Privacy Act of 1974; System of Records, 79851-79853 [E8-30873]

Agencies

• DEPARTMENT OF DEFENSE
• National Security Agency/central Security Service; Office of the Secretary
• National Security Agency/Central Security Service

[Federal Register Volume 73, Number 250 (Tuesday, December 30, 2008)]
[Notices]
[Pages 79851-79853]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-30873]


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DEPARTMENT OF DEFENSE

National Security Agency/Central Security Service; Office of the 
Secretary

[Docket ID DOD-2008-OS-0162]


Privacy Act of 1974; System of Records

AGENCY: National Security Agency/Central Security Service, DoD.

ACTION: Notice to Amend System of Records.

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SUMMARY: The National Security Agency/Central Security Service is 
proposing to amend an exempt system of records to its existing 
inventory of record systems subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended.

DATES: This proposed action would be effective without further notice 
on January 29, 2009 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the National Security Agency/Central 
Security Service, Office of Policy, 9800 Savage Road, Suite 6248, Ft. 
George G. Meade, MD 20755-6248.

FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: December 18, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
GNSA 05

SYSTEM NAME:
    NSA/CSS Equal Employment Opportunity Data (February 22, 1993, 58 FR 
10531).

CHANGES:
* * * * *



[[Page 79852]]

SYSTEM NAME:
    Delete entry and replace with ``NSA/CSS Equal Employment 
Opportunity Statistical Data.''

CATEGORY OF RECORDS:
    Delete entry and replace with ``File contains civilian personnel 
data and Agency organizational data to title, grade, date of birth, 
training, date of last promotion, educational attainments, full name, 
address, Social Security Number (SSN), time of service, personnel 
codes, and organization assignment.''

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with ``Title VII of the 1964 Civil Rights 
Act, as amended; Rehabilitation Act of 1973, as amended; Age 
Discrimination in Employment Act, as amended; 29 CFR Part 1614, Federal 
Sector Equal Employment Opportunity; E.O. 11478, Equal employment 
opportunity in the Federal Government, as amended and E.O. 9397 
(SSN).''

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To contractor employees to make determinations as noted in the 
purpose above. Reports, summaries and statistics may be made available 
to the Office of Equal Employment Opportunity, Congress, Department of 
Justice and judicial branch elements as required by cited authorities, 
requested pursuant to those authorities or ordered by specific judicial 
branch order.
    The DoD `Blanket Routine Uses' published at the beginning of the 
NSA/CSS's compilation of record systems also apply to this record 
system.''
* * * * *

STORAGE:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''

RETRIEVABILITY:
    Delete entry and replace with ``By name and/or Social Security 
Number (SSN).''

SAFEGUARDS:
    Delete entry and replace with ``Buildings are secured by a series 
of guarded pedestrian gates and checkpoints. Access to facilities is 
limited to security-cleared personnel and escorted visitors only. 
Within the facilities themselves, access to paper and computer 
printouts are controlled by limited-access facilities and lockable 
containers. Access to electronic means is limited and controlled by 
computer password protection.''

RETENTION AND DISPOSAL:
    Delete entry and replace with ``Destroy when 4 years old by 
pulping, burning, shredding, or erasure or destruction of magnet 
media.''

SYSTEM MANAGER:
    Delete entry and replace with ``Director, Equal Employment 
Opportunity & Diversity, National Security Agency/Central Security 
Service, Ft. George G. Meade, MD 20755-6000.''

NOTIFICATION PROCEDURE:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the National Security Agency/Central 
Security Service, Freedom of Information Act/Privacy Act Office, 9800 
Savage Road, Ft. George G. Meade, MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.''

RECORD ACCESS PROCEDURES:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the National Security Agency/Central Security 
Service, Freedom of Information Act/Privacy Act Office, 9800 Savage 
Road, Ft. George G. Meade, MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.''

CONTESTING RECORD PROCEDURES:
    Delete entry and replace with ``The NSA/CSS rules for contesting 
contents and appealing initial determinations are published at 32 CFR 
part 322 or may be obtained by written request addressed to the 
National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G. 
Meade, MD 20755-6000.''
* * * * *
GNSA 05

SYSTEM NAME:
    NSA/CSS Equal Employment Opportunity Data Statistical Data.

SYSTEM LOCATION:
    National Security Agency/Central Security Service, Ft. George G. 
Meade, MD 20755-6000.

CATEGORY OF INDIVIDUALS:
    NSA/CSS civilian personnel and personnel under contract.

CATEGORY OF RECORDS:
    File contains civilian personnel data and Agency organizational 
data to title, grade, date of birth, training, date of last promotion, 
educational attainments, full name, address, Social Security Number 
(SSN), time of service, personnel codes, and organization assignment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title VII of the 1964 Civil Rights Act, as amended; Rehabilitation 
Act of 1973, as amended; Age Discrimination in Employment Act, as 
amended; 29 CFR Part 1614, Federal Sector Equal Employment Opportunity; 
E.O. 11478, Equal employment opportunity in the Federal Government, as 
amended and E.O. 9397 (SSN).

PURPOSE:
    To ensure compliance with cited authorities with respect to equal 
employment opportunities.
    To compile such studies, research, statistics and reports necessary 
to ensure compliance with cited authorities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To contractor employees to make determinations as noted in the 
purpose above. Reports, summaries and statistics may be made available 
to the Office of Equal Employment Opportunity, Congress, Department of 
Justice and judicial branch elements as required by cited authorities, 
requested pursuant to those authorities or ordered by specific judicial 
branch order.
    The DoD `Blanket Routine Uses' published at the beginning of the 
NSA/CSS's compilation of record systems also apply to this record 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders and electronic storage media.

[[Page 79853]]

RETRIEVABILITY:
    By name and/or Social Security Number (SSN).

SAFEGUARDS:
    Buildings are secured by a series of guarded pedestrian gates and 
checkpoints. Access to facilities is limited to security-cleared 
personnel and escorted visitors only. Within the facilities themselves, 
access to paper and computer printouts are controlled by limited-access 
facilities and lockable containers. Access to electronic means is 
limited and controlled by computer password protection.

RETENTION AND DISPOSAL:
    Destroy when 4 years old by pulping, burning, shredding, or erasure 
or destruction of magnet media.
    System manager(s) and address:
    Director, Equal Employment Opportunity & Diversity, National 
Security Agency/Central Security Service, Ft. George G. Meade, MD 
20755-6000.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G. 
Meade, MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
National Security Agency/Central Security Service, Freedom of 
Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G. 
Meade, MD 20755-6000.
    Written inquiries should contain the individual's full name, Social 
Security Number (SSN) and mailing address.

CONTESTING RECORD PROCEDURES:
    The NSA/CSS rules for contesting contents and appealing initial 
determinations are published at 32 CFR part 322 or may be obtained by 
written request addressed to the National Security Agency/Central 
Security Service, Freedom of Information Act/Privacy Act Office, 9800 
Savage Road, Ft. George G. Meade, MD 20755-6000.

RECORD SOURCE CATEGORIES:
    Individuals themselves, organizational elements, personnel file, 
and other sources as appropriate and required.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Individual records and data elements in this file may be exempt 
pursuant to 5 U.S.C. 552a(k)(1), (k)(2), and (k)(4).
    An exemption rule for this record system has been promulgated 
according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 322. For additional information 
contact the system manager.

[FR Doc. E8-30873 Filed 12-29-08; 8:45 am]
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