Privacy Act of 1974; System of Records, 77801-77802 [E8-29840]
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Federal Register / Vol. 73, No. 245 / Friday, December 19, 2008 / Notices
M. To the news media and the public,
with the approval of the Chief Privacy
Officer in consultation with counsel,
when there exists a legitimate public
interest in the disclosure of the
information or when disclosure is
necessary to preserve confidence in the
integrity of DHS or any component or is
necessary to demonstrate the
accountability of DHS or a component’s
officers, employees, or individuals
covered by the system, except to the
extent it is determined that release of
the specific information in the context
of a particular case would constitute an
unwarranted invasion of personal
privacy.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are stored
electronically or on paper in secure
facilities in a locked drawer behind a
locked door. The records are stored on
magnetic disc, tape, digital media, and
CD–ROM.
RETRIEVABILITY:
Records are retrieved by individual’s
name or date and time of the recording.
SAFEGUARDS:
Records in this system are
safeguarded in accordance with
applicable rules and policies, including
all applicable DHS automated systems
security and access policies. Strict
controls have been imposed to minimize
the risk of compromising the
information that is being stored. Access
to this computer system containing the
records in this system is limited to those
individuals who have a need to know
the information for the performance of
their official duties and who have
appropriate clearances or permissions.
RETENTION AND DISPOSAL:
All recordings with incidents are
retained for six months. Those on which
some action may be taken are retained
for one year or until the close of the
case. The electronic media used to make
recording can be reused. Therefore, after
the above stated retention period, CBP
may reuse the electronic media and thus
erase the previous recording.
SYSTEM MANAGER AND ADDRESS:
Port Directors, U.S. Customs and
Border Protection, U.S. Customs and
Border Protection Headquarters, 1300
Pennsylvania Avenue, NW., Mint
Annex, Washington, DC 20229.
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17:29 Dec 18, 2008
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NOTIFICATION PROCEDURE:
The Secretary of Homeland Security
has exempted this system from certain
aspects of the notification, access, and
amendment requirements of the Privacy
Act. CBP will review each request to
determine whether or not notification,
access, or amendment should be
provided. Individuals seeking
notification of and access to any record
contained in this system of records, or
seeking to contest its content, may
submit a request in writing to CBP’s
FOIA Officer, 1300 Pennsylvania
Avenue, NW., Mint Annex, Washington,
DC 20229.
When seeking records about yourself
from this system of records or any other
CBP system of records your request
must conform with the Privacy Act
regulations set forth in 6 CFR Part 5.
You must first verify your identity,
meaning that you must provide your full
name, current address and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under 28
U.S.C. 1746, a law that permits
statements to be made under penalty of
perjury as a substitute for notarization.
While no specific form is required, you
may obtain forms for this purpose from
the Director, Disclosure and FOIA,
https://www.dhs.gov or 1–866–431–0486.
In addition you should provide the
following:
• An explanation of why you believe
CBP would have information on you,
• Specify when you believe the
records would have been created,
• If your request is seeking records
pertaining to another living individual,
you must include a statement from that
individual verifying that individual’s
identity and certifying his/her
agreement for you to access his/her
records.
Without this bulleted information
CBP may not be able to conduct an
effective search, and your request may
be denied due to lack of specificity or
lack of compliance with applicable
regulations.
RECORD ACCESS PROCEDURES:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Audio-video recording of persons
being escorted within the port of entry.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to exemption 5 U.S.C.
552a(j)(2) of the Privacy Act, portions of
this system are exempt from 5 U.S.C.
552a(c)(3) and (4); (d); (e)(1), (e)(2),
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77801
(e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5)
and (e)(8); (f), and (g). Pursuant to 5
U.S.C. 552a(k)(2), this system is exempt
from the following provisions of the
Privacy Act, subject to the limitations
set forth in those subsections: 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H),
(e)(4)(I), and (f).
Dated: December 10, 2008.
Hugo Teufel III,
Chief Privacy Officer, Department of
Homeland Security.
[FR Doc. E8–29838 Filed 12–18–08; 8:45 am]
BILLING CODE 4410–10–P
DEPARTMENT OF HOMELAND
SECURITY
Office of the Secretary
Privacy Act of 1974; System of
Records
Privacy Office, DHS.
Notice of removal of one Privacy
Act system of records notice.
AGENCY:
ACTION:
SUMMARY: In accordance with the
Privacy Act of 1974, the Department of
Homeland Security is giving notice that
it will remove four systems of records
notices from its inventory of record
systems because Customs and Border
Protection no longer requires the
systems. The four obsolete systems are:
Treasury/CS.197 Private Aircraft/Vessel
Inspection Reporting System (October
18, 2001), Treasury/CS.252 Valuables
Shipped Under the Government Losses
in Shipment Act (October 18, 2001),
Treasury/CS.171 Pacific Basin Reporting
Network (October 18, 2001), and
Treasury/CS.050 Community Leader
Survey (October 18, 2001).
DATES: Effective Date: January 20, 2009.
FOR FURTHER INFORMATION CONTACT:
Hugo Teufel III, Chief Privacy Officer,
Department of Homeland Security,
Washington, DC 20528, by telephone
(703) 235–0780 or facsimile 1–866–466–
5370.
SUPPLEMENTARY INFORMATION: Pursuant
to the provisions of the Privacy Act of
1974, 5 U.S.C. 552a, and as part of its
ongoing integration and management
efforts, the Department of Homeland
Security (DHS) is removing four
Customs and Border Protection (CBP)
system of records notices from its
inventory of record systems.
DHS inherited these record systems
upon its creation in January of 2003.
Upon review of its inventory of systems
of records, DHS has determined it no
longer needs or uses these system of
records and is retiring the following:
Treasury/CS.197 Private Aircraft/Vessel
Inspection Reporting System (66 FR
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Federal Register / Vol. 73, No. 245 / Friday, December 19, 2008 / Notices
52984 October 18, 2001), Treasury/
CS.252 Valuables Shipped Under the
Government Losses in Shipment Act (66
FR 52984 October 18, 2001), Treasury/
CS.171 Pacific Basin Reporting Network
(66 FR 52984 October 18, 2001), and
Treasury/CS.050 Community Leader
Survey (66 FR 52984 October 18, 2001).
Treasury/CS.197 Private Aircraft/
Vessel Inspection Reporting System was
originally established to track and assist
the U.S. Customs Service in managing
pilots and vessel masters arriving in the
United States, but is no longer
operational.
Treasury/CS.252 Valuables Shipped
Under the Government Losses in
Shipment Act was originally established
to track and assist the U.S. Customs
Service in collecting and transmitting
funds for deposit, but is no longer
operational.
Treasury/CS.171 Pacific Basin
Reporting Network was originally
established to track and assist the U.S.
Customs Service in managing masters,
operators, pilots, crew members and
passengers traveling, in, around, or
through the Pacific Basin, but is no
longer operational.
Treasury/CS.050 Community Leader
Survey was originally established to
track individuals and organizations that
may be identified as occupying a
community leadership role and in a
position to furnish information or pose
influence to equal employment
opportunity, but is no longer
operational.
Eliminating these systems of records
notices will have no adverse impacts on
individuals, but will promote the
overall streamlining and management of
DHS Privacy Act record systems.
Dated: December 10, 2008.
Hugo Teufel III,
Chief Privacy Officer, Department of
Homeland Security.
[FR Doc. E8–29840 Filed 12–18–08; 8:45 am]
BILLING CODE 4410–10–P
DEPARTMENT OF HOMELAND
SECURITY
Office of the Secretary
[Docket No. DHS–2008–0141]
Privacy Act of 1974; United States
Coast Guard—021 Appointment of
Trustee or Guardian for Mentally
Incompetent Personnel Files System of
Records
Privacy Office; DHS.
Notice of Privacy Act system of
AGENCY:
ACTION:
records.
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Jkt 217001
SUMMARY: In accordance with the
Privacy Act of 1974 and as part of the
Department of Homeland Security’s
ongoing effort to review and update
legacy system of records notices, the
Department of Homeland Security is
giving notice that it proposes to update
and reissue the following legacy record
system DOT/CG 637 Appointment of
Trustee or Guardian for Mentally
Incompetent Personnel (April 11, 2000)
as a Department of Homeland Security
system of records notice titled, DHS/
USCG—021 Appointment of Trustee or
Guardian for Mentally Incompetent
Personnel. Categories of individuals,
categories of records, and the routine
uses of this legacy system of records
notice have been reviewed and updated
to better reflect the Department of
Homeland Security, United States Coast
Guard’s Appointment of Trustee or
Guardian for Mentally Incompetent
Personnel record system. This new
system will be included in the
Department of Homeland Security’s
inventory of record systems.
DATES: Written comments must be
submitted on or before January 20, 2009.
ADDRESSES: You may submit comments,
identified by docket number DHS–
2008–0141 by one of the following
methods:
• Federal e-Rulemaking Portal:
https://www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: 1–866–466–5370.
• Mail: Hugo Teufel III, Chief Privacy
Officer, Privacy Office, Department of
Homeland Security, Washington, DC
20528.
• Instructions: All submissions
received must include the agency name
and docket number for this rulemaking.
All comments received will be posted
without change and may be read at
https://www.regulations.gov, including
any personal information provided.
• Docket: For access to the docket, to
read background documents, or
comments received, go to https://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: For
general questions please contact: David
Roberts (202–475–3521), Privacy
Officer, United States Coast Guard. For
privacy issues please contact: Hugo
Teufel III (703–235–0780), Chief Privacy
Officer, Privacy Office, U.S. Department
of Homeland Security, Washington, DC
20528.
SUPPLEMENTARY INFORMATION:
I. Background
Pursuant to the savings clause in the
Homeland Security Act of 2002, Public
Law 107–296, Section 1512, 116 Stat.
2310 (Nov. 25, 2002), the Department of
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Homeland Security (DHS) and its
components and offices have relied on
preexisting Privacy Act systems of
records notices for the maintenance of
records that concern the appointment of
a trustee or guardian for mentally
incompetent United States Coast Guard
(USCG) personnel and for their
dependents who are eligible for
annuities.
As part of its efforts to streamline and
consolidate its record systems, DHS is
updating and reissuing a USCG system
of records under the Privacy Act (5
U.S.C. 552a) that deals with the
appointment of a trustee or guardian for
mentally incompetent USCG personnel
and for their dependents who are
eligible for annuities. This record
system will allow DHS/USCG to collect
and preserve the records regarding the
appointment of a trustee or guardian for
mentally incompetent USCG personnel.
The collection and maintenance of this
information will assist DHS/USCG in
meeting its obligation to maintain
information on incompetent USCG
military personnel, their dependents
and survivors for the purpose of
determining eligibility for DHS/USCG
benefits such as military retired pay or
the Survivor Benefit Plan for
dependents, and the closely-related
Veterans Affairs benefits.
In accordance with the Privacy Act of
1974 and as part of the Department of
Homeland Security’s ongoing effort to
review and update legacy system of
records notices, the Department of
Homeland Security is giving notice that
it proposes to update and reissue the
following legacy record system DOT/CG
637 Appointment of Trustee or
Guardian for Mentally Incompetent
Personnel (65 FR 19476 4/11/2000) as a
Department of Homeland Security/
United States Coast Guard system of
records notice titled, Appointment of
Trustee or Guardian for Mentally
Incompetent Personnel. Categories of
individuals and categories of records
have been reviewed, and the routine
uses of this legacy system of records
notice have been updated to better
reflect the Department of Homeland
Security and the United States Coast
Guard’s Appointment of Trustee or
Guardian for Mentally Incompetent
Personnel record system. This new
system will be included in the
Department of Homeland Security’s
inventory of record systems.
II. Privacy Act
The Privacy Act embodies fair
information principles in a statutory
framework governing the means by
which the United States Government
collects, maintains, uses and
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[Federal Register Volume 73, Number 245 (Friday, December 19, 2008)]
[Notices]
[Pages 77801-77802]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-29840]
-----------------------------------------------------------------------
DEPARTMENT OF HOMELAND SECURITY
Office of the Secretary
Privacy Act of 1974; System of Records
AGENCY: Privacy Office, DHS.
ACTION: Notice of removal of one Privacy Act system of records notice.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Department of
Homeland Security is giving notice that it will remove four systems of
records notices from its inventory of record systems because Customs
and Border Protection no longer requires the systems. The four obsolete
systems are: Treasury/CS.197 Private Aircraft/Vessel Inspection
Reporting System (October 18, 2001), Treasury/CS.252 Valuables Shipped
Under the Government Losses in Shipment Act (October 18, 2001),
Treasury/CS.171 Pacific Basin Reporting Network (October 18, 2001), and
Treasury/CS.050 Community Leader Survey (October 18, 2001).
DATES: Effective Date: January 20, 2009.
FOR FURTHER INFORMATION CONTACT: Hugo Teufel III, Chief Privacy
Officer, Department of Homeland Security, Washington, DC 20528, by
telephone (703) 235-0780 or facsimile 1-866-466-5370.
SUPPLEMENTARY INFORMATION: Pursuant to the provisions of the Privacy
Act of 1974, 5 U.S.C. 552a, and as part of its ongoing integration and
management efforts, the Department of Homeland Security (DHS) is
removing four Customs and Border Protection (CBP) system of records
notices from its inventory of record systems.
DHS inherited these record systems upon its creation in January of
2003. Upon review of its inventory of systems of records, DHS has
determined it no longer needs or uses these system of records and is
retiring the following: Treasury/CS.197 Private Aircraft/Vessel
Inspection Reporting System (66 FR
[[Page 77802]]
52984 October 18, 2001), Treasury/CS.252 Valuables Shipped Under the
Government Losses in Shipment Act (66 FR 52984 October 18, 2001),
Treasury/CS.171 Pacific Basin Reporting Network (66 FR 52984 October
18, 2001), and Treasury/CS.050 Community Leader Survey (66 FR 52984
October 18, 2001).
Treasury/CS.197 Private Aircraft/Vessel Inspection Reporting System
was originally established to track and assist the U.S. Customs Service
in managing pilots and vessel masters arriving in the United States,
but is no longer operational.
Treasury/CS.252 Valuables Shipped Under the Government Losses in
Shipment Act was originally established to track and assist the U.S.
Customs Service in collecting and transmitting funds for deposit, but
is no longer operational.
Treasury/CS.171 Pacific Basin Reporting Network was originally
established to track and assist the U.S. Customs Service in managing
masters, operators, pilots, crew members and passengers traveling, in,
around, or through the Pacific Basin, but is no longer operational.
Treasury/CS.050 Community Leader Survey was originally established
to track individuals and organizations that may be identified as
occupying a community leadership role and in a position to furnish
information or pose influence to equal employment opportunity, but is
no longer operational.
Eliminating these systems of records notices will have no adverse
impacts on individuals, but will promote the overall streamlining and
management of DHS Privacy Act record systems.
Dated: December 10, 2008.
Hugo Teufel III,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. E8-29840 Filed 12-18-08; 8:45 am]
BILLING CODE 4410-10-P
