Privacy Act of 1974; System of Records, 73925-73927 [E8-28754]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force
• Air Force Department

[Federal Register Volume 73, Number 234 (Thursday, December 4, 2008)]
[Notices]
[Pages 73925-73927]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: E8-28754]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2008-0040]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Air Force is proposing to add a system 
of

[[Page 73926]]

records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on January 5, 2009 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Officer, Office 
of Warfighting Integration and Chief Information Officer, SAF/XCPPI, 
1800 Air Force Pentagon, Washington, DC 20330-1800.

FOR FURTHER INFORMATION CONTACT: Mr. Kenneth Brodie at (703) 696-7557.

SUPPLEMENTARY INFORMATION: The Department of the Air Force notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on November 18, 
2008, to the House Committee on Government Oversight and Reform, the 
Senate Committee on Homeland Security and Governmental Affairs, and the 
Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: November 25, 2008.
Morgan E. Frazier,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F024 AF AFMC A

System name:
    Cargo Movement Operations System Records.

System location:
    Defense Enterprise Computing Center Montgomery, Bldg 857, Room 200, 
401 East Moore Drive, Maxwell AFB-Gunter Annex 36114-3004.

Categories of individuals covered by the system:
    Any individual (military or civilian) who is a passenger on a 
military or civilian contracted aircraft or any Cargo Movement 
Operations System user.

Categories of records in the system:
    Include but not limited to travel order, transportation 
authorizations, individual's name and Social Security Number (SSN), 
grade, seats required; origin; destination; requested travel dates, 
routing indicator (identifies the activity/installation requesting the 
reservation); cancellation and standby codes (identifies the reason the 
passenger did not depart as scheduled); flight number; departure date 
and reporting time, and other administrative coding.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; DoD Regulation 4500.9E, 
Transportation and Traffic Management; Air Force Program Management 
Directive 5272(2)/38610F, Cargo Movement Operations System; 
and E.O. 9397 (SSN).

Purpose(s):
    To establish a system that will provides the capability to 
effectively plan, document, and manage outbound and inbound cargo and 
to plan, schedule, and monitor the execution of transportation 
activities in support of deployment and reception of forces. The system 
will accumulate and aggregate shipment data, track the completion of 
transportation actions, prepare and print movement documentation, 
prepare and transmit advance shipment notification to all involved 
activities, and prepare and transmit system reports. As a management 
tool, the records will determine passenger movement trends and prepare 
aircraft manifests.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To other Federal agencies and offices to provide passenger manifest 
information.
    To Global Air Transportation Execution System and Global 
Transportation Network to use the data for the purpose to manifest 
passengers on military and government civilian contracted aircrafts.
    The DoD ``Blanket Routine Uses'' published at the beginning of the 
Air Force's compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Individual's name and Social Security Number (SSN).

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software.

Retention and disposal:
    Transportation authorizations and orders are retained in office 
files for five years after the annual cutoff, and then destroyed. Other 
records in the system are retained in office files until superseded, 
obsolete, no longer needed for reference, or on inactivation, and then 
destroyed. These records are destroyed by one of the following means 
tearing into pieces, shredding, pulping, macerating, burning, or 
degaussing in the case of magnetic computer media.

System manager(s) and address:
    Director, 754th Electronic Systems Group, Headquarters, Air Force 
Material Command, 200 East Moore Drive, Maxwell AFB Gunter Annex, AL 
36114-3014.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address inquiries to 754th 
Electronic Systems Group, Headquarters, Air Force Material Command, 200 
East Moore Drive, Maxwell AFB Gunter Annex, AL 36114-3014.
    Written requests should contain individual's name, Social Security 
Number (SSN), reservation identification code, and movement channel.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the 754th Electronic Systems 
Group, Headquarters, Air Force Material Command, 200 East Moore Drive, 
Maxwell AFB Gunter Annex, AL 36114-3014.
    Written requests should contain individual's name, Social Security 
Number (SSN), reservation identification code, and movement channel.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR parts 806b; or may be obtained 
from the system manager.

[[Page 73927]]

Record source categories:
    Individuals, military transportation and personnel activities, or 
other agencies designated to arrange air passenger reservations.

Exemptions claimed for the system:
    None.
[FR Doc. E8-28754 Filed 12-3-08; 8:45 am]
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