Privacy Act of 1974; System of Records, 79845-79846 [E8-30871]

Download as PDF Federal Register / Vol. 73, No. 250 / Tuesday, December 30, 2008 / Notices POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Individuals should supply full name, title of invention, Air Force invention number, if known, and serial number of U.S. Patent Application. STORAGE: Maintained in file folders and on electronic storage media. RECORD ACCESS PROCEDURES: RETRIEVABILITY: By individual’s name and/or Social Security Number (SSN). SAFEGUARDS: Records are accessed by authorized personnel as necessary to accomplish their official duties. Paper records are stored in security file containers/ cabinets and safes. Computer records have access controls, to include password protection and encryption. RETENTION AND DISPOSAL: Invention disclosures are retained in office files for five years after evaluation completion, then retired to 88 CG/ SCQIDS, Wright-Patterson Air Force Base, OH 45433–5762 for retention for up to 15 years thereafter. Patent application and patented files are retained in office files for three years after case(s) abandoned or after patent issued, then retired to 88 CG/SCQIDS, Wright-Patterson Air Force Base, OH 45433–5762, for retention up to 17 years thereafter. Licenses and assignments are retained in office files for 20 years after executed. Trademark and Copyright License and assignments are retained in office files. Security records on patent applications are retained in office files for three years after secrecy orders are rescinded, then retired to 88 CG/ SCQIDS, Wright-Patterson Air Force Base, OH 45433–5762, for retention for up to 9 years. All paper records are destroyed by tearing into pieces, shredding, pulping, macerating, or burning. Computer records are destroyed by deleting, erasing, degaussing, or by overwriting. Individuals seeking access to information about themselves contained in this system should address written inquiries to The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330–1420 or the Chief, Intellectual Property Law Division, Air Force Materiel Command Legal Office (AFMC LO/JAZ), WrightPatterson Air Force Base, OH 45433– 5762. Individuals should supply full name, title of invention, Air Force invention number, if known, and serial number of U.S. Patent Application. CONTESTING RECORD PROCEDURES: The Air Force rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33–332; 32 CFR part 806b; or may be obtained from the system manager. RECORD SOURCE CATEGORIES: From inventors; Air Force and government technical personnel; other government departments and agencies; Air Force contractors; U.S. Patent and Trademark Office; the work product of legal offices and other Air Force office security reviews conducted by Department of Air Force personnel having military classification authority; owners of patent applications; foreign governments; and Air Force Foreign Intelligence Personnel. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E8–30870 Filed 12–29–08; 8:45 am] BILLING CODE 5001–06–P SYSTEM MANAGER(S) AND ADDRESS: The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330–1420. pwalker on PROD1PC71 with NOTICES NOTIFICATION PROCEDURE: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to The Judge Advocate General, Headquarters United States Air Force, 1420 Air Force Pentagon, Washington, DC 20330–1420 or the Chief, Intellectual Property Law Division, Air Force Materiel Command Legal Office (AFMC LO/JAZ), WrightPatterson Air Force Base, OH 45433– 5762. VerDate Aug<31>2005 00:29 Dec 30, 2008 Jkt 217001 DEPARTMENT OF DEFENSE [Docket ID USAF–2008–0060] Privacy Act of 1974; System of Records Department of the Air Force, DoD. Notice to Add a System of Records Notice. ACTION: SUMMARY: The Department of the Air Force proposes to add a system of records notice to its inventory of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. PO 00000 Frm 00057 Fmt 4703 Sfmt 4703 DATES: The actions will be effective on December 30, 2008 unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800 Air Force Pentagon, Suite 220, Washington, DC 20330–1800. FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696–7557. SUPPLEMENTARY INFORMATION: The Department of the Air Force’s record system notices for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 522a(r) of the Privacy Act of 1974, as amended, was submitted on December 19, 2008, to the House Committee on Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Dated: December 22, 2008. Morgan E. Frazier, Alternate Federal Register Liaison Officer, Department of Defense. F065 AETC A SYSTEM NAME: Air Education Training Command Financial Management Records SYSTEM LOCATION: Headquarters, Air Education and Training Command, Financial Management (FM) Directorate, Financial Systems Branch, 1851 First St., E, Suite 1, Randolph AFB, TX 78150–4315. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Department of the Air Force AGENCY: 79845 Students attending classes paid for by the Air Education Training Command via Temporary Duty (TDY) to School Management Information System funding and travelers with open TDY orders in the accounting system. CATEGORIES OF RECORDS IN THE SYSTEM: Name, Social Security Number (SSN), duty location, organization of assignment, grade, duty phone number, e-mail address, training location, course type, training quota, days of travel and other personal data relevant to the TDY order and training scheduling process. E:\FR\FM\30DEN1.SGM 30DEN1 79846 Federal Register / Vol. 73, No. 250 / Tuesday, December 30, 2008 / Notices AUTHORITY FOR MAINTENANCE OF THE SYSTEM: personnel. Records are accessed only by person(s) responsible with a need to know for servicing the system of record in performance of their official duties and those authorized personnel who are properly screened and cleared. Access to the system utilizes encryption software. Records in computer storage devices are protected by computer system software. Access to the web site requires a Common Access Card for authentication purposes. RECORD SOURCE CATEGORIES: 10 U.S.C. 8013, Secretary of the Air Force; AFI 65–103, Temporary Duty Orders; AFI 33–328, Administrative Order; AFI 36–2110, Chapter 4, Temporary Duty Assignments; The Joint Federal Travel Regulations Volume 1; Joint Federal Travel Regulation Military; Joint Travel Regulation Civilian Volume 2; DoD Regulation 7010.3–R, Procedures for Travel Accounting and E.O. 9397 (SSN). PURPOSE(S): RETENTION AND DISPOSAL: DEPARTMENT OF DEFENSE To support the Air Education and Training Command’s Temporary DutyTo-School Management Information System and the Budget Analysis Tools System. Temporary Duty-To-School was developed to provide automated quota control, management and travel cost estimates for improved financial management of Air Education and Training Command sponsored formal training allotments. The Air Education and Training Command currently manages quotas and associated temporary duty cost estimates for various funded travel and transportation requirements with subsequent travel authorization obligation. The Budget Analysis Tools System also allows technicians and resource advisors to follow-up on all outstanding temporary duty orders in the accounting system that have not been filed by travelers. Travel related documentation is archived and later destroyed after no longer needed by deleting information from the server and shredding paper copies. Backup and archival copies of the database are encrypted. Data related to financial analysis and reporting will be retained IAW Table 65–01, R–01. Data related to travel orders will be retained IAW Table 65–21, R–03. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USE: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3). The DoD ‘Blanket Routine Uses’ published at the beginning of the Air Force’s compilation of systems of records notices apply to this system. SYSTEM MANAGER(S) AND ADDRESS: Department of the Air Force, Chief, Financial Systems Branch, 1851 First St., E, Suite 1, Randolph AFB, TX 78150–4315. NOTIFICATION PROCEDURES: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Headquarters, Air Education and Training Command, Financial Management Directorate, Financial Systems Branch, 1851 First St., E, Suite 1, Randolph AFB, TX 78150–4315. Requests should include full name, Social Security Number (SSN), address, day time telephone number and certified signature. RECORD ACCESS PROCEDURES: Paper records in file folders and electronic storage media. Individuals seeking access to information about themselves contained in this system of records should address written to Headquarters, Air Education and Training Command, Financial Management Directorate, Financial Systems Branch, 1851 First St., E, Suite 1, Randolph AFB, TX 78150–4315. Requests should include full name, Social Security Number (SSN), address, day time telephone number and certified signature. RETRIEVABILITY: CONTESTING RECORD PROCEDURES: Name or Social Security Number (SSN). The Air Force rules for access to records, and for contesting and appealing initial agency determinations by the individual concerned are published in Air Force Instruction 33– 332, Privacy Act Program, 32 CFR Part 806b, or may be obtained from the system manager. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: pwalker on PROD1PC71 with NOTICES STORAGE: SAFEGUARDS: Records are maintained in a controlled facility. Physical entry is restricted by the use of cipher locks, and is only accessible to authorized VerDate Aug<31>2005 00:29 Dec 30, 2008 Jkt 217001 PO 00000 Frm 00058 Fmt 4703 Sfmt 4703 The source of all records collected is from individuals as well as from other automated system interfaces required to create the TDY order. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. E8–30871 Filed 12–29–08; 8:45 am] BILLING CODE 5001–06–P Department of the Air Force [Docket ID USAF–2008–0059] Privacy Act of 1974; System of Records AGENCY: Department of the Air Force, DoD. ACTION: Notice to Add a System of Records. SUMMARY: The Department of the Air Force proposes to add a system of records to its inventory of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DATES: The proposed action will be effective on January 29, 2009 unless comments are received that would result in a contrary determination. ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 1800 Air Force Pentagon, Washington, DC 20330–1800. FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696–7557. The Department of the Air Force’s notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed systems reports, as required by 5 U.S.C. 552a(r) of the Privacy Act, were submitted on December 17, 2008, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘Federal Agency Responsibilities for Maintaining Records About Individuals,’ dated February 8, 1996, (February 20, 1996, 61 FR 6427). SUPPLEMENTARY INFORMATION: E:\FR\FM\30DEN1.SGM 30DEN1

Agencies

[Federal Register Volume 73, Number 250 (Tuesday, December 30, 2008)]
[Notices]
[Pages 79845-79846]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-30871]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2008-0060]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Add a System of Records Notice.

-----------------------------------------------------------------------

SUMMARY: The Department of the Air Force proposes to add a system of 
records notice to its inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on December 30, 2008 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800 
Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 19, 2008, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: December 22, 2008.
Morgan E. Frazier,
Alternate Federal Register Liaison Officer, Department of Defense.
F065 AETC A

SYSTEM NAME:
    Air Education Training Command Financial Management Records

SYSTEM LOCATION:
    Headquarters, Air Education and Training Command, Financial 
Management (FM) Directorate, Financial Systems Branch, 1851 First St., 
E, Suite 1, Randolph AFB, TX 78150-4315.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Students attending classes paid for by the Air Education Training 
Command via Temporary Duty (TDY) to School Management Information 
System funding and travelers with open TDY orders in the accounting 
system.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, Social Security Number (SSN), duty location, organization of 
assignment, grade, duty phone number, e-mail address, training 
location, course type, training quota, days of travel and other 
personal data relevant to the TDY order and training scheduling 
process.

[[Page 79846]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 8013, Secretary of the Air Force; AFI 65-103, Temporary 
Duty Orders; AFI 33-328, Administrative Order; AFI 36-2110, Chapter 4, 
Temporary Duty Assignments; The Joint Federal Travel Regulations Volume 
1; Joint Federal Travel Regulation Military; Joint Travel Regulation 
Civilian Volume 2; DoD Regulation 7010.3-R, Procedures for Travel 
Accounting and E.O. 9397 (SSN).

PURPOSE(S):
    To support the Air Education and Training Command's Temporary Duty-
To-School Management Information System and the Budget Analysis Tools 
System. Temporary Duty-To-School was developed to provide automated 
quota control, management and travel cost estimates for improved 
financial management of Air Education and Training Command sponsored 
formal training allotments. The Air Education and Training Command 
currently manages quotas and associated temporary duty cost estimates 
for various funded travel and transportation requirements with 
subsequent travel authorization obligation. The Budget Analysis Tools 
System also allows technicians and resource advisors to follow-up on 
all outstanding temporary duty orders in the accounting system that 
have not been filed by travelers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USE:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3). The DoD `Blanket Routine Uses' 
published at the beginning of the Air Force's compilation of systems of 
records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders and electronic storage media.

RETRIEVABILITY:
    Name or Social Security Number (SSN).

SAFEGUARDS:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of cipher locks, and is only accessible to 
authorized personnel. Records are accessed only by person(s) 
responsible with a need to know for servicing the system of record in 
performance of their official duties and those authorized personnel who 
are properly screened and cleared. Access to the system utilizes 
encryption software. Records in computer storage devices are protected 
by computer system software. Access to the web site requires a Common 
Access Card for authentication purposes.

RETENTION AND DISPOSAL:
    Travel related documentation is archived and later destroyed after 
no longer needed by deleting information from the server and shredding 
paper copies. Backup and archival copies of the database are encrypted. 
Data related to financial analysis and reporting will be retained IAW 
Table 65-01, R-01. Data related to travel orders will be retained IAW 
Table 65-21, R-03.

SYSTEM MANAGER(S) AND ADDRESS:
    Department of the Air Force, Chief, Financial Systems Branch, 1851 
First St., E, Suite 1, Randolph AFB, TX 78150-4315.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Headquarters, Air Education and Training 
Command, Financial Management Directorate, Financial Systems Branch, 
1851 First St., E, Suite 1, Randolph AFB, TX 78150-4315.
    Requests should include full name, Social Security Number (SSN), 
address, day time telephone number and certified signature.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written to 
Headquarters, Air Education and Training Command, Financial Management 
Directorate, Financial Systems Branch, 1851 First St., E, Suite 1, 
Randolph AFB, TX 78150-4315.
    Requests should include full name, Social Security Number (SSN), 
address, day time telephone number and certified signature.

CONTESTING RECORD PROCEDURES:
    The Air Force rules for access to records, and for contesting and 
appealing initial agency determinations by the individual concerned are 
published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR 
Part 806b, or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:
    The source of all records collected is from individuals as well as 
from other automated system interfaces required to create the TDY 
order.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

 [FR Doc. E8-30871 Filed 12-29-08; 8:45 am]
BILLING CODE 5001-06-P