Service, Ft. George
G. Meade, MD 20755-6000.''
Notification Procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the National Security Agency/Central
Security Service, Freedom of Information Act/Privacy Act Office, 9800
Savage Road, Ft. George G. Meade, MD 20755-6000.
Written inquiries should contain the individual's full name, Social
Security Number (SSN) and mailing address.''
Record Access Procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the National Security Agency/Central Security
Service, Freedom of Information Act/Privacy Act Office, 9800 Savage
Road, Ft. George G. Meade, MD 20755-6000.
Written inquiries should contain the individual's full name, Social
Security Number (SSN) and mailing address.''
Contesting Record Procedures:
Delete entry and replace with ``The NSA/CSS rules for contesting
contents and appealing initial determinations are published at 32 CFR
part 322 or may be obtained from the systems manager.''
GNSA 17
System name:
NSA/CSS Employee Assistance Service Case Records.
System location:
National Security Agency/Central Security Service, Ft. George G.
Meade, MD 20755-6000.
Categories of individuals covered by the system:
NSA/CSS civilian employees, military assignees, and family members
who voluntarily request counseling assistance. Non-NSA federal
employees and third-party employees (foreign nationals) who are
detailed to NSA/CSS.
Categories of records in the system:
Files consist of the individual's full name, Social Security Number
(SSN), address and case records compiled by counselor and patient
questionnaires, questionnaires completed by private counselors to whom
clients are referred, the records of medical treatment and services,
correspondence with personal physicians and other care providers, NSA/
CSS Medical Center reports, results of psychological assessment testing
and interviews, psychiatric examination results and related reports.
Authority for maintenance of the system:
5 U.S.C. Section 301, Departmental Regulations; 5 U.S.C. Sections
7301, Presidential Regulations and 7361-7362, Employee Assistance
Program; 5 U.S.C. Sections 7901-7904, Services to Employees; 42 U.S.C.
Sections 290dd-1-290dd-2, Confidentiality of records; 5 CFR Part 792,
Federal Employees' Health and Counseling Programs; E.O. 12564, Drug
Free Federal Workplace; E.O. 12196, Occupational safety and health
programs for Federal employees, as amended and E.O. 9397 (SSN).
Purpose(s):
Used by counselors to facilitate and record treatment, referral and
follow-up on behalf of employees.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
In any legal proceeding, where pertinent, to which DoD is a party
before a court of administrative body (including, but not limited to
the Equal Employment Opportunity Commission and Merit Systems
Protection Board).
To any entity or individual under contract with NSA/CSS for the
purpose of providing Employee Assistance Service related services.
[[Page 79855]]
Note: Record of the identity, diagnosis, prognosis, or treatment
of any client/patient, irrespective of whether or when he ceases to
be a client/patient, maintained in connection with the performance
of any alcohol or drug abuse prevention and treatment function
conducted, regulated, or directly or indirectly assisted by any
department or agency of the United States, shall, except as provided
therein, be confidential and be disclosed only for the purposes and
under the circumstances expressly authorized in 42 U.S.C. 290dd-2.
This statute takes precedence over the Privacy Act of 1974, in
regard to accessibility of such records except to the individual to
whom the record pertains. The Army's `Blanket Routine Uses' do not
apply to these types records.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper in file folders and electronic storage media.
Retrievability:
By the individual's name and/or Social Security Number (SSN).
Safeguards:
Buildings are secured by a series of guarded pedestrian gates and
checkpoints. Access to facilities is limited to security-cleared
personnel and escorted visitors only. Within the facilities themselves,
access to paper and computer printouts are controlled by limited-access
facilities and lockable containers. Access to electronic means is
limited and controlled by computer password protection.
Retention and disposal:
Records of clients will be retained at the Employee Assistance
Service facility for three years after case closure, retained for five
additional years in the Agency storage facility, then destroyed by
pulping, burning, shredding, erasure or destruction of magnetic media.
Records of clients who retire or separate within three years of
case closing will be retained at the Employee Assistance Service
facility for a year after the date of separation or retirement, then
stored for five years in the Agency storage facility, then destroyed by
pulping, burning, shredding, or erasure or destruction of magnetic
media.
System manager(s) and address:
Chief, Employee Assistance Services, National Security Agency/
Central Security Service, Ft. George G. Meade, MD 20755-6000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the National Security Agency/Central Security Service, Freedom of
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G.
Meade, MD 20755-6000.
Written inquiries should contain the individual's full name, Social
Security Number (SSN) and mailing address.
Record Access Procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
National Security Agency/Central Security Service, Freedom of
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G.
Meade, MD 20755-6000.
Written inquiries should contain the individual's full name, Social
Security Number (SSN) and mailing address.
Contesting Record Procedures:
The NSA/CSS rules for contesting contents and appealing initial
determinations are published at 32 CFR part 322 or may be obtained from
the systems manager.
Record source categories:
Primary sources are Employee Assistance Service counselors, the
client and the client's family. Other sources include other counselors,
and other individuals within NSA/CSS.
Exemptions claimed for the system:
Portions of this system may be exempt under 5 U.S.C. 552a (k)(1),
(k)(2), (k)(4) and (k)(5), as applicable.
Information specifically authorized to be classified under E.O.
12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5
U.S.C. 552a(k)(1).
Investigatory material compiled for law enforcement purposes, other
than material within the scope of subsection 5 U.S.C. 552a(j)(2), may
be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is
denied any right, privilege, or benefit for which he would otherwise be
entitled by Federal law or for which he would otherwise be eligible, as
a result of the maintenance of the information, the individual will be
provided access to the information exempt to the extent that disclosure
would reveal the identify of a confidential source. NOTE: When claimed,
this exemption allows limited protection of investigative reports
maintained in a system of records used in personnel or administrative
actions.
Records maintained solely for statistical research or program
evaluation purposes and which are not used to make decisions on the
rights, benefits, or entitlement of an individual except for census
records which may be disclosed under 13 U.S.C. 8, may be exempt
pursuant to 5 U.S.C. 552a(k)(4).
Investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for federal
civilian employment, military service, federal contracts, or access to
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material would reveal the identity of
a confidential source.
An exemption rule for this record system has been promulgated
according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 322. For additional information
contact the system manager.
[FR Doc. E8-30874 Filed 12-29-08; 8:45 am]
BILLING CODE 5001-06-P