Privacy Act of 1974; Establishment of a New System of Records, 74506-74508 [E8-29019]
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74506
Federal Register / Vol. 73, No. 236 / Monday, December 8, 2008 / Notices
that impact a previously announced
advisory committee meeting cannot
always be published quickly enough to
provide timely notice. Therefore, you
should always check the agency’s Web
site and call the appropriate advisory
committee hot line/phone line to learn
about possible modifications before
coming to the meeting.
Agenda: On February 26 and 27,
2009, there will be a discussion of
different types of prescription drug
information currently available to
patients in the form of Medication
Guides, Patient Package Inserts (PPIs),
and Consumer Medication Information
(CMI).
CMI is information developed by the
private sector and distributed with each
prescription at the pharmacy, as
provided by law. On August 6, 1996,
Public Law 104–180 was enacted and
adopted the following goals with regard
to CMI: 75 percent of people receiving
new prescriptions would receive
‘‘useful’’ written patient information
with their prescriptions by 2000, and 95
percent of people receiving new
prescriptions would receive ‘‘useful’’
written patient information with their
prescriptions by 2006. The committee
will review and discuss a recently
completed survey designed to assess
whether the year 2006 goal was
achieved (for results, see committee
background, to be posted as described in
this document). The committee will also
discuss possible next steps for assuring
that consumers receive useful written
information with their prescriptions.
The survey is a followup to the year
2001 evaluation of the quality of
consumer medication information
dispensed in community pharmacies
(https://www.fda.gov/cder/reports/
prescriptionInfo/default.htm). To assist
the private sector in meeting the year
2006 goal, FDA published a guidance on
producing ‘‘Useful Written Consumer
Medication Information (CMI)’’ (https://
www.fda.gov/cder/guidance/
7139fnl.htm).
In 1998, FDA published a final rule
that required the development of a
Medication Guide for a small number of
drugs that the agency considered posed
a serious and significant health concern
(63 FR 66378, December 1, 1998). A
Medication Guide is produced by the
drug sponsor, reviewed and approved
by FDA and is a component of the
approved professional product labeling.
An FDA public meeting was held in
June 2007 to obtain feedback on the
development, distribution,
comprehensibility and accessibility of
Medication Guides. At that meeting,
stakeholders voiced a concern that for
prescription drugs with both a
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Medication Guide and CMI, patients
would be getting unnecessarily
duplicative information (meeting
summary: https://www.fda.gov/cder/
meeting/SummaryPublicHearing
MedicationGuides.htm).
Finally, PPIs are also required for
some drugs and are considered part of
the approved product labeling, for
example, for estrogens and oral
contraceptives.
FDA will seek the advice of the
advisory committee, and commentary
from stakeholders and from the public,
for consideration as it considers
appropriate next steps to improve the
communication of information about
prescription drugs to patients.
FDA intends to make background
material available to the public no later
than 2 business days before the meeting.
If FDA is unable to post the background
material on its Web site prior to the
meeting, the background material will
be made publicly available at the
location of the advisory committee
meeting, and the background material
will be posted on FDA’s Web site after
the meeting. Background material is or
will be available at https://www.fda.gov/
ohrms/dockets/ac/acmenu.htm, click on
the year 2009 and scroll down to the
appropriate advisory committee link.
Procedure: Interested persons may
present data, information, or views,
orally or in writing, on issues pending
before the committee. Written
submissions may be made to the contact
person on or before February 19, 2009.
Oral presentations from the public will
be scheduled between approximately 1
p.m. and 3 p.m. on February 26 and
between approximately 10:30 a.m. and
11:30 a.m. on February 27. Those
desiring to make formal oral
presentations should notify the contact
person and submit a brief statement of
the general nature of the evidence or
arguments they wish to present, the
names and addresses of proposed
participants, and an indication of the
approximate time requested to make
their presentation on or before February
19, 2009. Time allotted for each
presentation may be limited. If the
number of registrants requesting to
speak is greater than can be reasonably
accommodated during the scheduled
open public hearing session, FDA may
conduct a lottery to determine the
speakers for the scheduled open public
hearing session. The contact person will
notify interested persons regarding their
request to speak by February 20, 2009.
Persons attending FDA’s advisory
committee meetings are advised that the
agency is not responsible for providing
access to electrical outlets.
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FDA welcomes the attendance of the
public at its advisory committee
meetings and will make every effort to
accommodate persons with physical
disabilities or special needs. If you
require special accommodations due to
a disability, please contact Lee L.
Zwanziger at least 7 days in advance of
the meeting.
FDA is committed to the orderly
conduct of its advisory committee
meetings. Please visit our Web site at
https://www.fda.gov/oc/advisory/
default.htm for procedures on public
conduct during advisory committee
meetings.
Notice of this meeting is given under
the Federal Advisory Committee Act (5
U.S.C. app. 2).
Dated: November 26, 2008.
Randall W. Lutter,
Deputy Commissioner for Policy.
[FR Doc. E8–28887 Filed 12–5–08; 8:45 am]
BILLING CODE 4160–01–S
DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974; Establishment of
a New System of Records
Office of the Secretary, Interior.
Proposed establishment of a
new Privacy Act system of records.
AGENCY:
ACTION:
SUMMARY: In accordance with the
Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of the Secretary
of the Department of the Interior is
issuing public notice of its intent to
establish a new Privacy Act system of
records, DOI–84, ‘‘National Business
Center Datamart.’’
DATES: Comments must be received by
January 20, 2009.
ADDRESSES: Any persons interested in
commenting on this new, proposed
system of records may do so by
submitting comments in writing to the
Office of the Secretary Acting Privacy
Act Officer, Linda S. Thomas, U.S.
Department of the Interior, MS–116 SIB,
1951 Constitution Avenue NW.,
Washington, DC 20240, or by e-mail to
Linda_Thomas@nbc.gov.
FOR FURTHER INFORMATION CONTACT:
Mark Stover, Chief, Applications
Management and Technology Branch,
National Business Center, U.S.
Department of the Interior, 7301 West
Mansfield Avenue, Denver, CO 80235–
2230 or by e-mail at
Mark_A_Stover@nbc.gov.
SUPPLEMENTARY INFORMATION: The
information contained in Datamart is
derived from two existing systems
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Federal Register / Vol. 73, No. 236 / Monday, December 8, 2008 / Notices
covered by Privacy Act Systems of
Records Notices: Federal Personnel and
Payroll System (FPPS) covered by DOI–
85, ‘‘Payroll, Attendance, Retirement,
and Leave Records’’ and Federal
Financial System (FFS) covered by DOI–
90, ‘‘Federal Financial System,’’ as well
as associated systems. The purpose of
the Datamart is to provide a data
warehouse that allows appropriate users
to access FPPS and FFS data through a
core reporting tool, Hyperion. The
reports may be pre-formatted or ad hoc,
and are available to appropriate users
from the Department of the Interior or
appropriate individuals from other
Federal agencies, as detailed in the
routine uses. This notice will be
effective as proposed at the end of the
comment period unless comments are
received which would require a
contrary determination. The Department
will publish a revised notice if changes
are made based upon a review of
comments received.
Dated: December 3, 2008.
Linda S. Thomas,
Office of the Secretary Acting Privacy Act
Officer.
SYSTEM NAME:
Interior, National Business Center
Datamart, DOI–84.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SYSTEM LOCATION:
Records are located at the National
Business Center, U.S. Department of the
Interior, 7301 West Mansfield Avenue,
Denver, CO 80235.
mstockstill on PROD1PC66 with NOTICES
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEMS:
(1) Current and former employees of
the Department of the Interior.
(2) Current and former emergency
workers of the Department of the
Interior.
(3) Current and former volunteers
within the Department of the Interior
(volunteers).
(4) Current and former contractors
within the Department of the Interior
(contractors).
(5) Individuals identified as
emergency contacts for the above
employees, emergency workers, and
volunteers.
(6) Individual and corporate vendors
who do business with the Department of
Interior. (Only records containing
personal information relating to
individuals are subject to the Privacy
Act.)
CATEGORIES OF RECORDS IN THE SYSTEM:
Employee (and emergency worker,
volunteer, contractor and vendor) name,
address, phone numbers, birth date;
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employee (and emergency worker and
volunteer) emergency contact
information (including name, address,
phone numbers and relationship to
individual), Social Security Number and
organizational code; employee common
identifier (ECI); vendor Taxpayer
Identification Number; vendor code or
number; employee ethnicity/race, pay
rate, grade, length of service,
individual’s pay and leave records; time
and attendance records, leave request
records, allowances and cost
distribution records; employee
deductions for Medicare, Old Age
Survivor and Disability Insurance
(OASDI), bonds, Federal Employees’
Group Life Insurance (FEGLI), union
dues, taxes, allotments, quarters,
retirement, charities, health benefits,
Flexible Spending Account, Long Term
Care, and Thrift Savings Fund
contributions; employee awards, shift
schedules, pay differentials, tax lien
data, commercial garnishments and
child support and/or alimony wage
assignments; related payroll and
personnel data. Also included is
information on debts owed to the
government as a result of overpayment,
refunds owed or a debt referred for
collection on an employee, emergency
worker or contractor.
31 U.S.C. 3512, et seq.; 5 U.S.C. 5101,
et seq.; Pub. L. 97–255; Office of
Management and Budget Circular
A–127.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
The primary use of records in the
system is to provide a repository for
data from FPPS (Federal Personnel
Payroll System) and FFS (Federal
Financial System) that allows agencies
to query the data in order to produce
required reports in support of fiscal
operations and personnel payroll
processing.
Disclosure outside the Department of
the Interior may be made:
(1) To other Federal agencies to
produce required reports, in support of
their fiscal and personnel/payroll
processing.
(2) (a) To any of the following entities
or individuals, when the circumstances
set forth in paragraph (b) are met:
(i) The U.S. Department of Justice
(DOJ);
(ii) A court or an adjudicative or other
administrative body;
(iii) A party in litigation before a court
or an adjudicative or other
administrative body; or
(iv) Any DOI employee or DOI
emergency worker acting in his or her
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74507
individual capacity if DOI or DOJ or the
DOI emergency worker’s agency has
agreed to represent that individual or
pay for private representation of the
individual;
(b) When:
(i) One of the following is a party to
the proceeding or has an interest in the
proceeding:
(A) DOI or any component of DOI;
(B) Any DOI emergency worker’s
agency;
(C) Any other Federal agency
appearing before the Office of Hearings
and Appeals;
(D) Any DOI employee or DOI
emergency worker acting in his or her
official capacity;
(E) Any DOI employee or DOI
emergency worker acting in his or her
individual capacity if DOI or DOJ or the
DOI emergency worker’s agency has
agreed to represent that individual or
pay for private representation of the
individual;
(F) The United States, when DOJ
determines that DOI or any DOI
emergency worker’s agency is likely to
be affected by the proceeding; and
(ii) DOI or any DOI emergency
worker’s agency deems the disclosure to
be:
(A) Relevant and necessary to the
proceeding; and
(B) Compatible with the purpose for
which the records were compiled.
(3) To appropriate agencies, entities,
and persons when:
(a) It is suspected or confirmed that
the security or confidentiality of
information in the system of records has
been compromised; and
(b) The Department has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to an economic or property
interest, identity theft or fraud, or harm
to the security or integrity of this system
or other systems or programs (whether
maintained by the Department or
another agency or entity) that rely upon
the compromised information; and
(c) The disclosure is made to such
agencies, entities and persons who are
reasonably necessary to assist in
connection with the Department’s
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize or remedy such harm.
(4) To a congressional office in
response to a written inquiry that an
individual covered by the system, or the
heir of such individual if the covered
individual is deceased, has made to the
office.
(5) To any criminal, civil or regulatory
law enforcement authority (whether
federal, state, territorial, local, tribal or
foreign) when a record, either alone or
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Federal Register / Vol. 73, No. 236 / Monday, December 8, 2008 / Notices
in conjunction with other information,
indicates a violation or potential
violation of law—criminal, civil or
regulatory in nature, and the disclosure
is compatible with the purpose for
which the records were compiled.
(6) To an official of another Federal
agency to provide information needed
in the performance of official duties
related to reconciling or reconstructing
data files or to enable that agency to
respond to an inquiry by the individual
to whom the record pertains.
(7) To Federal, state, territorial, local,
tribal or foreign agencies that have
requested information relevant or
necessary to the hiring, firing or
retention of an employee or contractor,
or the issuance of a security clearance,
license, contract, grant or other benefit,
when the disclosure is compatible with
the purpose for which the records were
compiled.
(8) To representatives of the National
Archives and Records Administration to
conduct records management
inspections under the authority of 44
U.S.C. 2904 and 2906.
(9) To state and local governments
and tribal organizations to provide
information needed in response to court
order and/or for discovery purposes
related to litigation, when the disclosure
is compatible with the purpose for
which the records were compiled.
(10) To an expert, consultant or
contractor (including employees of the
contractor) of DOI that performs services
requiring access to these records on
DOI’s behalf to carry out the purposes
of the system.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records maintained in the Datamart
are electronic and contain information
from source systems. They are stored in
magnetic media at the central computer
processing center. All NIST guidelines,
as well as Departmental and OMB
guidance are followed concerning the
storage of the records.
well as Departmental guidance
addressing the security requirements of
Departmental Privacy Act Regulations
(43 CFR 2.51) for automated records,
and with Office of Management and
Budget, and NIST. Further, agency
officials only have access to records
pertaining to their agencies.
(1) Physical security: Computer
systems are maintained in locked rooms
housed within secure Department of the
Interior buildings.
(2) Technical Security: Electronic
records are maintained in conformity
with Office of Management and Budget
and Departmental guidelines reflecting
the implementation of the Federal
Information Security Management Act.
The electronic data are protected
through user identification, passwords,
database permissions, encryption and
software controls. Such security
measures establish different degrees of
access for different types of users. An
audit trail is maintained and reviewed
periodically to identify unauthorized
access. A Privacy Impact Assessment
was completed to ensure that Privacy
Act requirements and personally
identifiable information safeguard
requirements are met.
(3) Administrative Security: All DOI
and contractor employees with access to
Datamart are required to complete
Privacy Act, Federal Records Act and IT
Security Awareness training prior to
being given access to the system, and on
an annual basis thereafter. In addition,
Federal employees supervise and
monitor the use of Datamart.
RETENTION AND DISPOSAL:
Records contained in this system are
documented as items 1400 and 7554 of
the Department of the Interior, Office of
the Secretary’s pending records
schedule.
SYSTEM MANAGER AND ADDRESS:
Chief, Applications Management and
Technical Services Branch, National
Business Center, U.S. Department of the
Interior, 7301 West Mansfield Avenue,
Denver, CO 80235–2230.
mstockstill on PROD1PC66 with NOTICES
RETRIEVABILITY:
NOTIFICATION PROCEDURES:
Records may be retrieved by entries
reflecting the various categories of
records in the system including name of
individual, name of emergency contact,
Social Security Number, Tax
Identification Number, vendor code or
number, date of birth, organizational
code, etc.
Inquiries regarding the existence of
records should be addressed to the
System Manager. The request must be in
writing, signed by the requester, and
meet the requirements of 43 CFR 2.60,
which requires writing PRIVACY ACT
INQUIRY prominently on your envelope
and correspondence.
SAFEGUARDS:
RECORDS ACCESS PROCEDURES:
Electronic records are maintained
with safeguards meeting all appropriate
statutory and regulatory guidelines, as
A request for access should be
submitted to the System Manager at the
above address. It must be submitted in
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Sfmt 4703
writing, signed by the requester, and
meet the requirements of 43 CFR 2.63,
which requires writing PRIVACY ACT
REQUEST FOR ACCESS prominently
on the envelope and the front of the
request.
CONTESTING RECORDS PROCEDURES:
A petition for amendment should be
addressed to the System Manager. The
request must be in writing, signed by
the requester, and meet the content
requirements of 43 CFR 2.71, which
include stating the reasons why the
petitioner believes the record is in error,
and the changes sought.
RECORD SOURCE CATEGORIES:
The source data for the system comes
from FPPS and FFS.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8–29019 Filed 12–5–08; 8:45 am]
BILLING CODE 4310–RK–P
DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
[FWS–R9–MB–2008–NO156; 91200–1231–
9BPP]
Take of Migrant Peregrine Falcons in
the United States for Use in Falconry
AGENCY: Fish and Wildlife Service,
Interior.
ACTION: Notice of availability.
SUMMARY: This notice is to announce the
availability of a Final Environmental
Assessment and Management Plan
(FEA) for take of migrant peregrine
falcons (Falco peregrinus) in the United
States for use in falconry.
ADDRESSES: The FEA is available from
the Division of Migratory Bird
Management, U.S. Fish and Wildlife
Service, 4401 North Fairfax Drive, Room
634, Arlington, VA 22203–1610. You
can request a copy of the FEA by calling
703–358–1825. The FEA also is
available on the Division of Migratory
Bird Management Web site at https://
www.fws.gov/migratorybirds/.
FOR FURTHER INFORMATION CONTACT: Dr.
George Allen, Division of Migratory Bird
Management, U.S. Fish and Wildlife
Service, at 703–358–1825.
SUPPLEMENTARY INFORMATION: We
published a notice of the availability of
a Draft Environmental Assessment on
November 13, 2007 (72 FR 63921). We
stated in the DEA that our management
goal is to allow a reasonable harvest of
migrant Northern peregrines while not
increasing cumulative harvest of the
U.S. portion of the Western or the
E:\FR\FM\08DEN1.SGM
08DEN1
]]>Agencies
[Federal Register Volume 73, Number 236 (Monday, December 8, 2008)]
[Notices]
[Pages 74506-74508]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-29019]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF THE INTERIOR
Office of the Secretary
Privacy Act of 1974; Establishment of a New System of Records
AGENCY: Office of the Secretary, Interior.
ACTION: Proposed establishment of a new Privacy Act system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Office of the Secretary of the Department of the
Interior is issuing public notice of its intent to establish a new
Privacy Act system of records, DOI-84, ``National Business Center
Datamart.''
DATES: Comments must be received by January 20, 2009.
ADDRESSES: Any persons interested in commenting on this new, proposed
system of records may do so by submitting comments in writing to the
Office of the Secretary Acting Privacy Act Officer, Linda S. Thomas,
U.S. Department of the Interior, MS-116 SIB, 1951 Constitution Avenue
NW., Washington, DC 20240, or by e-mail to Linda_Thomas@nbc.gov.
FOR FURTHER INFORMATION CONTACT: Mark Stover, Chief, Applications
Management and Technology Branch, National Business Center, U.S.
Department of the Interior, 7301 West Mansfield Avenue, Denver, CO
80235-2230 or by e-mail at Mark_A_Stover@nbc.gov.
SUPPLEMENTARY INFORMATION: The information contained in Datamart is
derived from two existing systems
[[Page 74507]]
covered by Privacy Act Systems of Records Notices: Federal Personnel
and Payroll System (FPPS) covered by DOI-85, ``Payroll, Attendance,
Retirement, and Leave Records'' and Federal Financial System (FFS)
covered by DOI-90, ``Federal Financial System,'' as well as associated
systems. The purpose of the Datamart is to provide a data warehouse
that allows appropriate users to access FPPS and FFS data through a
core reporting tool, Hyperion. The reports may be pre-formatted or ad
hoc, and are available to appropriate users from the Department of the
Interior or appropriate individuals from other Federal agencies, as
detailed in the routine uses. This notice will be effective as proposed
at the end of the comment period unless comments are received which
would require a contrary determination. The Department will publish a
revised notice if changes are made based upon a review of comments
received.
Dated: December 3, 2008.
Linda S. Thomas,
Office of the Secretary Acting Privacy Act Officer.
System Name:
Interior, National Business Center Datamart, DOI-84.
SYSTEM LOCATION:
Records are located at the National Business Center, U.S.
Department of the Interior, 7301 West Mansfield Avenue, Denver, CO
80235.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEMS:
(1) Current and former employees of the Department of the Interior.
(2) Current and former emergency workers of the Department of the
Interior.
(3) Current and former volunteers within the Department of the
Interior (volunteers).
(4) Current and former contractors within the Department of the
Interior (contractors).
(5) Individuals identified as emergency contacts for the above
employees, emergency workers, and volunteers.
(6) Individual and corporate vendors who do business with the
Department of Interior. (Only records containing personal information
relating to individuals are subject to the Privacy Act.)
CATEGORIES OF RECORDS IN THE SYSTEM:
Employee (and emergency worker, volunteer, contractor and vendor)
name, address, phone numbers, birth date; employee (and emergency
worker and volunteer) emergency contact information (including name,
address, phone numbers and relationship to individual), Social Security
Number and organizational code; employee common identifier (ECI);
vendor Taxpayer Identification Number; vendor code or number; employee
ethnicity/race, pay rate, grade, length of service, individual's pay
and leave records; time and attendance records, leave request records,
allowances and cost distribution records; employee deductions for
Medicare, Old Age Survivor and Disability Insurance (OASDI), bonds,
Federal Employees' Group Life Insurance (FEGLI), union dues, taxes,
allotments, quarters, retirement, charities, health benefits, Flexible
Spending Account, Long Term Care, and Thrift Savings Fund
contributions; employee awards, shift schedules, pay differentials, tax
lien data, commercial garnishments and child support and/or alimony
wage assignments; related payroll and personnel data. Also included is
information on debts owed to the government as a result of overpayment,
refunds owed or a debt referred for collection on an employee,
emergency worker or contractor.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3512, et seq.; 5 U.S.C. 5101, et seq.; Pub. L. 97-255;
Office of Management and Budget Circular A-127.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The primary use of records in the system is to provide a repository
for data from FPPS (Federal Personnel Payroll System) and FFS (Federal
Financial System) that allows agencies to query the data in order to
produce required reports in support of fiscal operations and personnel
payroll processing.
Disclosure outside the Department of the Interior may be made:
(1) To other Federal agencies to produce required reports, in
support of their fiscal and personnel/payroll processing.
(2) (a) To any of the following entities or individuals, when the
circumstances set forth in paragraph (b) are met:
(i) The U.S. Department of Justice (DOJ);
(ii) A court or an adjudicative or other administrative body;
(iii) A party in litigation before a court or an adjudicative or
other administrative body; or
(iv) Any DOI employee or DOI emergency worker acting in his or her
individual capacity if DOI or DOJ or the DOI emergency worker's agency
has agreed to represent that individual or pay for private
representation of the individual;
(b) When:
(i) One of the following is a party to the proceeding or has an
interest in the proceeding:
(A) DOI or any component of DOI;
(B) Any DOI emergency worker's agency;
(C) Any other Federal agency appearing before the Office of
Hearings and Appeals;
(D) Any DOI employee or DOI emergency worker acting in his or her
official capacity;
(E) Any DOI employee or DOI emergency worker acting in his or her
individual capacity if DOI or DOJ or the DOI emergency worker's agency
has agreed to represent that individual or pay for private
representation of the individual;
(F) The United States, when DOJ determines that DOI or any DOI
emergency worker's agency is likely to be affected by the proceeding;
and
(ii) DOI or any DOI emergency worker's agency deems the disclosure
to be:
(A) Relevant and necessary to the proceeding; and
(B) Compatible with the purpose for which the records were
compiled.
(3) To appropriate agencies, entities, and persons when:
(a) It is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; and
(b) The Department has determined that as a result of the suspected
or confirmed compromise there is a risk of harm to an economic or
property interest, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether
maintained by the Department or another agency or entity) that rely
upon the compromised information; and
(c) The disclosure is made to such agencies, entities and persons
who are reasonably necessary to assist in connection with the
Department's efforts to respond to the suspected or confirmed
compromise and prevent, minimize or remedy such harm.
(4) To a congressional office in response to a written inquiry that
an individual covered by the system, or the heir of such individual if
the covered individual is deceased, has made to the office.
(5) To any criminal, civil or regulatory law enforcement authority
(whether federal, state, territorial, local, tribal or foreign) when a
record, either alone or
[[Page 74508]]
in conjunction with other information, indicates a violation or
potential violation of law--criminal, civil or regulatory in nature,
and the disclosure is compatible with the purpose for which the records
were compiled.
(6) To an official of another Federal agency to provide information
needed in the performance of official duties related to reconciling or
reconstructing data files or to enable that agency to respond to an
inquiry by the individual to whom the record pertains.
(7) To Federal, state, territorial, local, tribal or foreign
agencies that have requested information relevant or necessary to the
hiring, firing or retention of an employee or contractor, or the
issuance of a security clearance, license, contract, grant or other
benefit, when the disclosure is compatible with the purpose for which
the records were compiled.
(8) To representatives of the National Archives and Records
Administration to conduct records management inspections under the
authority of 44 U.S.C. 2904 and 2906.
(9) To state and local governments and tribal organizations to
provide information needed in response to court order and/or for
discovery purposes related to litigation, when the disclosure is
compatible with the purpose for which the records were compiled.
(10) To an expert, consultant or contractor (including employees of
the contractor) of DOI that performs services requiring access to these
records on DOI's behalf to carry out the purposes of the system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records maintained in the Datamart are electronic and contain
information from source systems. They are stored in magnetic media at
the central computer processing center. All NIST guidelines, as well as
Departmental and OMB guidance are followed concerning the storage of
the records.
RETRIEVABILITY:
Records may be retrieved by entries reflecting the various
categories of records in the system including name of individual, name
of emergency contact, Social Security Number, Tax Identification
Number, vendor code or number, date of birth, organizational code, etc.
SAFEGUARDS:
Electronic records are maintained with safeguards meeting all
appropriate statutory and regulatory guidelines, as well as
Departmental guidance addressing the security requirements of
Departmental Privacy Act Regulations (43 CFR 2.51) for automated
records, and with Office of Management and Budget, and NIST. Further,
agency officials only have access to records pertaining to their
agencies.
(1) Physical security: Computer systems are maintained in locked
rooms housed within secure Department of the Interior buildings.
(2) Technical Security: Electronic records are maintained in
conformity with Office of Management and Budget and Departmental
guidelines reflecting the implementation of the Federal Information
Security Management Act. The electronic data are protected through user
identification, passwords, database permissions, encryption and
software controls. Such security measures establish different degrees
of access for different types of users. An audit trail is maintained
and reviewed periodically to identify unauthorized access. A Privacy
Impact Assessment was completed to ensure that Privacy Act requirements
and personally identifiable information safeguard requirements are met.
(3) Administrative Security: All DOI and contractor employees with
access to Datamart are required to complete Privacy Act, Federal
Records Act and IT Security Awareness training prior to being given
access to the system, and on an annual basis thereafter. In addition,
Federal employees supervise and monitor the use of Datamart.
RETENTION AND DISPOSAL:
Records contained in this system are documented as items 1400 and
7554 of the Department of the Interior, Office of the Secretary's
pending records schedule.
SYSTEM MANAGER AND ADDRESS:
Chief, Applications Management and Technical Services Branch,
National Business Center, U.S. Department of the Interior, 7301 West
Mansfield Avenue, Denver, CO 80235-2230.
NOTIFICATION PROCEDURES:
Inquiries regarding the existence of records should be addressed to
the System Manager. The request must be in writing, signed by the
requester, and meet the requirements of 43 CFR 2.60, which requires
writing PRIVACY ACT INQUIRY prominently on your envelope and
correspondence.
RECORDS ACCESS PROCEDURES:
A request for access should be submitted to the System Manager at
the above address. It must be submitted in writing, signed by the
requester, and meet the requirements of 43 CFR 2.63, which requires
writing PRIVACY ACT REQUEST FOR ACCESS prominently on the envelope and
the front of the request.
CONTESTING RECORDS PROCEDURES:
A petition for amendment should be addressed to the System Manager.
The request must be in writing, signed by the requester, and meet the
content requirements of 43 CFR 2.71, which include stating the reasons
why the petitioner believes the record is in error, and the changes
sought.
RECORD SOURCE CATEGORIES:
The source data for the system comes from FPPS and FFS.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-29019 Filed 12-5-08; 8:45 am]
BILLING CODE 4310-RK-P
