Privacy Act of 1974; System of Records, 79835-79836 [E8-30864]
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Federal Register / Vol. 73, No. 250 / Tuesday, December 30, 2008 / Notices
directly to the Voucher Processing
System (VPS), and this will allow for
the processing of the disbursement in
the Voucher Processing System (VPS).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The ‘‘Blanket Routine Uses’’
published at the beginning of the DFAS
compilation of systems of records
notices also apply to this system.
Freedom of Information/Privacy Act
Program Manager, Corporate
Communications and Legislative
Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
Individuals should furnish full name,
Social Security Number, current
address, and telephone number.
RECORD ACCESS PROCEDURES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Individuals seeking access to
information about them contained in
this system should address written
inquiries to Defense Finance and
Accounting Service, Freedom of
Information/Privacy Act Program
Manager, Corporate Communications
and Legislative Liaison, 8899 E. 56th
Street, Indianapolis, IN 46249–0150.
Individuals should furnish full name,
Social Security Number, current
address, and telephone number.
STORAGE:
CONTESTING RECORD PROCEDURES:
Paper records and electronic storage
media.
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation 5400.11–
R; 32 CFR part 324; or may be obtained
from Defense Finance and Accounting
Service, Freedom of Information/
Privacy Act Program Manager,
Corporate Communications and
Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
RETRIEVABILITY:
Name and Social Security Number.
SAFEGUARDS:
Records are stored in an office
building protected by guards, controlled
screening, use of visitor registers,
electronic access, and/or locks. Access
to records is limited to individuals who
are properly screened and cleared on a
need to know basis in the performance
of their duties. Passwords and digital
signatures are used to control access to
the system data, and procedures are in
place to deter and detect browsing and
unauthorized access. Physical and
electronic access are limited to persons
responsible for servicing and authorized
to use the system.
RECORD SOURCE CATEGORIES:
79835
ADDRESSES: Send comments to the Air
Force Privacy Act Officer, Office of
Warfighting Integration and Chief
Information Officer, SAF/XCPPI, 1800
Air Force Pentagon, Washington, DC
20330–1800.
FOR FURTHER INFORMATION CONTACT: Mr.
Kenneth Brodie at (703) 696–7557.
SUPPLEMENTARY INFORMATION: The
Department of the Air Force’s record
system notices for records systems
subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been
published in the Federal Register and
are available from the address above.
The proposed system report, as
required by 5 U.S.C. 522a(r) of the
Privacy Act of 1974, as amended, was
submitted on December 17, 2008, to the
House Committee on Government on
Oversight and Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
Dated: December 18, 2008.
Morgan E. Frazier,
Alternate Federal Register Liaison Officer,
Department of Defense.
F048 AFRC A
The individual concerned and the
Army, Navy, Air Force, and Marine
Corps.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8–30882 Filed 12–29–08; 8:45 am]
BILLING CODE 5001–06–P
RETENTION AND DISPOSAL:
SYSTEM NAME:
Reserve Component Periodic Health
Assessment (RCPHA) Records.
SYSTEM LOCATION:
HQ Air Force Reserve Command, HQ
AFRC/SGSI, Air Force Reserve
Command, 155 Richard Ray Blvd., Bldg
210, Warner Robins, GA 31098–1601.
DEPARTMENT OF DEFENSE
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Department of the Air Force
Members of the Air Force Ready
Reserve Components.
SYSTEM MANAGER(S) AND ADDRESS:
DoD.
Voucher Attachment System (VAS)
Program Manager, Defense Finance and
Accounting Service, Information and
Technology Services, 1931 S. Bell
Street, Arlington, VA 22240–0001.
pwalker on PROD1PC71 with NOTICES
Hard copy records are cut off at the
end of the month that they are scanned,
and destroyed 180 days after scanning.
The electronic data is cut off after the
end of the month and destroyed 6 years
and 3 months after cutoff. Records are
destroyed by degaussing, burning, and
shredding.
ACTION: Notice to Add a System of
Records Notice.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about them is
contained in this record system should
address written inquiries to the Defense
Finance and Accounting Service,
VerDate Aug<31>2005
00:29 Dec 30, 2008
Jkt 217001
[Docket ID USAF–2008–0055]
Privacy Act of 1974; System of
Records
AGENCY:
Department of the Air Force,
SUMMARY: The Department of the Air
Force proposes to add a system of
records notice to its inventory of records
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
DATES: The actions will be effective on
January 29, 2009 unless comments are
received that would result in a contrary
determination.
PO 00000
Frm 00047
Fmt 4703
Sfmt 4703
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s name, Social Security
Number (SSN), address, phone number,
date of birth, age, e-mail address, and to
include medical history.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. Sections 10206, Members:
physical examinations; and DoDD
1200.7, Screening the Ready Reserve;
and E.O. 9397 (SSN).
PURPOSE(S):
Ensure screening, at least annually, of
all Reserve Component Ready Reservists
for their immediate availability for
active duty and to ensure capability to
deploy or to meet the mission
E:\FR\FM\30DEN1.SGM
30DEN1
79836
Federal Register / Vol. 73, No. 250 / Tuesday, December 30, 2008 / Notices
requirement. This is a web based system
of records for improving these
procedures. Medical units will be able
to download the Reserve Component
Health Risk Assessment form/certificate
directly from the Web site which will
reduce the number of visits reserve
individuals need to make to medical
units during their training days.
ELECTRONIC SYSTEMS THAT REPLACE
TEMPORARY HARD COPY RECORDS:
DEPARTMENT OF DEFENSE
Destroy on expiration of the retention
period previously approved for the
corresponding hard copy records.
Department of the Air Force
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Destroy when the agency determines
that the electronic records are
superseded, obsolete, or no longer
needed for administrative, legal, audit,
or other operational purposes. Method
of destruction is by shredding.
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records or information contained
therein may specifically be disclosed
outside the Department of Defense as a
routine use pursuant to 5 U.S.C. 552a(3).
The ‘‘Blanket Routine Uses’’
published at the beginning of the Air
Force’s compilation of the systems of
records notices apply to this system.
Note: This system of records contains
individually identifiable health information.
DoD 6025.18–R, ‘‘DoD Health Information
Privacy Regulation’’ issued pursuant to the
Health Insurance Portability and
Accountability Act of 1996, applies to most
such health information. DoD 6025.18–R may
place additional procedural requirements on
the uses and disclosures of such information
beyond those found in the Privacy Act of
1974 or mentioned in this system of records
notice.
STORAGE:
RETRIEVABILITY:
Individual’s name and Social Security
Number (SSN).
SAFEGUARDS:
Records are accessed by medical
person(s) responsible for the medical
processing. All person(s) are properly
screened and cleared for need-to-know.
Records are protected by standard Air
Force access authentication procedures
and by network system security
software.
RETENTION AND DISPOSAL:
pwalker on PROD1PC71 with NOTICES
Data stored digitally within the
system is retained only for the period
required to satisfy recurring processing
requirements and/or historical
requirements.
ELECTRONIC COPIES CREATED USING ELECTRONIC
MAIL AND WORD PROCESSING:
Destroy paper after recordkeeping
copy has been created and filed or when
no longer needed for revision,
dissemination, or reference, whichever
is later.
00:29 Dec 30, 2008
SYSTEM MANAGER(S) AND ADDRESS:
Department of the Air Force, Chief,
Medical Information Systems, HQ
AFRC/SGSI, Air Force Reserve
Command, 155 Richard Ray Blvd., Bldg
210, Warner Robins, GA 31088–1601.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether this system of records contains
information on themselves should
address written inquiries to Department
of the Air Force, Chief, Medical
Information Systems, HQ AFRC/SGSI,
Air Force Reserve Command, 155
Richard Ray Blvd., Bldg 210, Warner
Robins, GA 31088–1601.
Written request will contain
individual’s name and Social Security
Number (SSN).
RECORD ACCESS PROCEDURES:
Electronic storage media.
VerDate Aug<31>2005
ELECTRONIC SYSTEMS THAT SUPPLEMENT
TEMPORARY HARD COPY RECORDS WHERE THE
HARD COPY RECORDS ARE RETAINED TO MEET
RECORDKEEPING REQUIREMENTS:
Jkt 217001
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to Department of the
Air Force, Chief, Medical Information
Systems, HQ AFRC/SGSI, Air Force
Reserve Command, 155 Richard Ray
Blvd., Bldg 210, Warner Robins, GA
31088–1601.
Written request will contain
individual’s name and Social Security
Number (SSN).
CONTESTING RECORDS PROCEDURES:
The Air Force rules for accessing
records and for contesting and
appealing initial agency determinations
are published in Air Force Instruction
33–132; 32 CFR part 806b; or may be
obtained from the system manager.
[Docket ID USAF–2008–0052]
Privacy Act of 1974; System of
Records
AGENCY:
Department of the Air Force,
DoD.
ACTION: Notice to alter a System of
Records.
SUMMARY: The Department of the Air
Force is proposing to alter a system of
records notice in its existing inventory
of record systems subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended.
DATES: This proposed action will be
effective without further notice on
January 29, 2009 unless comments are
received which result in a contrary
determination.
ADDRESSES: Send comments to the Air
Force Privacy Act Officer, Office of
Warfighting Integration and Chief
Information Officer, SAF/XCPPI, 1800
Air Force Pentagon, Washington, DC
20330–1800.
FOR FURTHER INFORMATION CONTACT: Mr.
Kenneth Brodie at (703) 696–7557.
SUPPLEMENTARY INFORMATION: The
Department of the Air Force systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on December 17, 2008 to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
Dated: December 18, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
F051 AFJA C
RECORD SOURCE CATEGORIES:
Individuals, supervisors, Air Force
reports.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
SYSTEM NAME:
Judge Advocate Personnel Records
(May 9, 2003, 68 FR 24949).
CHANGES:
None.
[FR Doc. E8–30864 Filed 12–29–08; 8:45 am]
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BILLING CODE 5001–06–P
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]]>Agencies
[Federal Register Volume 73, Number 250 (Tuesday, December 30, 2008)]
[Notices]
[Pages 79835-79836]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-30864]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID USAF-2008-0055]
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DoD.
ACTION: Notice to Add a System of Records Notice.
-----------------------------------------------------------------------
SUMMARY: The Department of the Air Force proposes to add a system of
records notice to its inventory of records systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The actions will be effective on January 29, 2009 unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office
of Warfighting Integration and Chief Information Officer, SAF/XCPPI,
1800 Air Force Pentagon, Washington, DC 20330-1800.
FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.
SUPPLEMENTARY INFORMATION: The Department of the Air Force's record
system notices for records systems subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address above.
The proposed system report, as required by 5 U.S.C. 522a(r) of the
Privacy Act of 1974, as amended, was submitted on December 17, 2008, to
the House Committee on Government on Oversight and Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: December 18, 2008.
Morgan E. Frazier,
Alternate Federal Register Liaison Officer, Department of Defense.
F048 AFRC A
SYSTEM NAME:
Reserve Component Periodic Health Assessment (RCPHA) Records.
SYSTEM LOCATION:
HQ Air Force Reserve Command, HQ AFRC/SGSI, Air Force Reserve
Command, 155 Richard Ray Blvd., Bldg 210, Warner Robins, GA 31098-1601.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the Air Force Ready Reserve Components.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual's name, Social Security Number (SSN), address, phone
number, date of birth, age, e-mail address, and to include medical
history.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. Sections 10206, Members: physical examinations; and DoDD
1200.7, Screening the Ready Reserve; and E.O. 9397 (SSN).
PURPOSE(S):
Ensure screening, at least annually, of all Reserve Component Ready
Reservists for their immediate availability for active duty and to
ensure capability to deploy or to meet the mission
[[Page 79836]]
requirement. This is a web based system of records for improving these
procedures. Medical units will be able to download the Reserve
Component Health Risk Assessment form/certificate directly from the Web
site which will reduce the number of visits reserve individuals need to
make to medical units during their training days.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these records or information
contained therein may specifically be disclosed outside the Department
of Defense as a routine use pursuant to 5 U.S.C. 552a(3).
The ``Blanket Routine Uses'' published at the beginning of the Air
Force's compilation of the systems of records notices apply to this
system.
Note: This system of records contains individually identifiable
health information. DoD 6025.18-R, ``DoD Health Information Privacy
Regulation'' issued pursuant to the Health Insurance Portability and
Accountability Act of 1996, applies to most such health information.
DoD 6025.18-R may place additional procedural requirements on the
uses and disclosures of such information beyond those found in the
Privacy Act of 1974 or mentioned in this system of records notice.
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Individual's name and Social Security Number (SSN).
SAFEGUARDS:
Records are accessed by medical person(s) responsible for the
medical processing. All person(s) are properly screened and cleared for
need-to-know. Records are protected by standard Air Force access
authentication procedures and by network system security software.
RETENTION AND DISPOSAL:
Data stored digitally within the system is retained only for the
period required to satisfy recurring processing requirements and/or
historical requirements.
ELECTRONIC COPIES CREATED USING ELECTRONIC MAIL AND WORD PROCESSING:
Destroy paper after recordkeeping copy has been created and filed
or when no longer needed for revision, dissemination, or reference,
whichever is later.
ELECTRONIC SYSTEMS THAT REPLACE TEMPORARY HARD COPY RECORDS:
Destroy on expiration of the retention period previously approved
for the corresponding hard copy records.
ELECTRONIC SYSTEMS THAT SUPPLEMENT TEMPORARY HARD COPY RECORDS WHERE
THE HARD COPY RECORDS ARE RETAINED TO MEET RECORDKEEPING REQUIREMENTS:
Destroy when the agency determines that the electronic records are
superseded, obsolete, or no longer needed for administrative, legal,
audit, or other operational purposes. Method of destruction is by
shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Department of the Air Force, Chief, Medical Information Systems, HQ
AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210,
Warner Robins, GA 31088-1601.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information on themselves should address written inquiries to
Department of the Air Force, Chief, Medical Information Systems, HQ
AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210,
Warner Robins, GA 31088-1601.
Written request will contain individual's name and Social Security
Number (SSN).
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
Department of the Air Force, Chief, Medical Information Systems, HQ
AFRC/SGSI, Air Force Reserve Command, 155 Richard Ray Blvd., Bldg 210,
Warner Robins, GA 31088-1601.
Written request will contain individual's name and Social Security
Number (SSN).
CONTESTING RECORDS PROCEDURES:
The Air Force rules for accessing records and for contesting and
appealing initial agency determinations are published in Air Force
Instruction 33-132; 32 CFR part 806b; or may be obtained from the
system manager.
RECORD SOURCE CATEGORIES:
Individuals, supervisors, Air Force reports.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-30864 Filed 12-29-08; 8:45 am]
BILLING CODE 5001-06-P
