Notice of Request for Public Comment on Proposed Strategic Plan, 77634-77644 [E8-30195]

Agencies

• United States Election Assistance Commission
• Election Assistance Commission

[Federal Register Volume 73, Number 245 (Friday, December 19, 2008)]
[Notices]
[Pages 77634-77644]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-30195]


=======================================================================
-----------------------------------------------------------------------

UNITED STATES ELECTION ASSISTANCE COMMISSION


Notice of Request for Public Comment on Proposed Strategic Plan

AGENCY: United States Election Assistance Commission.

ACTION: Notice: Request for Public Comment.

-----------------------------------------------------------------------

SUMMARY: The EAC seeks public comment on a ``U.S. Election Assistance 
Commission Draft Strategic Plan Fiscal Years: 2009 Through 2014.'' The 
EAC developed a strategic plan that lays out an approach to create a 
receptive and productive agency fully capable of the unique leadership 
role it has been given as a national clearinghouse, a manager of 
Federal financial assistance, a certifier of voting systems, and a 
resource for election officials throughout the country regarding the 
administration of Federal elections. EAC issues this notice according 
to a policy adopted on September 18, 2008 that requires EAC to provide 
notice and an opportunity for public comment on, among other things, 
advisories being considered for adoption by the U.S. Election 
Assistance Commission.

DATES: Comments must be received by 5 p.m. EST on January 20, 2009.

ADDRESSES: Comments may be submitted: Via e-mail at havainfo@eac.gov, 
via mail addressed to the U.S. Election Assistance Commission, 1225 New 
York Ave, NW., Suite 1100, Washington, DC 20005, or by fax at 202/566-
3127. Commenters are encouraged to submit comments electronically and 
include ``Strategic Plan'' in the subject line, to ensure timely 
receipt and consideration.
    Person To Contact for Information: Bryan Whitener, Telephone: (202) 
566-3100.

SUPPLEMENTARY INFORMATION: The following is the complete text of the 
proposed Strategic Plan the EAC is seeking public comment on. The 
proposed strategic plan may also be viewed on the EAC Web site at 
https://www.eac.gov.

        U.S. Election Assistance Commission Draft Strategic Plan
                    [Fiscal Years: 2009 Through 2014]
------------------------------------------------------------------------
                      Table of contents                        Page No.
------------------------------------------------------------------------
Background..................................................           1
    Funding State Improvements to Elections.................           1
    Standards for Voting Systems............................           1
    Election Assistance Commission..........................           2
    Guiding Principles......................................           3
    The Planning Process....................................           4
VISION AND MISSION..........................................           5
GOALS AND OBJECTIVES........................................           6
GOAL 1--Communicate.........................................           6
GOAL 2--Fund and Oversee....................................           9
GOAL 3--Study, Guide, and Assist............................          12
GOAL 4--Test and Certify....................................          16
GOAL 5--Manage..............................................          19
EXTERNAL FACTORS THAT IMPACT ACCOMPLISHMENT OF THE GOALS AND          21
 OBJECTIVES.................................................
APPENDICES..................................................          22
    1. Organization Chart...................................          22
    2. Stakeholders.........................................          23
    3. Summary of Goals, Objectives, & Measures.............          24
------------------------------------------------------------------------

Background

    In October 2002, Congress, with the leadership and overwhelming 
bipartisan support of the members of the U.S. House Committee on House 
Administration, passed the Help America Vote Act (HAVA). HAVA 
represents an unprecedented effort by Congress to enhance the 
administration of Federal elections through funding, guidance and 
policies.
    HAVA was not contemplated as a short-term or partial solution to 
the issues and problems with the administration of Federal elections 
that came to the forefront during the 2000 elections. The law 
recognized the need to invest in our election infrastructure and set 
out a comprehensive program of funding, guidance, and ongoing research 
that spans the course of many years.

Funding State Improvements to Elections

    The Congress initially appropriated approximately $3 billion for 
payments to states during fiscal years 2003 and 2004. These funds were 
authorized under three separate sections of HAVA. Section 101 funds may 
be used to improve the administration of elections for Federal office. 
Section 102 funds may be used to replace punch-card and lever-action 
voting systems. Section 251 funds may be used to (1) improve voting 
systems, (2) establish and implement statewide voter registration 
databases, (3) implement provisional voting, (4) provide information to 
the voting public in the polling place, and (5) otherwise improve the 
administration of elections for Federal office. Congress appropriated 
an additional $115 million of Section 251 funds in fiscal year 2008. 
Generally, the funds are available to states until expended.

Standards for Voting Systems

    A major provision of HAVA established minimum requirements for 
voting systems used in Federal elections. Each voting system must:
     Permit the voter to verify the selections made prior to 
casting the ballot;
     Permit the voter to change a selection prior to casting 
the ballot;
     Notify the voter when an overvote (making more than the 
permissible

[[Page 77635]]

number of selections in a single contest) occurs;
     Notify the voter of the ramifications of an overvote;
     Produce a permanent paper record that can be used in a 
recount or audit of an election;
     Provide accessibility to disabled voters;
     Provide foreign language accessibility in jurisdictions 
covered by Section 203 of the Voting Rights Act; and
     Meet the error rate standard established in the 2002 
Voting System Standards.

Election Assistance Commission

    To foster those programs and to promote and enhance voting for 
United States citizens, HAVA established the Election Assistance 
Commission (EAC). EAC is an independent bipartisan commission. Four 
full-time commissioners, appointed by the President and confirmed by 
the U.S. Senate, guide the EAC. Through the agency, the Federal 
government has assumed a role in the administration of Federal 
elections. Specifically, EAC is statutorily required to:
     Create a clearinghouse of information for election 
officials and the public.
     Distribute and monitor HAVA funds to states for election 
administration improvements.
     Conduct periodic studies of election administration 
issues.
     Establish best practices and guidelines on election 
administration for state and local election officials.
     Issue, and periodically review and modify, as necessary, 
voluntary voting system guidelines.
     Accredit voting system test labs and test and certify 
voting equipment.
     Develop requirements for voter registration form design 
for states.
     Provide Congress with a bi-annual report to assess the 
impact of the National Voter Registration Act (NVRA).
    HAVA also set up a Standards Board and the Board of Advisors to 
counsel EAC. In addition, the law established a Technical Guidelines 
Development Committee (TGDC) to assist EAC in the preparation of the 
voluntary voting system guidelines.
    EAC has 39 full-time employees and four part-time employees, 
including the four commissioners and their four special assistants. EAC 
is located in Washington, D.C., is managed by an Executive Director, 
and is organized (Appendix 1) to provide responsive service to its 
stakeholders (Attachment 2). Its budget for internal operations in 
fiscal year 2008 was $13,280,000.

Guiding Principles

    EAC is committed to:
     Bipartisan collaboration to serve the best interests of 
the American voters.
     Transparency in its work.
     Professionalism, excellence, and adherence to the highest 
level of performance standards for EAC staff and contractors.
     Accountability and integrity in the management and conduct 
of all EAC activities and programs.
     Careful stewardship of taxpayer dollars and overall fiscal 
responsibility.
     Timely performance of its duties.
     Performance and public service without regard to race, 
sex, religion, national origin, age, special needs, sexual orientation, 
gender identification, or political affiliation in everything it does.
     Thorough and efficient distribution of appropriate 
election administration information it gathers.

The Planning Process

    To meet the challenge of supporting the states and local 
governments in implementing HAVA reforms, EAC developed a strategic 
plan that provides the framework for how it will use its resources 
effectively. The plan lays out an approach to create a receptive and 
productive agency fully capable of the unique leadership role it has 
been given as a national clearinghouse, a manager of Federal financial 
assistance, a certifier of voting systems, and a resource for election 
officials throughout the country regarding the administration of 
Federal elections.
    The plan is a valuable opportunity for EAC to work together as a 
team to consider a collective strategic outlook. With the help of the 
Commissioners, a vision and mission were reconfirmed. EAC's senior 
management team then took on the task of identifying the critical 
issues facing EAC in the coming years and determined how best to meet 
them. The plan focuses on these issues and is intended to be the 
foundation from which to address issues that arise during fiscal years 
2009 through 2014. EAC is committed to thinking both critically about 
its niche and strategically at how to make improvements in crucial 
areas, and this plan embraces the next steps to further that effort. 
The senior management team identified five strategic goals which are 
described in detail in this document and summarized in Appendix 3.

Vision and Mission

Vision

    Lead election reform that reaffirms the right to vote and to have 
all eligible votes counted accurately.

Mission

    Assist the effective administration of Federal elections.

Goals and Objectives

Goal 1: Communicate

    Communicate timely and accurate information on the effective 
administration of elections for Federal office and on the operations 
and services offered EAC.
    Increased interest in elections, new Federal funding, the rapid 
pace of change in election administration, and Congressional direction 
has led EAC to operate a national clearinghouse of election 
information. EAC obtains election information through in-house research 
and chartered studies and from other credible sources. EAC presents 
this information to the election community, the public, the media, and 
EAC employees principally through its Web site. Also, EAC must be 
responsive to valid inquiries about its programs and operations.
Outcome
    The Congress, Federal agencies, state and local election officials, 
and the public receive reliable, accurate, and non-partisan information 
about administering, conducting, and participating in Federal elections 
and how, where, and when Americans vote.
    Objective 1: Operate the EAC clearinghouse effectively.
    Means and strategies for accomplishing objective:
    (a) Set EAC policy for a Web-based clearinghouse that will (i) 
establish the physical description of the clearinghouse and (ii) 
describe the contents to be presented to the public.
    (b) Launch a public information initiative about the contents and 
uses of the EAC Clearinghouse.
    (c) Maintain current and relevant information on the EAC Web site.
    (d) Conduct regular information audits of all EAC divisions to 
update the Clearinghouse and Web site with EAC input.
Performance Measure
     Issue clearinghouse policy within 6 months.
     Post applicable information on the Web-based clearinghouse 
within 24 business hours of receipt.
     Distribute at least one e-mail update per month to 
stakeholders about the Web-based clearinghouse.
    Objective 2: Respond to outside requests about the EAC timely and 
accurately.
    Means and strategies for accomplishing objective:

[[Page 77636]]

    (a) Establish and implement policies and procedures for tracking 
requests, gathering information from EAC, responding to requests, 
verifying and documenting responses, and updating information for 
stakeholders.
    (b) Coordinate Commissioner and staff briefings for Members of 
Congress and Congressional staffers.
    (c) Maintain and make available to EAC staff an electronic Freedom 
of Information Act (FOIA) reading room and a database of media and 
Congressional inquiries and responses.
    (d) Maintain a physical FOIA reading room.
    (e) Provide (FOIA) training to EAC staff to improve response rates.
Performance Measure
     Issue policies and procedures concerning request process 
within 6 months.
     Distribute media and Congressional inquiry and response 
log to the EAC staff on a daily basis.
     Respond to FOIA requests in accordance with requirements.
     Respond to 75 percent of non-FOIA requests within 72 
hours.
    Objective 3: Convey the results of EAC operations and 
accomplishments.
    Means and strategies for accomplishing objective:
    (a) Identify technologies and other communication opportunities 
that will ensure rapid delivery of information to a wide variety of 
stakeholders.
    (b) Actively promote the EAC electronic newsletter to expand the 
stakeholder database.
    (c) Inform Members of Congress and Congressional staffers about EAC 
initiatives and programs in general and in their districts.
    (d) Edit EAC materials and deliverables to ensure their accuracy 
and consistency.
    (e) Produce speeches and talking points for commissioners and EAC 
staff that accurately capture EAC activities and output.
    (f) Create an atmosphere of creativity and customer service.
Performance Measure
     Provide regular updates about EAC activities and election 
administration issues to EAC employees.
     Produce an annual report that accurately captures EAC 
activities during the respective time period.
     Produce an annual FOIA report to chronicle requests and 
responses.
     Issue quarterly press releases summarizing EAC 
accomplishments.
     Provide regular briefings regarding EAC activities to 
Congressional staffers.
     Produce the annual report to the Congress by January 1 of 
each year for the preceding year ending September 30.
     Issue at least 12 EAC newsletters per year.
Program Evaluation
    To evaluate the program:
     Establish feedback mechanism to gain public input on 
effectiveness and relevance of Web-based clearinghouse.
     Conduct monthly information audits on Web-based clearing 
house to ensure content is accurate and updated.

Goal 2: Fund and Oversee

    Deliver and manage Federal funds effectively.
    For the first time, the Federal government has funded improvements 
to the voting process. EAC is responsible for the distribution and 
oversight of approximately $3 billion in payments to states and for 
other grant programs to improve Federal elections and gather election 
data. Most of the funding to States was used for purchasing new voting 
equipment that meets the standards in HAVA; establishing a computerized 
statewide voter registration list; educating voters about voting 
procedures, rights, and technology; training election officials, poll 
workers, and election volunteers; improving the accessibility and 
quantity of polling places; and otherwise improving the administration 
of elections for Federal office. EAC is responsible for the 
administration of these funds.
Outcome
    States and other recipients promptly and accurately receive Federal 
funds administered by EAC and use the funds appropriately to improve 
the administration of elections for Federal office.
    Objective 1: Accurately and timely disburse Federal financial 
assistance administered by EAC.
    Means and strategies for accomplishing objective:
    (a) Develop program manual, including rules of general 
applicability, for each Federal financial assistance program 
administered by the EAC.
    (b) Thoroughly review all grant applications to select appropriate 
recipients.
    (c) Thoroughly review requests for payments/state plans under all 
programs to help assure recipients use funds for appropriate purposes.
    (d) Timely publish state plans and amendments to state plans.
    (e) Timely disburse funds on the basis of requests for 
reimbursement, certifications, and/or amendments to state plans.
    (f) Recoup and redistribute unspent Section 102 funds.
Performance Measure
     Publish program manual by January 2009.
     Award grants within established timeframes.
     Submit state plans for publication in the Federal Register 
within 30 days of receipt of the plan.
     Submit payment requests to GSA with 10 days of receipt of 
acceptable requests/certifications.
     Recoup and redistribute unspent Section 102 funds by May 
2009
    Objective 2: Effectively monitor Federal financial assistance 
administered by the EAC.
    Means and strategies for accomplishing objective:
    (a) Include in Program Manual reporting requirements and monitoring 
procedures.
    (b) Timely review all financial and narrative reports submitted.
    (c) Follow up on anomalies in reports or on non-reporting entities.
    (d) Prepare a timely annual report to the Congress on State use of 
HAVA Section 251 funds (requirements payments).
    (e) Review audit reports to identify internal control weaknesses 
and questionable uses of Federal funds administered by the EAC.
    (f) Conduct sight visits of recipients for whom EAC has found 
significant problems in financial and/or narrative reports and/or in 
audit reports.
    (g) Timely negotiate indirect cost rates with state election 
agencies..
Performance Measures
     Send follow up letters to recipients regarding reporting 
anomalies or failure to file within 30 days of knowledge of such 
conditions.
     Resolve 100 percent of audit findings within established 
timeframes.
     Conduct site visits to at least three high priority 
grantees each year.
     Negotiate indirect cost rates within 30 days of receipt of 
acceptable indirect cost proposals.
     Issue the annual report to Congress on the expenditure of 
HAVA funds by July 15 of each year.
    Objective 3: Provide technical assistance and guidance on the 
management of Federal financial assistance administered by EAC to 
reduce the risk of inappropriate use of funds and accounting errors.
    Means and strategies for accomplishing objective:
    (a) Include in Program Manual guidance/references on use of funds, 
allowable costs, and managing funds.

[[Page 77637]]

    (b) Offer workshops and training sessions on management, use and 
reporting of Federal financial assistance administered by EAC.
Performance Measures
     Submit to the Commissioners all recommended policy and 
guidance concerning the administration of Federal financial assistance 
administered by the EAC within established timeframes.
     Offer at least one workshop per year.
     Respond to all inquires by recipients about the use and 
administration of funds in accordance with EAC requirements.
Program Evaluation
    Assess the results of (1) audits (EAC Office of Inspector General 
and State) of recipient expenditure of Federal financial assistance 
administered by EAC, (2) EAC monitoring visits, and (3) EAC reviews of 
recipient annual financial reports. Implement additional controls over 
EAC administration of Federal financial assistance, as appropriate, on 
the basis of the assessments.

Goal 3: Study, Guide, and Assist

    Identify and develop information on areas of pressing concern 
regarding the administration of elections for Federal office and issue 
recommended improvements, guidance, translations, and best practices as 
required by HAVA, and carry out responsibilities under the National 
Voter Registration Act (NVRA).
    HAVA mandates that the EAC conduct research on current election 
administration issues with the aim of promoting methods of voting and 
administering elections which will be the most ``convenient, 
accessible, and easy to use;'' ``will yield the most accurate, secure, 
and expeditious system for voting and tabulating election results;'' 
``will be nondiscriminatory;'' and ``will be efficient and cost-
effective.'' HAVA also requires that EAC produce guidelines and best 
practices for state use in implementing HAVA. HAVA also transfers from 
the Federal Election Commission to the EAC the responsibility for 
updating and maintaining the national mail voter registration 
application and for reporting on the impact of the NVRA on elections 
for Federal office.
Outcome
    As a result of this goal (1) the election community and other key 
stakeholders improve the administration of elections for Federal office 
on the bases of pertinent, impartial, timely, and high-quality 
information, recommendations, guides and other tools on election and 
voting issues and (2) eligible citizens use the mail voter registration 
application to register to vote, register with a political party, or 
report a change of name, address, or other information.
    Objective 1: Complete research on relevant issues that improve the 
administration of elections for Federal office and expeditiously report 
on critical administration subjects and election data.
    Means and strategies for accomplishing objective:
    (a) Analyze unfinished research mandated by HAVA, and develop and 
prioritize an inventory of ideas for potential new projects internally 
and on the basis of input from stakeholders.
    (b) Establish, based on the inventory, annual research plans for 
completing research projects by EAC and by contractors in order of 
priority. Present plan to Board of Advisors and Standards Board for 
information and comments only. Obtain Commissioners approval for the 
plan and inform the Congress of any mandated research that is no longer 
useful.
    (c) Monitor research projects; tracking progress, checking the 
accuracy of results, and preparing reports.
    (d) Prepare, on the basis of data collected, recommendations for 
improvements for the election community.
Performance Measures
     Complete inventory of potential projects by July 2009.
     Start 100 percent of annual planned and funded projects.
     Meet the milestones for the completion of contracted 
research projects in accordance with contract schedules and 
deliverables.
     Disseminate all completed research project reports to 
stakeholders.
     Establish, in fiscal year 2009, a baseline for measuring 
stakeholder use of EAC research products to improve the administration 
of elections for Federal office. In subsequent years, increase the 
percentage of stakeholder use of EAC research products.
    Objective 2: Identify and collect required and useful data on 
election administration practices and on voting methods and 
demographics and make recommendations for improving the quality of 
practices, methods, and data.
    Means and strategies for accomplishing objective:
    (a) Identify data required to be collected by law and data needed 
by the Congress, election officials, and other stakeholders.
    (b) Interact with state and local election data collection agencies 
and election associations to exchange information on data collection 
practices and identify ways to ensure data quality.
    (c) Amend EAC's Election Day survey to include the collection of 
data on new election administration topics and on changes in required 
and desirable data elements.
    (d) Recommend improvements to the data collection process to the 
Congress and issue reports presenting data required by the Uniformed 
and Overseas Citizens Absentee Voting Act and EAC's Election Day 
Survey.
Performance Measure
     Establish a baseline in fiscal year 2009 on the accuracy 
and completeness of data reported by states in response to EAC surveys. 
Increase the accuracy and completeness of reported data in each of the 
succeeding years.
     Include recommendations to improve election administration 
and data to the Congress in the annual report on the Election Day 
survey.
     Issue required reports to the Congress by the dates 
required by law.
    Objective 3: Issue guides, translations and other tools that are 
timely and useful.
    Means and strategies for accomplishing objective:
    (a) Provide guidance to states concerning the proper implementation 
of the HAVA Title III requirements.
    (b) Develop and administer the EAC Language Accessibility Program 
to assist election officials in meeting the needs of limited English 
proficiency voters.
    (c) Develop guidelines in Native American Languages.
    (d) Develop and maintain A Voter's Guide to Federal Elections in 
Spanish, Chinese, Japanese, Korean, Vietnamese, and Tagalog.
    (e) Create interactive versions of the various Glossaries of Key 
Election Terminology on the EAC Web site.
    (f) Coordinate with the Department of Justice Voting Section to 
provide EAC language resources to jurisdictions required to meet the 
language minority requirements in Sections 203 and 404 of the Voting 
Rights Act.
    (g) Develop election management guidelines that can be easily 
adapted to suit an election jurisdiction's needs.
Performance Measures
     Complete guidance on HAVA Title III requirements by 
October 2010.
     Complete the Voters Guide to Federal Elections in Spanish, 
Chinese, Japanese, Korean, Vietnamese, and Tagalog by September 2009.

[[Page 77638]]

     Complete guidance for Native Americans by October 2010.
     Complete interactive glossaries and management guidelines 
by October 2011.
    Objective 4: Update and maintain a national mail voter registration 
application and report to the Congress as required by NVRA
    Means and strategies for accomplishing objective:
    (a) Implement procedures to improve and maintain the national mail 
voter registration application and to govern state requests for changes 
to the application.
    (b) Provide guidance to states concerning the proper implementation 
of the NVRA.
    (c) Translate the form into Spanish, Chinese, Japanese, Korean, 
Vietnamese, and Tagalog.
Performance Measures
     Publish regulations governing the administration of the 
application by December 2009.
     Process all accepted requests to change the mail voter 
registration form within prescribed timeframes.
     Issue the bi-annual report on the impact of NVRA by June 
30 of each odd-numbered year.
 Program Evaluation
    Develop an assessment tool to monitor election community acceptance 
of EAC recommendations and guides.

Goal 4: Test and Certify

    Build public confidence in elections by testing and certifying 
voting systems to improve system security, operation, and 
accessibility.
    Before the passage of HAVA, the Federal government was not involved 
in the testing of voting systems used in Federal elections. EAC's first 
step in instituting a Testing and Certification Program was to work 
with its advisory committees and the National Institute of Standards 
and Technology (NIST) to develop voluntary voting system guidelines 
against which voting systems will be evaluated. EAC completed the first 
iteration of the VVSG in 2005, and will regularly update the VVSG. In 
addition, EAC works with NIST to accredit laboratories to test voting 
equipment. Based on the tests of equipment and software conducted by 
laboratories, EAC will certify, decertify, or recertify voting systems, 
as appropriate.
Outcome
    Voting equipment operates more reliably and securely and is more 
accessible to the disabled. States use the EAC testing and 
certification program to ensure voting systems meet standards.
    Objective 1: Develop and update the voluntary voting system 
guidelines.
    Means and strategies for accomplishing objective:
    (a) Develop updated voluntary voting system guidelines in plain 
English that adequately address accuracy and reliability of voting 
systems and that are cost effective.
    (b) Develop and maintain testable, objective, and repeatable 
voluntary voting system test suites and (or) test methods.
    (c) Submit an updated draft of VVSG, prepared by the TGDC, to the 
Federal Register for public comment and hold public meetings with 
stakeholders on the proposed guidelines.
    (d) Consider comments on the draft TGDC version of the VVSG and 
prepare an EAC draft VVSG. Publish the EAC draft in the Federal 
Register for public comment.
    (e) Prepare, after consideration of comments, a final version of 
guidelines and present them at a public meeting for a vote of the 
Commissioners.
Performance Measure
     Produce updates to the VVSG no later than 2009 and 2012.
    Objective 2: Provide for the accreditation and revocation of 
accreditation of independent, non-federal laboratories qualified to 
test voting systems to Federal standards.
    Means and strategies for accomplishing objective:
    (a) Develop, implement, and maintain policies and procedures for 
the accreditation and revocation of accreditation of voting system test 
laboratories (VSTLs).
    (b) Collaborate with NIST's National Voluntary Laboratory 
Accreditation Program (NVLAP) to accredit laboratories and ensure 
compliance with accreditation requirements.
    (c) Implement a monitoring program to ensure the integrity of 
laboratories which test voting systems for Federal certification.
Performance Measure
     Complete accreditation reviews for all laboratories 
recommended to EAC by NIST and for all emergency actions within 90 
days.
     Test and document the results of the review of compliance 
with procedures by at least 100 percent of accredited laboratories 
every 2 years.
    Objective 3: Administer the testing, certification, 
decertification, and recertification of voting system hardware and 
software by accredited laboratories.
    Means and strategies for accomplishing objective:
    (a) Develop, implement, and maintain policies and procedures for 
the testing, certification, decertification, and recertification of 
voting system hardware and software by accredited VSTLs.
    (b) Implement the most recent voluntary voting system guidelines 
into the EAC's testing and certification program and all of its 
components.
    (c) Monitor, in accordance with Chapter 8 of the Voting System 
Testing and Certification Program Manual, EAC-certified voting systems 
to ensure that the systems continue to meet the requirements of the 
Federal standards to which they were certified.
    (d) Conduct field reviews in state and local jurisdictions of EAC 
certified voting systems to ensure the systems fielded (i) match the 
system certified by the EAC and (ii) meet the requirements of the 
Federal standards to which they were certified.
Performance Measure
     Test 100 percent of systems qualifying for testing.
     Conduct at least one review of a manufacturing facility of 
a registered manufacturer a least once every 4 years.
     Conduct field reviews for at least 50 percent of 
jurisdictions that volunteer for reviews. (Measures may be modified 
after EAC determines average number of volunteers.)
     Respond to requests for interpretations of voting system 
standards with 45 days. (Measures may be modified after EAC determines 
average number of requests.)
Program Evaluation
    Assess comments to Federal Register publications and results of EAC 
oversight reviews of laboratory testing and election system compliance 
with standards.

Goal 5: Manage

    Achieve organizational and management excellence.
    HAVA established the EAC to help implement mandated improvements to 
Federal elections. To that end, EAC will employ a variety of plans, 
resources, skills, processes, and technologies to ensure effective and 
efficient agency management.
Outcome
    EAC Commissioners and staff of the testing and certification, 
payments and grants, election administration improvement, research, 
administration, and legal programs proficiently carry out EAC's 
strategic objectives.

[[Page 77639]]

    Objective--Implement a high performance organization
    Means and strategies for accomplishing goal:
    (a) Foster a leadership environment that inspires, motivates and 
guides employees toward the strategic goals; coaches, mentors, and 
challenges staff; provides needed training and sharing of knowledge; 
and, models high standards of honesty, integrity, trust, and respect 
for all individuals.
    (b) Establish an organization structure, management systems, and 
decision-making processes that improve coordination and cooperation 
across the EAC and that support the efficient accomplishment of goals 
and priorities.
    (c) Clarify roles and responsibilities of commissioners and staff.
    (d) Attract and maintain a high-performing workforce that is 
diverse and that includes those with disabilities through outreach, 
competitive compensation, meaningful training, pleasant work space, 
flexible work schedules, telework, and state-of-the-art equipment.
    (e) Obtain sufficient funds, plan activities, and budget resources 
to accomplish the goals and objectives of EAC.
    (f) Provide effective financial management to programs.
    (g) Provide effective legal support to program operations.
    (h) Monitor EAC division progress in meeting goals and objectives.
Performance Measure
     Meet annual performance measures.
     Obtain a clean audit opinion on agency financial 
statements within 2 years of the initial statement preparation.
     Institute an internal integrated budget and financial 
management system within 6 months.
     Implement 90 percent of OIG audit recommendations within 
agreed upon timeframes.
Program Evaluation
    Implement an effective internal control assessment process that 
meets the requirements of Office of Management and Budget Circular A-
123, Management's Responsibility for Internal Controls. Promptly 
implement agreed upon recommendations contained in EAC's annual audit 
of its Performance and Accountability Report.

External Factors That Impact Accomplishment of the Goals and Objectives

    EAC has an opportunity to remain a leader in the election community 
and have positive name recognition outside of the Federal government. 
However, the agency's ability to accomplish such an end is dependent 
upon a number of external factors that are not all within the agency's 
control.

Acceptance by the Election Community

    HAVA strictly limits EAC's regulatory authority to that held by the 
Federal Election Commission (FEC) over the NVRA. As such, a significant 
number of EAC's research and guidance is voluntary. It is critical to 
have state and local election officials adopt and apply these voluntary 
principles if EAC's efforts are to succeed.

Budget

    Adequate funding for the maintenance of staff and support functions 
is essential for attainment of EAC goals and strategic objectives.

Legislative Changes

    Statutory changes to either the agency's enabling legislation or to 
other statutes that directly impact the agency could affect the EAC's 
ability to meet its goals and strategic objectives.

Technology

    Developments in technology that are rapidly changing our world 
could provide both new opportunities and new risks for EAC.
BILLING CODE 6820-KF-P

[[Page 77640]]

[GRAPHIC] [TIFF OMITTED] TN19DE08.014


[[Page 77641]]



Appendix 2 Stakeholders

Government Entities With Oversight & Decision-Making Authority 
Regarding EAC

White House Staff
Members of Congress
Office of Management & Budget

Groups Directly Affected by EAC Activities That Also Impact EAC 
Decision-Making

Chief Election Authorities in Each State
Local Election Officials
EAC Standards Board
EAC Board of Advisors
EAC Technical Guidelines Development Committee

Other Government Entities With HAVA Implementation Responsibilities or 
Interest in HAVA

Federal Agencies
Governors (Mayor in Washington, DC)
State Legislatures (City Council in Washington, DC)

Non-Government Groups Affected by HAVA Implementation

Professional Groups for Election Officials
Professional Groups Representing State & Local Government
Election Equipment & Services Vendors
National Political Parties

Other Groups Interested in EAC Activities & HAVA Implementation

U.S. Citizens here and abroad
Voter Advocacy Groups
Universities and Academics
Think Tanks
International Organizations/Interests
State and Local Election Officials

[[Page 77642]]

[GRAPHIC] [TIFF OMITTED] TN19DE08.015


[[Page 77643]]


[GRAPHIC] [TIFF OMITTED] TN19DE08.016


[[Page 77644]]


[GRAPHIC] [TIFF OMITTED] TN19DE08.017


Thomas R. Wilkey,
Executive Director, U.S. Election Assistance Commission.
[FR Doc. E8-30195 Filed 12-18-08; 8:45 am]
BILLING CODE 6820-KF-C