Privacy Act of 1974; System of Records, 79845-79846 [E8-30871]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force
• Air Force Department

[Federal Register Volume 73, Number 250 (Tuesday, December 30, 2008)]
[Notices]
[Pages 79845-79846]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-30871]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2008-0060]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Add a System of Records Notice.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records notice to its inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on December 30, 2008 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCX, 1800 
Air Force Pentagon, Suite 220, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 19, 2008, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: December 22, 2008.
Morgan E. Frazier,
Alternate Federal Register Liaison Officer, Department of Defense.
F065 AETC A

SYSTEM NAME:
    Air Education Training Command Financial Management Records

SYSTEM LOCATION:
    Headquarters, Air Education and Training Command, Financial 
Management (FM) Directorate, Financial Systems Branch, 1851 First St., 
E, Suite 1, Randolph AFB, TX 78150-4315.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Students attending classes paid for by the Air Education Training 
Command via Temporary Duty (TDY) to School Management Information 
System funding and travelers with open TDY orders in the accounting 
system.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, Social Security Number (SSN), duty location, organization of 
assignment, grade, duty phone number, e-mail address, training 
location, course type, training quota, days of travel and other 
personal data relevant to the TDY order and training scheduling 
process.

[[Page 79846]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 8013, Secretary of the Air Force; AFI 65-103, Temporary 
Duty Orders; AFI 33-328, Administrative Order; AFI 36-2110, Chapter 4, 
Temporary Duty Assignments; The Joint Federal Travel Regulations Volume 
1; Joint Federal Travel Regulation Military; Joint Travel Regulation 
Civilian Volume 2; DoD Regulation 7010.3-R, Procedures for Travel 
Accounting and E.O. 9397 (SSN).

PURPOSE(S):
    To support the Air Education and Training Command's Temporary Duty-
To-School Management Information System and the Budget Analysis Tools 
System. Temporary Duty-To-School was developed to provide automated 
quota control, management and travel cost estimates for improved 
financial management of Air Education and Training Command sponsored 
formal training allotments. The Air Education and Training Command 
currently manages quotas and associated temporary duty cost estimates 
for various funded travel and transportation requirements with 
subsequent travel authorization obligation. The Budget Analysis Tools 
System also allows technicians and resource advisors to follow-up on 
all outstanding temporary duty orders in the accounting system that 
have not been filed by travelers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USE:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3). The DoD `Blanket Routine Uses' 
published at the beginning of the Air Force's compilation of systems of 
records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders and electronic storage media.

RETRIEVABILITY:
    Name or Social Security Number (SSN).

SAFEGUARDS:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of cipher locks, and is only accessible to 
authorized personnel. Records are accessed only by person(s) 
responsible with a need to know for servicing the system of record in 
performance of their official duties and those authorized personnel who 
are properly screened and cleared. Access to the system utilizes 
encryption software. Records in computer storage devices are protected 
by computer system software. Access to the web site requires a Common 
Access Card for authentication purposes.

RETENTION AND DISPOSAL:
    Travel related documentation is archived and later destroyed after 
no longer needed by deleting information from the server and shredding 
paper copies. Backup and archival copies of the database are encrypted. 
Data related to financial analysis and reporting will be retained IAW 
Table 65-01, R-01. Data related to travel orders will be retained IAW 
Table 65-21, R-03.

SYSTEM MANAGER(S) AND ADDRESS:
    Department of the Air Force, Chief, Financial Systems Branch, 1851 
First St., E, Suite 1, Randolph AFB, TX 78150-4315.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Headquarters, Air Education and Training 
Command, Financial Management Directorate, Financial Systems Branch, 
1851 First St., E, Suite 1, Randolph AFB, TX 78150-4315.
    Requests should include full name, Social Security Number (SSN), 
address, day time telephone number and certified signature.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written to 
Headquarters, Air Education and Training Command, Financial Management 
Directorate, Financial Systems Branch, 1851 First St., E, Suite 1, 
Randolph AFB, TX 78150-4315.
    Requests should include full name, Social Security Number (SSN), 
address, day time telephone number and certified signature.

CONTESTING RECORD PROCEDURES:
    The Air Force rules for access to records, and for contesting and 
appealing initial agency determinations by the individual concerned are 
published in Air Force Instruction 33-332, Privacy Act Program, 32 CFR 
Part 806b, or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:
    The source of all records collected is from individuals as well as 
from other automated system interfaces required to create the TDY 
order.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

 [FR Doc. E8-30871 Filed 12-29-08; 8:45 am]
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