Privacy Act of 1974; System of Records, 79836-79838 [E8-30865]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force
• Air Force Department

[Federal Register Volume 73, Number 250 (Tuesday, December 30, 2008)]
[Notices]
[Pages 79836-79838]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-30865]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2008-0052]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Air Force is proposing to alter a system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 29, 2009 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 17, 2008 to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: December 18, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F051 AFJA C

System name:
    Judge Advocate Personnel Records (May 9, 2003, 68 FR 24949).

Changes:
* * * * *



[[Page 79837]]

System location:
    Delete entry and replace with ``The Judge Advocate General, 
Headquarters United States Air Force, 1420 Air Force Pentagon, 
Washington, DC 20330-1420.
    At Headquarters of major command legal offices, subordinate legal 
offices, and field support centers. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records notices.''

Categories of individuals covered by the system:
    Delete entry and replace with ``All Air Force active duty and 
reserve/Guard Judge Advocates and paralegals; Air Force Judge Advocate 
General Corps civilian attorneys and other civilian personnel, 
including Air National Guard personnel; applicants to include the 
Funded Legal Education Program and Excess Leave Program.''

Categories of records in the system:
    Delete entry and replace with ``Individual's name, Social Security 
Number (SSN), date of birth, professional and personal information 
related to the employment of the categories of individuals covered by 
this system, including educational background information; certificates 
of admission to the bar; career objective statements; active duty and 
reassignment orders; correspondence relating to the individual; Air 
Force Personnel Center data; official and personal locator information; 
professional development information; education and training records; 
continuation pay records; award nomination packages; classification/on-
the-job training actions; Headquarters USAF active duty and attachment 
orders; authorizations for inactive duty training; civilian personal 
qualifications statement; notification of personnel actions; statements 
of good standing before the bar; transcripts of law school records; 
statement of availability for Air Force civilian attorney vacancies; 
records from the Ad Hoc Selection Committee and the Air Force Civilian 
Attorney Qualifying Committee; Judge Advocate interview; letters of 
acceptance from law schools; application and agreement; Law School Data 
Assembly Service (LSDAS) report; transcripts of all undergraduate and 
graduate education, letters of recommendation, information related to 
attorney bar due reimbursement requests, and information for 
assignments, certifications, and any other personnel actions.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force: Powers and duties; 10 U.S.C. 8037, Judge Advocate General, 
Deputy Judge Advocate General: Appointment and duties; Air Force 
Instruction 51-802; Air Force Instruction 36-2110, Assignments; and 
E.O. 9397 (SSN).''

Purpose(s):
    Delete entry and replace with ``Records are used by authorized 
personnel in the performance of their duties to determine accessions, 
assignments, attachments, deployments, education and training, 
continuation pay, awards, certifications, areas of legal practice 
specialties, attorney bar dues reimbursements, selection of civilian 
attorney and other civilian personnel positions, appointment to 
vacancies, promotions, evaluation, and performance issues and reports, 
and any other necessary personnel actions. Funded Legal Education and 
Excess Leave Program records are used by authorized personnel in the 
performance of their duties in monitoring, evaluating, and selecting 
the qualified applicants for these programs and other programs as 
necessary.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add to entry ``To federal and state agencies or bar associations 
charged with licensing and authorizing attorneys to practice law, and 
to various courts authorizing attorneys to practice before said courts.
    To government and private employers for authorized background 
checks.
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records in file folders and 
on electronic storage media.''

Retrievability:
    Delete entry and replace with ``Individual's name or Social 
Security Number (SSN).''

Safeguards:
    Delete entry and replace with ``Records are accessed by person(s) 
responsible for servicing the record system in performance of their 
official duties and by authorized personnel who are properly screened 
and cleared for need-to-know. Records are stored in locked rooms and 
cabinets. Those in computer storage devices are protected by computer 
system software. Computers must be accessed with a password.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Office of The Judge Advocate 
General, Headquarters United States Air Force, 1420 Air Force Pentagon, 
Washington, DC 20330-1420.''
* * * * *
F051 AFJA C

System name:
    Judge Advocate Personnel Records.

System location:
    The Judge Advocate General, Headquarters United States Air Force, 
1420 Air Force Pentagon, Washington, DC 20330-1420.
    At Headquarters of major command legal offices, subordinate legal 
offices, and field support centers. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records notices.

Categories of individuals covered by the system:
    All Air Force active duty and reserve/Guard Judge Advocates and 
paralegals; Air Force Judge Advocate General Corps civilian attorneys 
and other civilian personnel, including Air National Guard personnel; 
applicants to include for the Funded Legal Education Program and Excess 
Leave Program.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), date of birth, 
professional and personal information related to the employment of the 
categories of individuals covered by this system, including educational 
background information; certificates of admission to the bar; career 
objective statements; active duty and reassignment orders; 
correspondence relating to the individual; Air Force Personnel Center 
data; official and personal locator information; professional 
development information; education and training records; continuation 
pay records; award nomination packages; classification/on-the-job 
training actions; Headquarters USAF active duty and attachment orders; 
authorizations for inactive duty training; civilian personal 
qualifications statement; notification of personnel actions; statements 
of good standing before the bar; transcripts of law school records; 
statement of availability for Air Force civilian attorney vacancies;

[[Page 79838]]

records from the Ad Hoc Selection Committee and the Air Force Civilian 
Attorney Qualifying Committee; Judge Advocate interview; letters of 
acceptance from law schools; application and agreement; Law School Data 
Assembly Service (LSDAS) report; transcripts of all undergraduate and 
graduate education, letters of recommendation, information related to 
attorney bar due reimbursement requests, and information for 
assignments, certifications, and any other personnel actions.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 10 
U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate General: 
Appointment and duties; Air Force Instruction 51-802; Air Force 
Instruction 36-2110, Assignments; and E.O. 9397 (SSN).

Purpose(s):
    Records are used by authorized personnel in the performance of 
their duties to determine accessions, assignments, attachments, 
deployments, education and training, continuation pay, awards, 
certifications, areas of legal practice specialties, attorney bar dues 
reimbursements, selection of civilian attorney and other civilian 
personnel positions, appointment to vacancies, promotions, evaluation, 
and performance issues and reports, and any other necessary personnel 
actions. Funded Legal Education and Excess Leave Program records are 
used by authorized personnel in the performance of their duties in 
monitoring, evaluating, and selecting the qualified applicants for 
these programs and other programs as necessary.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To federal and state agencies or bar associations charged with 
licensing and authorizing attorneys to practice law and to various 
courts authorizing attorneys to practice before said courts.
    To government and private employers for authorized background 
checks.
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    Individual's name or Social Security Number (SSN).

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software. Records are 
accessed by person(s) responsible for servicing the record system in 
performance of their official duties and by authorized personnel who 
are properly screened and cleared for need-to-know. Records are stored 
in locked rooms and cabinets. Those in computer storage devices are 
protected by computer system software. Computers must be accessed with 
a Common Access Card (CAC) log-on/authentication and password.

Retention and disposal:
    Records are retained in office files for one year after the 
individual terminates service, or until no longer needed for reference, 
then disposed of; or otherwise retained until no longer needed for 
reference. Paper records are disposed of by tearing into pieces, 
shredding, pulping, or burning. Computer records are destroyed by 
deleting, erasing, degaussing, or by overwriting.

System manager(s) and address:
    Office of The Judge Advocate General, Headquarters United States 
Air Force, 1420 Air Force Pentagon, Washington, DC 20330-1420.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
The Judge Advocate General, Headquarters United States Air Force, 1420 
Air Force Pentagon, Washington, DC 20330-1420.
    Written requests should contain the individual's full name, date of 
birth, current address, and telephone number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written requests to The Judge Advocate 
General, Headquarters United States Air Force, 1420 Air Force Pentagon, 
Washington, DC 20330-1420.
    Written requests should contain the individual's full name, date of 
birth, current address, and telephone number.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained directly from the individual or from previous 
employers, educational institutions, automated system interfaces, state 
and local governments, state bar associations, and from military 
personnel centers.

Exemptions claimed for the system:
    None.

[FR Doc. E8-30865 Filed 12-29-08; 8:45 am]
BILLING CODE 5001-06-P