Privacy Act of 1974; System of Records, 76006-76008 [E8-29521]
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76006
Federal Register / Vol. 73, No. 241 / Monday, December 15, 2008 / Notices
SYSTEM LOCATION:
RETRIEVABILITY:
CONTESTING RECORD PROCEDURES:
Defense Finance and Accounting
Service, Corporate Communications and
Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
Defense Finance and Accounting
Service—Cleveland Center, 1240 East
Ninth Street, Cleveland, OH 44199–
2055.
Defense Finance and Accounting
Service—Columbus Center, 4280 East
5th Avenue, Columbus, OH 43219–
1879.
Retrieved by individual’s name or by
control number assigned to the
individual case file.
The DFAS rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in DFAS Regulation 5400.11–
R; 32 CFR part 324; or may be obtained
from the Freedom of Information/
Privacy Act Program Manager, Office of
Corporate Communications, 6760 E.
Irvington Place, Denver, CO 80279–
8000.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All individuals who have requested
documents under the provisions of the
Freedom of Information Act (FOIA) (5
U.S.C. 552).
SAFEGUARDS:
Records are stored in an office
building protected by guards, controlled
screening, use of visitor registers,
electronic access and/or locks. Access to
records is limited to individuals who
are properly screened and cleared on a
need-to-know basis in the performance
of their duties. Passwords are used to
control access to the system data, and
procedures are in place to detect and
deter browsing and unauthorized
access.
Information in this system is obtained
from requesters, from other federal
agencies with collateral interest in a
request, and from records which were
the subject of requests.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
RETENTION AND DISPOSAL:
CATEGORIES OF RECORDS IN THE SYSTEM:
RECORD SOURCE CATEGORIES:
None.
Correspondence from the public
requesting information under the
Freedom of Information Act and the
reply, which may include copies of the
released record(s), denials, and appeals.
Correspondence pertaining to the
requests, the information released or
withheld, summaries, logs of actions
taken, and correspondence from and to
other DoD and Federal agencies
regarding specific requests of mutual
interest.
Records are retained for a minimum
of 2 years; replies to requests for
nonexistent records, to requesters who
provide inadequate descriptions, and to
those who fail to pay agency fees
(request not appealed), 2 years; requests
appealed, 6 years after final
determination by agency; control logs, 6
years, report files, 2 years;
administrative files, 2 years. Records are
destroyed by shredding, pulping,
burning or degaussing.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
ACTION:
5 U.S.C. 552, the Freedom of
Information Act, as amended, as
implemented by DFAS Regulation
5400.7–R; DoD 5400.7–R, DoD Freedom
of Information Act Program, and E.O.
9397 (SSN).
Defense Finance and Accounting
Service, Corporate Communications and
Legislative Liaison, Freedom of
Information Act/Privacy Act Program
Manager, 8899 E. 56th Street,
Indianapolis, IN 46249–0150.
records.
PURPOSE(S):
NOTIFICATION PROCEDURE:
To control administrative processing
of requests for information made under
the provisions of the Freedom of
Information Act (FOIA), and to record
statistics for the annual FOIA report.
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows.
The DoD ‘Blanket Routine Uses’
published at the beginning of the DFAS
compilation of systems of records
notices also apply to this system.
pwalker on PROD1PC71 with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
RECORD ACCESS PROCEDURES:
STORAGE:
Paper records in file folders and
electronic storage media.
VerDate Aug<31>2005
20:00 Dec 12, 2008
Jkt 217001
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD–2008–OS–0158]
Privacy Act of 1974; System of
Records
Defense Logistics Agency, DoD.
Notice to amend a system of
AGENCY:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Defense Finance and Accounting
Service, Corporate Communications and
Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–1050.
Individuals should provide full name,
current address, telephone number, and
other information verifiable for the
record itself.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSITION OF RECORDS IN THE SYSTEM:
[FR Doc. E8–29510 Filed 12–12–08; 8:45 am]
Individuals seeking to access records
about themselves in this system of
records should address written inquiries
to the Defense Finance and Accounting
Service, Corporate Communications and
Legislative Liaison, 8899 E. 56th Street,
Indianapolis, IN 46249–1050.
Individuals should provide full name,
current address, telephone number, and
other information verifiable for the
record itself.
PO 00000
Frm 00017
Fmt 4703
Sfmt 4703
SUMMARY: The Defense Logistics Agency
is amending a system of records notice
in its existing inventory of record
systems subject to the Privacy Act of
1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be
effective without further notice on
January 14, 2009 unless comments are
received which result in a contrary
determination.
ADDRESSES: Send comments to the
Privacy Act Officer, Headquarters,
Defense Logistics Agency, Attn: DP,
8725 John J. Kingman Road, Stop 2533,
Fort Belvoir, VA 22060–6221.
FOR FURTHER INFORMATION CONTACT: Ms.
Jody Sinkler at (703) 767–5045.
SUPPLEMENTARY INFORMATION: The
Defense Logistics Agency systems of
records notices subject to the Privacy
Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address above.
The specific changes to the record
system being amended are set forth
below followed by the notice, as
amended, published in its entirety. The
proposed amendments are not within
the purview of subsection (r) of the
Privacy Act of 1974, (5 U.S.C. 552a), as
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Federal Register / Vol. 73, No. 241 / Monday, December 15, 2008 / Notices
exposures to hazardous materials and
occupational exposure to ionizing
radiation.
The DoD ‘‘Blanket Routine Uses’’
apply to this system of records.’’
*
*
*
*
*
Dated: December 9, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
S600.10 CAAE
SYSTEM NAME:
Hazardous Materials Occupational
Exposure History Files (September 21,
1999, 64 FR 51109).
CHANGES:
In addition, records are maintained at
the Defense Logistics Support
Command, Headquarters, Defense
Logistics Agency, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA
22060–6221.
RETRIEVABILITY:
amended, which requires the
submission of a new or altered system
report.
Delete entry and replace with
‘‘Retrieved alphabetically by
individual’s name, Social Security
Number (SSN), or employee
identification number.’’
*
*
*
*
*
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals working in or visiting
hazardous materials storage areas and
individuals who have been
occupationally exposed to ionizing
radiation.
NOTIFICATION PROCEDURE:
SYSTEM IDENTIFIER:
Delete ‘‘CAAE’’ from the entry.
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with
‘‘Records are maintained at the Defense
Supply Center Philadelphia (DSCP); the
Defense Distribution Center (DDC) and
[all] associated distribution depots;
Defense Supply Center Richmond
(DSCR); Defense Reutilization and
Marketing Service (DRMS) and [all]
associated Defense Reutilization and
Marketing Office sites; Defense Energy
Supply Center (DESC); United States
Army Ionizing Radiation Dosimetry
Center (AIRDC), and the Defense
National Stockpile Center (DNSC) and
[all] associated sites. Mailing addresses
for these locations may be obtained from
the System manager identified below.
In addition, records are maintained at
the Defense Logistics Support
Command, Headquarters, Defense
Logistics Agency, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA
22060–6221.’’
*
*
*
*
*
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address all written inquiries to
the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
Inquiries should contain the subject
individual’s full name, Social Security
Number (SSN), or employee
identification number.’’
File contains name, Social Security
Number, badge readings, individual or
area exposure monitoring results and
medical data.
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about them contained in
this system of records should address all
written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, Attn: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Inquiries should contain the subject
individual’s full name, Social Security
Number (SSN), or employee
identification number.’’
*
*
*
*
*
pwalker on PROD1PC71 with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
S600.10
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act, these records or
information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To the U. S. Public Health Service and
or supporting medical facilities for the
purpose of conducting medical
examinations and evaluations of DLA
employees.
To the regulatory agencies which
regulate the management of hazardous
materials and personnel exposure for
reporting purposes.
To academic and medical institutions
and non-government agencies for the
purpose of monitoring/evaluating
Hazardous Materials Occupational
Exposure History Files.
VerDate Aug<31>2005
76007
20:00 Dec 12, 2008
Jkt 217001
SYSTEM NAME:
SYSTEM LOCATION:
Records are maintained at the Defense
Supply Center Philadelphia (DSCP); the
Defense Distribution Center (DDC) and
[all] associated distribution depots;
Defense Supply Center Richmond
(DSCR); Defense Reutilization and
Marketing Service (DRMS) and [all]
associated Defense Reutilization and
Marketing Office sites; Defense Energy
Supply Center (DESC); United States
Army Ionizing Radiation Dosimetry
Center (AIRDC), and the Defense
National Stockpile Center (DNSC) and
[all] associated sites. Mailing addresses
for these locations may be obtained from
the System manager identified below.
PO 00000
Frm 00018
Fmt 4703
Sfmt 4703
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7902, Safety Programs; 29
U.S.C. Chapter 15, Occupational Safety
and Health; 42 U.S.C. 2201(o), Reports;
and E.O. 9397 (SSN).
PURPOSE(S):
To record and maintain data on
hazardous materials exposure levels and
medical status following annual medical
examinations and to comply with
reporting requirements.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To the U. S. Public Health Service and
or supporting medical facilities for the
purpose of conducting medical
examinations and evaluations of DLA
employees.
To the regulatory agencies which
regulate the management of hazardous
materials and personnel exposure for
reporting purposes.
To academic and medical institutions
and non-government agencies for the
purpose of monitoring/evaluating
exposures to hazardous materials and
occupational exposure to ionizing
radiation.
The DoD ‘‘Blanket Routine Uses’’
apply to this system of records.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS:
STORAGE:
Records may be stored on paper and/
or on electronic storage media.
E:\FR\FM\15DEN1.SGM
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76008
Federal Register / Vol. 73, No. 241 / Monday, December 15, 2008 / Notices
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
Retrieved alphabetically by
individual’s name, Social Security
Number (SSN), or employee
identification number.
Information in this system of records
is obtained from dosimetric devices
(area and personnel), other detection
instrumentation, work logs, site records
and assessments, and medical
examinations and surveillance.
SAFEGUARDS:
Records are secured in locked or
guarded buildings, locked offices, or
locked cabinets during non duty hours.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
RETENTION AND DISPOSAL:
[FR Doc. E8–29521 Filed 12–12–08; 8:45 am]
Records are destroyed 75 years after
birth date of employee, 60 years after
date of the earliest document in the file
if the date of birth cannot be
ascertained, or 30 years after latest
separation, or maintained indefinitely as
prescribed by law, whichever is later.
BILLING CODE 5001–06–P
SYSTEM MANAGER(S) AND ADDRESS:
Staff Director, Environment, Safety
and Occupational Health, Attn: DES–E,
8725 John J. Kingman Road, Suite 2639,
Fort Belvoir, VA 22060–6221, and
Heads of the Safety and Health Offices
at the DLA Field Activities. Official
mailing addresses are published as an
appendix to DLA’s compilation of
systems of records notices.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address all written inquiries to
the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060–6221.
Inquiries should contain the subject
individual’s full name, Social Security
Number, or employee identification
number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about them contained in
this system of records should address all
written inquiries to the Privacy Act
Office, Headquarters, Defense Logistics
Agency, Attn: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
Inquiries should contain the subject
individual’s full name, Social Security
Number, or employee identification
number.
pwalker on PROD1PC71 with NOTICES
CONTESTING RECORD PROCEDURES:
The DLA procedures for accessing
records, for contesting contents, and
appealing initial agency determinations
are contained in 32 CFR part 323, or
may be obtained from the Privacy Act
Office, Headquarters, Defense Logistics
Agency, Attn: DGA, 8725 John J.
Kingman Road, Suite 1644, Fort Belvoir,
VA 22060–6221.
VerDate Aug<31>2005
20:00 Dec 12, 2008
Jkt 217001
Dated: December 9, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
HDTRA 013
SYSTEM NAME:
Assignment and Correspondence
Tracking System.
SYSTEM LOCATION:
Office of the Secretary
Headquarters, Defense Threat
Reduction Agency (DTRA), Office of the
Chief of Staff, Attn: Deputy Chief of
Staff/Administration, 8725 John J.
Kingman Road, Stop 6201, Fort Belvoir,
VA 22060–6201.
[Docket ID DOD–2008–OS–0156]
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Privacy Act of 1974; Systems of
Records
Individuals assigning, responding to,
or subjects of, correspondence and
assignments.
DEPARTMENT OF DEFENSE
AGENCY: Defense Threat Reduction
Agency, DoD.
ACTION: Notice to add a system of
records.
CATEGORIES OF RECORDS IN THE SYSTEM:
Send comments to the
Freedom of Information and Privacy
Office, Defense Threat Reduction
Agency, 8725 John J. Kingman Road,
Fort Belvoir, VA 22060–6201
FOR FURTHER INFORMATION CONTACT: Ms.
Brenda Carter at (703) 767–1771.
SUPPLEMENTARY INFORMATION: The
Defense Threat Reduction Agency
notices for systems of records subject to
the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the
Federal Register and are available from
the address above.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on November 7, 2008, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
PURPOSE(S):
Records may contain an individual’s
name, Social Security Number (SSN)
within supporting documents, physical
and electronic, home and duty
SUMMARY: The Defense Threat Reduction addresses, and phone numbers, security
Agency is proposing to add a system of
clearance data, military or civilian rank/
records to its inventory of record
grade, and correspondence or
systems subject to the Privacy Act of
supporting documents.
1974 (5 U.S.C. 552a), as amended.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
DATES: This action will be effective
5 U.S.C. 301, Departmental
without further notice on January 14,
2009 unless comments are received that Regulations; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and
would result in a contrary
Readiness; and E.O. 9397 (SSN).
determination.
ADDRESSES:
PO 00000
Frm 00019
Fmt 4703
Sfmt 4703
Establish an electronic system to
improve the ability of DTRA to control
assignments, correspondence, document
actions taken, and locate records for
reference purposes. The system is used
to initiate, manage, and track
assignments coming from outside DTRA
as well as those generated within DTRA
at the Director, Deputy Director, Chief of
Staff, or Enterprise to Enterprise level.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
To officials and employees of the U.S.
Government, contractors, other
Government agencies, and private sector
entities in the performance of their
official duties as they relate to clarifying
issues arising from assignments and
correspondence under the Assignment
and Correspondence Tracking System.
E:\FR\FM\15DEN1.SGM
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]]>Agencies
[Federal Register Volume 73, Number 241 (Monday, December 15, 2008)]
[Notices]
[Pages 76006-76008]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-29521]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD-2008-OS-0158]
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency, DoD.
ACTION: Notice to amend a system of records.
-----------------------------------------------------------------------
SUMMARY: The Defense Logistics Agency is amending a system of records
notice in its existing inventory of record systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
January 14, 2009 unless comments are received which result in a
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, Attn: DP, 8725 John J. Kingman Road, Stop
2533, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Jody Sinkler at (703) 767-5045.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as
[[Page 76007]]
amended, which requires the submission of a new or altered system
report.
Dated: December 9, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S600.10 CAAE
System name:
Hazardous Materials Occupational Exposure History Files (September
21, 1999, 64 FR 51109).
Changes:
System identifier:
Delete ``CAAE'' from the entry.
* * * * *
System location:
Delete entry and replace with ``Records are maintained at the
Defense Supply Center Philadelphia (DSCP); the Defense Distribution
Center (DDC) and [all] associated distribution depots; Defense Supply
Center Richmond (DSCR); Defense Reutilization and Marketing Service
(DRMS) and [all] associated Defense Reutilization and Marketing Office
sites; Defense Energy Supply Center (DESC); United States Army Ionizing
Radiation Dosimetry Center (AIRDC), and the Defense National Stockpile
Center (DNSC) and [all] associated sites. Mailing addresses for these
locations may be obtained from the System manager identified below.
In addition, records are maintained at the Defense Logistics
Support Command, Headquarters, Defense Logistics Agency, 8725 John J.
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.''
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these
records or information contained therein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To the U. S. Public Health Service and or supporting medical
facilities for the purpose of conducting medical examinations and
evaluations of DLA employees.
To the regulatory agencies which regulate the management of
hazardous materials and personnel exposure for reporting purposes.
To academic and medical institutions and non-government agencies
for the purpose of monitoring/evaluating exposures to hazardous
materials and occupational exposure to ionizing radiation.
The DoD ``Blanket Routine Uses'' apply to this system of records.''
* * * * *
Retrievability:
Delete entry and replace with ``Retrieved alphabetically by
individual's name, Social Security Number (SSN), or employee
identification number.''
* * * * *
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address all written inquiries to the Privacy Act Office,
Headquarters, Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman
Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Inquiries should contain the subject individual's full name, Social
Security Number (SSN), or employee identification number.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about them contained in this system of records should
address all written inquiries to the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Inquiries should contain the subject individual's full name, Social
Security Number (SSN), or employee identification number.''
* * * * *
S600.10
System name:
Hazardous Materials Occupational Exposure History Files.
System location:
Records are maintained at the Defense Supply Center Philadelphia
(DSCP); the Defense Distribution Center (DDC) and [all] associated
distribution depots; Defense Supply Center Richmond (DSCR); Defense
Reutilization and Marketing Service (DRMS) and [all] associated Defense
Reutilization and Marketing Office sites; Defense Energy Supply Center
(DESC); United States Army Ionizing Radiation Dosimetry Center (AIRDC),
and the Defense National Stockpile Center (DNSC) and [all] associated
sites. Mailing addresses for these locations may be obtained from the
System manager identified below.
In addition, records are maintained at the Defense Logistics
Support Command, Headquarters, Defense Logistics Agency, 8725 John J.
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Categories of individuals covered by the system:
Individuals working in or visiting hazardous materials storage
areas and individuals who have been occupationally exposed to ionizing
radiation.
Categories of records in the system:
File contains name, Social Security Number, badge readings,
individual or area exposure monitoring results and medical data.
Authority for maintenance of the system:
5 U.S.C. 7902, Safety Programs; 29 U.S.C. Chapter 15, Occupational
Safety and Health; 42 U.S.C. 2201(o), Reports; and E.O. 9397 (SSN).
Purpose(s):
To record and maintain data on hazardous materials exposure levels
and medical status following annual medical examinations and to comply
with reporting requirements.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the U. S. Public Health Service and or supporting medical
facilities for the purpose of conducting medical examinations and
evaluations of DLA employees.
To the regulatory agencies which regulate the management of
hazardous materials and personnel exposure for reporting purposes.
To academic and medical institutions and non-government agencies
for the purpose of monitoring/evaluating exposures to hazardous
materials and occupational exposure to ionizing radiation.
The DoD ``Blanket Routine Uses'' apply to this system of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records:
Storage:
Records may be stored on paper and/or on electronic storage media.
[[Page 76008]]
Retrievability:
Retrieved alphabetically by individual's name, Social Security
Number (SSN), or employee identification number.
Safeguards:
Records are secured in locked or guarded buildings, locked offices,
or locked cabinets during non duty hours.
Retention and Disposal:
Records are destroyed 75 years after birth date of employee, 60
years after date of the earliest document in the file if the date of
birth cannot be ascertained, or 30 years after latest separation, or
maintained indefinitely as prescribed by law, whichever is later.
System manager(s) and address:
Staff Director, Environment, Safety and Occupational Health, Attn:
DES-E, 8725 John J. Kingman Road, Suite 2639, Fort Belvoir, VA 22060-
6221, and Heads of the Safety and Health Offices at the DLA Field
Activities. Official mailing addresses are published as an appendix to
DLA's compilation of systems of records notices.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address all
written inquiries to the Privacy Act Office, Headquarters, Defense
Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite 1644,
Fort Belvoir, VA 22060-6221.
Inquiries should contain the subject individual's full name, Social
Security Number, or employee identification number.
Record access procedures:
Individuals seeking access to information about them contained in
this system of records should address all written inquiries to the
Privacy Act Office, Headquarters, Defense Logistics Agency, Attn: DGA,
8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.
Inquiries should contain the subject individual's full name, Social
Security Number, or employee identification number.
Contesting record procedures:
The DLA procedures for accessing records, for contesting contents,
and appealing initial agency determinations are contained in 32 CFR
part 323, or may be obtained from the Privacy Act Office, Headquarters,
Defense Logistics Agency, Attn: DGA, 8725 John J. Kingman Road, Suite
1644, Fort Belvoir, VA 22060-6221.
Record source categories:
Information in this system of records is obtained from dosimetric
devices (area and personnel), other detection instrumentation, work
logs, site records and assessments, and medical examinations and
surveillance.
Exemptions claimed for the system:
None.
[FR Doc. E8-29521 Filed 12-12-08; 8:45 am]
BILLING CODE 5001-06-P
