Privacy Act of 1974; Systems of Records, 76008-76009 [E8-29524]
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76008
Federal Register / Vol. 73, No. 241 / Monday, December 15, 2008 / Notices
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
Retrieved alphabetically by
individual’s name, Social Security
Number (SSN), or employee
identification number.
Information in this system of records
is obtained from dosimetric devices
(area and personnel), other detection
instrumentation, work logs, site records
and assessments, and medical
examinations and surveillance.
SAFEGUARDS:
Records are secured in locked or
guarded buildings, locked offices, or
locked cabinets during non duty hours.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
RETENTION AND DISPOSAL:
[FR Doc. E8–29521 Filed 12–12–08; 8:45 am]
Records are destroyed 75 years after
birth date of employee, 60 years after
date of the earliest document in the file
if the date of birth cannot be
ascertained, or 30 years after latest
separation, or maintained indefinitely as
prescribed by law, whichever is later.
BILLING CODE 5001–06–P
SYSTEM MANAGER(S) AND ADDRESS:
Staff Director, Environment, Safety
and Occupational Health, Attn: DES–E,
8725 John J. Kingman Road, Suite 2639,
Fort Belvoir, VA 22060–6221, and
Heads of the Safety and Health Offices
at the DLA Field Activities. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address all written inquiries to
the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
Inquiries should contain the subject
individual’s full name, Social Security
Number, or employee identification
number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about them contained in
this system of records should address all
written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, Attn: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Inquiries should contain the subject
individual’s full name, Social Security
Number, or employee identification
number.
pwalker on PROD1PC71 with NOTICES
CONTESTING RECORD PROCEDURES:
The DLA procedures for accessing
records, for contesting contents, and
appealing initial agency determinations
are contained in 32 CFR part 323, or
may be obtained from the Privacy Act
Office, Headquarters, Defense Logistics
Agency, Attn: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
VerDate Aug<31>2005
20:00 Dec 12, 2008
Jkt 217001
Dated: December 9, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
HDTRA 013
SYSTEM NAME:
Assignment and Correspondence
Tracking System.
SYSTEM LOCATION:
Office of the Secretary
Headquarters, Defense Threat
Reduction Agency (DTRA), Office of the
Chief of Staff, Attn: Deputy Chief of
Staff/Administration, 8725 John J.
Kingman Road, Stop 6201, Fort Belvoir,
VA 22060–6201.
[Docket ID DOD–2008–OS–0156]
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Privacy Act of 1974; Systems of
Records
Individuals assigning, responding to,
or subjects of, correspondence and
assignments.
DEPARTMENT OF DEFENSE
AGENCY: Defense Threat Reduction
Agency, DoD.
ACTION: Notice to add a system of
records.
CATEGORIES OF RECORDS IN THE SYSTEM:
Send comments to the
Freedom of Information and Privacy
Office, Defense Threat Reduction
Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060–6201
FOR FURTHER INFORMATION CONTACT: Ms.
Brenda Carter at (703) 767–1771.
SUPPLEMENTARY INFORMATION: The
Defense Threat Reduction Agency
notices for systems of records subject to
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the
Federal Register and are available from
the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on November 7, 2008, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
PURPOSE(S):
Records may contain an individual’s
name, Social Security Number (SSN)
within supporting documents, physical
and electronic, home and duty
SUMMARY: The Defense Threat Reduction addresses, and phone numbers, security
Agency is proposing to add a system of
clearance data, military or civilian rank/
records to its inventory of record
grade, and correspondence or
systems subject to the Privacy Act of
supporting documents.
1974 (5 U.S.C. 552a), as amended.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DATES: This action will be effective
5 U.S.C. 301, Departmental
without further notice on January 14,
2009 unless comments are received that Regulations; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and
would result in a contrary
Readiness; and E.O. 9397 (SSN).
determination.
ADDRESSES:
PO 00000
Frm 00019
Fmt 4703
Sfmt 4703
Establish an electronic system to
improve the ability of DTRA to control
assignments, correspondence, document
actions taken, and locate records for
reference purposes. The system is used
to initiate, manage, and track
assignments coming from outside DTRA
as well as those generated within DTRA
at the Director, Deputy Director, Chief of
Staff, or Enterprise to Enterprise level.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To officials and employees of the U.S.
Government, contractors, other
Government agencies, and private sector
entities in the performance of their
official duties as they relate to clarifying
issues arising from assignments and
correspondence under the Assignment
and Correspondence Tracking System.
E:\FR\FM\15DEN1.SGM
15DEN1
Federal Register / Vol. 73, No. 241 / Monday, December 15, 2008 / Notices
The DoD ‘‘Blanket Routine Uses’’ set
forth at the beginning of the Office of
the Secretary of Defense’s compilation
of system of records notices apply to
this system of records.
CONTESTING RECORD PROCEDURES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
RECORD SOURCE CATEGORIES:
STORAGE:
Paper records and electronic storage
media.
The DTRA rules for contesting record
content are published in 32 CFR part
318, or may be obtained from the
System Manager.
Name and/or Social Security Number
(SSN).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Department of Defense, Missile
Defense Agency, 7100 Defense
Pentagon, ATTN: Chief Information
Officer, Washington, DC 20301–7100.
[FR Doc. E8–29524 Filed 12–12–08; 8:45 am]
Paper files are maintained for 2 years.
Electronic media remain in the
Assignment and Correspondence
Tracking System active assignment file
for 90 days, then automatically
transferred to an accessible archive file
for 2 years, then removed from the
system.
SYSTEM MANAGER(S) AND ADDRESS:
Office of the Chief of Staff/DCOS/A,
Defense Threat Reduction Agency, 8725
John J. Kingman Road, Stop 6201, Fort
Belvoir, VA 22060–6201.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether this system of records contains
information about themselves should
address written inquiries to the Defense
Threat Reduction Agency, Office of the
Chief of Staff, Attn: Deputy Chief of
Staff/Administration, 8725 John J.
Kingman Road, Stop 6201, Fort Belvoir,
VA 22060–6201.
Individuals should furnish their full
name, current address, and telephone
number.
pwalker on PROD1PC71 with NOTICES
RECORD ACCESS PROCEDURES:
Individuals seeking to access records
about themselves contained in this
system of records should address
written inquiries to the Defense Threat
Reduction Agency, Office of the Chief of
Staff, Attn: Deputy Chief of
Staff/Administration, 8725 John J.
Kingman Road, Stop 6201, Fort Belvoir,
VA 22060–6201.
Individuals should furnish their full
name, current address, and telephone
number.
VerDate Aug<31>2005
20:00 Dec 12, 2008
Jkt 217001
Missile Defense Data Center Catalog
System Records.
SYSTEM LOCATION:
BILLING CODE 5001–06–P
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD–2008–OS–0155]
Privacy Act of 1974; System of
Records
Missile Defense Agency, DoD.
Notice to add a system of
AGENCY:
RETENTION AND DISPOSAL:
MDA01
SYSTEM NAME:
SAFEGUARDS:
Paper files are maintained in secure,
limited access, or monitored work areas
accessible only to authorized personnel.
Electronic media are maintained via an
internal Local Area Network (LAN) with
workstations and laptops of authorized
personnel protected with passwords.
Dated: December 9, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
Individual records subjects, DoD
databases, correspondence emanating
from external sources, and internal
DTRA actions.
None.
RETRIEVABILITY:
76009
ACTION:
records.
CATEGORIES OF RECORDS IN THE SYSTEM:
The Missile Defense Agency
is proposing to add a system of records
to its inventory of record systems
subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended.
DATES: The changes will be effective on
January 14, 2009 unless comments are
received that would result in a contrary
determination.
ADDRESSES: Send comments to the
Department of Defense, Missile Defense
Agency, 7100 Defense Pentagon, Attn:
Chief Information Officer, Washington,
DC 20301–7100.
FOR FURTHER INFORMATION CONTACT:
Missile Defense Agency Privacy Office
at (703) 882–6125.
SUPPLEMENTARY INFORMATION: The
Missile Defense Agency notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
are published in the Federal Register
and are available from the address
above.
The proposed systems reports, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, were
submitted on November 10, 2008, to the
House Committee on Government
Oversight and Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
SUMMARY:
PO 00000
Frm 00020
Individuals requesting Missile
Defense Agency (MDA) missile defense
test data. Access to this classified data
is restricted to Department of Defense
(DoD) personnel and contractors with
the appropriate level of security
clearance and with a clear,
demonstrated and approved need-toknow.
Fmt 4703
Sfmt 4703
Individual’s name, Social Security
Number (SSN), citizenship, and date
and place of birth of the proposed
visitor; office phone number and e-mail
address, and certification of the
proposed visitor’s personnel security
clearance and certification of any
special access authorizations required
for the visit.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
E.O. 12958, Classified National
Security Information; DoD 5220.22–M,
National Industrial Security Program
Operating Manual (NISPOM); Missile
Defense Agency Directive 3200.06,
Mission-Related Scientific and
Technical Data/Information
Management; Missile Defense Agency
Manual 5200.02–M, Information
Security Program; and E.O. 9397 (SSN).
PURPOSE(S):
Records are used for the purpose of
determining if individuals have the
appropriate level of clearance and needto-know required before allowing them
access to the Missile Defense Agency
(MDA) classified test data.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
Department of Defense (DoD) as a
routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
E:\FR\FM\15DEN1.SGM
15DEN1
]]>Agencies
[Federal Register Volume 73, Number 241 (Monday, December 15, 2008)]
[Notices]
[Pages 76008-76009]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-29524]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2008-OS-0156]
Privacy Act of 1974; Systems of Records
AGENCY: Defense Threat Reduction Agency, DoD.
ACTION: Notice to add a system of records.
-----------------------------------------------------------------------
SUMMARY: The Defense Threat Reduction Agency is proposing to add a
system of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on January
14, 2009 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Freedom of Information and Privacy
Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060-6201
FOR FURTHER INFORMATION CONTACT: Ms. Brenda Carter at (703) 767-1771.
SUPPLEMENTARY INFORMATION: The Defense Threat Reduction Agency notices
for systems of records subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on November 7, 2008, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, `Federal Agency Responsibilities for
Maintaining Records About Individuals,' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: December 9, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
HDTRA 013
System name:
Assignment and Correspondence Tracking System.
System location:
Headquarters, Defense Threat Reduction Agency (DTRA), Office of the
Chief of Staff, Attn: Deputy Chief of Staff/Administration, 8725 John
J. Kingman Road, Stop 6201, Fort Belvoir, VA 22060-6201.
Categories of individuals covered by the system:
Individuals assigning, responding to, or subjects of,
correspondence and assignments.
Categories of records in the system:
Records may contain an individual's name, Social Security Number
(SSN) within supporting documents, physical and electronic, home and
duty addresses, and phone numbers, security clearance data, military or
civilian rank/grade, and correspondence or supporting documents.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and Readiness; and E.O. 9397 (SSN).
Purpose(s):
Establish an electronic system to improve the ability of DTRA to
control assignments, correspondence, document actions taken, and locate
records for reference purposes. The system is used to initiate, manage,
and track assignments coming from outside DTRA as well as those
generated within DTRA at the Director, Deputy Director, Chief of Staff,
or Enterprise to Enterprise level.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To officials and employees of the U.S. Government, contractors,
other Government agencies, and private sector entities in the
performance of their official duties as they relate to clarifying
issues arising from assignments and correspondence under the Assignment
and Correspondence Tracking System.
[[Page 76009]]
The DoD ``Blanket Routine Uses'' set forth at the beginning of the
Office of the Secretary of Defense's compilation of system of records
notices apply to this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records and electronic storage media.
Retrievability:
Name and/or Social Security Number (SSN).
Safeguards:
Paper files are maintained in secure, limited access, or monitored
work areas accessible only to authorized personnel. Electronic media
are maintained via an internal Local Area Network (LAN) with
workstations and laptops of authorized personnel protected with
passwords.
Retention and disposal:
Paper files are maintained for 2 years. Electronic media remain in
the Assignment and Correspondence Tracking System active assignment
file for 90 days, then automatically transferred to an accessible
archive file for 2 years, then removed from the system.
System manager(s) and address:
Office of the Chief of Staff/DCOS/A, Defense Threat Reduction
Agency, 8725 John J. Kingman Road, Stop 6201, Fort Belvoir, VA 22060-
6201.
Notification procedure:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Defense Threat Reduction Agency, Office of the Chief of Staff,
Attn: Deputy Chief of Staff/Administration, 8725 John J. Kingman Road,
Stop 6201, Fort Belvoir, VA 22060-6201.
Individuals should furnish their full name, current address, and
telephone number.
Record access procedures:
Individuals seeking to access records about themselves contained in
this system of records should address written inquiries to the Defense
Threat Reduction Agency, Office of the Chief of Staff, Attn: Deputy
Chief of Staff/Administration, 8725 John J. Kingman Road, Stop 6201,
Fort Belvoir, VA 22060-6201.
Individuals should furnish their full name, current address, and
telephone number.
Contesting record procedures:
The DTRA rules for contesting record content are published in 32
CFR part 318, or may be obtained from the System Manager.
Record source categories:
Individual records subjects, DoD databases, correspondence
emanating from external sources, and internal DTRA actions.
Exemptions claimed for the system:
None.
[FR Doc. E8-29524 Filed 12-12-08; 8:45 am]
BILLING CODE 5001-06-P
