Privacy Act of 1974; System of Records, 76005-76006 [E8-29510]

Agencies

• Office of the Secretary
• DEPARTMENT OF DEFENSE

[Federal Register Volume 73, Number 241 (Monday, December 15, 2008)]
[Notices]
[Pages 76005-76006]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-29510]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DOD-2008-OS-0157]


Privacy Act of 1974; System of Records

AGENCY: Defense Finance and Accounting Service, DoD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Finance and Accounting Service proposes to amend a 
system of records notice in its inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on January 14, 2009, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to Ms. Linda Krabbenhoft, Freedom of 
Information Act/Privacy Act Program Manager, Defense Finance and 
Accounting Service, Corporate Communications and Legislative Liaison, 
8899 E. 56th Street, Indianapolis, IN 46249-0150.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 589-
3510.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service's 
record system notices for records systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the Freedom of Information/Privacy Act 
Program Manager listed above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: December 9, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T5015c

System name:
    Freedom of Information Act Requests (April 12, 1999, 64 FR 17634).

Changes:
* * * * *

System Locations:
    Delete entry and replace with ``Defense Finance and Accounting 
Service, Corporate Communications and Legislative Liaison, 8899 E. 56th 
Street, Indianapolis, IN 46249-0150.
    Defense Finance and Accounting Service--Cleveland Center, 1240 East 
Ninth Street, Cleveland, OH 44199-2055.
    Defense Finance and Accounting Service--Columbus Center, 4280 East 
5th Avenue, Columbus, OH 43219-1879.''
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 552, the Freedom of 
Information Act, as amended, as implemented by DFAS Regulation 5400.7-
R; DoD 5400.7-R, DoD Freedom of Information Act Program, and E.O. 9397 
(SSN)''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In second paragraph add ``DoD'' before ``Blanket Routine Uses.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
electronic storage media.''
* * * * *

Safeguards:
    Delete entry and replace with ``Records are stored in an office 
building protected by guards, controlled screening, use of visitor 
registers, electronic access and/or locks. Access to records is limited 
to individuals who are properly screened and cleared on a need-to-know 
basis in the performance of their duties. Passwords are used to control 
access to the system data, and procedures are in place to detect and 
deter browsing and unauthorized access.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Records are retained for a minimum 
of 2 years; replies to requests for nonexistent records, to requesters 
who provide inadequate descriptions, and to those who fail to pay 
agency fees (request not appealed), 2 years; requests appealed, 6 years 
after final determination by agency; control logs, 6 years, report 
files, 2 years; administrative files, 2 years. Records are destroyed by 
shredding, pulping, burning or degaussing.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Defense Finance and Accounting 
Service, Corporate Communications and Legislative Liaison, Freedom of 
Information Act/Privacy Act Program Manager, 8899 E. 56th Street, 
Indianapolis, IN 46249-0150.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Defense Finance and 
Accounting Service, Corporate Communications and Legislative Liaison, 
8899 E. 56th Street, Indianapolis, IN 46249-1050.
    Individuals should provide full name, current address, telephone 
number, and other information verifiable for the record itself.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Corporate Communications and Legislative Liaison, 8899 E. 56th Street, 
Indianapolis, IN 46249-1050.
    Individuals should provide full name, current address, telephone 
number, and other information verifiable for the record itself.''

Contesting record procedures:
    Delete entry and replace with ``The DFAS rules for accessing 
records, for contesting contents and appealing initial agency 
determinations are published in DFAS Regulation 5400.11-R; 32 CFR part 
324; or may be obtained from the Freedom of Information/Privacy Act 
Program Manager, Office of Corporate Communications, 6760 E. Irvington 
Place, Denver, CO 80279-8000.''
* * * * *
T5015c

System name:
    Freedom of Information Act Requests.

[[Page 76006]]

System Location:
    Defense Finance and Accounting Service, Corporate Communications 
and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-
0150.
    Defense Finance and Accounting Service--Cleveland Center, 1240 East 
Ninth Street, Cleveland, OH 44199-2055.
    Defense Finance and Accounting Service--Columbus Center, 4280 East 
5th Avenue, Columbus, OH 43219-1879.

Categories of individuals covered by the system:
    All individuals who have requested documents under the provisions 
of the Freedom of Information Act (FOIA) (5 U.S.C. 552).

Categories of records in the system:
    Correspondence from the public requesting information under the 
Freedom of Information Act and the reply, which may include copies of 
the released record(s), denials, and appeals. Correspondence pertaining 
to the requests, the information released or withheld, summaries, logs 
of actions taken, and correspondence from and to other DoD and Federal 
agencies regarding specific requests of mutual interest.

Authority for maintenance of the system:
    5 U.S.C. 552, the Freedom of Information Act, as amended, as 
implemented by DFAS Regulation 5400.7-R; DoD 5400.7-R, DoD Freedom of 
Information Act Program, and E.O. 9397 (SSN).

Purpose(s):
    To control administrative processing of requests for information 
made under the provisions of the Freedom of Information Act (FOIA), and 
to record statistics for the annual FOIA report.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows.
    The DoD `Blanket Routine Uses' published at the beginning of the 
DFAS compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposition of records in the system:
Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Retrieved by individual's name or by control number assigned to the 
individual case file.

Safeguards:
    Records are stored in an office building protected by guards, 
controlled screening, use of visitor registers, electronic access and/
or locks. Access to records is limited to individuals who are properly 
screened and cleared on a need-to-know basis in the performance of 
their duties. Passwords are used to control access to the system data, 
and procedures are in place to detect and deter browsing and 
unauthorized access.

Retention and disposal:
    Records are retained for a minimum of 2 years; replies to requests 
for nonexistent records, to requesters who provide inadequate 
descriptions, and to those who fail to pay agency fees (request not 
appealed), 2 years; requests appealed, 6 years after final 
determination by agency; control logs, 6 years, report files, 2 years; 
administrative files, 2 years. Records are destroyed by shredding, 
pulping, burning or degaussing.

System manager(s) and address:
    Defense Finance and Accounting Service, Corporate Communications 
and Legislative Liaison, Freedom of Information Act/Privacy Act Program 
Manager, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Defense Finance and Accounting Service, 
Corporate Communications and Legislative Liaison, 8899 E. 56th Street, 
Indianapolis, IN 46249-1050.
    Individuals should provide full name, current address, telephone 
number, and other information verifiable for the record itself.

Record access procedures:
    Individuals seeking to access records about themselves in this 
system of records should address written inquiries to the Defense 
Finance and Accounting Service, Corporate Communications and 
Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-1050.
    Individuals should provide full name, current address, telephone 
number, and other information verifiable for the record itself.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Freedom of Information/Privacy Act Program Manager, Office of Corporate 
Communications, 6760 E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    Information in this system is obtained from requesters, from other 
federal agencies with collateral interest in a request, and from 
records which were the subject of requests.

Exemptions claimed for the system:
    None.

 [FR Doc. E8-29510 Filed 12-12-08; 8:45 am]
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