Privacy Act of 1974; System of Records, 79841-79842 [E8-30869]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force
• Air Force Department

[Federal Register Volume 73, Number 250 (Tuesday, December 30, 2008)]
[Notices]
[Pages 79841-79842]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-30869]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2008-0058]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Add a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Air Force proposes to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on January 29, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7558.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on December 17, 2008, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).


[[Page 79842]]


    Dated: December 18, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F065 HAF B

System Name:
    Job Order Cost Accounting System II Records.

System Location:
    Headquarters Air Force Materiel Command/SP, Wright-Patterson Air 
Force Base, OH 45433-5320 and Air Force Materiel Command bases and 
installations that uses Job Order Cost Accounting System as a 
management tool within the Air Force. Official mailing addresses are 
published as an appendix to the Component's compilation of system of 
records notices.

Categories of individuals covered by the system:
    Civilian employees and military members paid with Air Force funds 
(includes Air National Guard and Air Force Reserve members).

Categories of records in the system:
    Individual's name, Social Security Number (SSN), employment dates, 
payroll amounts, pay period, and demographic data.

Authority for maintenance of the system:
    United States Government Accountability Office (GAO) Policy and 
Procedures Manual, Title 2, Accounting (which includes documentation on 
Cost Accounting Standards; Department of Defense Instruction (DoDI) 
3200.11, Major Range and Test Facility Base (MRTFB); DoD 7000.14, 
Financial Management Regulation, Volumes: 1, 4, 8; and E.O. 9397 (SSN).

Purpose:
    A system that entails primarily financial analysis. It will be used 
to track Air Force Military and civilian payroll data costs at various 
Air Force management levels (unit, base, command). Information is 
compiled to calculate man-year costs and total payroll cost. Civilian 
personnel and military personal data are combined with payroll data and 
used to help identify employee demographics. The personal data also 
contains leave and compensatory time balances.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    By name and/or Social Security Number (SSN).

Safeguards:
    Records are accessed for official use only by person(s) who are 
properly screened and cleared for need-to-know. Records are protected 
by standard Air Force access authentication procedures and by network 
system security software. The Air Force uses the approved public Key 
Infrastructure (PKI) certificates to force all authorized users to 
connect via a secure web.

Retention and Disposal:
    Records are maintained for seven years by the creating 
organization, then destroyed by shredding or burning when the agency 
determines that the electronic records are superseded, obsolete, or no 
longer needed for administrative, legal, audit, or other operational 
purposes. After transfer to a Federal Records Center, stored for 2 
years, then transferred to the National Archives for permanent 
retention.

System Manager(s) and Address:
    Department of the Air Force, 554 ELSG/FND, 4225 Logistics Avenue, 
Bldg 262, Rm A035, Wright Patterson AFB, OH 45433-5761

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Department of Air Force, 554 ELSG/FND, 4225 
Logistics Avenue, Wright Patterson AFB, OH 45433-5761.
    Individual should provide their full name, aliases, date and place 
of birth, Social Security Number (SSN), service number(s), or other 
information verifiable.
    An unsworn declaration under penalty of perjury in accordance with 
section 1746 of 28 U.S.C. or notarized signatures are acceptable as a 
means of proving the identity of the individual.
    If an unsworn declaration is executed within the United States, its 
territories, possessions, or commonwealths, it shall read ``I declare 
(or certify, verify, or state) under penalty of perjury that the 
foregoing is true and correct. Executed on (date). (Signature)''.
    If an unsworn declaration is executed outside the United States, it 
shall read ``I declare (or certify, verify, or state) under penalty of 
perjury under the laws of the United States of America that the 
foregoing is true and correct. Executed on (date). (Signature).''

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Department of Air Force 554 ELSG/END, 4225 Logistics Avenue, Wright 
Patterson AFB, OH 45433-5244.
    Individual should provide their full name, aliases, date and place 
of birth, Social Security Number (SSN), service number(s), or other 
information verifiable.
    An unsworn declaration under penalty of perjury in accordance with 
section 1746 of 28 U.S.C. or notarized signatures are acceptable as a 
means of proving the identity of the individual.
    If an unsworn declaration is executed within the United States, its 
territories, possessions, or commonwealths, it shall read ``I declare 
(or certify, verify, or state) under penalty of perjury that the 
foregoing is true and correct. Executed on (date). (Signature)''.
    If an unsworn declaration is executed outside the United States, it 
shall read ``I declare (or certify, verify, or state) under penalty of 
perjury under the laws of the United States of America that the 
foregoing is true and correct. Executed on (date). (Signature).''

Contesting Records Procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR Part 806b; or from the system 
manager.

Record Source Categories:
    Individuals.

Exemptions Claimed for the System:
    None.

[FR Doc. E8-30869 Filed 12-29-08; 8:45 am]
BILLING CODE 5001-06-P