Privacy Act of 1974; System of Records, 76009-76010 [E8-29526]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 73, Number 241 (Monday, December 15, 2008)]
[Notices]
[Pages 76009-76010]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-29526]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2008-OS-0155]


Privacy Act of 1974; System of Records

AGENCY: Missile Defense Agency, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Missile Defense Agency is proposing to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on January 14, 2009 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of Defense, Missile Defense 
Agency, 7100 Defense Pentagon, Attn: Chief Information Officer, 
Washington, DC 20301-7100.

FOR FURTHER INFORMATION CONTACT: Missile Defense Agency Privacy Office 
at (703) 882-6125.

SUPPLEMENTARY INFORMATION: The Missile Defense Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, are published in the Federal Register and are available 
from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on November 10, 
2008, to the House Committee on Government Oversight and Reform, the 
Senate Committee on Homeland Security and Governmental Affairs, and the 
Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: December 9, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
MDA01

System name:
    Missile Defense Data Center Catalog System Records.

System location:
    Department of Defense, Missile Defense Agency, 7100 Defense 
Pentagon, ATTN: Chief Information Officer, Washington, DC 20301-7100.

Categories of individuals covered by the system:
    Individuals requesting Missile Defense Agency (MDA) missile defense 
test data. Access to this classified data is restricted to Department 
of Defense (DoD) personnel and contractors with the appropriate level 
of security clearance and with a clear, demonstrated and approved need-
to-know.

Categories of records in the system:
    Individual's name, Social Security Number (SSN), citizenship, and 
date and place of birth of the proposed visitor; office phone number 
and e-mail address, and certification of the proposed visitor's 
personnel security clearance and certification of any special access 
authorizations required for the visit.

Authority for maintenance of the system:
    E.O. 12958, Classified National Security Information; DoD 5220.22-
M, National Industrial Security Program Operating Manual (NISPOM); 
Missile Defense Agency Directive 3200.06, Mission-Related Scientific 
and Technical Data/Information Management; Missile Defense Agency 
Manual 5200.02-M, Information Security Program; and E.O. 9397 (SSN).

Purpose(s):
    Records are used for the purpose of determining if individuals have 
the appropriate level of clearance and need-to-know required before 
allowing them access to the Missile Defense Agency (MDA) classified 
test data.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the Department of Defense 
(DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

[[Page 76010]]

    The DoD `Blanket Routine Uses' set forth at the beginning of the 
DoD compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic media.

Retrievability:
    Records are retrieved by name, e-mail address and phone number.

Safeguards:
    Records are maintained in a secure, limited access, monitored work 
area. Physical entry by unauthorized persons is restricted by the use 
of locks and administrative procedures, and is accessible only to 
authorized personnel. Access to personal information is restricted to 
those who require the records in the performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computer records is further restricted by the use of 
passwords, which are changed periodically. Logs are kept and reviewed 
for valid access. All personnel whose official duties require access to 
the information are trained in the proper safeguarding and use of the 
information and receive annual Information Assurance and Privacy Act 
training. Paper records are marked ``FOUO-PRIVACY ACT PROTECTED DATA'' 
and stored in a locked container when not in use.

Retention and disposal:
    Electronic images are deleted when the user account is deleted from 
the system. Paper copies are filed in the security office and destroyed 
by shredding and/or burning on supersession or obsolescence of the 
authorization document or on transfer, separation, or relief of the 
individual concerned.

System manager(s) and address:
    Department of Defense, Missile Defense Agency, 7100 Defense 
Pentagon, Attn: Chief Information Officer, Washington, DC 20301-7100.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Department of Defense, Missile Defense Agency, 
7100 Defense Pentagon, Attn: Chief Information Officer, Washington, DC 
20301-7100.
    Requests should contain the individual's name, office phone number 
or cell phone number, and office e-mail address for contact purposes; 
the individual will be contacted to verify identity.
    Record access procedures: Individuals seeking to determine whether 
information about themselves is contained in this system of records 
should address written inquiries to the MDA Privacy Office, Missile 
Defense Agency, 7100 Defense Pentagon, Washington, DC 20301-7100.
    Requests should include the requesting individual's name, office 
phone number or cell phone number, and office e-mail address for 
contact purposes; the individual will be contacted to verify identity.

Contesting record procedures:
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in OSD 
Administrative Instruction No. 81; 32 CFR part 311; or may be obtained 
from the system manager.

Record source categories:
    Individuals.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-29526 Filed 12-12-08; 8:45 am]
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